HomeMy WebLinkAboutMinutes of 6-15-10 meeting MINUTES OF JUNE 15,2010
CALL TO ORDER:
The regular meeting of the Civil Service Commission was called to order by
Chairperson Catherine Adams on Tuesday, June 15, 2010, at 3:05 p.m., in the
Liquor Control Commission Conference Room, Mo'ikeha Building, Lihue, Kauai.
ROLL CALL:
Ms. Suzanne Aguiar
Ms. Lam Aranio
Mr. Ryan de la Pena
Mr. Gilbert Maerina
Mr. Roy Morita
Ms. Ann Sokei was absent and excused.
Others: Mr. Malcolm C. Fernandez, Director of Personnel Services
Ms. Verna Bacarro, Civil Service Secretary
Ms. Amy Esaki, Deputy County Attorney
Mayor Bernard P. Carvalho, Jr.
Mr. John Isobe, Executive Assistant/Boards and Commission Administrator
APPROVAL OF AGENDA:
On motion of Mr. de la Pena, seconded by Mr. Morita,the Agenda was approved as
circulated. The motion was carried unanimously.
APPROVAL OF MINUTES:
On motion of Mr. Maerino, seconded by Mr. de la Pena,the Minutes of May 18,
2010 was approved. The motion was carried unanimously.
UNFINISHED BUSINESS:
There was no unfinished business to discuss.
CORRESPONDENCE:
Chairperson Adams acknowledged receipt of letter from Mayor Bernard P. Carvalho,
Jr., dated May 17, 2010 encouraging the Commission to effectuate a decrease in the Director of
Personnel Services `salary. The Director mentioned that he will support the decrease in salaries
for the Mayor's appointees as a temporary cost cutting measures as some employees in the
United Public Workers and Hawai'i Government Employees Association unions are being
furloughed 24 days in the new fiscal year.
NEW BUSINESS:
Commissioners welcomed the Honorable Mayor Carvalho to the meeting. The
Commission, at a previous meeting, expressed concerns regarding performance evaluations for
executive appointees. Subsequently, the Civil Service Commission requested the Mayor's
presence to learn of his concerns regarding the evaluation process in order to assist the
Commission and Department in developing revisions to the current process that is in place.
Mayor Carvalho thanked the Commissioners for their willingness to serve on the
Commission. In regards to the performance evaluation process,the Mayor reiterated that he
continues to believe that a more meaningful evaluation mechanism needs to be created in order
to
measure Department Head's quality of providing excellent public service as well as attaining
goals and objectives that is meaningful to the County.
Mayor Carvalho also had an opportunity to present a recap of the other areas he would
like adopted by the Personnel Department, i.e. guidelines for hiring employees, providing
county-
wide training for all employees, an Employee Suggestion Program, Orientation Program.
Lastly, Mayor Carvalho encouraged the Civil Service Commissioners to support his
vision of transitioning the Department of Personnel Services into a Department of Human
Resources which should provide the Department with resources to help accomplish and attain its
goals as presented by him.
Mr. Isobe, of the Boards and Commissions Office, apprised the Commissioner's that the
Cost Control Commission is meeting on July 12, 2010, and will also be discussing centralization
of human resources functions in the Department of Personnel Services. Mr. Isobe stated that
letters will be sent out inviting the Commissioners to the meeting.
Based on the consensus of the Commissioners, Mr. Isobe will assist the Civil Service
Commission and the Department of Personnel Services in establishing an Investigative
Committee who will review, research and recommend possible revisions to the Administrative
Policies, procedures and form(s) currently being utilized by the County to evaluate the Executive
Appointees. Chairperson Adams thanked Mr. Isobe and will look forward to developing this
working committee at the next meeting. There being no further discussions, Ms. Aguiar moved
that discussions on Performance Evaluations be deferred to the next meeting. The motion was
seconded byMr. de la Pena and carried.
On motion of Mr. Morita, seconded by Mr. Maerina,the Commissioners approved the
9.23% pay reduction for FY 2011, for the Director of Personnel Services, as requested by the
Mayor. The motion was carried by a majority vote.
DIRECTOR'S REPORT: The Director reported on the following:
1. Master schedule for the County's Furlough Plan is being finalized. July 2 will be the first
Furlough Friday.
2. Employers are meeting to discuss upcoming collective bargaining negotiations with all
Unions.
NEXT MEETING:
The neat meeting is scheduled for Tuesday, July 20, 2010, at 3:00 p.m.
ADJOURNED:
There being no further business to come before the Commission, on motion of
Mr. de la Pena, seconded by Mr. Morita, the meeting was adjourned at 3:55 p.m. The motion
was carried unanimously.
Respectfully submitted,
Verna Bacarro
Civil Service Secretary