HomeMy WebLinkAboutMinutes of 7-20-10 meeting MINUTES OF JULY 20,2010
CALL TO ORDER:
The regular meeting of the Civil Service Commission was called to order by
Chairperson Catherine Adams on Tuesday, July 20, 2010, at 3:00 p.m., in the
Liquor Control Commission Conference Room, Mo'ikeha Building, Lihue, Kauai.
ROLL CALL:
Ms. Suzanne Aguiar
Ms. Lam Aranio
Mr. Gilbert Maerina
Mr. Roy Morita
Ms. Ann Sokei and Mr. Ryan de la Pena were absent and excused.
Others: Mr. Malcolm C. Fernandez, Director of Personnel Services
Ms. Verna Bacarro, Civil Service Secretary
Marc Guyot, Deputy County Attorney
Council Vice Chair Jay Furfaro
Mr. John Isobe, Executive Assistant/Boards and Commission Administrator
APPROVAL OF AGENDA:
On motion of Mr. Morita, seconded by Ms. Aranio, the Agenda was approved as
circulated. The motion was carried unanimously.
APPROVAL OF MINUTES:
On motion of Mr. Morita, seconded by Mr. Maerina,the Minutes of June 15,
2010 was approved. The motion was carried unanimously.
CORRESPONDENCE:
a. Chairperson Adams and members of the Civil Service Commission welcomed
Mr. Jay Furfaro, Council Vice Chair,to the meeting. The Commissioners acknowledged
receipt of Mr. Furfaro's letter dated July 14, 2010, requesting discussions regarding the
human resources capacity of the Department of Personnel Services.
Mr. Furfaro thanked the Commission for the opportunity to share his thoughts and
significant issues that may need periodic review. More specifically, he felt that his
presentation comes at a perfect time when the Commissioners will discuss possible
changes in conducting performance evaluations for executive appointees.
Mr. Furfaro made reference to Article XV, Department of Personnel Services, in the
Charter of the County of Kaua'i and mentioned that he believes the Civil Service
Commission should implement systems and policies that allow executives to make
maximum performance evaluations of staff not only with the Civil Service rules; but also
for department heads and their deputies.
Continuing his presentation, Mr. Furfaro distributed copies of a performance evaluation
tool, Upward Appraisal form, identifying values he feels is important to making
managers successful; and a document from Hospitality Concepts, Ltd., Mr. Furfaro's
consulting firm, which measures competencies by values; and a power point presentation
document on Leadership Kauai.
Mr. Furfaro thanked Commissioners and hopes his discussions and presentation will
assist the Commissioners in developing and implementing a performance evaluation
system for evaluating executive appointees.
Deputy County Attorney Marc Guyot clarified for the record that although Mr. Furfaro's
documents were from his company, his presentation today was done only for
demonstrative purposes only.
Mr. Furfaro's letter dated July 14, 2010, regarding Projected County of Kaua'i Human
Resources Issues was received and acknowledged on motion of Ms. Aguiar, seconded by
Mr. Morita, and carried.
Mr. Morita asked that staff send to Mr. Furfaro a copy of the Cost Control Commission's
request to Director Fernandez requesting information on the overview of the Personnel
Department's operations, functions and training programs and along with a copy of the
Director's response.
b. On motion of Ms. Aranio, seconded by Ms. Aguiar, a letter from Mr. Rick Haviland,
thanking the Director, staff and members of the Civil Service Commission for the
opportunity to serve on the Commission was received and acknowledged. The motion
was unanimously carried.
UNFINISHED BUSINESS:
a. Investigative Committee on Performance Evaluations: Mr. John Isobe, Executive
Assistant/Boards and Commissions Administrator was present to clarify questions
regarding the draft write up establishing the Investigative Committee on Performance
Evaluations.
After further discussions, it was decided that members of the Investigative Committee on
Performance Evaluations will consist of Mr. Roy Morita, Chairman, Ms. Catherine
Adams, Member, and Ms. Suzanne Aguiar, Member.
NEW BUSINESS:
a. Election of Officers: Chairperson Adams announced that nominations for Chair and Vice
Chair for Fiscal Year 2010-11 were now open. After some discussions, Commissioners
agreed to defer the election of officers to the next meeting.
DIRECTOR'S REPORT: The Director reported on the following:
1. Finalization of the County's furlough plan has been a challenging task and discussions
and meetings continue as questions come up.
2. All Unions except for SHOPO has begun exchanging proposals with the Employer group
in preparation for collective bargaining negotiations for new contracts effective July 1,
2011.
NEXT MEETING:
The next meeting is scheduled for Tuesday, August 17, 2010, at 3:00 p.m.
ADJOURNED:
There being no further business to come before the Commission, on motion of
Ms. Aguiar, seconded by Mr. Morita, the meeting was adjourned at 3:55 p.m. The motion
was carried unanimously.
Respectfully submitted,
Verna Bacarro
Civil Service Secretary