HomeMy WebLinkAboutMinutes of 9-21-10 meeting MINUTES OF SEPTEMBER 21, 2010
CALL TO ORDER:
The regular meeting of the Civil Service Commission was called to order by
Chairman Ryan de la Pena on Tuesday, September 21, 2010, at 3:03 p.m., in the
Liquor Control Commission Conference Room, Mo'ikeha Building, Lihue, Kauai.
ROLL CALL:
Ms. Suzanne Aguiar
Ms. Lani Aranio
Mr. Gilbert Maerina
Mr. Roy Morita
Ms. Lani Aranio and Ms. Ann Sokei were absent and excused.
Others: Mr. Malcolm C. Fernandez, Director of Personnel Services
Ms. Verna Bacarro, Civil Service Secretary
Marc Guyot, Deputy County Attorney
APPROVAL OF AGENDA:
On motion of Ms. Adams, seconded by Mr. Morita, the Agenda was approved as
circulated. The motion was carried unanimously.
APPROVAL OF MINUTES:
On motion of Ms. Adams, seconded by Ms. Aguiar, the Minutes of August 17, 2010
was approved. The motion was carried unanimously.
CORRESPONDENCE:
a. Memorandum dated August 23, 2010 from the Administrator of the Office of the Boards
and Commissions—Investigative Findings and Decision. On motion of Mr. Maerina,
seconded by Ms. Adams,the Memorandum was received and accepted by the
Commission and on advice of Deputy County Attorney Marc Guyot, the Memorandum
will be placed on the October 21, 2010 meeting under Executive Session. The motion
was carried unanimously.
b. Letter dated September 13, 2010—Non-response to Administrative Review. A motion
was made by Ms. Adams, seconded by Mr. Morita, that the Commission move into
Executive Session to receive and accept the correspondence. The motion was carried
unanimously. Commissioners agreed to enter into Executive Session following the
regular agenda items.
UNFINISHED BUSINESS:
a. Evaluation of the Director of Personnel Services: Chairman de la Pena reminded
Commissioners that the evaluation will be finalized at the next meeting. Commissioners
are continuing to complete their assignments in contacting the various department
heads/agency heads to discuss the performance of the Director of Personnel Services.
Commissioners were instructed to bring their evaluation forms to the next meeting
instead of sending it to the Chairman via email. Commissioners will then complete their
evaluation of the Director at the next meeting.
NEW BUSINESS: There was no new business to report.
DIRECTOR'S REPORT: The Director reported on the following:
a. The Mayor has been trained and can now process, via on line, his approval for
recruitment requests from the departments/agencies utilizing the Neo Gov system.
b. Continue to work with the departments/agencies in filling vacancies.
C. Working with the County Attorney's Office to make an assessment of more supervisors'
training on reasonable suspicion for drug and alcohol abuse in the workplace.
d. Continue to assist departments/agencies regarding furlough issues.
e. Continue to work with Civil Defense on a Continuity of Operations Plan should a disaster
arise.
f Assisting departments/agencies with family leave issues.
g. Completion of the final draft of the Harassment/Discrimination Policy has been updated.
EXECUTIVE SESSION:
Chairman de la Pena called for an Executive Session at 3:30 p.m. on motion of
Ms. Adams and seconded by Mr. Morita. The motion was carried unanimously. Chairman de la
Pena invited the Director of Personnel Services to the Executive Session in assisting in accepting
the correspondence on Item 5 b. Ms. Cyndie Johnson of the Prosecuting Attorney's Office
joined the meeting at this time; however, was excused during the Executive Session.
OPEN MEETING:
At 3:55, an Open Meeting was called to order by Chairman de la Pena On motion of
Ms. Adams, seconded by Mr. Morita, the Commissioners agreed that a letter will be sent to the
Applicant acknowledging receipt of her request and to inform her that a decision will be
rendered in thirty (30) days. The motion was carried unanimously. Staff was instructed to draft
a letter for Chairman's review and signature.
NEXT MEETING:
The next meeting is scheduled for Tuesday, October 19, 2010, at 3:00 p.m.
ADJOURNED:
There being no further business to come before the Commission, on motion of
Ms. Adams, seconded by Mr. Maerina, the meeting was adjourned at 3:59 p.m. The motion
was carried unanimously.
Respectfully submitted,
Verna Bacarro
Civil Service Secretary