HomeMy WebLinkAboutMinutes of August 17, 2010 meeting MINUTES OF AUGUST 17,2010
CALL TO ORDER:
The regular meeting of the Civil Service Commission was called to order by
Chairperson Catherine Adams on Tuesday, August 17, 2010, at 3:00 p.m., in the
Liquor Control Commission Conference Room, Mo'ikeha Building, Lihue, Kauai.
ROLL CALL:
Ms. Suzanne Aguiar
Ms. Lam Aranio
Mr. Ryan de la Pena
Mr. Gilbert Maerina
Mr. Roy Morita
Ms. Ann Sokei was absent and excused.
Others: Mr. Malcolm C. Fernandez, Director of Personnel Services
Ms. Verna Bacarro, Civil Service Secretary
Marc Guyot, Deputy County Attorney
APPROVAL OF AGENDA:
On motion of Mr. Morita, seconded by Ms. Aranio, the Agenda was approved as
circulated. The motion was carried unanimously.
APPROVAL OF MINUTES:
On motion of Mr. Morita, seconded by Ms. Aguiar, the Minutes of July 20,
2010 was approved. The motion was carried unanimously.
UNFINISHED BUSINESS:
a. Election of Officers: Chairperson Adams announced that nominations for Chair and Vice
Chair for Fiscal Year 2010-11 were now open. After some discussions, on motion of
Ms. Aguiar, seconded by Ms. Aranio, Mr. Ryan de la Pena was elected to serve as Chair.
On motion of Mr. de la Pena, seconded by Mr. Morita, Ms. Suzanne Aguiar was elected
to serve as Vice-Chair. Mr. Ryan de la Pena and Ms. Suzanne Aguiar were duly elected
to serve as Chair and Vice-Chair, respectively, by a unanimous decision.
NEW BUSINESS:
1. 2010 International Public Management Association (IPMA) Conference, October 2-6,
2010, Seattle, Washington: The Director was happy to inform the Commissioners that
funding was approved in the department's budget to send a Commissioner to IPMA's
annual conference. The conference will be held in Seattle, Washington in October and
the agenda promises to bring an exciting educational program and smart solutions on
what's working in other public sector human resources agencies throughout the countries.
After some discussions, Vice-Chair Suzanne Aguiar accepted the invitation to attend the
conference. Staff was instructed to begin paper work.
2. Evaluation of the Director of Personnel Services: Commissioners agreed that they will
continue to practice the current methodology in completing the Director's annual
evaluation. Mr. Morita was happy to inform the Commissioners that the Investigative
Committee on Performance Evaluation, consisting of himself as Chair, Ms. Adams and
Ms. Aguiar, commenced its first meeting today.
As a follow up request regarding evaluation procedures and/or forms of the other
jurisdictions, the Director reported that Maui and the City and County of Honolulu does
not have any procedures established and Hawai'i County utilizes the same form as Kaua'i
County.
After more discussions, Commissioners were then assigned to interview the different
department/agency heads. The assignments were as follows:
Ryan - Mayor and Administrative Assistant
Suzanne - Public Works, Economic Development, and Boards and Commission
Cathy - Finance and Water
Lani - Fire and Police
Gilbert - County Attorney and Liquor
Roy - Transportation and Parks and Recreation
Ms. Adams also reminded Commissioners that they need to ensure the persons they
contact that their comments will be kept confidential. Assignments should be
completed by the October 19th meeting. The Director also mentioned that he has
communicated to all departments/agencies that evaluations need to be received in his
office by November 25 .
DIRECTOR'S REPORT: The Director reported on the following:
a. Pursuant to the Kaua'i County Charter, Article XXIII, General Provisions, the
Department is currently working on its Annual Report for FY09-10 which will be
submitted to the Mayor's Office for compilation.
b. The Department is meeting with departments/agencies regarding recruitment
needs and requirements, especially with the Police Department.
C. Department continues to answer questions regarding the furlough plans when
unique situations arise.
d. Department continues to ask for Mayor's approval on going forth with paperless
tasks; more specifically, in electronic approvals in the Neo Gov system.
CORRESPONDENCE:
a. Order Granting Defendant—Appellee's Motion to Dismiss—John W. Herring:
Deputy County Attorney Marc Guyot was happy to inform the Commissioners
that on June 30, 2010, the Honorable Judge Kathleen Watanabe granted the
County of KauaTs motion to dismiss Mr. Herring's notice of appeal to Circuit
Court.
NEXT MEETING:
The neat meeting is scheduled for Tuesday, September 21, 2010, at 3:00 p.m.
ADJOURNED:
There being no further business to come before the Commission, on motion of
Ms. Aguiar, seconded by Mr. Morita, the meeting was adjourned at 3:27 p.m. The motion
was carried unanimously.
Respectfully submitted,
Verna Bacarro
Civil Service Secretary