HomeMy WebLinkAboutMinutes of10-19-10 meeting MINUTES OF OCTOBER 19,2010
CALL TO ORDER:
The regular meeting of the Civil Service Commission was called to order by
Chairman Ryan de la Pena on Tuesday, October 19, 2010, at 3:07 p.m., in the
Liquor Control Commission Conference Room, Mo'ikeha Building, Lihue, Kauai.
ROLL CALL:
Ms. Suzanne Aguiar
Ms. Lam Aranio
Mr. Gilbert Maerina
Mr. Roy Morita
Ms. Ann Sokei was absent and excused.
Others: Mr. Malcolm C. Fernandez, Director of Personnel Services
Ms. Verna Bacarro, Civil Service Secretary
Mr. Marc Guyot, Deputy County Attorney
APPROVAL OF AGENDA:
On motion of Ms. Adams, seconded by Mr. Morita, the Agenda was approved as
circulated. The motion was carried unanimously.
APPROVAL OF MINUTES:
Ms. Aranio pointed out typographical error on the last page, second line, the word
"Jointed" should be corrected to 'Joined." Hearing no further corrections, on motion of
Ms. Adams, seconded by Ms. Aranio, the Minutes of September 21, 2010 were approved as
corrected. The motion was carried unanimously.
CORRESPONDENCE: There was no correspondence.
UNFINISHED BUSINESS:
a. Evaluation of the Director of Personnel Services: Continuation on the evaluation of the
Director will be discussed in Executive Session.
NEW BUSINESS:
a. Draft Form of Appeal to the Civil Service Commission/Merit Appeals Board:
Commissioners expressed favorable comments to the form that can benefit both the
appellant and the Commission. Staff will finalize the form and circulate it to the
Commission for approval before distributing to County's departments/agencies.
b. Commissioner Aguiar reported on her recent attendance to the 2010 International
Personnel Management Training Conference held in Seattle, Washington on October 2-7.
Ms. Aguiar mentioned that she had an opportunity to attend a pre-conference workshop
entitled Managing Employee Performance. Along with this workshop manual and other
materials and information gathered from the conference, Ms. Aguiar had asked the
Boards and Commissions Office if space can be made available in their office so that
accessibility to these materials will be readily available for Commissioners to review.
Ms. Aguiar further mentioned that she had good opportunities to network with other
attendees from all over the world and met the different vendors specializing in Human
Resources. Commissioners and staff thanked Ms. Aguiar for her report on the conference
and also thanked her for the goodies she brought back to share.
C. Mr. Morita distributed copies of a letter dated October 13, 2010, addressed to the
Councilmembers of the County of Kaua'i, relating to sexual harassment and workplace
violence. Mr. Morita mentioned that the subject matter was brought up at a recent
County Council meeting and opined that he personally feels that some of the issues needs
to be addressed as soon as possible. Mr. Morita requested that the communication be
discussed in Executive Session, at the next Civil Service Commission meeting scheduled
for Tuesday, November 16, 2010. Mr. Morita requested that the Mayor, County
Attorney, and the Director of Personnel Services be in attendance. Staff was instructed
to draft a letter inviting the Mayor and County Attorney to this meeting.
On motion of Mr. Morita's request, seconded by Ms. Adams,the October 13, 2010 letter
will be placed on the November 16, 2010 Agenda, in Executive Session. The motion was
carried unanimously.
DIRECTOR'S REPORT: The Director reported on the following:
a. Participating in meetings with the Mayor and Finance Department in reviewing
departments/agencies' budget. Personnel's involvement in these meetings is justification
and clarification of vacancies.
b. Finalization of the Fair Labor Standards Act(FLSA)project for the County has been
concluded. Meetings with Information System Office, Personnel, Attorney's Office, and
Sunguard, vendor for the payroll/personnel system, were initiated due to the FLSA law
suits against the County of Kaua'i.
C. Tom Takatsuki and Director attended negotiation meeting with the Hawai'i Fire Fighter
Association (HFFA) on Oahu.
d. The County Attorney's Office and the Mayor's Office continue to review and update the
sexual harassment and workplace violence policies.
e. Evaluations for Department Heads are being received. The Director will be transmitting
a list of those received to the Salary Commission next week.
NEXT MEETING:
The next meeting is scheduled for Tuesday, November 16, 2010, at 3:00 p.m., depending
on the availability of the County Attorney and the Mayor.
ADJOURNED:
There being no further business to come before the Commission, on motion of
Ms. Adams, seconded by Ms. Aranio, the meeting was adjourned at 3:35 p.m. The motion
was carried unanimously.
Respectfully submitted,
Verna Bacarro
Civil Service Secretary