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Home My WebLink About 02/26/2009 02/25/2009 Council meeting follow-up letterCOUNTY COUNCIL OFFICE OF THE COUNTY CLERK BILL "KAIPO" ASING, CHAIR Council Services Division JAY FURFARO, VICE CHAIR Elections Division TIM BYNUM DICKIE CHANG PETER A. NAKAMURA, County Clerk DARYL W. KANESHIRO ERNESTO G. PASION, Deputy County Clerk LANI T. KAWAHARA Telephone: (808) 241-6371 DEREK S.K. KAWAKAMI Facsimile: (808) 241-6349 4396 RICE STREET, ROOM 206 LIHUE, KAUAI, HAWAII 96766-1371 E-mail: cokcouncil@kauai.gov MEMORANDUM February 26, 2009 TO: BERNARD P. CARVALHO, JR., MAYOR FROM: BILL "KAIPO" ASING, COUNCIL CHAIR SUBJECT: FEBRUARY 25, 2009 COUNCIL MEETING This is to inform you of the action taken by the Council at its February 25, 2009 Council meeting and any follow-up that was requested: C 2009-85 Communication (01/22/2009) from the Director of Finance, submitting Corrective Action Plans in response to the findings outlined in the two (2) audit reports as follows: 1) County of Kauai - Single Audit Reports for the year ended June 30, 2008 (Finding No. 08-01 Grants Management, Finding No. 08-02 Quarterly Progress and Expenditure Reports, Finding No. 08-03 Suspension and Debarment, Finding No. 08-04 Eligibility, Finding No. 07-09 Grants Management, and Finding No. 07-13 Section 8 Housing Choice Voucher Program). 2) County of Kauai - Recommendations Designed to Improve Internal Accounting Controls and Administrative Efficiency for the year ended June 30, 2008: Received for the record. C 2009-86 Communication (01/23/2009) from the Planning Director, transmitting the Planning Commission's recommendation to approve amendments to Ordinance No. PM-2002-358 and to deny the Applicant's request to delete Condition #14 of said Ordinance, relating to zoning designation in Waimea, Kauai (Kikiaola Land Company, Applicant): Received for the record. C 2009-87 Communication (02/06/2009) from the Director of Personnel Services, transmitting for Council information, the following classification request which the Department of Personnel Services will be reviewing and taking appropriate action: • Department of Parks & Recreation, Position No. 1898 (Reallocation of Present Class of Recreation Assistant to Recreation Worker I): Received for the record. C 2009-88 Communication (02/10/2009) from the Director of Finance, transmitting for Council information, the Statement of Condition of the County Treasury as of December 29, 2008: Received for the record. Bernard P. Carvalho, Jr., Mayor February 26, 2009 Page 2 of 4 C 2009-89 Communication (02/13/2009) from the Mayor, transmitting for Council confirmation, his appointment of the following: • Jan Roy Kimura (Labor Appointee)-Planning Commission-First Term: Received for the record. C 2009-90 Communication (01/16/2009) from the Executive Assistant, Kauai County Housing Agency, requesting Council review and approval of the Proposed Revisions to the County's Limited Equity Leasehold Program Policy: Referred to the Economic Development/Housing Committee on March 4, 2009. C 2009-91 Communication (01/20/2009) from the Chief of Police, requesting Council approval to expend approximately $7,500 from the Kauai Police Department's asset forfeiture account to purchase 90 digital voice recorders for their patrol and traffic personnel: Approved. C 2009-92 Communication (01/22/2009) from the Chief of Police, requesting Council approval to accept the donation of a bulletin board and twenty (20) picture frames valued at $478.96 from the "Bread for the Journey of Kauai" organization which will be used at the Hanalei station to display memorandums and materials that require posting and picture frames will be used to display photographs of past and present Hanalei station personnel: Approved with thank you letter. C 2009-93 Communication (01/26/2009) from the Director of Parks & Recreation, requesting Council approval to purchase new aluminum soccer goals for various County parks islandwide: Approved. C 2009-94 Communication (02/05/2009) from the Prosecuting Attorney, requesting Council approval to expend $3,753.10 of State Asset Forfeiture Funds (Account # 251-0401-513.62-01/Small Equipment, Project A08101) for the purchase and installation of partitions in order to reconfigure their office space to become more efficient and productive: Approved. C 2009-95 Communication (02/11/2009) from the Mayor, requesting Council approval to apply for, receive, and expend Federal funds in the amount of $59,575 for the Office on Violence Against Women (OVW) which funds will be utilized to train the Sexual Assault Response Team (SART) members which will commence on August 1, 2009 through July 31, 2011: Approved. C 2009-96 Communication (02/12/2009) from the Mayor, requesting Council approval to apply for, receive, and expend Federal funds in the amount of $313,950 for the Strategic Prevention Framework-State Incentive Grant (SPF-SIG) which will be utilized to carry out the first three (3) year Strategic Prevention Framework steps of assessment, capacity building, and planning to prevent underage alcohol consumption by youth ages 12 to 17 years old: Approved. Bernard P. Carvalho, Jr., Mayor February 26, 2009 Page 3 of 4 C 2009-76 Communication (01/16/2009) from Jay Furfaro, Council Vice Chair, requesting that the Administration be present to give an update on the status of retaining an Interior Space Programming Consultant for vacant interior areas within the Piikoi Building for the potential relocation of the Kauai Historic Society into the Piikoi Building: Received for the record. LEGAL DOCUMENT: C 2009-97 Communication (01/29/2009) from the Mayor, recommending Council approval for Eleele Luna I Subdivision which will consolidate a portion of Mehana Road and Lot 10 and Subdivision of Said Consolidation into Lots 1 to 20, Inclusive, and Designation of Easements AU-l, AU-2, W-1, G-1, E-1, and E-2, Being Portion L.C. Award 7712:5, Eleele, Wahiawa, Koloa, Kauai, Hawaii (S-2004-29, Kauai Habitat for Humanity) • Quitclaim & Warranty Deed (between Applicant and County) facilitates land exchange between Subdivider and County as follows: 1) Dedication of two (2) roadway lots to the County of Kauai to accommodate roadway widening improvements to Mehana Road; and 2) Applicant acquires a portion of the Mehana Road right-of-way that was abandoned through Resolution No. 2006-17. • Dedication Deed (from Applicant) conveying a roadway lot (Lot 19) to the County of Kauai for roadway improvements to Mehana Road: Received for the record. CLAIMS: C 2009-98 Communication (02/12/2009) from the County Clerk, transmitting a claim filed against the County of Kauai by Elga S. Peahu for damages to her personal property, pursuant to Section 23.06, Charter of the County of Kauai: Referred to the County Attorney's Office for disposition and report back to the Council. COMMITTEE REPORTS: Approved, except CR-SEI 2009-03 relating to County's Habitat Conservation Plan was deferred. RESOLUTIONS: Resolution No. 2009-30, RESOLUTION CONFIRMING MAYORAL APPOINTMENT TO THE PLANNING COMMISSION (Jan Roy Kimura, Labor Appointee, First Term): Approved. BILLS FOR FIRST READING: Proposed Draft Bill No. 2303 - A BILL FOR AN ORDINANCE AMENDING ZONING CONDITION IN ORD. NO. PM-2002-358, RELATING TO ZONING DESIGNATION IN WAIMEA, KAUAI (Kikiaola Land Company, Applicant): Approved on first reading, schedule a public hearing for March 25, 2009 at 1:30 p.m. at the Council Chambers, Historic County Building, Lihue, Kauai, and thereafter referred to the Planning Committee. Bernard P. Carvalho, Jr., Mayor February 26, 2009 Page 4 of 4 BILLS FOR SECOND READING: Bill No. 2300 - AN ORDINANCE AMENDING ORDINANCE NO. B-2008-672 AS AMENDED, RELATING TO THE OPERATING BUDGET OF THE COUNTY OF KAUAI, STATE OF HAWAII, FOR THE FISCAL YEAR JULY 1, 2008 THROUGH JUNE 30, 2009, BY REVISING THE SURPLUS AND APPROPRIATIONS ESTIMATED IN THE GENERAL FUND ($833,696 from the County's General Fund to the Golf Fund of $233,405 and Sewer Fund of $600,291): Approved. Bill No. 2301 - AN ORDINANCE AMENDING ORDINANCE NO. B-2008-673 AS AMENDED, RELATING TO THE CAPITAL BUDGET OF THE COUNTY OF KAUAI, STATE OF HAWAII, FOR THE FISCAL YEAR JULY 1, 2008 THROUGH JUNE 30, 2009, BY REVISING THE SURPLUS AND APPROPRIATIONS ESTIMATED IN THE GENERAL FUND (Work Force Initiative (Fishbowl) Project): Approved. Thank you for following up as appropriate, including confidential routing to any appropriate parties, and please do not hesitate to contact me or Council Services staff if you need further information. Please note that this memo presents a summary of the action taken, and reference should be made to the official minutes for a complete record. RW/lki copy: Council via e-mail: County Attorney (via Joy Goto) Leonard Rapozo, Jr., Director of Parks & Recreation Alvin Honda, Budget Administrator (Finance Dept.) Clint Saiki, Fiscal Management Officer (Public Works Dept.) Lynn Kuboyama, Fiscal Officer (Dept. of Parks & Recreation) Cathy Simao, Private Secretary (Dept. of Parks & Recreation) Staff