HomeMy WebLinkAbout011011_PACKET Sandi Sterker Or Members:
Chair Lawrence Chaffin Jr.
Linda Faye Collins
Dirk Apao
Vice-Chair
OF
COST CONTROL COMMISSION
MEETING NOTICE AND AGENDA
Monday, January I0, 2011
1:30 p.m.
Mo'ikeha Building - Liquor Conference Room 3
4444 Rice Street, L-1hu'e, Kaua'i 96766
CALL TO ORDER
APPROVAL OF AGENDA
APPROVAL OF MINUTES
Regular meeting minutes of December 13, 2010.
BUSINESS
CCC 2011- 01 Update from County of Kaua'i Energy Specialist Glenn Sato on the status
of the County's Energy Savings Performance Contract RFP.
CCC 2011-02 Discussion and possible decision making with IT Manager Brandon
Raines on various issues relating to the County's Internet Usage Policy.
(a) County of Kaua'i Information Technology Team Division Computer,
Email and Internet Usage Policy.
CHAIR'S ANNOUNCEMENTS
Next meeting: Monday, February 14, 2011 at 1:310 p.m. at the Moikeha Building in
the Liquor Conference Meeting Room 3.
EXECUTIVE SESSION
Pursuant to Hawaii Revised Statues §92-7(a), the Commission may when deemed
necessary hold an executive session on any agenda item without written public notice
if the executive session was not anticipated in advance. Any such executive session
shall be held pursuant to Hawaii Revised Statues §92-4 and shall be limited to the
items described in the Hawaii Revised Statues §92-5(a).
Cost Control Commission
Meeting Notice &Agenda
January 10, 2011
ADJOURNMENT
PUBLIC COMMENTS and TESTIMONY
Persons wishing to offer comments are encouraged to submit written testimony at least
24 hours prior to the meeting:
1. Your name and if applicable,your position/title and organization you are
representing.
2. The agenda item that you are providing comments on; and
3. Whether you will be testifying in person or submitting written comments only.
4. If you are unable to submit your testimony at least 24 hours prior to the meeting,
please provide ten (10) copies of your written testimony at the meeting.
The length of time allocated to persons wishing to present verbal testimony may be limited
at the discretion of the chairperson or presiding member. Please send written testimony to:
The Office of Boards and Commissions
Attention: Boards and Commissions Support Clerk
4444 Rice Street, Suite 150
Lihu'e,Hawaii 96766
Phone: (808) 241-4920
Fax: (808) 241-5127
E-mail: myoun CWkauai.gov
SPECIAL ACCOMODATIONS
If you need an alternate format or an auxiliary aid to participate, please
contact the Boards and Commissions Support Clerk at (808) 241-4920 at
least five (5)working days prior to the meeting.
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Information Technology
Team Division Documentation
\unmber:ITPOO24
Computer, Email and
Internet Usage
�.,. . Policy
County of kaua`i
Last Revision Date: 02109/09 #
1. SCOPE/PURPOSE:
The scope of this policy covers the County of Kauai computer hardware, Internet
connection and email system. The Information Technology Division is responsible for
maintaining computers, providing Internet access and an email system to the computer
users of the County. The purpose of this policy is to define proper use of these systems
and is applicable to every user of County computers, which are for business usage only.
This policy supersedes the Internet and E-mail Policy dated March 15, 2001.
11. APPLICABILITY:
The Computer, Email. and Internet Usage Policy of the County of Kauai is applicable to
all employees of the County of Kauai except employees in Bargaining Unit 1. Therefore,
no Unit 1 employee shall utilize the County's computer system to access the Internet or
email, except while on temporary assignment {TA} to a position in another bargaining
unit that provides the employee with access and use of the Internet and email. If a Unit
1 employee becomes subject to this policy because of a TA to another position outside of
Unit 1 and a violation of this policy occurs, discipline shalt be taken in accordance with
the Unit 1 contract.
III. DEFINITIONS:
Network - interconnected group of computer equipment
User-Computer user authorized to be on the County network
IV.RESPONSIBILITY:
Use of County of Kauai computers, networks, Internet and email is a privilege granted by
management and may be revoked at any time for inappropriate conduct including, but
not limited to:
• Engaging in private or personal business activities;
• Sending chain letters;
• Handling material with pornographic or sexual content;
• Misrepresenting oneself or the County of Kauai;
• Engaging in unlawful or malicious activities;
• Using abusive, profane, threatening, racist, sexist, or otherwise objectionable
language in either public or private messages;
• Religious or political causes;
• Causing congestion, disruption, disablement, alteration, or impairment of
County networks or systems;
• Infringing in any way on the copyrights or trademark rights of others;
Date last revised:(l2/(lff}9
Prepared by: Erie l�nutzen
Page Number:
1,
Reviewed by : Wallace Reze tes.lr
Original release elate: March 15,2001 �
-Approved by: rr Steering Committee
CCC 2011-02 (a)
Information Tcclmoloav
Team Division
i Documentation
Number:ITPl 024
Computer, Email and I
Internet Usage I �
Policy
County of Kauai �
Last Revision Date.02/69i09
• Using recreational games;
• Defeating or attempting to defeat security restrictions on County systems and
applications, and/or
• Using another person's account,
• Virus creation or propagation.
V.PROCEDURE:
A. Computer Use:
The County of Kaua'i provides computers, peripheral devices, servers and networks
to the extent required for daily operations. This equipment is property of the County
and wilt be maintained and moved by the County IT Division. Users need to protect
against unauthorized access to the County computers in their area. Users are not to
share their passwords with anyone, and are responsible for any misuse of their
authentication information.
The County provides licensed copies of software that is installed on computers. The
IT Division must approve and install all software. No County owned software may be
installed on non-County computers. No unauthorized software shalt be installed on
County computers.
Files stored on County computers must be related to the County's Mission. No mp3,
mp4, wav, mpg, .jpeg, audio or video files not related to work are to be stored on
County computers. The County of Kauai is subject to inspection if its network and
computers by such groups as the RIGA )Recording Industry Association of America).
As part of the County's efforts to have a workplace free of harassment, the County
prohibits the use of computers, email or the internet in ways that are disruptive,
offensive to others, or harmful to morale.
B. Electronic Mail:
Electronic snail is provided as a communication toot for County business purposes.
Email messages should be written in a clear, concise, businesslike style, as these
communications represent the County. When sending email, ensure they are
addressed to individuals authorized to receive the information contained in it, does
not contradict County policy, and does not contain statements that could be
construed as racist, sexist, insulting or otherwise offensive, Information or
attachments that are considered confidential should not be sent outside the County
Date last revised: 02/09/09
09
Prepared Lid: Eric Knutzen � Page Number:
2.;4
Reviewed by : Wallace Rezentes.Jr
Original release date: Nfarcb 15,20 01 �
=approved by. IT Steering C"o rnittee �
Information Technology i
Team Division I Documentation
N umber.YFP0024
Computer, Email any
Internet Usage
Police
County of Kaua`i
Last Revision Date. 02109/09
network. Data sent outside the County's secure network is not secure and may be
read by others.
Computer viruses can be contained in email attachments which could replicate
through the County network, pose a security risk to County data, or hinder daily
operations. Do not open suspicious email attachments, or attachments from persons
you do not know.
Alt email messages are the property of the County, are subject to periodic,
unannounced inspection and may be disclosed without user permission. This includes
attachments included with email.
No email shalt be retained on the County systems longer than 90 days.
County mailboxes may not exceed the limit of storage space. Users are responsible
for deleting or archiving email messages from their mailbox. The email system wilt
send warnings as mailboxes approach their size limits. if mailboxes reach their
limits, they wilt be automatically disabled. Users must contact the hetpdesk to
reopen the mailbox, and must immediately clean the mailbox to prevent it from
being locked again.
C. Internet Use:
The County of Kauai permits access to the Internet to those who require it for
business purposes. Department heads may request employee access to the internet
via the Internet Access Request Form, attached as Exhibit A. Before access is
granted, the employee and department head shalt sign the County of Kaua'i Internet
Access Agreement, Exhibit B, and Acknowledgement of Receipt, Exhibit C. All
employees are held responsible for abiding by this and all subsequent internet
policies.
Every County computer user is responsible for ensuring that the internet service wilt
be used in an efficient, ethical and lawful manner. The Information Technology
Division monitors web sites that users visit and may disclose this information without
user permission. Internet usage is regulated by the rules of conduct listed above.
The internet is largely unsecure, thus leaving the County vulnerable to attacks from
hackers or viruses. For this reason, only IT personnel are allowed to download
software from the internet, or install any software on County computers.
Date last revised: 02;09109
Prepared by: Eric Knutzen � Page tiumber:
Reviewed by: Wallace Rexents Jr
Original release date: March t5,2001 ,(
Approved by: 11 Steering Committee
f ,
Information Technology
Team Division
Documentation
N umber:lTP002-1
_ Computer, Email and
Internet Usage
Policy
County of Kaa`i
bast Revision Date: 02/09/09
I
The County purchases services that provide bandwidth, or the capacity for data
transfer of an electronic communications system. Restrictions must be placed on
Internet usage for security purposes and to prevent communications reaching
capacity. Web filters are in place to regulate the sites that may be visited, according
to the rules of conduct, and which assists in preventing over-usage of bandwidth.
Any time you have the Internet open, you are using bandwidth. Streaming media
such as internet radio and on-line videos are restricted, unless expressly approved for
business purposes, by submitting Exhibit B to the IT Division.
D. ACKNOWLEDGMENT OF RECEIPT:
The Acknowledgment of Receipt is attached as Exhibit C. When a new hire joins the
County, the personnel representative in the respective department will provide a
copy of this policy to the new hire. The new employee will read the policy and sign
the Acknowledgment of Receipt. The original signed copy is then to be filed by the
department's personnel representative, who also makes a copy and forwards to the
Personnel Department for inclusion in the employee's personnel files.
E. ATTACHMENTS:
Exhibit A. County of Kauai Add/Delete form
Exhibit B. Internet Access Request Form
Exhibit C. Acknowledgment of Receipt
VI. NON-COMPLIANCE:
Non-compliance with the County's Computer, Email and Internet policy, guidelines or
procedures may result in the revocation of the Internet or email privileges and/or other
appropriate disciplinary action, including reprimand, suspension and termination of
employment in accordance with applicable bargaining unit agreements, or if warranted,
criminal prosecution or civil liability.
Tate last revised: 02/09/09
Prepared by: Eric Knutzen Page Number:
( :s4
Reviewed by : Wallace Rezentes Jr
Original release date: March 15,2001
Approved by: IT Steering Committee