Loading...
HomeMy WebLinkAbout2012_0124_Minutes Open_APPROVED COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Approved as circulated 2/28/12 Board/Committee: CIVIL SERVICE COMMISSION Meeting Date January 24, 2012 Location Mo`ikeha Building, Liquor Control Commission, Meeting Room Start of Meeting: 3:00 p.m. End of Meeting: 3:40 p.m. 3 Present Chair Roy Morita Members: Cathy Adams; Lani Aranio; Ryan de la Pena; John Low Also: Deputy County Attorney Marc Guyot; Director of Personnel Malcolm Fernandez; Boards & Commissions Office Staff: Support Clerk Barbara Davis; Administrator Paula Morikami Excused Vice-Chair Gilbert Maerma Absent SUBJECT DISCUSSION ACTION County Clerk Ricky Watanabe administered the Oath of Office to Catherine Adams prior to the meeting being called to order. Call To Order Chair Morita called the meeting to order at 3:00 .m. with a quorum of 5 members present. Approval of Open Session Minutes of December 20, 2011 Minutes Ms. Adams asked to remove the word"to" on page 3, 2nd paragraph. Ms. Adams moved to approve the minutes as amended. Ms. Aranio seconded the motion. Motion carried 5:0 Communication CSC 2012-09 Memorandum dated 1/11/12 from Council Chair Furfaro forwarding the Fourth Quarter Report Relating to Vacancies,New Hires, Reallocations, and Promotions provided by the Department of Personnel Services Ms. Adams moved to receive the memorandum. Ms. Aranio seconded the motion. Motion carried 5:0 Business CSC 2012-07 Introduction of Paula Morikami, Administrator for Boards and Commissions and explanation of the duties of the position. Ms. Morikami introduced herself noting that she was trying her best to fulfill what John Isobe had left. Ms. Morikami said she looked forward to continuing to work with all the members of the Civil Service Commission. Civil Service Commission Open Session January 24, 2012 Page 2 SUBJECT DISCUSSION ACTION Director's CSC 2012-08 a. Weekly Report Ending December 18, 2011 Report b. Weekly Report Ending December 25, 2011 c. Weekly Report Ending January 1, 2012 d. Weekly Report Ending January 8, 2012 Mr. Fernandez reported that Karen Matsumoto, Personnel Program Analyst,retired at the end of December. Brittany Kaui, Personnel Clerk, will be transferring to Police Records as a Clerk. Asked about the training classes, Mr. Fernandez said it was not training classes. They need to adapt the HR classifications in order to move people into those classes in anticipation of the reorganization to HR. Referring to the 4th quarter Vacancies Report, Ms. Adams asked about the large number of vacant positions that had been approved and what role would Personnel play in this. Mr. Fernandez said the report date was as of June 2011. Since then a lot of the positions had been filled. Ms. Aranio asked what the difference was between County dollar funded and County funded. Mr. Fernandez said County funded was provided for in the budget. County dollar funded needs to go before Council to get the monies for that position. Chair Morita said these positions were not newly created; they were just vacant and asked what it meant to say"not recruiting, no request received". Mr. Fernandez said the department has not negotiated their request through the NeoGov System to tell DPS to go look for the positions. When a list is created, the list is good for 6 months. Mr. de la Pena moved to receive the Director's report. Ms. Aranio seconded the motion. Civil Service Commission Open Session January 24, 2012 Page 3 SUBJECT DISCUSSION ACTION Motion carried 5:0. Executive Attorney Guyot read the Hawai'i Revised Session Statutes provisions as outlined on the agenda to take the Commission into Executive Session for consideration of the 3 items listed. Ms. Aranio moved to go into Executive Session at 3:11 p.m. Ms. Adams seconded the motion. Motion carried 5:0 Return to Open The meeting resumed in Open Session at 3:38 p.m. Session Ratify Commission actions taken in Executive Session for items: ES-10, ES-11, and ES-12 Mr. de la Pena moved to ratify the Commission's actions on ES-10, ES-11, and ES-12. Ms. Aranio seconded the motion. Motion carried 5:0 Announcements Next Regular Meeting: Tuesday, February 28, 2012—3:00 p.m. Adjournment Ms. Aranio moved to adjourn the meeting at 3:40 p.m. Ms. Adams seconded the motion. Motion carried 5:0 Submitted by: Reviewed and Approved by: Barbara Davis, Staff Support Clerk Roy Morita, Chair ( ) Approved as is. O Approved with amendments. See minutes of meeting.