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HomeMy WebLinkAbout2012_0228_Minutes Open_APPROVED COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Approved as circulated 3/27/12 Board/Committee: CIVIL SERVICE COMMISSION Meeting Date February 28, 2012 Location Mo`ikeha Building, Liquor Control Commission, Meeting Room 3 Start of Meeting: 3:00 p.m. End of Meeting: 4:11 p.m. Present Chair Roy Morita; Vice-Chair Gilbert Maerina; Members: Ryan de la Pena; John Low; Lani Aranio Also: Deputy County Attorney Marc Guyot; Director of Personnel Malcolm Fernandez; Personnel Management Specialist Joyce Schuierer; Boards & Commissions Office Staff: Support Clerk Barbara Davis; Administrator Paula Morikami; Administrative Aide Teresa Tamura Excused Member: Cathy Adams Absent SUBJECT DISCUSSION ACTION Call To Order Chair Morita called the meeting to order at 3:00 m. with 5 members present Approval of Open Session Minutes of January 24, 2012 Minutes Open Session Minutes of February 7, 2012 Ms. Aranio moved to approve the January 24 and February 7 minutes as circulated. Mr. de la Pena seconded the motion. Motion carried 5:0 Business CSC 2012-09 Discussion of recruitment and evaluation procedures used by the Department of Personnel Services Ms.Joyce Schuierer,Personnel Management Specialist,explained that before veteran's preference points are awarded, an applicant first needs to meet the minimum qualification requirements. In addition that person would need to pass whatever examination is given for the recruitment position,whether it is a written exam or training and experience. At that point, if the person has the DD214 form they would be credited with the veteran's preference points and placed on the eligible list, based on their regular rating and the veteran's preference points. A person can be on the eligible list and have veteran's points but that does not come into play until the names are referred. If 5 people are on the eligible list and pass with a grade of 75 and there is someone on the eligible list who has a grade of 70 but has 5 points they would now have a score of 75. That person would also be referred in addition to the other 5 Civil Service Commission Open Session February 28, 2012 Page 2 SUBJECT DISCUSSION ACTION people who had the score of 75. There are listings that have to be looked at before a determination can be made but if all the names are being referred, the veteran's points just wash out. There are quite a few different wars and campaigns that need to be looked at to see if that person would be eligible for the points. Asked if it is possible that someone is a veteran but not get the 5 points, Ms. Schuierer said that would be correct. If the person did not meet the criteria listed in USC 2108, they would not qualify nor would they get the points. Mr.Maerina,in referring to the Federal website on veteran's preference,asked how closely the County's structure followed that of the Federal. The veteran's points refer only to the federal civilian jobs but go all the way through to the end while the County seems to apply only to the eligibility side. Why don't the points carry from the eligible list all the way to the final? Ms. Schuierer said once the names are referred they are all considered equal; the preference points are only for getting that person referred so they can go to the next step. Once they get to the next step,which is the interview process, they are all considered equal regardless of the scores. Ms.Aranio said if they are all considered equal and start with zero,it would be up to the department head during the interview process to assess the scores which would be totally separate from the eligibility list that was provided. Ms. Schuierer said that was correct but DPS does not use veteran's preference towards promotional exams, only open competitive exams. Mr. Low asked if the department conducting the interview or making the selection rocess used the veteran's preference. Ms. Schuierer said no. Civil Service Commission Open Session February 28, 2012 Page 3 SUBJECT DISCUSSION ACTION Ms. Schuierer said if a department wants the top 5 people referred and the 5th person has a score of 97 but there is an individual with a score of 93 who is eligible for veteran's points which gives them a score of 98 that individual would be referred in addition to the 5 names. Attorney Guyot said the veteran's preference does not guarantee anyone a job, only a preference. In most situations it will not bounce out another eligible individual such as the example just mentioned. With the 5 highest and factoring in that person with the veteran's points, the department would now receive 6 to be interviewed. That is part of the reason those numbers are listed as eligibles and you don't identify the individual who has the veteran's preference. The State and the Federal apply it differently. The County of Kaua'i does follow the State and other counties within Hawai'i. Ms. Schuierer exited the meeting at 3:10 p.m. Director's CSC 2012-09 a. Weekly Report Ending g anuar_y 15, 2012 Report b. Weekly Report Ending January 22, 2012 c. Weekly Report Ending g anuga 29, 2012 d. Weekly Report Ending February 5, 2012 e. Weekly Report Ending February 12, 2012 Ms. Aranio moved to receive the Director's reports. Mr. Maerina seconded the motion. Mr. Fernandez said he met with the Office of the Prosecuting Attorney and discussed the recruitment for the SR-24 position and possible modifications to the job. Recruitment is under way to fill the position of the DPS Personnel Clerk I position. The HR reorganization has not been finalized by the Task Force and that committee consists of Janine Rapozo - Risk Management Administrator, Karen Matsumoto -retiree from the Department of Personnel Services, Marc Guyot, John Isobe, and Kris Nakamura—Parks and Recreation. The explanation for acronyms in the February 5 report: DSO Cert. is for the Water Distribution Certification osition. LR is Labor Relation issues. SA is the supplemental agreement. Motion carried 5:0 Executive Attorney Guyot read the Hawai'i Revised Civil Service Commission Open Session February 28, 2012 Page 4 SUBJECT DISCUSSION ACTION Session Statutes provisions as outlined on the agenda to take the Commission into Executive Session for consideration of the 4 items listed. Mr. de la Pena moved to go into Executive Session at 3:17 p.m. Ms. Aranio seconded the motion. Motion carried 5:0 Return to Open The meeting resumed in Open Session at 4:10 p.m. Session Ratify Commission actions taken in Executive Session for items: o ES-14, ES-15, ES-16 and ES-17 Mr. de la Pena moved to ratify the Commission's action taken in Executive Session. Vice-Chair Maerina seconded the motion. Motion carried 5:0 Announcements Next Meeting: Tuesday, March 27, 2012—3:00 p.m. Attorney Guyot advised the Commission that he will be out of town from March 15 through March 31. Adjournment Mr. Low moved to adjourn the meeting at 4:11 p.m. Mr. de la Pena seconded the motion. Motion carried 5:0 Submitted by: Reviewed and Approved by: Barbara Davis, Staff Support Clerk Roy Morita, Chair O Approved as is. ( ) Approved with amendments. See minutes of meeting.