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HomeMy WebLinkAbout2012_0522_AgendaPacket Roy Morita Members: Chair Cathy Adams Lam Aranio Gilbert Maerina Ryan de la Pena Vice-Chair John Low COUNTY OF KAUAI CIVIL SERVICE COMMISSION AMENDED NOTICE OF MEETING AND AGENDA Tuesday, May 22, 2012 3:00 p.m. or shortly thereafter Mo'ikeha Building, Liquor Conference Room 3 4444 Rice Street, L-1hu'e, HI 96766 CALL TO ORDER ROLL CALL APPROVAL OF MINUTES Open Session Minutes of April 24, 2012 DIRECTOR'S REPORT CSC 2012-22 a. Weekly Report Ending April 15, 2012 b. Weekly Report Ending April 22, 2012 c. Weekly Report Ending April 29, 2012 d. Weekly Report Ending May 6, 2012 e. Weekly report ending May 13, 2012 EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes §§92-4 and 92-5 (a) (2) (4), 92-9 (a) (1-4) and (b), the purpose of this executive session is to receive and approve Executive Session minutes, to consider the hire, evaluation, dismissal or discipline of an employee or officer of the County where consideration of matters affecting privacy will be involved and to consult with the Commission's legal counsel on issues pertaining to the Commission's and the County's powers, duties, privileges, immunities, andlor liabilities as they may relate to this item, deliberate and take such action as appropriate. ES-25: Executive Session Minutes of April 24, 2012 ES-16: CSC 2012-11 Confidential communication dated February 16, 2012, from the Board of Water Supply regarding personnel issues (ongoing) a. Memorandum dated 5/'2;' c,12 from the Director of DPS advisin the Board of Water of the completion of the re-organizational review and their findings and recommendations. ES-17: CSC 2012-13 Communication dated February 22, 2012, from the Department of Finance regarding personnel issues (ongoing) An Equal Opportunity Eniplqver AN, ES-20: CSC 2012-18 Memorandum dated 2/29/12 from the Civil Service Commission to the Director of Personnel Services requesting written response on how complaints and personnel issues have been resolved (ongoing) b. Update from Chair Morita regarding the Memorandum dated 3/28/12 from the Civil Service Commission to the Director of Personnel Services requesting resolution to unresolved matters and a subsequent report to his 3116/12 communication ES-23: CSC 2012-21 Discussion and consideration of the hiring, evaluation, dismissal or disciplining of the Personnel Director, where consideration of matters affecting privacy will be involved; and if necessary, to consult with the Commission's legal counsel on issues pertaining to the Commission's and the County's powers, duties, privileges, immunities, and/or liabilities as they relate to this agenda item ES-26: CSC 2012-23 Letter dated May 4, 2012 from an appellant requesting an appeal on the rejection of an application for the Program Specialist 11 (SR22)position RETURN TO OPEN SESSION Ratify Commission actions taken in Executive Session for items: o ES-16, ES-17, ES-20, ES-23, ES-25 and ES-26 ANNOUNCEMENTS Next Meeting: Tuesday, June 26, 2012—3:00 p.m., Mo'ikeha Building, Liquor Conference Room 3 ADJOURNMENT NOTICE OF EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes §92-7 (a), the Commission may, when deemed necessary, hold an executive session on any agenda item without written public notice if the executive session was not anticipated in advance. Any such executive session shall be held pursuant to H.R.S. §92-4 and shall be limited to those items described in H.R.S. §92-5(a). c: Marc Guyot, Deputy County Attorney PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24-hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing-, Civil Service Commission--May 22, 2012 Page 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 224 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting clearly indicating the name of the testifien and While every effort will be made to copy., organize and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Send written testimony to: Civil Service Commission Attn: Barbara Davis Office of Boards & Commissions 4444 Rice Street, Suite 150 L-ihu'e, HI 96766 Email: bdavis@.kauai.gov Fax: 241-5127 Phone: 241-4919 SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the Boards & Commissions Support Clerk at 241-4919 at least five (5) working days prior to the meeting. Civil Service Commission—flay 22, 2012 Page 113 DR!A�F T To B1@ 4 .A�ji ��roued Minutes of Meeting OPEN SESSION OPEN SESSION - CIVIL SERVICE COMMISSION Meeting Date April 24, 201,2 Board/Committee: Location Mo4ikeha Building, Liquor Control Commission, Meeting Room 3 Start.of Meeting: 3:0Kpj.m_ Fnd of`_Meeting:_T_19—p.m. Present Chair Roy Morita; Vice-Chair Gilbert Maerina,(3:09 p.m.); Members: Cathy Adams; Lani Aranio; Ryan de la Pena; John Low .Also: Deputy County Attorney Marc Guyot; Director of Personnel Malcolm Fernandez; Boards & Commissions Office Staff: Support Clerk Barbara 1)avis; Administrator Paula Morikaiiii; Adirrinistrative Aide Teresa 'Tamura Absent SUBJECT DISCUSSION ACTION -------------- Call To Order Chair Morita called the meeting to order at 3;00 to �er ent with 5 member S�cs__------------------------ Approval of Open Session Minutes of March 27, 2012 Mr. de la Pena moved to approve the minutes as Minutes circulated. Ms. Aranio seconded the motion. Motion carried 5:0 - -- ­--------------------- Director's CSC 2012-17 a. Weekly Report Ending March 18, 2012 Ms. Adams moved to receive the Director's Report b. Weekly Report Ending March 25, 2012 Reports, Ms. Aranio seconded the motion. c. Weekly Report Ending April 1, 2012 d. Weekly Report Priding April 8, 2012 Ms, Adams asked Mr. Fernandez if his response to Council's request for a copy oi'all Position Descriptions with the OPA required that lie had to resubmit the list of open positions that Chairman Furfaro sent to the Commission around September asking why there were so many open positions. Mr. Fernandez said the request noted in his report was not the one Ms. .Adarns was referring, to. This request was for the Of of the prosecuting Attorney. Ms. Adams said in the meeting with the County Couricil, Mr, Fernandez spoke about the vacant positions and the Counci I _­_­­­_­_�——_. __. —---------- Civil Service Conirnission Open Session April 24, 2012 Page 2 SLJBJ�(-`I' DISCUSSION ACTION —-------------- asked why that report took so long to be created, Mr. Fernandez had explained to the Comity Council that the system DDS used was no longer functioning, Mr. 1'ernaridez said that was correct. The system went down over one year ago, and IT tried to retrieve it but they were not successful. That system was inputted by hand and would now have to be recreated which,there has not been tirric to do. Ms. Adams believed the Chair's question was what was the Department doing to get the system fixed or a Oil new one purchased, and she asked Mr. Fernandez what else they had been able to do. Mr. Fernandez said they had been in discussion with IT and Finance in trying to get an I IR system for years but they have not decided what they want to do. Mr. Fernandez explained that this does riot fall under DIIS's budget but it is part of inance's budget and does not know if it is in then- upcoming budget. Currently, the report is being done manually and every three months they have to reconcile everything. Mr. Fernandez pointed out that Chair Furfaro was willing to give the Department 30 days to generate the report instead of just 10 days because they were barely able to get the report in on time with the system before it crashed. The Department was barely able to generate the report on time and then to revert to doing it manually, we have to drop everything and concentrate on getting the report finished. Chair Morita asked how many more hours it takes to input the information by not having the system and using two personnel. Mr. Fernandez said he Would not want to speculate at this point and Would have to ask Ms. Schuierer how many more hours she is spending now doing the report, but it is substanti y It ' -- -, get all more time.time to -ct the correct information. Motion to receive carried 5-0 Executive Ms. Adams moved to go into F'xecutive Session Session at 3:09 p.m. Ms. Aranio seconded the motion. Motion carried 5:0 --—-----------­­-----II...... —----- Civil Service Commission Open Session April 24, 2012 Page 3 SUBJEU1, DISCUSSION ACTION —------------------------------ Vice-Chair Macrina entered the meeting at 3:09 P.111, Attorney Guyot read the Hawai'i Revised Statutes provision as outlined on the agenda to take the Conu-nission into Executive Session t7or consideration of ES-24, I-,S-16, EIS-17, FIS-20, ES-21, 1-,,S-22 and ES-23 as listed. Return to Open The meeting resumed in Open Session at 4:38 p.rn_ Session Ratify Commission actions taken in Executive Session for items: o ES-16, 1,"S-17, ES-20, fl-,"S-21, ES-22, ES-23 acid ES-24 Ms. Adams moved to ratify the (_.'(.)mrnissioWs action taken in Executive Session. Mr. de la Pena seconded tl,,iQ motion. Motion carried 6:0 ........... Announcements Next Mee�n�w _Tuesdayy, May 22, 2012 -. 3:00 ..................... ------ — -------- Adjournment Mr. de la Pena moved to adjourn journ the meeting at 4:39 p.m. Ms. Adams seconded the motion. Motion carried 6-0 ----------- Subrnittcd by'. .......... Reviewed and Approved by: GNP Barbara Davis, Stafl'Support Clerk Roy Morita, Chair Approved as is. Approved with amendments, See minutes niccting.