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Home My WebLink About2012_0828_AgendaPacket Gilbert Maerina Members: Chair Lam Aranio Ryan de la Pena Cathy Adams John Low Vice-Chair Roy Morita COUNTY OF KAUAI CIVIL SERVICE COMMISSION NOTICE OF MEETING AND AGENDA Tuesday, August 228, 2012 3:00 p.m. or shortly thereafter Mo'ikeha Building, Liquor Conference Room 3 4444 Rice Street, L-thu'e, HI 96766 CALL TO ORDER ROLL CALL APPROVAL OF MINUTES Open Session Minutes of July 16, 2012 BUSINESS CSC 2012-29 Implementation of the Human Resources Department(on-going) a. Request dated 6/28/12 to the Director of Finance requesting information on the timeframe and procedures for acquiring the HRIS Software Program (deferred from 7/16/12) b. Update from the Director of Personnel Services on the Transition Plan for the Implementation of the Human Resources Department 1) 1 c. Memorandum dated 7/.4/12 to all County Agencies requesting input on how the Civil Service Commission can assist them and Personnel Services with a smooth transition to the Human Resources Department 1) Response dated 8/9/12 from the Transportation Agency 2) Response dated 8/91'12 from the Department of Public Works 3) Response dated 8/14/12 from the Fire Department 4) Response dated 8/14 from the Police Department CSC 2012-31 Discussion on the review process of applications CSC 2012-32 Discussion with DPS on policy for Video Teleconference (VTC) and/or phone interviews for applicants living off-island DIRECTOR'S REPORT CSC 2012-27 a. Weekly Report Ending July 8, 2012 b. Weekly Report Ending July 15, 2012 c. Weekly Report Ending July 22, 2012 An Equal Opportunity Employer d. Weekly Report Ending July 29, 2012 e. Weekly Report Ending August 5, 2012 f Weekly Report Ending August 12, 2012 CSC 2012-33 Budget for Fiscal Year 2012-2013 EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes §§92-4 and 92-5 (a) (2) (4), 92-9 (a) (1-4) and(b), the purpose of this executive session is to receive and approve Executive Session minutes, to consider the hire, evaluation, dismissal or discipline of an employee or officer of the County where consideration of matters affecting privacy will be involved. , provided that if the individual concerned requests an open meeting, an open meeting shall be held; and to consult with the Commission's legal counsel on issues pertaining to the Commission's and the County's powers, duties, privileges, immunities, and/or liabilities as they may relate to this item, deliberate and take such action as appropriate. ES-30: Executive Session Minutes of July 16, 2012 ES-23: CSC 2012-21 Discussion and consideration of the hiring, evaluation, dismissal or disciplining of the Personnel Director, where consideration of matters affecting privacy will be involved; and if necessary, to consult with the Commission's legal counsel on issues pertaining to the Commission's and the County's powers, duties, privileges, immunities, and/or liabilities as they relate to this agenda item (On-going) RETURN TO OPEN SESSION Ratify Commission actions taken in Executive Session for items: o ES-23 and ES-30 ANNOUNCEMENTS Next Meeting: Tuesday, September 25, 2012—3:00 p.m., Mo'ikeha Building, Liquor Conference Room 3 ADJOURNMENT NOTICE OF EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes §92-7 (a), the Commission may, when deemed necessary, hold an executive session on any agenda item without written public notice if the executive session was not anticipated in advance. Any such executive session shall be held pursuant to H.R.S. §92-4 and shall be limited to those items described in H.R.S. §92-5(a). c: Marc Guyot, Deputy County Attorney Civil Sen ice Commission--August 28, 2012 Page 12 PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24-hours prior to the meeting indicating: I. Your name and if applicable, your position/title and organization you are representing; 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting clearly indicating the name of the testifier; and While every effort will be made to copy, organize and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Send written testimony to: Civil Service Commission Attn: Barbara Davis Office of Boards & Commissions 4444 Rice Street, Suite 150 L-ilm'e, HI 96766 Email: bdavisoakauai.gov Fax: 241-5127 Phone: 241-4919 SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the Boards & Commissions Support Clerk at 241-4919 at least five(5)working days prior to the meeting. Civil Service Commission—August 28, 2012 Page 13 DRAFT B1eAll,ff Tj@ joroved„ COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committei L(C-1VIL SERVICE, COMMISSION Meeting Dbaft!! July 16, 2012 Start of Me _L g luor o-itrol ormn n , c 'i Liquor Control Commission, MeetingRoon13 Start of Meeting: 3:03 p.H.:_:J_Fn_do_lMeeting: 5:17 p.m. _Present --Chair-Gilbert M a*erina (3:11 p.m.); Vice-Chair Cathy Adams. Members: Lani Aranio; Ryan de la Pena; John Low; Roy Morita Also: Deputy County Attorney Marc Guyot; Director of Personnel Malcolm Fernandez; Boards & Commissions Office Staff: Support Clerk Barbara Davis; Administrative Aide Teresa Tamura Tx c iis c d Alxsent ”" SUBJECT DISCUSSION ACTION Call To Order Vice-chair Adams called the meeting to order at 3:03 p.m. with 5 members present and Chair Maerina in route to the-nie Approval of Open Session Minutes of June 26, 2012 Ms. Aranio moved to approve the minutes as Minutes circulated. Mr. Morita seconded the motion. Motion carried 5:0 Business CSC 2012-29 On-going discussion of the Implementation of the Elumarr Resources Department a. Request dated 6/28/12 to the Director of Finance requesting information,on the turieft•anic and procedures for acquiring the HR1S Software Program Mr.Morita reported that the Director of Finance was working on the details for the HRIS Software Program. Mr. Morita moved to defer the report from the Director of Finance to the next meeting, Ms. Aranio seconded the meeting. Motion carried 5:0 b. Request dated 6/28/12 to the Director of Personnel Services Requesting a Transition Plan for the implenientation,of the Human Resources Department Mr. Morita moved to receive the Transition Plan Civil `service Commission Open Session July 16, 2012 Page 2 SUBJECT DISCUSSION ACTION _ _ submitted by the Director of Personnel Services. Mr. de la Pena seconded the motion. Training and Orientation is listed with a target date of 10/1/2012 but the status colunm lists entries for mid-September and early September prompting Mr. Morita to ask if those employees would not be in Mr. Fernandez' office until the October date. Mr. Fernandez stated some would be in his office a head of the schedule. They are still recruiting fiar the new etnloyce for Labor Relations. Mr. Morita asked if the new employees who start in September would be ready to go by October I with regard to their training,job duties and responsibilities. Mr. Fernandez said they would like that to be the ease but training takes longer if the person has not been working in that area. They may be qualified overall to go into the position as an HR Specialist I or It but to specifically be working in that area,they might not be ready, asked if they could be hired earlier,Mr. Fernandez said one of the difficulties they are experiencing is people dropped off the list which made it difficult to convene an interview panel for only one or two candidates. We recruited again in order to expand the list to provide more of a choice of candidates for when the interview panel does convene. Mr. Morita asked Mr. Fernandez if he had met with Mr. lieu on the physical accommodati ons for the additional staff. Mr.Fernandez said Mr.I leu referred him to Public Works and they have met twice. Public Works is gathering more information on the space details. Ms. Aranio asked if the Target Dates were Targeted Completion Dates and if some of those dates could be changed to reflect elates other than just October 1. Ms. Irani€ su x jested tar etin a date a month earlier than October 1 for the Civil Service Commission Open Session July 16, 2012 Page 3 SUBJECT DISCUSSION ACTION tilling of the HR vacancies to have the selections completed and in place since everything has to be up and running;by October 1, Mr. Fernandez agreed they could put those elates in as their "wish list". Vice-chair:Adams asked Mr. Fernandez if he had been involved in discussions with the Finance Director about the HRIS System update and software requirements. Mr. Fernandez said lie has had 2 meetings with Mr. Rezentes since the last Civil Service Commission meeting. Vice-chair Adams asked if lie was specifying what his requirements were for this system. Mr. Fernandez said that is the number one thing to do and his staff is listing all the reports they need to get out of this system. We have been told we should be looking at the current vendor the County has for an easier conversion and simpler procurement purposes. We are looking at our total requirements and trying to get a de nionstration with the vendor to let them know exactly what requirements they need to meet. Chair Macrina catered the meeting. Mr. Fernandez told Mr. Low he would continue to provide the Commission with a written update on the progress of the Transition Plan. With the demand on the Civil Service Commission to assure that everything is fury functional by October 1,Mr. Morita asked if the Commission should send a memo to the various departments asking for their concerns or issues that need to be addressed. Attorney Guyot offered the Commission guidance to avoid becoming involved in the day to day operations of the department. By asking other agencies if there is anything the Commission can do to assist them and DPS, it will allow free exchange and for the Commission to be the conduit. Mr. Morita said this would be to 'ust identi the issue or problem and then to .___- ___ Civil Service Commission Open Session Jody 16, `012 Page 4 SUBJECT DISCUSSION ACTION pass it on to the Director for him to determine further action. Attorney Guyot noted it was important to get input from the other stakeholders to provide insight. 'Vice-chair Adams moved to send a memo to the County agencies asking how the Commission could assist them. and DPS in this transition to a FIR Department. Mr. Morita seconded the motion. Mr. de la Pena noted they were still in discussion of the open motion on the floor to receive the Transition]Tart. Vice-chair Adams withdrew the motion. Mr. Morita withdrew the second. Ms. Aranio noted the first two positions listed on the FIR vacancies have been filled as well as the FIZZ clerk, which was pending. Mr. Fernandez said they were waiting on the FIR clerk because they were going to fill the FIR assistant first. Sonic of the people applied for both positions and we want to fill the higher level position first and see who we have left. Asked how it was working with those employees still residing in other departments, Mr. Fernandez said there is contact with almost everyone on a. daily basis. Currently Kris front Parks and Recreation is physically in the department and Leimorni is coming from Transportation. The end office that has been used as storage will be cleaned out for Crystal to move into. Employees who are not physically in the DPS Office are in the process of cleaning up any other ditties they may have been handling for their department as they start to assume their duties for DPS. We do need to work with the departments since we are all in this transition time. Motion to receive the'Fransition Plan carried. 6:0 Mr. Morita moved to send a corny-nunication to all County agencies asking if there is anything the Commission can do to assist them and DI'S Civil Service Commission Open Session. July 16, 2012 Page 5 DISCUSSION ACTION in the transition to a DPSIIIR Department, Mr. - de la Pena seconded the motion. Motion carried Director's a. Weekly Report Ending June 17, 2012 Report b. Weekly Report Ending June 24, 2012 c. Weekly Report Ending July 1, 2012. Mr. Fernandez explained that the Nash Study was the excluded managerial staff salary study from about 5 years ago which also branched out into other professional areas and for the appointees. "Favored Nation"was to get parity between HGEA and UPW for the EUTP medical plan. Ms. Adams said they discussed at the last meeting the clarity of the Director's Reports and the use of acronyms. Understanding the reports are used for multiple purposes, the Commission asked Mr. Fernandez to provide descriptions for reports and acronyms to help with a better understanding of the his work. Mr. Low moved to receive the Director's Reports. Ms. Araslio seconded the motion. Motion carried 6:0 Executive Attorney Guyot read the I-lawai'i Revised .Session Statutes provision as outlined on the agenda to take the Commission into Executive Session for consideration of IS-28, ES-23: CSC:` 201eµ21, ES-26: CSC 2012-23, and ES-29: CSC 2012-28 as listed. Ms. Morita moved to go into Executive Session at 3:26 p.m. Mr. de la Pena seconded the motion. MotioN carried 6:0 Return to C pc r The meetin z resumed in Open Session at 5:17 Civil Service Comnaission Open Session July 16, 2012 Page 6 SUBJECT DISCUSSION ACTION Session Papa. _ - Ratify Commission actions taken in Executive Session for items: o ES-23, ES_26, ES-28 and ES-29 Mr. de la Pena moved to ratify the Commission's actions taken in Executive Session. Ms. Aranio seconded the motion. Motion carried 6;0 Announcements Next Meetin : "I uc;sda_y,_An;ust 28, 2012 —3:00 p.m. Adjournment Ms. A.dazns moved to adjourn the meeting;at 5;17 p.m. Mr. de la Pena seconded the motion. Motion carried Submitted by: _ _.___.. __._.____..w._____......_. . Reviewed and Approved by: Barbara Davis, Staff Support Clerk Gilbert Maerina, Chair { Approved as i . ( } Approved with amendments. See minutes of__.___ _____.__ .meeting. Roy Morita y Members: Chair Cathy Adams Lam Aranio Gilbert Maerina Ryan de la Pena Vice-Chair John Low COUNTY OF KAUA'I CIVIL SERVICE COMMISSION C/10 Office of Boards and Commissions 4444 Rice Street, Suite 150, Llhu'e, HI 96766 MEMORANDUM June 28, 2012 To: Wally Rezentes, Director of Finance From: Roy Morita, Chair and Members of the Civil Service Commission Via: Paula M. Morikami, Administrator, Office of Boards and Commissions Cc: Gary Heu, Managing Director Subject: HRIS Software Program At its meeting dated June 26, 2012, the Civil Service Commission approved a motion to request information on acquiring or leasing a Human Resource Information System software program. We have been discussing the HRIS software with Malcolm and he suggested we contact you regarding this issue. According to recent discussions, it is our impression that the budget for the HRIS software is allocated in the Finance Department. We believe that having this system in place is essential for the success of a new Human Resources Department and find it at the top of our priority list. Would you be able to provide us with information on what the timetrame and procedures are for acquiring the software, and what needs to be done in order for the Department of Personnel and/or new Human Resources Department to move forward with implementing the system" If possible, we would like to have your response by July 9, 2012 so we can discuss this at our next meeting scheduled for July 16, 2012. If you have any questions, I can be reached through Teresa Tamura at ext. 4918. Thank you for your assistance in this matter. CSC 2012-29 a. HR TRANSITION PLAN ITEM DESCRIPTION TARGET DATE STATUS Communications 07/01/2012 ongoing 06/26/2012: Memo to employees transferring to HR. RE: time-off/OT requests. Week of June 25th: meeting with employees transferring to HR Dept. 07/02/2012: Update KCT on status of HR transition Recruitment of filling HR vacancies 10/1/2012 HR Clerk,SR-13 (2111) Filled 07/16/12 Recruitment 02/12/2012 Referred: 05/29/2012 HR Manager 11, EM-03 (289) Filled 07/01/12 Recruitment: 03/28/2012 Referred: 06/12/2012 HR Specialist 11, SR-22 (2465) Recruitment: 03/28/2012 Referred: 06/28/2012 Recruitment:07/08/2012 Referred: 08/03/12 Interviewed:08/14/12 HR Specialist 1, SR-20(212) (2105) Recruitment:03/28/2012 Referred: 06/28/2012 Recruitment: 07/08/2012 Referred: 08/02/12 Interviewed:08/14/12 HR Assistant, SR-15 (702) Recruitment: 02/12/2012 Referred: 07/09/2012 Recruitment: 07/25/12 Dote: No add. Qual. Apps. I list I ct (s;Apps. Interview: Pending HR Specialist selection(s) ITEM DESCRIPTION TARGET DATE STATUS HR Clerk, SR-13 (346) Recruitment 02/12/2012 Referred: 05/29/2012 Requisition initiated: 8/7/12 - pending Mayor's approval HRIS Systems Update/Software Requirements 10/1/2012 07/05/2012 Mtg.with Finance Director 07/12/2012 Follow-up mtg with Finance Director, IT Manager, Stakeholders 08/03/12 Mtg. w/staff& IT Spec. - history, reports, status discussed, 08/08/12 Reports samples/info to IT for trans to Sungard, . .......... 08/14/12 Predemo conf with Sungard. Discussed reports Demo with Sungard scheduled for 08/21/12 Relocation/Physical Accommodations 10/1/2012 06/29/12 Discussion with I h Managing Director for additional staff 07/02/12 Mtg. with County Engineer, Deputy County Engineer, Eng. Program Administrator 07/13/2012 Follow-up mtg. to determine recommendation to Mayor. 07/27/12 Follow-up mtg, with Pub, Wks. -to discuss� HR TRANSITION PLAN ITEM DESCRIPTION TARGET DATE STATUS with County Eng. and Mayor. 07/31/12 Discussed with Mayor, awaiting decision(s). Training/Orientation of Staff 10/1/2012 Classification (Kris N., Kathy T.) 08/24/2012 (C&C) Labor Relations(new employee) 09/06&07/2012 (COM) Recruitment- NEOGOV(Crystal F.) Mid-September(C&C) Transactions/Orientation/Benefits(new employees) Early September(DPS, Finance staff) Worker's Compensation/TDI (new employee) - ---------- Early September( Finance staff) Official Personnel File Centralization 10/1/2012 Week of July 2nd: File cabinets ordered Week of July 9th: Memo to departments(setting time for official file return) Gilbert Macrina Members: Chair Lani Aranio Ryan de la Pena Cathy Adanis John Low OF Vice-Chair Roy Morita .COUNTY OF KAUAI CIVIL SERVICE COMMISSION C/o Office of Boards and Commissions 4444 Rice Street, Suite 150, L-Thue, HI 96766 MEMORANDUM To: Ted Daligdig, Civil Defense;Al Castillo, County Attorney; Robert Westerman, Fire Department; Eric Houma,Liquor Control; Wally Rezentes,Jr.,Finance; Kealoha Takahashi,Agency on Elderly Affairs; Kamuela Cobb-Adams,Housing Agency;Celia Mahikoa, Transportation Agency; George Costa,Office of Economic Development; Michael Dahilig, Planning Department; Darryl Perry, Police Department; Lenny Rapozo,Parks&Recreation;Larry Dill, Public Works; Shaylene Iseri-Carvalho,Prosecuting Attorney;David Craddick, Water Department From: Gilbert Maerina,Chair and members of the Civil Service Commission Via: Paula M. Morikami,Administrator,Office of Boards and Commissions Cc: Gary Heu, Managing Director Malcolm Fernandez, Director of Personnel Services Date: July 24,2012 Subject: Transition and expansion from Department of Personnel Services to Department of Personnel Services/Human Resources The Civil Service Commission has oversight of the transition from the current Department of Personnel Services to the new Department of Personnel Services(DPS/HR) which has a more prominent human resources component- The target date for the completion of this transition is October 1, 2012. With this in mind, the Commission is asking the County agencies and departments how we can assist not only DPS/HR but also your department in making this a smooth transition. We ,4n Equal Opportunity-Employe, C8C 2812-29 c value you input,ideas, and concerns in this matter. Since time is Short, we would appreciate 0 receiving your comments or questions by August 13,2012 sent to us in C/o the 0 Tice e f Boards and Commissions. Thank you for assisting the Commission on this matter. If you have any questions,I can be reached through Teresa Tamura at ext. 4918. ilbert Maerina Chair, Civil Service Corrm-tission Bernard P. Carvalho, Jr. 6 Celia M. Mahikoa Mayor Executive on Transportation Gary K. Hen OF Ill Managing Director TRANSPORTATION AGENCY iJ ! AUG 1 0 2012 County of Kauai, State of Hawaii 3220 flo-olako Street, Lfhu'e,flawai'i 96766 BOARDS & COrv1N4,1sS10t,1S TEL(808)246-8110 FAX(808)241-6417 To: Gilbert Maerina, Chair, Civil Service Commission From: Celia Mahikoa, Executive on Transportation Via: Paula M. Morikami, Administrator.. Office of Boards and Commissions Date: August 9, 2012 Subject: Agency Comments Regarding Transition from DPS to Human Resources The Transportation Agency is looking forward to the County's transition towards establishing a fully functioning centralized Human Resources Department, and anticipates the changes resulting in thoroughness, consistency, and security in the handling of such an important role in our County organization. We appreciate your request for comments and questions regarding this transition. In reviewing the proposed structure of the HR Department, several "ground-level" questions about the transition are being forwarded for your consideration: 1. Will there be a notice provided by HR to all County employees in regards to exactly how the change will impact them and their many HR-related needs? 2. How will the employee be able to access his/her personnel file? 3. Will there be written procedures/guidelines/timeline for the transfer of personnel files? 4. Who will be responsible to do verification of employment for loan, housing, etc. inquiries that may involve information maintained in part by the department, and in part by HR? Again., we appreciate the opportunity to share these comments and questions, and look forward to a successful transition. Please feel free to contact us should you have questions or wish to discuss any portion of this further. Mahalo nui loa, Celia Mahikoa Executive on Transportation CS9 2012-29 c 11 An Equal Opportunity Employer OP Bernard P. Carvalho,Jr. Larry Dill, P.E. Mayor County Engineer Gary K. Heu OF Lyle Tabata Managing Director Deputy County Engineer DEPARTMENT OF PUBLIC WORKS County of Kauali, State of Hawaii 4444 Rice Street,Suite 275,L-ihu'e. Ha�vai'i 96766 TEL(808)241-4992 FAX(808)241-6604 August 9, 2012 !J AUG 1 4 2012 i BOARD`3 & Mr. Gilbert Macrina, Chairperson and Members of the Civil Service Commission c/o Office of Boards and Commissions 4444 Rice Street, Suite 150 Lihue, HI 96766 Dear Chairperson Maerina and Members of the Civil Service Commission: In response to your communication regarding the new Department of Personnel Services (DPS/HR), the following are Public Works' (PW) concerns/questions: 1. Provide a detailed listing of job duties that will be removed from and those that will remain with PW. 2. Provide an approximate timeline when each function will transition to the new DPS/HR. 3. Provide an explanation of how the payroll certification process will work and identify who will be responsible at each step. 4. How or will removal of duties affect the classification of personnel remaining in PW? 5. Are we able to assign duties from and/or transfer personnel to a different division/section as desired? 6. Questions on whether the following will transfer to DPS/HR: a. Department of Transportation medical examinations; if yes, please detail process. b. Drug and Alcohol Testing Program—CDL, non-CDL, HGEA; if yes, please detail process. Should you have any questions or require further information, please feel free to contact me. Public Works fully supports this transition and looks forward to the expanded Department of Personnel Services. Sincerely, RR DILL, P.E. County Engineer An Equal 6pportuni y Employer 9SC 2012-29 c 21 Bernard P. Carvalho,Jr. Robert F. Westerman Fire Chid razor Gary K. Reu 9Ts OF John T. Blalock Managing Director KAUAI FIRE DEPARTMENT County of Kauali, State of Hawaii 4444 Rice Street;Suite 315,L-.,,hue,Hawaii 96766 AUG 1 5 2012 TEL(808)241-4980 FAX(808)241-6508 BOARDS & CONIMISSIONS TO: Gilbert Maerina, Chair, and members of the Civil Service Commission VIA: Paula M. Morikami, Administrator, Office of Boards and Commissions FROM: Fire Chief Robert F. Westerman Cc: Gary Heu, Managing Directora44 Malcolm Fernandez, Director of Personnel Services DATE: August 14, 2012 RE: Response—Transition from Department of Personnel Services to Human Resources Department To alleviate the confusion on the part of the various departments, the following suggestions are submitted: ➢ Provide a Table of Organization (with names where possible) of the Human Resources Department(HRD), as changes may have been made subsequent to the earlier meetings with the departments. > Meet with the departments to inform them of the responsibilities and duties of the positions within the new HRD. ➢ Advise as to which responsibilities will be transitioned to the HRD and what will remain with the departments, and allow for department input. > Advise the departments on any changes to or new procedures for submittal of documents that require HRD review and/or approval. Please feel free to contact me should you have any questions. An Equal Opportunity Employer C39 2012-29 C 31 POLICE DEPARTMENT COUNTY OF KAUAI 3990 KAANA STREET, SUITE 200 LIHUE, HAWAII 96766-1268 BERNARD P.CARVALHO,JR. TELEPHONE (808)241-1600 DARRYL D.PERRY Mayor FAX (808)241-1604 Chief of Police www.kauaipd.org dyerry'd kauai.gos? GARY&HEU MICHAEL M.CONTKADES Managing Director Deputy Chief mcontradesta kauai.go August 14, 2012 Gilbert Maerina, Chair 1: Civil Service Commission AU 1 52012 C/O Office of Boards & Commissions 4444 Rice Street, Suite 150 BOARDS & C0MMjSSj0tqS Lihue, HI 96766 Re: Transition from Department of Personnel Services to Human Resources Department Chairman Maerina, This letter is in response to your request on how the Civil Service Commission can assist in making this transition a smooth one. KPD would like to take this opportunity to thank the Civil Service Commission for considering the needs and circumstances of the various county departments and how this transition will affect daily activities and transactions. KPD is one of the larger departments in terms of employees and therefore relies heavily on the direction and guidance from DPS/HR on a daily basis. Recruitment is an area the department has put a high priority on in terms of using our resources to streamline our process and fill our vacant positions. One of the goals of KPD is to add two beats to our current staffing of 10 beats. The addition of two beats equates to an additional 14 officers. And in order to hire the additional 14 officers, we need to first fill our existing vacancies, which amounts to about 20 sworn officers. With this goal in mind, KPD has developed a good process with recruitment and had been moving forward smoothly, making nice strides in our recruitment process. We were on track to be able to start two recruit classes for this current year, a tribute to our recruitment efforts and processes, and a feat rarely accomplished. However, we learned that we would need to relinquish our personnel clerk who handled the clerical tasks of our recruitment process, to the formation of the HR department. It was difficult for our department to accept losing such a critical member of the recruitment team. Now that our personnel clerk position transferred to the HR department, and the position is vacant, our department would like some communication of how we will be able to receive assistance in our recruitment process that is ongoing, and must continue in order to meet our goals. In the absence of a personnel clerk in our recruitment office, we will undoubtedly run into delays and some roadblocks in our process. So, it is our hope, and what had been promised KPD, that the HR department will fill that void and help KPD by providing that assistance in order to maintain continuity with our processes. CSC 2012-29 C 43 ANEQUAL OPPORTUNITY EMPLOYER Some of the tasks that were being done and are no longer being done are: reviewing Personal History Packets, typing formats, preparing and creating applicant folders, applicant contacts, I P sending correspondences, tracking the progress of applicants, sending and receiving results and general clerical work among other tasks. The DPS/HR department has been very helpful in assisting in streamlining the process. They have been a pleasure to work with, in implementing a Physical Readiness Standards Test notification prior to accepting the online applications, This change will cut months off the recruitment process. I have confidence in moving forward that KPD and HR will have a good working relationship however at this point KPD does not have a contact person from HR. There are no clear guidelines as to where the clerical assistance will come from and the logistics have not been ironed out. Will the clerk come to KPD headquarters? Where will the records be housed? Who will assign the clerk their tasks? Who will be responsible to supervise the clerk? What will the priorities of the clerk be? Will there be additional duties the clerk is responsible for away from KPD at the same time s/he is completing KPD related duties? And there are other questions remain unanswered. Other areas of concern relates to labor relations issues which includes employee sanctions for misconduct, Step I and Step 11 grievances, and possible arbitration; employee unemployment claims; medical and stress work compensation issues; EEOC and Hostile Work Environment complaints. We are requesting further assistance in all of these areas. In addition to receiving assistance from HR, KPD hopes that this new HR department will be able to bridge the gap by providing the necessary policies and procedures for the agencies to follow and uphold in respect to our employees. With this new HR department, how will it be different than the current Department of Personnel Services and how will they be able to service all county agencies with giving direction and guidance? Will HR be giving clear communication by means of policies and procedures on items such as multi-departmental functions such as employee benefits? Since KPD has not received any formal notification, our department has been working under the assumption that there has been no operational changes with DPS/HR, but we would like to request more/better communication with the departments moving forward. It would be helpful to receive a tentative implementation plan since the October I start-up of the new HR is right around the comer and the change will impact the entire county. KPD can better prepare with a clear understanding of the functions and the direction of the new HR. Sincerely, Darryl D. Perry Chief of Police B y4 P Sherwin Pere Acting Assistant Chief Administrative & Technical Bureau DDS WEEKLY REPORT Week Ending July 8, 2012 Significant Events/Meetings - Responded to OPA Deputy request for information regarding recruitment and hiring above the minimum. - Discussion with staff on HR transition timelines. Drafted plans for submission to CSC. - Meeting with Finance Director and staff to discuss Human Resources Information System CHRIS). Scheduled follow-up meeting to include IT and other stakeholders. - Discussion with staff and finance payroll on EUTF reimbursement to employees. - Meeting with County Engineer, Deputy County Engineer, Engineering Program Administrator, and HR Manager to discuss space plan for HR Dept. Follow-up meeting scheduled for week Of July 9th. - Discussion with staff on space plan needs and need for confidential offices for certain HR personnel. Informed Public Works of our office needs due to the additional personnel. - Discussion with Equipment Operator Trainer on reporting requirements and work scheduling. Followed up with discussion with ee's supervisor. - Discussion with staff on HR Manager applicant complaint regarding number of interviews scheduled. Drafting memo to the MD as requested. Risk Management - N/A Personnel - Interviews for HR Specialist I and 11 scheduled for July 27th. Note that this will be rescheduled due to the need to rerecruit. - Interviews for the HR Assistant is scheduled for July 26 th Heads-up - Negotiations with HFFA is scheduled for July 28th and 191h on Oahu. - Workplace Violence Training is scheduled for July 23, 24, 31, and August 1. Sign up deadline is July 13 th 07/09/12 CRC 2612-27 DIPS WEEKLY REPORT Week Ending July 15, 2012 Significant Events/Meetings - Responded to request for information from the Managing Director regarding number of interviews scheduled for HR Manager applicants.. - Reviewed Arbitration Decision and Award of HGEA Grievance on employee discipline circulated by the State. Distributed to staff for info and filing. - Discussion with Finance Payroll regarding furloughs for UPW members during previous contract period. Copied Finance Payroll personnel with FAQs and memos. - Discussion with HR Manager It regarding encumbering funds for Worker's Comp claims for upcoming fiscal year. Staff working with finance to encumber the needed funds. - Discussion with Finance Payroll regarding HIPAA Business Associate Agreement needed for acquisition of EUTF report. Agreed that the agreement should not be signed as the requirements were difficult to fulfill. - Discussion with KPD personnel on the Volunteer Utilization Program. Copied KPD personnel with document. - Discussion with staff on solicitation of professional services for FY'13. Coordinating with Finance Procurement for the solicitation for professional services for investigator and EAP provider. - Staff meeting with Section Managers to discuss status and activities of HR reorg. - Meeting with Public Works (County Engineer, Deputy County Eng., and Engineering Program Administrator) and HR Manager 11 on HR space plan. PW continuing to do more research. Risk Management - N/A Personnel - New hire, HR Clerk I starts on Monday, July 16 1h - Interviews for HR Specialist I and 11 scheduled for July 17t`'. Note that this will be rescheduled due to the need to rerecruit. - Interviews for the HR Assistant is scheduled for July 26 th - HR Clerk recently transferred due to HR reorganization resigning effective COB July 17th. Heads-up - Negotiations with HFFAis scheduled for July "mmand 191h on0'ahu. ' Workplace Violence Training is scheduled for July 23, 24, 31, and August l. Sign up m deadline iS July I3 . DPS WEEKLY REPORT Week Ending July 22, 2012 Significant Events/Meetings th - Civil Service Commission meeting was held on Monday, July 16 - Met with staff to discuss and review topics of concern in upcoming negotiations with HFFA. - Negotiations with HFFA were held on July 1811 and 19th at the HFD's main office conference room in Honolulu. - Meeting with Deputy County Attorney and staff regarding discrimination complaint filed by DOW employee. - Distributed circular to departments setting return of official personnel files to HR d starting September 3' Cabinets are on order and should be in by this date. - Staff meeting was held on July 17th to discuss ongoing activities due to reorg and to gather information on required reports that HR produced. Info was due to the Director at end of the week. - Discussion with IT on Selective Certification requirements for recruitments. Risk Management - N/A Personnel - Interviews for HR Specialist I and 11 scheduled for July 17th. Note that this will be rescheduled due to the need to rerecruit. - Interviews for the HR Assistant is scheduled for July 26'h. Heads-up - Workplace Violence Training is scheduled for July 23, 24, 31, and August 1. Sign up deadline is July 13 th - Labor Management meeting with HFFA scheduled for August 28th, 29th, and 30th on the Big island. 07/23/12 DPS WEEKLY REPORT Week Ending July 29, 2012 Significant Events/Meetings Responded t -o Council request for information for listing of employees by union and department. - - In preparation for relocation of Public Works EM to the HR Department, office used for storage and business machines was cleaned out by DPS personnel. The EIVI is schedule to occupy the office in the coming weeks. - The Workplace Violence Prevention Training sessions were held on July 23rd (2 sessions) and July 24th (I session) with total of 429 employees in attendance. - Discussion with staff on Salary Compensation information on City and County of Honolulu from KPD. - Reviewing staff listing of DPS reports desired from HRIS. Scheduling meeting with IT to coordinate meeting with SunGard. - Administrative review for applicant for HR Specialist I. - Reviewed applications for HR Specialists I and IL Scheduling interviews for early August. - Meeting with Deputy County Engineer, Engineering Project Administrator, and staff to follow-up with space plan for HR. Public Works to discuss with County Engineer and Mayor. Recommendation to be made for Mayor's decision. - Discussion with State on providing HIOSH training for HR Specialist selected for position. Risk Management - N/A Personnel - Interviews for HR Specialist I and 11 scheduled for July 17th. Note that this will be rescheduled due to the need to rerecruit. - Interviews for the HR Assistant is scheduled for July 26th. Note interviews were cancelled due to insufficient applicants. Recruitment is again opened. Heads-up - Workplace Violence Training is scheduled for July 23, 24, 31, and August 1. Sign up deadline is July t 13 h - Labor Management meeting with HFFA scheduled for August 28'h, 29th, and 30'h on the Big Island. - 07/30/12 DPS WEEKLY REPORT Week Ending August 5, 2012 Significant Events/Meetings - Discussion with staff on procurement personnel request for voluntary demotion from BU-13 to BU-3 position. - Reviewed discrimination/harassment complaint filed by Water Safety Officer against KFD. Sent info to KFD for further discussion/information. - Workplace Violence Prevention Training continued on July 31st (2 sessions) and August 1't (1 session) with total of 481 employees in attendance. Total attendance for all six sessions amount to 910 employees. Employees who could not attend are required to view a video of the session. - Director and staff attended budget review meeting with the Mayor and Budget staff to discuss improvements to the budget process. The Director requested Mayor's assistance in expediting process for determining space accommodations for additional HR personnel anticipated in reorg. - Meeting with IT personnel and HR staff to discuss HRIS efforts history, reports requirements, status, and next step. Gathering specifics on required reports for submittal to IT/vendor. Follow-up with Finance to determine if exemption applies and scheduling of demo with SunGard. - Reviewed salary increase requirements due to changes in the Salary Resolution for Fire and Police. Discussed with Boards and Commission personnel. - Meeting with DOW personnel regarding personnel issues. - Reviewed referred list for HR Specialist I and 11. Discussed inclusion of safety functions with staff to include in PD. - Meeting with DOW Manager and HR Manager to discuss HR reorganization. - Discussion with staff on the issue of time off for voting. Section was cited and noted that it did not apply to absentee or early voting. Risk Management - N/A Personnel - Interviews for HR Specialist I and 11 were scheduled for July 17th. Note that this will be rescheduled due to the need to rerecruit. Interviews are now scheduled for August 14th and 15th. Interviews for the HR Assistant is scheduled for July 26th. Note interviews were cancelled due to insufficient applicants. Recruitment is again opened. Heads-up - The HR Department will be participating in a Job Fair coordinated by WorkWise on October 3, 2012 at the KWMCH. - Labor Management meeting with HFFA scheduled for August 28`h, 20th, and 30th on the Big Island. - HGEA is requesting release time for its negotiating committee members for Aug. 8th. 08/06/12 DPS WEEKLY REPORT Week Ending August 12, 2012 Significant Events/meetings - Reviewed and distributed revised Executive Orders covering Excluded Managerial Compensation Plan (EMCP) benefits/adjustments effective July 1, 2009 through June 30, 2011. - Discussion with Deputy County Attorney regarding WSO's request for consideration on recommendations proposed by ee's attorney. - Discussion with Deputy County Attorney regarding authorization and subsequent billing from outside investigator contracted to investigate ee complaint. - Discussion with DCA, HR staff, and State trainer regarding applicability of info on slide utilized in Workplace Violence Prevention Training session. - Followed-up with applicable departments whose DHs are eligible for salary increase due to change in the Salary Resolution effective July 1, 2012. - Discussion with IT staff on scheduling of demo by SunGard on KRIS system. Sent HR report samples to IT for transmission to SunGard. - Transmitted fire promotional information to DCA in preparation for arbitration with HFFA. - Discussion with HR staff regarding inquiry from applicant for Police Records Clerk who applied on intra/Inter recruitment instead of Open. Applicant was explained process and subsequently apologized for causing any inconvenience. - Discussion with staff regarding inclusion of certain duties and responsibilities in PDs of department personnel staff due to the HR reorganization. - Meeting with Council Chair and County Clerk to discuss performance evaluation issues. Updated Council Chair on progress of HR transition/reorganization. - Attended Mayor's community meeting at the Waimea Neighborhood Center. - Circulated COK's updated Compensation Plan to departments/agencies. Risk Management - N/A Personnel - Interviews for HR Specialist I and 11 were scheduled for August 14th and 15th. - Labor Relations training for HR Specialist in LR section scheduled for September Stn and 'h 7' on Maui. Interviews for the HR Assistant is scheduled for July 26 1h. Note interviews were cancelled due to insufficient applicants. Recruitment is again opened. HRIS demo by SunGard is scheduled for Aug. 215t. Heads-up - The HR Department will be participating in a Job Fair coordinated by WorkWise on October 3, 2012 at the KWMCH. - Labor Management meeting with HFFA scheduled for August 28th, 29`", and 30th on the Big Island. 08/13/12 r.,lREPARED 05/21/12, 15:51:39 BUDGET PREPARATION WORKSHEET PAGE 62 PROGRAM GY16011 FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 11/201 ORIGINAL ADJUSTED YTD EXPENDITURE COUNCIL'S ACCOUNT NUMBER ACCOUNT DESCRIPTION F367f)GET BUDGET & ENCUMBRANCES REVIEW 001-0601-512.01-01 REGULAR SALARIES 565,377 565,377 461,962 983,421 LEVEL rExr TEXT AMT CR E-7 DIRECTOR OF' PERSONNEL SERVICES ORD. 103,041 2LOI HR MANAGER IT, EM3 101,304 2102 PRIVATE SECRETARY SR20 56,172 2104 HR SPECIALIST 11 SR22 64,920 2105 HR MANAGED 11 SR22 45,576 2110 HR SPECIALIST 11 SR22 49,332 2109 HR SPECIALIST TI SR22 51,312 2107 HR ASSISTANT SR15 37,968 2111 HR CLERK SR13 31t212 702 *HR ASSISTANT SR15 33,756 *EPOS 702 TRANSFERRED FROM FIRE DEPT. 800 *HR MANAGED IT EM3 101,304 1.025 IDQuipmENT OPERATOR TRAINER SR19 54,012 *PUS 800 & 1025 TRANSFERRED FROM PUBLIC WORKS 346 *HR CLERK SR13 31,212 *PUS 346 TRANSFERRED FROM POLICE 1.861 *HR SPECIALIST' I SR20 42,132 'POS 1861 TRANSFERRED FROM PARKS 212 'HR SPECIALIST I SR20 42,132 289 'HR, MANAGER TI EM3 92,460 IROS 212 & 289 TRANSFERRED FROM FINANCE 2.465 *HR SPECIALIST 11 SR22 45,576 *PPS 246 TRANSFERRED FROM WATER 983,421 0101-0601-" 12.01-02 WAGES AND HOURLY PAY 0 0 0 19,000 LEVEL TEXT TEXT AMT CR 89 DAY CONTRACT` POSITION 9,500 89 DAY CONTRACT POSITION 9,500 19,000 001-0601--512.02-01 REGULAR OVERTIME 500 847 3,826 500 LEVEL, 'TEXT TEXT AMT CR OVERTIME 500 500 001-0601-51,2.03-01 PREMIUM PAY 2,152 2,152 348 2,152 LEVEL TEXT TEXT APT CR TEMPORARY ASSIGNMENT, MEALS, SHIFT WORK 1,000 TEMPORARY DIFFERENTIAL 1,152 co cQ PREPARED 05/21/1.2, 15:51:39 BUDGET PREPARATION WORKSHEET PAGE 63 PR0(,',R-AlS GM6QLL FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 11/201, ORIGINAL ADJUSTED YTD EXPENDITURE COUNCIL'S A17COUNT NUMPE'R ACCOUNT DESCRIPTION BUDGET BUDGET & ENCUMBRANCES REVIEW 2,152 001-0601---512.05-01 SOCIAL SECURITY CONTRIBU 43,455 43,455 32,810 80,156 001-OG01-512.05-02 HEALTH FUND CONTRIBUTION 36,850 36,850 28,335 72,483 001-0601-512.05-0:5 RETIREMENT CONTRIBUTION 92,195 92,195 64,314 170,804 WORKERS COMPENSATION TTD 1 1 0 1 DQ'1-0601-512.05-05 WORKER,3 COMPENSATION MED 400 400 0 400 001-0601-512,05-06 UNEMPLOYMENT COMPENSATION i 1 0 1 001-0601-522,05-09 MILEAGE 150 150 138 150 LEVEL TEXT TEXT ANT CR STAFF MILEAGE 150 150 001-0601-512.05-10 OTHER EMPLOYEE BENEFITS 0 0 0 0 001-0601-512,05-12 OTHER POST EMPLOY BENEFIT 1.'76,090 176,090 102,902 303,366 00L--0X701-512.24-00 TRAIN?NG 7,000 7,000 6,802 72,000 LEVEL TEXT TEXT AMT CR COUNTY WIDE TRATNING/SEMINARS, 72t000 DISABILITY AWARENESS TRAINING, ADA TITLE II PROGRAM ACCESS, ABA/ADA FACILITY GUIDELINES, TITLE II REGULATIONS, SERViCE ANIMAL TRAINING, 91.1 EMERGENCY TRAINING, COST OF TRALNERS, AND OTHER ASSOCIATED TRAINING MATERIALS. 72,0)00 001-0601-512.31-00 DUES AND SUBSCRIPTIONS 4,500 4,500 2,354 9,100 LEVEL TEXT 'TEXT AMY CR IPMAt NEWSPAPER,SUBSCRIPTTONS, PUBLICATIONS, BOOKS 4,5(70 THOMPSON PUBLICATION GROUP - ADA COMPLIANCE 600 MANUAL/UP-DATES ADA INTFRNET ACCESS (BROADBAND) 1,000 ADA INTERPRETED SUBSCRITATI(DN SERVICES 3,000 9,100 001-0601-512.32-00 CONSULTANT SERVICES 300 000 47,100 47,100 164,000 LEVEL TEXT TEXT AMT CR EMPLOYEE ASSISTANCE PROGRAM (EAP) 154,000 ACTUARIAL REPORT FOR WCOMP & CLAIMS AUXILIARY AIDS, & OTHER ADA SUPPORT SERVICES THRID PARTY ADMINISTRATOR, OTHER SERVICES 10,000 164,000 001-0601-512,32-01 SPECIAL COUNSEL 0 0 0 0 001-0601-512,35-00 SPECIAL PROJECTS 0 0 0 0 PREPARED 05121/12, 15:51:39 BUDGET PREPARATION WORKSHEET PAGE 64 PROGRAM GM6011, FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 11/201 ORIGINAL ADJUSTED YTD EXPENDITURE COUNCIL'S ACCOUNT NUMBER ACCOUNT DESCRIPTION BUDGET BUDGET & ENCUMBRANCES REVIEW 001-0601-512.41-02 C01,11 ED 7,020 7,075 5,322 7,020 LEVEL TEXT TEXT AMT CR RENTAL AGREEMENT FOR COPIER MACHINE 7,020 EXCESS COPIES 7,020 001-0601-512,43-02 R&M EQUIPMENT 500 500 253 500 LEVEL TEXT TEXT AMT CR REPAIR AND MAINTENANCE OF OFFICE MACHTNESiFAX 500 500 001-0601-512,43-05 R&M COMPUTERS 14,816 14,876 6,245 15,146 LEVEL TEXT TEXT AMT OR ANNUAL MAINTENANCE FEE NEE GOV 11,520 SCANTRON SERVICE AGREEMENT 1,100 SCANBOOK SOFTWARE MAINTENANCE 1,526 SOFTWARE/PROGRAM UPGRADES 1,000 15,146 001-0601-512,55-00 ADVERTISING 3,000 3,308 1,576 6,000 LEVEL TEXT TEXT AMT CR GARDEN ISLAND, STAR BULLETIN, fil TRIBUNE, WEST HAWAII, MAUI NEWS 6,000 6,000 001-0601-512.56-01 B4RFARE, GENERAL 1,000 1,000 0 81100 LEVEL TEXT TEXT ANT CR TRANSFER FROM COMMISSION UNION NEGOTIATION 5,500 OTHER 2,600 8,100 001-0601-512.56-02 PER DIEM, GENERAL 180 180 0 3,180 LEVEL TEXT TEXT AMT C1111 TRANSFER FROM COMMISSION UNION NEGOTIATION 2,500 OTHER 680 3,180 001-0601-512,56-03 CAR RENTAL & PARKING, GEN 300 300 0 2,550 LEVEL TEXT TEXT AMT CR TRAN.,,FER FROM COMMISSION - UNION NEGOTIATION 2,000 OTHER 550 PREPARED 05/21/12, 15:51:39 BUDGET PREPARATION WORKSHEET PAGE, 65 PROGRAM GM601L POP FISCAL YEAR 2013 ACCOUNTING PERIOD 11/201 ORIGINAL ADJUSTED YTD EXPENDITURE COUNCIL'S ACCOUNT NUMBER ACCOUNT DESCRIPTION BUDGET BUDGET & ENCUMBRANCES REVIEW 2,550 001-0601-512.56-04 OTHER TRAVEL, GENERAL 1,500 1,500 0 2,000 LEVEL TEXT TEXT AMT CR TRANSFER FROM COMMISSION -- UNION NEGOTIATION 500 OTHER 1,500 2,000 001-0601-512.57-00 PRINTING 1,500 1,500 121 1,500 00L-0601-51261-01, OFFICE SUPPLIES 8,000 9,142 8,732 28,255 LEVEL TEXT TEXT ANT CR OFFICE SUPPLTES INCUDING COMPUTER SUPPLIES 9,000 EN,rRY POLICE AND FIRE EXAMS 17,255 JOB FAIR 2,000 28,255 001-0601-512,61-03 CONTROLLED ASSETS 0 0 0 0 001-0601-512.62-01 OTHER SMALL EQUIPMENT 0 0 0 10,0oo LEVEL TEXT TEXT AMT CR LAPTOP WITH WEBCAM - VIDEO RELAY COMMUNICATIONS (RDA) (1) BOOKSHELF' 200 (I} 4 DRAWER LATERAL FILE CABINET 550 (5) 4 DRAWER FILE CABINET @ 550/EA. 2,750 RELOCATION FURNITURE, FILE CABINETS 6,500 lot000 001-0601--512.66-00 FUELS 0 0 0 3,000 LEVEL TEXT TEXT AMT CR TRAINER'S CAR - TRANSFERRED FROM PUBLIC, WORKS 3,000 3,000 001-0601-512.67-00 OTHER COMMODITIES 10,200 10,200 9,450 2,800 LEVEJ, TEXT TEXT AMT CR BU 1. COLLECTIVE BARGAINING NEGOTIATIONS AIR, PER DIEM,LODGING, AUTO, PARKING BU 2,3,4,1l.,12,1.3 COLLECTIVE BARGAINING NEG AIR, PER DIEM, LODGING, AUTO, PARKING Q)UARTERLY CONTRACT MEETINGS JOINT LABOR MANAGEMENT MEETINGS CONFERENCE OF PERSONNEL DIRECTORS CONTRACT BOOKLETS (HGEA, FIRE, AND SHOPO) 2,800 2,800 PREPARED 05/21,/12, 15:51:39 BUDGET PREPARATION WORKSHEET PAGE 66 PROGRAM 0,M601l, FOR FISCAL YEAR 2013 ACCOUNTING PER OD 11/201 ORIGINAL ADJUSTED YTD EXPENDITURE COUNCIL'S ACCOUNT NI UMBER ACCOUNT DESCRIPTION BUDGET BUDGET & ENCUMBRANCES REVIEW 001-0601--512.68-00 POSTAGE AND FREIGHT 500 500 13 2,500 LEVEL TEXT TEXT ANT R POSTAGE AND FREIGHT INCLUDING POLICE AND FIRE 2,500 E X AM S, 2,500 001-0601-512.89-01 EQUIPMENT 0 0 0 0 ADMINISTRATION 1,007,247 1,026,199 782,603 1,970,085 PREPARED 05/21/12, 15 51.:;39 BUDGET PREPARATION WORKSHEET PAGE 67 PROGRAM GM601L FOR FISCAL YEAR 2013 ACCOUNTING PERIOD 11/201 ORIGINAL ADJUSTED YTD EXPENDITURE COUNCIL'S ACCOUNT NUMBER ACCOUNT DESCRIPTION BUDGET BUDGET 6e ENCUMBRANCES REVIEW 001-060�2-512,05-09 MTLFACE 800 800 2,30 0 001--0602-512.56-01 AIRFARE, GENERAL 1,500 1,532 1,532 0 001-0602-512,56-02 PER DIED, GENERAL 1,350 1,350 1,164 0 001-0602-512.56-03 CAR RENTAL & PARKING, GEN 300 300 30 0 001-0602-512.56-04 OTHER TRAVEL, GENERAL 980 948 650 0 001-0602-512.67-00 OTHER COMMODITIES i,soo 1,500 36 0 PERSONNEL COMMISSION 6,430 6,430 3,642 0 PERSONNEL 1,013,677 1,032,629 786,245 L,970,085