Loading...
HomeMy WebLinkAbout063010_MEETING_PACKETRandall flee Chair Charles King I" Vice Chair Trinette Kaul ?nd Vice Chair SALARY COMMISSION Members: Robert Crowell William Dahle Sherri Kunioka-Volz NOTICE AND AGENDA OF REGULAR MEETING Wednesday, June 30, 2010 9:60 a.m. Mo'ikeha Building Z-1 Meeting Rooms 2 A&B 4444 Rice Street, LThu'e, Kaua'i 96766 CALL TO ORDER APPROVAL OF AGENDA APPROVAL OF MINUTES Regular Minutes of April 1, 2010 RPSINPS'S SC 2010-1 Communication dated 04 /07' /10. from the Salary Commission to Mayor Bernard P. Carvalho Jr., and Malcolm Fernandez, Director of Personnel Services requesting clarification from the Administration relating to the furlough reductions for Department Heads. SC2010-1(a) Communication dated 06!18:'10. 10. from Mr. Gary Heu, Administration Assistant responding to the request for clarification on furlough reductions for Department Heads. SC 2010-2 Communication dated 04/22/10. from the Salary Commission to Gary fleu, Administrative Assistant and Malcolm Fernandez, Director of Personnel Services requesting status of the NASH EAP Salary Survey, dated 021123"'2007. SC 2010-3 Discussion and deliberation on establishing Framework and Guidelines for future salary increases commencing on 12/011/2010. (Deferred 04/01/10) EXECUTIVE SESSION Pursuant to H.R.S. §92-4 and 92-5 (a) (2) (4), the purpose of this Executive Session is for the Salary Commission to consult with its Attorney on questions and issues pertaining to the Commissions powers, duties, privileges, immunities, and liabilities as they may relate to these items. ES- I Communication dated 04.1071'10, ' requesting 010, from the Salary Commission to Mr. Alfred Castillo Jr.. County, Attorney, _� rncy clarification on the authority and methodology for implementing furlough reductions for elected Officials. ES-1(a) Communication dated 05/10110, from the Office of the County Attorney responding to the request for clarification on the affect of Furlough reductions for elected Officials of the County of Kaua'i. Ratify the actions taken in Executive Session for item ES- I & ES -1(a). ADJOURNMENT PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24- hours prior to the meeting indicating. 1) Your name and if applicable, your position/title and organization you are representing. 2) The agenda item that you are providing comments on; and 3) Whether you are testifying in person or submitting written comments only. 4) If you are unable to summit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Kaua'i Salary Commission Office of Boards and Commissions 4444 Rice Street, Suite 150 Uhu'e, Hawaii 96766 Phone: (808) 241-4920 Business Fax: (808) 241-5127 E-mail: mvounta'kau ' mi2mn�g�q o N SPECIAL ACCOMODATIONS If you need an alternate format or an auxiliary aid to participate, please contact the Boards and Commissions support clerk at (808) 241-4920 at least five (5) working days prior to the meeting. JR,A�F�1 To 010. 'if I J roue� 4 COUNTY OF KAUAI Minutes of Meeting REGULAR MEETING - OPEN SESSION Board/Committee: —1 SALARY COMMISSION Meeting Date April 1 ST 2010 Location Mo'ikeha Building - Liquor Conference Room Start of Session: 1:15 p.m. I End of Session: 2:55 p.m. Present Commissioner's: Chair Randall Hee, 1S Vice -Chair Charles King, 2° Vice-Chair Trinette Kaui, Robert Crowell, William Dahle, Sheri Kunioka-Volz Also: Amy Esaki, First Deputy County Attorney, John Isobe, Executive Assistant and Boards and Commissions Administrator, Cyndi Ayonon, Administrative Aide and Mercedes Youn, Staff. Public: Councilmember Tim Bynum Excused the agenda, seconded by Absent SUBJECT DISCUSS_ ION ACTION Call To Order The meeting was called to order at 1:15 p.m. by Is Vice-Chair Randall Hee. Approval of Commissioner King moved to approve Agenda the agenda, seconded by Commissioner Kaui and unanimously carried. 6:0 Approval of Regular meeting minutes of August 25, 2009. Commissioner - Kaui moved to approve Minutes the minutes, seconded by Commissioner Crowell and unanimo4y carried. 6:0 New Business Commissioner _Kaui moved to ------- Elect new Chair, 1st Vice-Chair and 2nd Vice-Chair, nominate Randall Hee as Chair, seconded by Commissioner King and unanimously carried. 6:0 Commissioner Kaui moved to nominate Commissioner King to 1s' Vice-Chair, seconded by Commissioner Crowell and -- — ------- unanimously carried, 6:0 — -- - ----- Salary Commission ReQukarMeeting — OpenSemsion April 2O1O p ' Page 2 SUBJECT DISCUSSION Cont'd from page I — New Business Public � Testimony Councilmember Bynum thanked the Commission for their service to the public and for the opportunity to come before the Commission. Counni|membor Bynum stated that |n the past the executive salaries were way under what was reasonable for the county; he thanked the Commission for recognizing it and for making the salaries competitive with the private sector. Councilmember Bynum stated that because the County is now facing a difficult economic period, and the financial condition of the County has changed, Mayor Carvalho request to the Salary Commission that the salary increases for certain department heads be frozen. Mr. Bynum stated that he is particularly concerned about the current salaries of the County Clerk, County Auditor and Prosecuting Attorney, all who have salaries greater than the Mayor. And despite his reluctance to make a unilateral recommendation todo this without an action from the Counci|, but tVdo this as an independent member of the Council and as member ofthe community. He submitted this testimony today which basically asks the Salary Commission to consider taking the necessary steps to adjust the salaries of the County Clerk, Deputy County Clerk, County Auditor and the Prosecuting Attorney to levels established in the fiscal year 2009-10, Furthermore, Councilmember Bynum requested that for the fiscal year 2010-2011, their salaries continue to have parity with other department heads and be consistent with Mayor Carvalho's directive regarding furloughs. Councilmember Bynum also stated that unfortunately in this budget session the Council will be addressing the furlough issue, expressing that ha would personally like the County to minimize or avoid the furloughs if possible, and in his own view the County has already taken pretty dramatic steps to reduce the workforce, making it complicated for the Council to determine which positions to fill and which ones not to fill, not to mention how it would feel to the employees whose pay is being cut 10 to 14 percent in terms of take home pay, while the County is still hiring more employees. Counoi|mernber Bynum informed the Commission that the Council Chair has sent a communication to the County Attorney asking for the legal parameters in having | the elected officials join in the fur|oughs, should they occur. Commissioner King- Referring to parity among the department heads and his experience some department heads have more responsibilities and others, Councilmember Bynum stated that some County positions require a certain level of education and licensure, for example the County Prosecutor is required to be a member of the Bar, and the County Engineer needs tobea licensed Engineer. WN-Iff�| I Frill I-1110- 01- (11019t NA Crowell and unanimously carried. 6:0 A copy ofComnci|member Bynum testimony was circulated to the Commission. Salary Commission Regular Meeting — Open Session April 1st„ 2010 Page 3 Cont'd from page 2- Public He noted that the County Clerk and the County Auditor are appointed by the County Council, and Testimony the County Prosecutor is an elected position. He agrees that if it is the judgment of this Commission that each department head that holds a different salary level; they should be required to have a professional license along with some level of experience. But to have a person in similar categories that holds a salary that is two levels higher, while the department heads salaries are being frozen concerns him and may draw questions from the public, Chair Randall Hee stated that in regards to parity, what Councilmember Bynum is referring to is that certain positions are scheduled for salary increases, while other position salaries are being frozen, and for the sake of moving forward, Councilmember Bynum would like to see equality in terms of salaries. Councilmember Bynum stated that he requested to have this matter placed on the agenda for the council to discuss, but unfortunately it did not happen and now he is politically reluctant to do things unilaterally. Communication • Communication dated, October 30, 2009, from Malcolm Fernandez, Director of Personnel Services regarding the Performance Evaluation for the Executive Appointees. • better of resignation dated, September 30, 2009, from Commissioner Dawn Murata to Chair Virginia Kapali and Member of the Salary Commission. Letter of resignation dated, August 20, 2009, from Commissioner Thomas Cooper to Chair Virginia Kapali and Member of the Salary Commission. Commissioner Dahle moved to receive all three (3) Communications, seconded by Commissioner King and unanimously carried. 6.0 Old Business Review and discuss establishing framework and guidelines for the upcoming salary increases commencing on 12101/2010 Executive Assistant John Isobe stated that he would like to set the framework for the new members as well as senior members of the Commission. Because the Sala Commission h___ �_ a _ . has Salary Commission April 15', 2010 not met since August 2009, he would like to offer some background on some of the issues that were previously before the Commission, noting that some issues have changed. Last year the Mayor made a request to the Commission to freeze future salary increases for certain department heads for two consecutively years, At that time the Commission took a position to freeze the salaries for only one year. The issue now is whether or not the Commission should choose to defer the salaries for the upcoming fiscal year that io scheduled for December 1.2U1O. The Mayor has submitted a budget that is now up for consideration by the County Council, and in that budget the salaries reflected in the administration's budget does not take into consideration any salary increases for 201O, As Councilmember Bynum had indicated the administration is proposing furloughs or some kind of reduction for the entire workforce for the County ofKaue'i Which has raised questions like "What happens to the salaries of certain individuals"? On August 25, 2009, the Salary Commission adopted Resolution 2009-02, this Resolution relates to the salaries of certain officers and employees of the County ofKaua'i, It was approved by the County Council and by default, the Resolution automatically took effect, KAr, |sobe stated that Resolution 2009-2. allows the appointing authorities to set salary levels up to the level established bvthe Salary Commission. He informed the Commission that a question was raised ho the County Attorney bv Council Chair Asing asking who the appointing authority ie for the Mayor, Prosecuting Attorney and members of the County Council and does the Mayor have to accept the maximum salary provided for in Resolution 2UUS-2. Mr. |smbe pointed out that within the tiers of the salary resolution some inversions have occurred and whether the Commission wants bz deal with that remains aquestion. Another issue that the Commission needs to deliberate on is what to about the salaries that are slated to go into effect on December 1.2O1Q and beyond, Chair Hme asked Mr. |mobe when the budget for FY2O10-2011 will become finalized, KAr.|sobe stated that the new fiscal budget will take effect on July 1.2U1U. At this stage the Mayor has already submitted the budget to the County Council and they have until June to approve the budget and send it back to the Mayor with their amendments. On May 8, 2010, the Mayor has another opportunity to address the County Council on the initial budget that he submitted with his amendments, I - I I & = F. M kyl r=- so April Is', 2010 Page 5 DISCUSSION ACTION Commissioner Dahle asked if there is no money in the budget now and the County Council goes through their review, does the County Council have the authority to appropriate any money for potential increases, Mr. Isobe said yes. t xc u-t-ilve Session To move the meeting into Executive Session, Chair Hee cites the Hawai'i Revised Statues: Pursuant to H.R,S. §92-4 and §92-5 (a) (2) (4), the purpose of this Executive Session is to approve Commissioner Kaui moved to take the the Executive Session minutes and to consult with Commissions Attorney on questions and issues meeting into Executive Session, pertaining to the Commissions powers, duties, privileges, immunities and liabilities as they may seconded by Commissioner King and relate to this item, unanimously carried, 5:0 o Approval of the Executive Session minutes of August 25, 2009. Meeting went into Executive Session at 2:30 p.m. Return to Open Session to Meeting reconvened at 2:35 p.m. Commissioner King moved to ratify the Ratify Executive actions taken in Executive Session, Session actions seconded by Commissioner Kaui and for item ES-1 unanimously carried, 6:0 Salary Commission HeOulanKXemOnQ — OpenSesmion April 1~'.2O1O The Commission requested clarification from the County Attorney Alfred Castillo Jr., on these u Who ks the appointing authority for the Mayor, Prosecuting Attorney and County Council? o Must the elected officials accept the maximum salary provided for in Resolution 2009-2? If not, what is the process bv which they would accept a lesser salary resulting from the implementation offurloughs? o Assuming that the elected officials are salaried and not hourly employees will the furlough affect their level of compensation? SpenifioaUy, if the elected officials are not compensated for any hours worked over 40 per week, why would their salaries be unilaterally reduced if the worked one (1)or two (2) days less per month? The Commission also requested clarification on the furlough reductions for the Department Heads. o Request the Mayor provide written clarification and explanation on his intentions to the Salary Commission. u Provide a detailed description of the County's proposed furlough plan and how it will affect the various positions listed on Resolution 2OOA-2. o If the appointed officials are salaried and not hourly employees, will the furloughs affect their level ofcompensation; and if the appointed officials are not compensated for hours worked over 40 per week, would their salaries be reduced if they are placed on furlough, o Provide a written explanation on how the County intends to implement proposed reductions incompensation. |f the proposed furlough plan proposes to reduce the compensation for the appointed officials, would it require an amendment to Resolution 20OS-2? Ulu�� Staff will send a notification brthe County Attorney's Office requesting clarification on the issues discussed. Staff will send a notification request for clarification h] Office of the Mayor and Malcolm Fernandez, Director of Personnel Services. The Commissions next meeting is scheduled for Wednesday, May 12. 2O1O.sdQ:OOom. (Notification ofthe next meeting location will be sent tnthe Commission Members byemail) Adjournment it 0 Loher business to discuss Chair Hee called for a motion to adjourn. Lw--�-h� --.— -- the meetinq, seconded bv Salary Commission Regular Meeting — Open Session April 2010 Page T DISCUSSION ACTION Commissioner King and unanimously carried, 5:0 M. Mercedes Youn.Staff ( ) Approved asis. < ) Approved with amendments. See minutes ofmeeting. Le'ernard P. Carvalho Jr. Mayor Mg. a M im April 7, 2010 To: Mayor Bernard P. Carvalho, Jr. Malcolm Fernandez, Director of Personnel S ices From: Randy Hee, Chair, Salary Commission )Zi Subject: FURLOUGH REDUCTIONS FOR DEPARTMENT HEADS Gary K. Heu Administrative Assistant John isobe Executive Assistant At its meeting on April 1. 2010, the Salary Commission requested clarification from the Administration on the following: - 1. Is the Mayor anticipating a salary freeze or reduction for Department Heads and Deputies for the next fiscal year? If so, please provide written clarification and explanation of the Mayor's intention to the Salary Commission, 2. Provide a detailed description of County's proposed furlough plan including how it will affect the various positions listed on Resolution No. 2009-2. 1 Assuming that appointed officials are salaried and not hourly employees, will affect Specifically, if appointed officials are not compensated any their level of compensation? Specifi I , If hours worked over 40 per week, ff* for would their salaries be reduced if they are placed on furlough? 4. Please explain how the County intends to implement any proposed reductions in compensation. If the proposed furlough plan proposes to reduce the compensation for appointed officials, would it require an amendment to Resolution No. 2009-2? Please provide your written response to the Office Of Boards and Commissions by Wednesday, May 5, 2010 and be prepared to attend the Salary Commission meeting scheduled for May 12, 2010. If you have any questions, please contact Cyndi Ayonon at cayonon,d'kau4j.�o or Mercedes Youn at mvOum4,kauai,gov, Thank you. cc., Gary Heu, Administrative Assistant Alfred Castillo, County Attorney Resolution No. .2009-2 03M Virginia Kapali MEMBERS: Chair Allan Smith Robert Crowell Randall Hee Trinette Kaul I" Vice Chair . 0 Dawn Mura ta Thomas Cooper 2" Vice Chair KAUAI SALARY COMMISSION' COUNTY OF KAUA'I 4444 Rice Street, Suite 150 L-Thu'e, Hawai'i 96766 TO:. The Honorable Kaipo "Bill" Asing, Chainnari County Council And Members of the Council FROM: Virginia Kapali, Chairperson, and Kaua'i Salary Commission DATE: August 25, 2009 RE: Resolution No. 2009-2, Relating to the Salaries of Certain Officers and Employees of the County of Kauai - Adopted by the Salary Commission on August 23, 2009. Transmitted herewith for consideration by the County Council is Resolution No. 2009-02 that was adopted by the Salary Commission at its meeting on August 25, 2009 Pursuant to Section 29.03 of the Kaua'i County Charter, the Salary Cornn]s slon*s findings shall be adopted by resolution and shall take effect without the Mayor's and Council's concurrence (60) day's after its adoption unless rejected by a vote of not less than five (5) members of the Council. The Council may reject either the entire resolution or any portion of it. If you have any questions, please contact mwuna kaual.gov at the Office of Boards and Commissions. Thank you. Attachment cc. Peter Nakamura, County CIA& NL}vr Bernard P. Cary lo Jr. Malcolrn Fernandez, Personnel Director Affred Castilla, County Aqromey Gari lieu. Administrative Assistant W-Ay Rezenws, Jr., Finance Director COUNTY OF KAUAI MN ,Ia C'S, 10 t UTA- t, 0 it No. 2009-2 N RESOLUTION RELATING TO THE SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE COUNTY OF KAUAI WHEREAS, the Salary Commission received a request from the Mayor to defer any proposed salary increases for himself and his department heads and deputies until December 1, 2011: and WHEREAS, the Salary Commission, along with other Boards and Commissions with the authority to appoint department heads, recognize and acknowledge the financial hardship faced by the County resulting from the severe global economic downturn; and Vv'HEREAS, although the Commission members feels that the salary increases proposed to take effect on December 1, 2009 are reasonable and justified, they also find it necessary to proceed with caution due to the current downward trend in the economy; and WHEREAS, the Commission feels that the prudent course of action given the current economic conditions are to freeze any future salary increases for the Mayor and any Mayoral and Board or Commission appointed department heads and deputies until December 1. 2010; and WHEREAS, pursuant to Section 29.03 of the Kaua'i County Charter, the Salary Commission's findings shall be adopted by resolution of the Commission and the resolution shall take effect without the Mayor's and Council's concurrence sixty (60) days after its adoption unless rejected by a vote of not less than five (5) members of the council: now, therefore, BE IT RESOLVED BY THE SALARY COMMISSION, OF THE COUNTY OF KAUA1, STATE OF HAWAII, that the provisions related to the "Salaries of Certain Officers" of the County of Kaua'i, be amended as follows: SECTION 1. Pursuant to Section 29.03 of the Charter of the County of Kaua'i (hereinafter "Charter"), the Salary Commission hereby resolves to propose the changes described in this resolution to the Kaua'i County Council as follows: Article I Salaries of Certain Officers. (a) Purpose. The purpose of this Article is to establish the salaries of certain county officers and employees in accordance with the principles of adequate compensation for work performed, and preservation of a sensible relationship with the salaries of other county employees. (b) Effective as of the dates stated below and subject to the performance review requirements of subsection (d), the annual salaries, payable semi-monthly. of certain county officers and employees shall be as follows: Position $93,750 Effective Dates $107,335 $114,848 7/1/07 1/1/08 12/1/08 [12/1/8 Department of Water $86,250 (12 o*ctock meridian) 12/01/10 Mayor $100,100 $107,000 $11 4,490 $122,504 Administrative Assistant $96,250 $102,988 $110,197 $117,911 County Engineer $93,750 $100,313 $107,335 $114,848 Deputy County Engineer $86,250 $92,288 $98,748 $105,660 Director of Finance $93.750 $100,313 $107,335 $114,848 Deputy Director of Finance $86,250 $92,288 $98,748 $105,660 County Attorney $93,750 $100,313 $107,335 $114,848 First Deputy County Attorney $86,250 $92,288 $98,748 $105,660 Deputy County Attorney [Pr-eseetAing At4emey Up to $82,500 S 93750 Up to $88,275 $100,313 Up to $94,454 $ 3 Up to $101,066 $144,848 Fifst Deputy Pfeseeuting A#emey Deputy Prosecuting Attemey $86,250 Upte$82,500 $ X288 Upto$88.275 $98,7 Upte$94;454 $105,660 dip te$191; Chief of Police S93,750 $100,313 $107,335 $114,848 Deputy Chief of Police $86,250 $92,288 $98,748 $105,660 Planning Director $93,750 $100.313 $107,335 $114,848 Deputy Planning Director $86,250 $92,288 $98,748 $105.660 Director of Personnel $90.000 $96,300 $103.041 $110,254 Manager and Chief Engineer, Department of Water $93,750 $100,313 $107,335 $114,848 Deputy Manager-Engineer, Department of Water $86,250 $92,288 $98,748 $105,660 Fire Chief $93,750 $100.313 $107,3. 5 $1 14,848 Deputy Fire Chief Gotulty Clerk Pepffty Cotmvy Glefk $86,250 $93,750 $86,250 $ 92,A'18 $100,3 i 3 $98,748 $107,3 $105,660 &144-,94 8- $105,660 (c) New officer and employee salaries shall not exceed the maximum salary provided for in subsection (b) at the time of employment. However, the respective appointing authority may set the salary of any new or existing appointee at a figure lower than the figure established for the position. (d) Requirements for salary increase. The salary increase for any non-elected officer or employee occupying and continuing in a position listed in subsection (b) is contingent on the Director of Personnel's receipt of the following: (1) A memo from the officer's or employee's appointing authority at least thirty (30) days prior to the increase certifying that appointee's performance has been evaluated pursuant to procedures established by the Director of Personnel; and (2) A copy of the officer's or employee's completed performance evaluation evidencing that the appointee has met or exceeded job requirements (for example, has achieved a rating of three points or higher in a five point scale) for the appraisal period. (3) Based on the evaluation results, the appointing authority's recommendation on whether a proposed increase should be granted. The appointing authority may recommend an increase for an officer or employee occupying a position at a figure below the proposed salary increase provided for in subsection (b). Provided however, the county attorney's performance shall be conducted through an equally weighted evaluation that shall be jointly administered by the mayor and the council chairperson in accordance with paragraphs (1), (2) and (3) above. The Director of Personnel shall provide the Salary Commission with a list of the names and positions of all officers and employees covered under this subsection, indicate whether or not they have satisfactorily met the performance evaluation criteria, and include the recommended salary increase, if any. (e) Performance evaluations. The Director of Personnel shall prepare, for approval by the Mayor, written performance evaluation procedures and methodologies and coordinate the performance evaluations process for all non-elected officers or employees listed in subsection (b). C 1 A7 1 -1 < Sl 14,8 A 2. J Director of Economic Development $90,000 $ 96,300 $10.1,041 $110,254 Director of Liquor Control $90.000 $96.300 $103,041 $110,254 Director of Parks $ 93,750 $100,313 $107.335 $114,848 Deputy Director of Parks $ 86,250 $92,288 $98,748 $105,660 Director of Housing $90,000 $96,300 $103,041 $110,1254 (c) New officer and employee salaries shall not exceed the maximum salary provided for in subsection (b) at the time of employment. However, the respective appointing authority may set the salary of any new or existing appointee at a figure lower than the figure established for the position. (d) Requirements for salary increase. The salary increase for any non-elected officer or employee occupying and continuing in a position listed in subsection (b) is contingent on the Director of Personnel's receipt of the following: (1) A memo from the officer's or employee's appointing authority at least thirty (30) days prior to the increase certifying that appointee's performance has been evaluated pursuant to procedures established by the Director of Personnel; and (2) A copy of the officer's or employee's completed performance evaluation evidencing that the appointee has met or exceeded job requirements (for example, has achieved a rating of three points or higher in a five point scale) for the appraisal period. (3) Based on the evaluation results, the appointing authority's recommendation on whether a proposed increase should be granted. The appointing authority may recommend an increase for an officer or employee occupying a position at a figure below the proposed salary increase provided for in subsection (b). Provided however, the county attorney's performance shall be conducted through an equally weighted evaluation that shall be jointly administered by the mayor and the council chairperson in accordance with paragraphs (1), (2) and (3) above. The Director of Personnel shall provide the Salary Commission with a list of the names and positions of all officers and employees covered under this subsection, indicate whether or not they have satisfactorily met the performance evaluation criteria, and include the recommended salary increase, if any. (e) Performance evaluations. The Director of Personnel shall prepare, for approval by the Mayor, written performance evaluation procedures and methodologies and coordinate the performance evaluations process for all non-elected officers or employees listed in subsection (b). The Director of Personnel shall provide a copy of the performance evaluation procedures and methodologies, including any revisions thereto, to the Salary Commission. (f) Officers or employees listed in subsection (b) may receive a portion of their salary through the County's payment of health fund premium benefits over and above the amount the County normally contributes toward those officers' benefits. Amounts paid by the County which are over and above the County's normal health fund premium contributions shall be deducted from the affected officer's or employee's salary. Article 2 Salaries of the Prosecuting Attorney and Deputies. (a) Effective as of the dates stated below and subject to the 'provisions and performance review requirements provided for in Article I. subsection (die) and (j) above the annual salaries payable semi-monthly. of the Prosecuting attorney and deputy prosecuting attorneys shall be as follows: Position Prosecuting Attorney First Deputy Prosecuting Attorney Deputy Prosecuting Attorney 711107 I11108 1211108 112 o'clock meridian) $93,750 $100,313 $107.335 12/01/09 $114,848 M Up to $82,500 Up to $88,275 Up to $94,454 up to $101.066 (b) The salaries of the Prosecuting Attorney and any deputy prosecuting attorney shall not exceed the maximum salary provided for in this Article at the time of employment. However, the Prosecuting Attorney may set the salary of any new or existing deputy at a figure lower than the fi gure established for the position. Article 1213 Salaries of the County Council and Council Appointees. (a) Effective at twelve o'clock meridian on December I, 2008, the annual salaries, payable semi-monthly, of the Kaua'i County Council shall be as follows: Position Council Chair $59,699 Councilmember $53.066 (b) Effective on December 1. 2009, the annual salaries, payable semi-monthly, of the Kaua'i County Council shall be as follows: Position Council Chair $63,879 Councilmember $56,781 �0 Effective as of the dates stated below and subject to the provisions and performance review requirements Movided for in Article 1, subsection (d), (e) and (f) above. the annual salaries. Pavable semi-monthly. of the County Clerk, Deputy County Clerk and County Auditor shall be as follows: Position 7/1/07 1/1/08 12/1/08 12/01109 (12 o'clock meridian) County Clerk $.93.750 $100.313 S107335 $114.848 Deputy County Clerk $86.250 $92.288 $98,748 $105.660 County Auditor $107,335 $114.848 (d) Salaries of the Council Chair, Councilmembers, and employees shall not exceed the maximum salar provided for in this Article at the time of employment, However, the respective appointing authority may set the salary of any new or existing appointee at a figure lower than the figure established for the position. SECTION 2. Material to be deleted is bracketed. New material to be added is underscored. BE IT FURTHER RESOLVED, if any portion or portions of this resolution are deemed invalid or rejected by a vote of five (5) or more councilmembers, the other provisions of this resolution shall not be affected thereby. If the application of this resolution or any of its provisions to any person or circumstances is held invalid, the application of this resolution and its provisions to other persons or circumstances shall not be affected thereby. BE IT FINALLY RESOLVED, within thirty (30) calendar days after the effective date of this resolution, the County Clerk shall cause this resolution to be codified and transmit the codified resolution to the Salary Commission, Mayor and Personnel Director. Adopted by the Salary, Commission of the County, of Kaua'i at its meeting on August 25, 2009: Robert Crowell b Trinette Kaui Da,A,,n Murata AWJ&OdIVr Allan Smith f w Bernard P. Carvalho, J Mayor I MMMEIM Chairman Randy Hee OFFICE OF THE MAYOR County of Kaua'i, State of Hawail 4444 Rice Street, Suite 235, Unu'e, Hawai'i 96766 TEL (808) 241-4900 FAX (808) 241-6877 and Members of the Salary Commission 4444 Rice Street L-1hu'e, Hawaii 96766 Aloha, Chair Hee and Commission Members: Gary K. Heu Administrative Assistant 2 2 2010 BOARDS & Per your memo dated April 7, 2010, we provide the following responses: 1. The Mayor intends to effectuate a 9.23% reduction in current salary levels for all department heads for which he is the appointing authority, and will request those department heads to effectuate the same reduction for any deputies for which they are the appointing authority. This reduction is commensurate with the reduction that will be realized by County employees subject to the two-day per month furlough plan. There are five Department Heads for which the Mayor is not the appointing authority. The Mayor has requested the Planning Commission, the Civil Service Commission and the Liquor Commission to reduce the salary of their respective appointed Department Head by 9.23%. To be consistent with the other Counties, the Mayor has requested the Fire Commission and Police Commission to freeze the salaries of the Fire Chief and the Police Chief at current levels. Salary adjustments for deputies reporting to Commission- appointed department heads will be at the discretion of the appointing department head. 2. An outline of the County's furlough plan, the master schedule and a list of frequently asked questions for both HGEA and UPW employees is attached. 3. Please refer to the answer to question #1. 4. Resolution No. 2009-2, Section I c. allows the appointing authority to set an appointee's salary below the upper limit established in the ordinance. This being the case, we do not believe an amendment is required. Salary Commission June 18, 2010 Page 2 — Please feel free to contact us if further clarification is needed. Sincerely, K. Heu nistrative Assistant Alfred Castillo, County Attorney Malcolm Fernandez, Director of Personnel Services Att: April 7, 2010 Memo Furlough Plan "At a Glance" Furlough Master Schedule Frequently Asked Questions — UPW and HGEA Bernard P. Carvalho J maw I April 7, 2010 To: Mayor Bernard P. Carvalho, Jr. Malcolm Fernandez, Director of Personnel Se Ices From: Randy Hee, Chair, Salary Commission )w Subject: FURLOUGH REDUCTIONS FOR DEPARTINIENT HEADS Gary K. Heu Administrative Assistant At its meeting on April 1, 2010, the Salary Commission requested clarification from the Administration on the following: k-10 I fel A L;-Vl, I L I f-T. I I 1. Is the Mayor anticipating a salary freeze or reduction for Department Heads and Deputies for the next fiscal year? If so, please provide written clarification and explanation of the Mayor's intention to the Salary Commission. 2. Provide a detailed description of County's proposed furlough plan including how it will affect the various positions listed on Resolution No. 2009-2. 3. Assuming that appointed officials are salaried and not hourly employees, will furloughs affect their level of compensation? Specifically, if appointed officials are not compensated for any hours worked over 40 per week, would their salaries be reduced if they are placed on furlough? 4. Please explain how the County intends to implement any proposed reductions in compensation. If the proposed furlough plan proposes to reduce the compensation for appointed officials, would it require an amendment to Resolution No. 2009-2? Please provide your written response to the Office of Boards and Commissions by Wednesday, May 5, 2010 and be prepared to attend the Salary Commission meeting scheduled for May 12. 20 10. If you have any questions, please contact Cyndi Avonon at ca,,ononf(ikauai.gov or Mercedes Youn at mvounfLdkauai,gY()v. Thank you, 5 tive Assistant Alfmd Castillo, County Attorney MASTER SCHEDULE — TWO (2) DAYS PER MONTH (Schedule attached) • Developed in consideration of established furlough schedules for State of Hawai'i and State Judiciary • One furlough day per pay period IMPLEMENTATION OF MASTER SCHEDULE (Applies to all County offices except for those noted in "EXCEPTIONS TO MASTER SCHEDULE ") • HOURLY EMPLOYEES (HGEA and UPW) o Two -day per month furlough unless part of an alternate - furlough employee group • EXCLUDED MANAGERIAL (EXCEPT KPD AND KFD) o Two -day per month furlough • SALARIED AND CONTRACT EMPLOYEES o Salary adjustment equal to two -day per month furlough (9.23 %) o Observe furlough days as days off unless otherwise scheduled by supervisor EXCEPTIONS TO MASTER SCHEDULE • CURRENT SERVICES /HOURS MAINTAINED BY STAGGERING EMPLOYEE FURLOUGH DAYS a Kauai Bus — operational support o Public Works - Building Division - Inspection Personnel o Public Works - Solid Waste — Landfill (as required by statute) o Public Works - Solid Waste - Transfer Stations (as required by statute) o Public Works - Wastewater treatment facilities (as required by statute) o Parks & Recreation - Parks Maintenance - major beach parks, restrooms & refuse only, minimal crew o Parks & Recreation - Wailua Golf Course o Department of Liquor Control - Inspectors • ALTERNATE- FURLOUGH EMPLOYEE GROUPS (DISCUSSIONS ONGOING WITH UNIONS) • KPD - Dispatch (HGEA) • KPD - Public Safety Workers (HGEA) • KFD - Water Safety Officers & Supervisor (HGEA) • Transportation - Bus Drivers (UPW) • Solid Waste Refuse Collectors (UPW) June 15, 2010 ATTACHMENT A Furlough !. for i`!. rtments/agencies: County Attorney, Mayor, f Liquor*, Police*, Personnel Services, Parks and Recreation*, Transportation*, Water, Public Works* Independence Day e ®®®® ®®® mmm m ®m ®!!Jl�Jm ®m ®M®," . Him MW Dr. Martin Luther King, Jr. Day Statehood Day General Election Day, Veterans Day & Thanksgiving 6 [� m ®m ®!!Jl�Jm ®m ®M®," General Election Day, Veterans Day & Thanksgiving 6 [� ® " =IB®® ®m ®M®," Presidents' Day Good Friday Memorial Day «• f . Labor Day December 2010 Christmas & New Year's Day ®m ®M®," Christmas & New Year's Day • !« • i, Note: scheduled furloughs will apply to the administrative offices and almost departments/agencies, However, a limited number of programs within a few departments will use alternate scheduled furlough days to minimize disruption of • public i` i'i. a• • « '# 'R • •` i • iii •• • staggered furlough schedule, ®m ®M®," • !« • i, Note: scheduled furloughs will apply to the administrative offices and almost departments/agencies, However, a limited number of programs within a few departments will use alternate scheduled furlough days to minimize disruption of • public i` i'i. a• • « '# 'R • •` i • iii •• • staggered furlough schedule, COUNTY OF KAUA'I FURLOUGH PROGRAM UPW Bargaining Unit I Note: The following questions and answers are specifically intended to address ss frequently asked questions and furlough related issues that apply only to UPW Unit 1 'V employees of Kauai County. The negotiated agreement and laws shall take precedence over any statement herein which may conflict with the BU I collective .c bargaining agreement or law. This listing of frequently asked questions may address amended to include additional questions or to further clarify information. GENERAL 01 What is a furlough? Al A furlough is the placement of an employee temporarily and involuntarily on a non-pay and non-duty status by the Employer because of lack of funds. Such placement is in increments of one day. 02 To whom does the furlough apply? A2 The furlough applies to all bargaining unit I employees of Kauai County. Q3: When will the furlough plan be effective and how many days will employees be furloughed? A3: The total number of furlough days per fiscal year shall be as follows: 9 Effective July 1, 2010 through June 30, 2011 — maximum of 24 days For part-time employees -- the number of furlough days will be prorated based on the employees' full-time equivalency (FTE). Q4: How is pay affected by the furloughs and when does it start? A4: Employees' paychecks will reflect one day less of pay every pay period starting with the July 30, 2010 paycheck. In other words, for each of the 24 consecutive pay periods, paychecks will be adjusted by the equivalent of 8 hours pay. As a result of the "lag" payroll process, the last paycheck to reflect the June 2011 adjustments will be the July 15, 2011 paycheck. Q6: Can furloughs be observed in partial day increments? A5: No. Offices and buildings will be closed for the entire day; employees must observe the full day of furlough. 06: Will a furlough be counted as a break in service • break in employment? • -1[ • Q7: If anemployee ishired after the furlough program goesint effect, wl I I he/she be subject to the furlough program? i A7: Yes. New employees hired during the furlough period will be included in the furlough program. Q8: Will the furlough affect an employee's status as a full-time employee? A8: No, the employee's FTE (Full-Time Equivalency)* will remain the same. *Definition of Full-Time Equivalency (FTE): Full time is defined as an 8-hour workday; regularly scheduled work hours less than 8 are prorated. Basically, 1.00 FTE means an employee is employed on a full-time basis, .50 FTE means an employee is employed on a half-time basis, and so forth. 19: What happens when an employee is required to report to work on a scheduled furlough day? A9: The employee shall be paid overtime if they are required to work on a scheduled furlough day. The furlough day shall be considered to have been cancelled for the employee, and will not be rescheduled for another day. �M111!1111111!11 1F 11,19 11 A10: Yes, furlough days will be creditable for purposes such as seniority, service awards, and reduction-in-force retention points. Q1 1: Will employees on temporary assignment (TA), still get TA pay on a furlough day? Al 1: No, as the employee is not performing the temporary assignment work on that furlough day. Q12: Will the furlough impact the calculation of differentials and premium pay? Al2: No, the calculation of differentials and premium pay are not affected by the furloughs. all 0 0 - - . - so 9 t- 1 0 - MONK01111 tQV-411114VIRMOMP11 - all It # tK * rwAC * JM4!rVA JAIr Examples: 1) Working condition differential 2) Night differential 3) Hazard pay differential 4) Meal Allowance Q13: Will the furlough impact employees' automatic payroll deductions (e.g. EUTF, Deferred Compensation, United Way, etc.)? A13: They may. Therefore, it is recommended that employees review their automatic payroll deductions to ensure that their adjusted income will be sufficient to cover all of their deductions. Q14: Will the furlough impact or change the classification of an employee's position? Q15: Can furlough days be taken in advance? A15: No, employees shall observe the scheduled furlough days except when specifically cancelled due to operational necessity, in which case A9 above applies. Q16: Will any of the contract provisions change as a result of this furloug program? i *17: Will furloughs affect the number of hours of vacation or sick leave earned for full-time and part-time employees? A17: No, a furlough day in itself will not affect the earning of vacation or sick leave. Q1 8: Can an employee substitute vacation or sick leave for a furlough day? A18: No. A furlough day is a non-pay and non-duty day; it cannot be converted to a paid day by use of vacation or sick leave. Q19: How will the furlough impact an employee on vacation or sick leave for a full calendar month? A19: Employees may not use paid vacation or sick leave on furlough days, therefore, the employee's leave request should only include scheduled work days. Q20: How will the furlough impact an employee out on family leave for a full calendar month? A20: The furlough will not impact an employee out on unpaid family leave (e.g. the appropriate number of furlough days will be credited as being observed). If the employee is substituting paid sick leave or vacation leave for the family leave period, the employee's leave request should only include scheduled work days, not furlough days. Q21: Will the furlough affect the number of donated leave days an employee may receive under Kaua! County's Leave Sharing Program? A21: It may. Only absences on scheduled work days need to be accounted for with donated leave. For example, an employee who requests leave donations to enable an absence for the entire month of May 2011 will receive 19 shared leave days instead of 21 (2 furlough days and 1 holiday). In this example, the employee will be paid for each work day and the holiday and not paid for the furlough days. Q22: Will furloughs affect the method for calculating lump sum vacatiog, payout when an employee retires or otherwise separates from service? I A22: No. The employee's lump sum vacation payout will be calculated in the normal manner, using the employee's base pay (no adjustment for furlough). R =1171111 4� 1 1 1 1101, 1 111111111. RETIREMENT 024: Will a furlough affect an employee's ERS membership service credits? A24: No, provided the employee was on paid status for 15 or more calendar days during the month (14 calendar days in February). 026: Will a furlough affect the calculation of an employee's retirement pension? A25: It may. Pension benefits are based on actual pay. The "average final compensation" for service and disability retirement benefit purposes is the average of the employee's three (3) or five (5) highest paid years of creditable government service. A salary adjustment due to furloughs may lower the "average final compensation" level only if it is considered in the " "high three" or "high five." Q26: Will employees in the Hybrid Plan or Contributory Plan be allowed to temporarily cancel their contributions during the furlough period? F-MMON For additional information on your retirement benefits, visit the ERS website at: hftp://www4.state.hi,us/ers/Publications.htm, or you may call them at (808) 586 - 1735(0'ahu) or 274 - 3010 (Kauai). Q27: Will an employee's "ordinary death" benefits be affected if he/she dies on a furlough day? A27: No. Death benefits are payable to all Employees' Retirement System members, including those • furlough, as long as the member died while still employed and meets (for certain plans) the minimum service eligibility requirements. Q28: Will the employee's contributions to the Employees' Retirement System for the Contributory or Hybrid Plan be based on the employee's base pay or adjusted gross pay? A28: Employee contributions will be based on the adjusted gross pay. 1814990- 1 Ili I • • Q29: Will an employee's contributions • the deferred compensation • affected? A29: It may. If an employee is deferring a set percentage of his/her pay, rather than a dollar amount, the total annual contribution amount may decrease. The maximum annual deferral amount/limit is defined by the Internal Revenue Service. Employees may want to adjust the amount of their contributions. To discuss their options, employees may call ING, the Island Savings Plan Administrator, at 1-888-712-5642, press 2 for the local office. HEALTH BENEFITS Q30: Will an employee's health benefits continue while on a furlough? A30: Yes, provided the employee continues to pay his/her premium contribution on a timely basis. Employees who do not have sufficient monthly earnings to pay for their insurance premiums will be sent a Notice of Premium shortage by the Employer-Union Health Benefits Trust Fund (EUTF). Q31: If a part-time employee is currently receiving health benefits, will the furlough cause him/her to lose health benefits coverage? A31: Provided the employee continues to pay his/her premium contributions, the employee will not lose health benefits coverage as a result of the furlough. Kaua'i County will not change the employee's FTE (Full-Time Equivalency) designation which is one of the factors used to determine health benefits eligibility. As stated previously, health benefits coverage will continue as long as the requisite employee premium contributions are made on a timely basis. 032: Will employees enrolled in the PCP be allowed • cancel or change their PCP enrollment during the furlough period? A32: No, the furlough is not an IRS-qualifying change in status event that would allow an employee to change/cancel his/her PCP enrollment and payroll deductions. However, changes are allowable during the regular open enrollment period. *Note: The PCP is a voluntary benefit program that provides ar, opportunity for most health plan participants to deduct their health plan premiums on a pre-tax basis. Q33: If an employee participating in the Flexible Spending Plan doesn't have enough in his/her paycheck to cover his/her deductions, what should he/she do? A33: Immediately call Pioneer Pacific Consultants (PIOPAC Hawaii)., the County's Third-Party Administrator of the Plan. They may be reached by at 808-792-5212. The contact person is Tennyson Lum, Jr. Q34: Will employees enrolled in the Flexible Spending Plan be allowed to cancel or change their enrollment during the furlough period? A34: No, the furlough is not an IRS-qualifying change in status event that would allow an employee to change/cancel his/her enrollment and payroll deductions. However, changes are allowable during the regular open enrollment period. TEMPORARY DISABILITY INSURANCE BENEFITS 035: Will the furloughs affect the computation of Temporary Disability Benefits (TDB) or an employee's eligibility for TDB? A35: No. The computation of the weekly benefit amount and determination of eligibility are not affected by the furloughs. However, an employee shall not be entitled to TDB on a furlough day since it is a non-pay, non-duty day and the employee would not have earned any wages on that day. (HRS §392-21(b)). MOMOM COUNTY OF KAUAI FURLOUGH PROGRAM HGEA BARGAINING UNITS FREQUENTLY ASKED QUESTIONS 1. What is a furlough? The involuntary and temporary placement of an employee on non-pay and non-duty status by the Employer because of lack of work or funds, or other non-disciplinary reasons. A furlough does not involve a change in employment status. 2. If an employee is working in a specially-funded or federally-funded position, will he/she be subject to the furlough program? Yes, unless the position is legally or contractually precluded from the furlough program by federal or state laws. 3. Are newly hired employees required to participate in this program? Yes, new hires will be required to participate in a furlough program consistent with other employees, as applicable. 4. Now many furlough days will employees be required to take? 24 days in the second fiscal year (FY 2011). See Attachment A of the Furlough Plan. APPA1171--y �EAIZMNIIR Vj�!INW1110101rtfti =-12 Will ft • the furlough aect an employee's status as a full-time/part-time employee? No, an employee's FTE will remain the same. 9. What happens to employees on an alternative work schedule? Employees working a 4-10 schedule shall revert to the standard 5 -8 schedule during any week in which a furlough day occurs. 10. Can employees take a furlough day on a recognized paid holiday in lieu of the designated furlough day? No. 11. Can employees be called in to work on their furlough day? Yes. In the event of an emergency or pressing operational need, the supervisor may revoke the furlough, and the employee shall be paid for time worked. Employees whose furlough has been revoked due to an emergency or pressing operational need shall be placed on furlough on another designated day. CLASSIFICATION/COMPENSATION 12. While on furlough, can employees perform duties elsewhere (e.g. telecommute, access computer remotely?) No. On a furlough day, no work is authorized, other than in the event of an emergency or other pressing operational need. 13. Can employees volunteer to work while on furlough? No. Employees cannot volunteer to work in their current positions or perform any other County work. 14. If a furlough day occurs prior • or after an observed holiday, will employees still be paid for the holiday? Yes, The furlough day will not normally impact an employee's eligibility for a paid holiday. Leaves without pay may affect pay for holidays. 16. When will the furlough day adjustments be reflected in employees' paychecks? Pay adjustments will be affected starting with the July I -15 period which will reflect reductions in pay starting in the July 31, 2010 pay check. Matir-MR1511117.11 9 =i# Offir-REGUMIRIF-Im 0 9 - A is i. 17. For employees on temporary assignment (TA), will their salary adjustment be based on TA pay or the regular base pay? The salary reduction will be based on the employee's regular base pay. 18. If I am promoted to another position within a pay period, how will my furlough salary reduction be determined, i.e. the lower or higher base rate? It will be based on the lower base rate. Your rate will subsequently be adjusted to the higher rate in the next pay period. 19. If a furlough day occurs on a designated payday, when will employees be paid? Distribution of paychecks and pay statements will occur the day before the furlough day. LEAVE 20. What happens if employees are on pre-approved paid leave when the furlough is implemented? Vacation/Sick leave will be credited back to his/her leave balance for future use. 21. If employees are currently on family leave, can they be furloughed? The furlough will not impact an employee on unpaid family leave. The number of mandatory furlough days that the employee is required to take that fall within the period of the employee's family leave will not count toward the employee's annual family leave entitlement. If the employee is substituting paid sick or vacation leave for the period of approved family leave, he/she will not need to use sick or vacation leave for any scheduled furlough days that fall within the period of approved family leave. 22. If employees are currently on military leave, can they be furloughed? No. U. Is leave accrual affected • the furlough? No, unless other days of leave without pay occur during the month which may affect leave accrual for that month. 24. Can employees substitute paid leave (vacation, sick) or accrued compensatory time off (CTO) for a period of furlough? No. 25. Will furlough affect the number of donated leave days an employee may receive under the County of Kaua'i Leave Sharing Program? Yes, The number of shared leave credits that an employee may uze through the Leave Sharing Program shall be adjusted to account for the furlough days. Paid shared leave credit cannot be used in lieu of furlough. 26. Will the furlough impact an employee who is on a leave without pay for disciplinary reasons? Yes. For example, if you were suspended for 5 working days during a week in which you were scheduled to be furloughed on Friday, the first four days off would be for the discipline, the fifth day (Friday — a furlough day) would not count for the suspension. The final suspension day would be Monday. BENEFITS 27. Will participation in the furlough affect employees' service anniversary date, be considered a break in service, or constitute an absence from County service? No. 28. Can employees use a furlough to stop or change their EUTF health insurance plan? No, furlough is not considered a qualifying event for changes or cancellation. 29. Can employees stop or change their Island Flex Spending Plan (Medical or Dependent Care Flexible Spending Accounts)? No, furlough is not considered a qualifying event for changes or cancellation. 30. Will employees enrolled in the PCP be allowed to cancel or change their PCP enrollment during the furlough program? No, the furlough period is not an IRS-qualifying change in status event. 31. If an employee participating in the Flexible Spending Plan doesn't have enough in his/her paycheck • cover his/her deductions, what should they do? Immediately call Pioneer Pacific Consultants (PIOPAC Hawai'i), the County's third- party Administrator of the Plan. They may be reached at (808) 792-5212. The contact person is Tennyson 32. Are employees eligible for unemployment compensation while participating in this furlough program? Eligibility for unemployment compensation is determined by the Department of Labor and Industrial Relations, Unemployment Insurance Division, State of Hawai'i Department • Labor and Industrial Relations. 33. If employees are furloughed, will health, life, vision, prescription drug or dental insurance be affected? Furloughs will not affect employees' health plans, provided the employees continue to pay for their share of the premiums. The County of Kaua'i continues to pay the employer's share of premiums during a furlough, just as the employee's share of premiums will continue to be the responsibility of the employee. Employees may be adversely impacted in situations where employees are on LWOP for extended periods of time inclusive of any furlough days; non-payment of shortage amounts may result in cancellation of the enrollment. Employees who do not have sufficient monthly earnings to pay for their insurance premiums will be sent a notice of Premium shortage by the Employer-Union Health Benefits Trust Fund (EUTF). 34. If a part-time employee is currently receiving health benefits, will the furloughs affect the employee and cause him/her to lose health benefits coverage? No. The employee will not lose health benefits coverage as a result of the furloughs because the County of Kaua'i will not change the FTE (Full-Time Equivalent) designation which is one of the factors used to determine health benefits eligibility. Health benefits coverage will continue as long as the necessary premium payments are made on a timely basis. 35. Will the furlough impact employees' retirement contributions and payable benefits? Yes, contributions to your ERS plan are based on actual earnings, and the Average Final Compensation (AFC) may be affected due to lower earnings. 35. Will a furlough affect an employee's retirement service credits? As long as the employee is on paid status at least 15 calendar days (14 in February) in a month, the employee will receive membership service credit for that month. 37. Will an employee's contributions to f Retirement System for the Contributory or Hybrid Plan be based on the employee's base pay or adjusted gross pay? The employee's contribution will be based on the adjusted gross pay. 38. Will the furlough impact employee's automatic payroll deductions (e.g. EUTF, Deferred Compensation, Kauai United It may. Therefore, it is recommended that the employee review his/her automatic payroll deductions to ensure that the adjusted income will be sufficie to cover all deductions. I 39. Will an employee's deferred compensation be affected? It may. If an employee is deferring a set percentage of pay, rather than a dollar amount, the total annual contribution amount may decrease. The maximum annual deferral amount/limit is defined by the Internal Revenue Service (i.e., $16,500 for 2009 and 2010 for employees under the age of 50). To discuss their options, employees may call ING, the Island Savings Plan Administrator, at 1-888-712-5642. 40. How will the furlough affect child support payments being deducted from an employee's paycheck? The amount deducted for child support is set by the court or administrative order. If your paycheck does not cover the amount that is to be deducted to satisfy your child support obligations, the portion that is not deducted will be considered a delinquency and payment will need to be sent directly to the Child Support Enforcement Agency at P.O. Box 1860, Honolulu, HI 96805-1860. If there are any questions, employees may call 241-7112. 41. Will an employee's "ordinary death" benefits be affected if he/she die while on furlough? No. As long as the member dies while still employed and meets the eligibili requirements. I KmnduUHcc Chair Charcy/{ino l" Vice Chair TcnrttcKaui 1)d Vice Chair To: From: Ooic: Subject SALARY COMMISSION COUNTY OFKdDA`| 4444 Rice Street, Suite 150 [dhu`c, Uan/ui^i 96766 April 22`20|0 6orvUco, Administrative Assistant Malcolm Fernandez, Personnel Director Randall Hee. Chairperson of the Kaua'i Salarv, Commission April Zl.2O|U Request to the Administration oo the Status o[the N'ash EAP Salary Survey, dated February 23, 2007 MEMBERS: Robert Crowell YVU|/um[ad\lu Sheri Kuoioka-\/o|z The Salary Commission at its meeting on April I ,20 10, requested for an update on the status of the Nash EAP Salary Survey, dated February 23. 2007. The Commission would like to know/ if the County has adopted and inop|cn\cotud the recommendations contained in the l�usbEAP Salary Survey moit can determine whether all orany parts of the Study should be considered in the Connnoisuioo`u future deliberations. If so, p1cuyc provide the Salary Commission with a copy of the final comprehensive Study along with a written summary of the recommendations that have been implemented. |f you have any questions. please contact o1 the Office of Boards and Thank you for your attention to this matter. cc: Mayor Bernard P.Curveibo,Jr. 51" 12 '10 10 Salary Commission A(yenda