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HomeMy WebLinkAbout102110_REGULAR_SALARY_MINUTES_APPROVEDCOUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board /Committee: I Salary Commission Meeting Date: I October 21,2010 Location Mo'ikeha Building — Liquor Conference Room 3 Start of Session: 9:00 a.m. End of Session: 10:50 a.m. Present Acting Chair Charles King, Trinette Kaui, Robert Crowell, William Dahle, Sheri Kunioka -Volz and Michael Machado. Also present: Boards and Commissions Administrator John Isobe, Administrative Aide Cyndi Ayonon and Boards and Commissions Support Clerk Mercedes Youn. Deputy County Attorney Mona Clark (arrived at 9:50 a.m.) Excused Absent SUBJECT DISCUSSION ACTION Call To Order Acting Chair King called the meeting to order at 9:00 a.m. Approval of Commissioner Kaui Agenda moved to approved the agenda; seconded by Commissioner Crowell and unanimously carried 6:0 Approval of Commissioner Dahle Minutes moved to approve the minutes; seconded by Commissioner Crowell and unanimously carried 6:0. Communication Commissioner Kaui SC 2010 -6 Letter dated 9/14/10 from Randall J. Hee to Mayor Bernard P. Carvalho Jr., tendering his resignation moved to accept the letter from the Salary Commission. and to send a thank you letter to Mr. Hee; seconded by Commissioner Dahle and unanimously carried 6:0. As a follow up Staff will draft a thank you letter to Mr. Hee thanking him for Salary Commission Open Session October 21, 2010 Page 2 SUBJECT DISCUSSION ACTION his service on the Salary Commission. Acting Chair stated that the next order of business is the selection of new Chairperson and /or new Officers. Discussion Commissioner Dahle said that this possibly could be the last meeting of year for the Salary Commission, However, come January and staying with the plan, the Commission would have completed a new resolution for adoption and forward it to the Council for placement on their agenda. With regards, to the selection of new officers for the remaining year, Commissioner Dahle stated that since a new year is just around the corner, he recommended that the Commission defer the selection of its new officers until January 2011. For clarification staff cited Rule No. 7 of the Rules of Practice and Procedure of the Salary Commission. Organization and Policy (c) Election of Chairman and Vice Chairman. The members of the Salary Commission shall elect annually a Chairman and a Vice - Chairman to serve for the ensuing year. In the absence of the Chairman at any meeting, the Vice - Chairman shall preside over the meeting. The election shall occur during the first meeting of each calendar year or as soon as possible thereafter. Commissioner Dahle With no further discussion, Acting Chair King called for the motion. moved to defer the selection of the new officers to 2011; seconded by Commissioner Kunioka- Volz and unanimously carried 6:0. Salary Commission Open Session October 21, 2010 Page 3 SUBJECT DISCUSSION ACTION Business SC 2010 -7 Communication dated 9/3/10, from the Salary Commission to Malcolm Fernandez, Director of Personnel Services requesting the current salaries of all County officers named on Salary Resolution 2009 -2, and a list of those positions within the department whose annual salary exceed that of their respective department head or deputy. Discussion Commissioner Dahle recalled that the Salary Commission requested the information out of concern on how the inversions will affect the salaries of certain department heads and deputies. Mr. Isobe stated that every year people are slated to retire and the amount of their salaries at the time of their retirement is unknown to him. However, as an ongoing basis, most of the collective bargaining units start the process of contract negotiations; and many decisions will be made regarding the rank and file employees in 2011. Commissioner Dahle asked if any pertinent decisions should be made before the end of the fiscal year. Mr. Isobe said that only for contract negotiations, adding that all of the Unions are beginning the process of contract negotiations for the upcoming year. Mr. Isobe informed the Commission that at this point and time; the Commission will NOT be receiving a request from the Administration to increases the salaries for cabinet level personnel. For clarification, Commissioner Dahle stated that any pay increases and or adjustments will not take effect until 2011. Mr. Isobe stated that if it is the intent of this Commission to provide a salary increase for the members of the County Council, this Commission would need to make that decision prior to the Council taking office for a new term. The new sitting Council will begin their first term on December l'', 2010. Mr. Isobe further explained that should this Commission decide to give the new Council a pay increase in January or February, it won't take effect until the next term, which is two (2) years later. Commissioner Dahle recalled that any recommendation to the resolution should be done in October. Mr. Isobe explained that there is a timeframe from the date the Salary Commission adopts the resolution to the date in which the pay increase would officially take effect, of which he believes is 60 calendar days from the date the Commission makes the recommendation. Mr. Isobe informed the Commission, that the timeframe could be accelerated, because the County Council can adopt the Commission's recommendations, however, the Charter reads that if the Council takes no action on the recommendation, it will automatically take effect 60 days after the Commission takes action. Salary Commission Open Session October 21, 2010 Page 4 SUBJECT DISCUSSION ACTION Commissioner Kunioka -Volz asked if the County furloughs goes up to June 30, 2011. Mr. Isobe explained that there are two (2) trigger dates; starting in the month of December 2010, in which the Council has already requested that the Administration review the current furloughs and provide a report; the other date is set for January 2011. Mr. Isobe further explained that there is a possibility that the furloughs may be adjusted as early as January 2011, if nothing happens; the current furlough will stay in effect until June 30, 2011. At which time the budget will be reviewed again. Note: Malcolm Fernandez arrived at the meeting at 9:30 a.m., requesting to go into Executive Session to discuss the matters relating to the current salaries of the County Officers. Actin Chair King called for a 5 minutes recess at 9:45 a.m. Executive Session Acting Chair called the meeting back to order at 9: 50 a.m. Commissioner Kaui cited the Hawai'i Revised Statues at 9:43 a.m. to bring the meeting into Executive Session. Pursuant to the Hawaii Revised Statues §92 -4 and 92 -5 (a) (2) (4), the purpose of this Executive Session is for the Salary Commission to consult with its Attorney on questions and issues pertaining to the Commissions powers, duties, privileges, immunities and liabilities as they may relate to this item. Acting Chair King called for the motion to enter into Executive Session Commissioner Kaui moved to enter into Executive Session; seconded by Commissioner Kunioka- Volz and unanimously carried 6:0. Return to Open Commissioner Kaui Session moved to return back into Open Session; seconded by Commissioner Contrades and unanimously carried 6:0. Meeting return to Open Session at 10:35 a.m. Salary Commission Open Session October 21, 2010 Page 5 SUBJECT DISCUSSION ACTION Based on the discussion in Executive Session the Salary Commission has requested that Resolution 2009 -2 be amended by revising the effective date of the proposed Administrative pay increases from 12/1/10 to 7/1/10 The Salary Commission will convene on Wednesday, November 3, 2010 for the purpose of reviewing and possible approval of the draft amendments to Resolution 2009 -2. For future discussions, the Commissioners expressed concern on whether there is a need to establish, at what percentage should the salaries and salary schedules of various elected and appointed officials of the Kaua'i County. Commissioner Crowell stated that when it becomes time for the Commission to begin its discussion on establishing the salary schedules, one thing to consider is the union negotiations with the County and the State. Commissioner Kaui stated that another consideration is how retirement and health benefits will come into play. Commissioner Crowell questioned the timetable after the approval Resolution 2009 -2. Staff informed the Commission that after the approval of the Resolution, each Commissioner will need to come to the Office of Boards and Commissions to sign the Resolution for submittal to the County Council. Commissioner Dahle questioned what if the Council wants a representative from the Salary Commission to appear before the Council for questions and answers. Acting Chair King stated that it would depend on the member's schedule. Commissioner Kunioka- Volz moved to amend Resolution 2009 -2 by revising the effective date of the proposed Administrative pay increase from 12/1/10 to 7/1/11, seconded by Commissioner Kaui and unanimously carried 6:0. Acting Chair King mentioned the matter regarding the evaluation process for certain department heads and appointed officials be placed on the Commission future agenda for discussion. Commissioner Dahle mentioned whether the Commission needs to bring to the attention of the Administration the Salary Commissions intent to amend the Resolution before it goes to Council for placement on the agenda. Commissioner Kunioka -Volz stated that it may not be necessary because the salaries have been deferred until Salary Commission Open Session October 21, 2010 Page 6 SUBJECT DISCUSSION ACTION 12/1/10. SC 2010 -3 Discussion and deliberation on establishing a framework and guidelines for future salary increases There was a request to commencing on 12/01/10. (Deferred on 4/10/10) defer this item to the next agenda. (a) Resolution 2009 -2, Relating to the Salaries of Certain Officers and Employees of the County of Kaua'i. Adjournment Commissioner Contrades With no further discussion, Acting Chair King called for the motion to adjourn. moved to adjourn the meeting; seconded by Commissioner Kaui and unanimously carried 6:0. Meeting adjourned at 10:50 a.m. Submitted by: Mercedes Youn, Staff (x) Approved as is. Approved on 11/03/2010 () Approved with amendments. See minutes of meeting. Reviewed and Approved by: Charles King, Acting Chair