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HomeMy WebLinkAbout070912 Agenda Packet Dirk spa o Members: Chair Sandi Sterker Arryl Kaneshiro LaNvrence Chaffin Jr. Glen Takenouchi Vice-Chair Laurie Yoshida COUNTY OF KAUA'I COST CONTROL COMMISSION NOTICE OF MEETING A_iNM AGENDA Monday, July 9, 20121 1:30 p.m. or shortly thereafter Mo*ikeha Building, Liquor Conference Room 3 I= 4444 Rice Street, Lihue, HI 96766 CALL TO ORDER APPROVAL OF MINUTES Regular Open Session Meeting Minutes of June 18, 2011 PRESENTXTION Holo Holo 2020 PowerPoint presentation by Kauai County Energy Coordinator Benjamin Sullivan,on the County's energy plans and projects the challenges and opportunities. BUSINESS CCC 21011-08 Review and discussion of the County's real property tax exemptions and rate setting. (On-going) CCC 2012-10 Review and possible approval of a draft recommendation of a Bill for all Ordinance amending Section 6-5.1 Service Charge Assessed, of the Kauai County Code 1987,relating to increasing the fee for dishonored checks to $30.00, the maximum allowed by the State. CCC 2012-11 Review and possible approval of a draft recommendation of a Bill for an Ordinance amending Section 5A-6.3 Real Property Tax: Deten-nination of Rates, of the Kauai County Code 198.relating to increasing the minimum real property tax from 525.00 to 5150.00 a year. ANNOUNCEMENTS Next meeting- Monday. August 13, 2012, at 1:30 p.m. at the Mo'ikeha Building, Liquor Conference Room 3. An Equal Opportunity Employer I NOTICE OF EXECUTIVE SESSION Pursuant to Hawai'i Revised Statutes §92-7 (a), the Commission may, when deemed necessary, hold an Executive Session on any agenda item without written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held in pursuant to H.R.S. §92-4 and §92-9 and shall be limited to those items described in H.R.S. §92-5(a). Discussions held in Executive Session are closed to the public. ADJOURNEMENT SPECIAL ASSISTAN'CE If you need an alternate format or an auxiliary aid to participate,please contact the Boards and Commissions Support Clerk at (808) 241-4920 at least five (5) working days prior to the meeting. PUBLIC COMMENTS and TESTINIO-TINY Persons wishing to offer comments are encouraged to submit written testimony at least 24-hours prior to the meeting indicating: I Your name and if applicable, your position/title and organization you are representing 2. The agenda item that you are providing comments on: and 3. Whether you will be testifying in person or submitting written comment only, 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting. The length of time allocated to person(s) wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. cc: First Deputy County Attorney Amy Esaki Send written testimonv to: Cost Control Commission Attn- Mercedes Youn Office Boards and Commissions 4444 Rice Street, Suite 150 Lihue, HI 96766 E-Mail: mNounkaL iqj. v , Phone: (808) 241-4920 Fax: (808)241-5127 P a Ly Cost Control Commission—July 09, 2012 R RNA�F�T T RIe A e'd COUNTY OF KAUAI Ujig og , Minutes of Meeting OPEN SESSION Board/Committee: COST CONTROL COMMISSION Meeting June 18, 2012 --f-0-- — — - CTto 'ikeha Building--- Liquor Conference Room 3 Start of Meeting: 1:36 p.m. F,-nl of Meeting: 2:35 p.m. j7 n o Present Chair Dirk Apao, Vice-Chair [,awrence Chaffin Jr. ; Members: Arryl Kaneshiro, Saudi Sterker, and Glen 'fak—enouchi Also Deputy County Attorney Mona Clark; Boards & Commissions Office Staff. Support Clerk Mercedes Youn; Administrator Paula Morikarni; Administrative Aide Teresa Tamura; Human Resources Taskforce Members: Janine Rapozo and John Isobc; Deputy Finance Director Sally Motta; and Real Property Appraisal Officer Steven 1-lunt. F7,-x—ets-e—d - Commissioner Laurie Yoshida SUBJECT SS ION AC'FION Call'To Order Chair Apao called the i-neeting to order at 1:36 Approval of Regular Open Session Minutes of May 14, 2012 Minutes Mr. Chaffin requested that a correction be made on page eleven (11) second paragraph to reflect that Ms. Sterker meant that the property is uninhabitable instead of inhabitable, Ms. Stcrker moved to approve the minutes as With no further discussion, Chair Apao, called for the motion. amended. Mr. 'i"akenOLIchi seconded the motion. Motion carried 5:0 C"carnnrunications "CC 2012,-08 Communication dated 03/13/12 from Chair Dirk Anao, and Commission 1 ibc to Janine�RqRo Human Resources Taskforce !e-(D-1qst,inT qjWpejen atiK from the tasj�force b���csep at thcApril 1) ta_q-fiAj--L — 2012 une"etnig-to provi�je, an rate on the t taskf,'orc ADeferred on 04 2 Mr. Chaffin moved to receive the Chair Apao, called for the motion to receive item CCC 2012-08. communication. Mr. Takenouchi seconded the I-notion. Motion earned 5:0 Cost Control Commission Regular Open Session June 18, 2012 Page 2 DISCUSSION (a) Communication dated 06/04/12 from M4c�r Bernard I'. Carvrrllto Jr. tc> Chair Dirk t1.ao and Commission Merubers r �arclirr - )-Human Resources Taskforce [�epcnt& Adciendutzt c��:carr�rr�ex�c�ati�rr�s. Chair Apao called -For the rrrotion to receive item CCC 2012-0 (a). Mr. Chaffin moved to receive the communication. Mr. Chaffin seconded the motion. Motion carried 5:0 Mr. John Isobe a member of the Human Resources Taskforce, along with ,Janine Raporo, Risk Management Administrator was present to provide the Commission with an update relating to the Human Resources Taskforce Report on the findings and Recommendations dated May 2012. Ms. Ster er thanked the Taskforce for providing the Commission with a report on the findings and recommendations. She asked whether the people that are being transferred to the new Human Resources Department are the same people but moving into a different capacity. Mr. Isobe explained, the personnel that are currently in the Department of Personnel would remain in the department and that the personnel from the other departments would be transferred over into the newly tormed Human Resources Department including the positions that are currently vacant that is now in the process of being Filled. Ms. Sterker asked whether the people who are currently in the Persormncl Department are qualified human Resources personnel. Mr, tsobe stated that frorn the perspective of them performing their current res onsibilmties, he felt that the were all quah he cI tc+ can y for-ward their Cost Control Commission Regular Open Session June 18, 2012 Page 3 SUBJECT DISCUSSION ACTION current position as well as focus on other specific areas, Ms. Sterker asked will the new personnel who are being transferred have to receive additional training in order for them to be able to perform their new duties and responsibilities. Ms. Rapozo explained that the Taskforce had looked at all of the positions that are currently in the department as well as those who would be transferred from the other departments. The Taskforce felt that they all met the i-runimun-i qualifications and would be recommending additional training moving forward. Chair Apao asked the Taskforce to explain Attachment (H) that relates to the Restructured Department of Personnel Services Comparison of All Costs specifically the Net Effect of Restructuring. Ms. Rapozo explained that although the Personnel Services annual budget had doubled, all of the funding has already been appropriated in other departments, Chair Apao noted that the report" shows a savings of$36,377, Mr, Chaffin voiced his concerns on justifying the doubling in cost for the restructuring, Ms. Sterker stated that the reason for the increase is due to the transferring of personnel from the other departments. Mr. Chaffin again noted that the overall budget slated for fiscal year 2013 has doubled from what it was in 2012. Ms. Rapozo explained that although the cost has doubled, so has the personnel within the department from nine to eighteen positions, noting that Council had moved oric of the positions back into the Mayor's office. Cost Control Commission Regular Open Session June 18, 2012 Page 4 SUBJECT DISC USSION ACTION Mr. Chaffin asked how many out of the seventeen (17) positions would come from existing departments. Ms. Rapozo replied that all seventeen (17) positions. Mr. Chaffin expressed his concerns that in the original budget for FY 2012 showed $1,202, 373, adding that the total to FY 2013 amounts to $2,410, 999 which is a difference of million dollars. Ms. Rapozo explained the already appropriated funds were shifted from the other departments into the Department of Personnel Services. Ms. Sterker asked for the definitions for following the abbreviations that were indicated in the report: ERS — Employee Retirement System EA '- Employee Assistance Program. TDi - Temporary Disability Insurance FMLA— Family Medical Leave Act COBRA —Consolidated Omnibus Reconciliation Act FLEA— Fair Labor Standards Act SAP --- Substance Abuse Program Mr. Chaffin asked what the definition of a private secretary is. Ms. Rapozo explained that a private secretary is an exempt position which also qualities for retirement. 'The classification term is used by the civil service system. She further explained that private secretary duties are confidential in nature and serves at the pleasure of the Director. Mr. Chaffin asked whether any individual in the County can be randomly picked and be required to do substance abuse testing. In his experience, it Would be required for all employees across the board and not just for certain employees. Cost Control Commission Regular Open Session June 18, 201 Page 5 SUBJEcr DISCUSSION Ms. Rapozo explained that the drug and alcohol testing is governed byµ each collective bargaining agreement. For example, a person with a commercial driver license whose job is to operate a large vehicle would be required by federal law to participate in a random drug and alcohol testing program.. She noted that i 'there is reasonable suspicion by a particular department, as well as post accident testing, there are specific requirements under the federal law, Ms. I apozo stated that certain classifications of employees that are under HGEA Union (Hawaii Government Employee Association), for example lifeguards and vehicle drivers are subject to random drag and alcohol testing while other positions such as staff member in a department are not. Ms, ttaporo stated that employees under the UPW Union (United Public Workers) are subject to a drug and alcohol testing program, which was recently adapted, Mr. Chaffin.asked what does an Equipment Operator' 'rainer do and whether that position is considered full-time. Ms. 12aporo explained that the position is a full-time position which is currently housed in the Department oI`Public Works, Ms. Raporo further explained that the Equipment Operator' rainer does all of the training for the public works employees who operate heavy equipment, Ms. Sterker reiterated that the r1DA (American Disabilities pct) Coordinator would not be part of the newly formed Human resources Department. Ms. Rapozo stated that the position would remain in the Mayor's office, Cost Control Commission Regular Open Session June 18, 2012 Page Ci SUBJEur DISCUSSION AC l ION Ms. Sterker asked: whether all of the 1200 civil service positions are under collective bargaining. Ms. Rapozo replied that not all positions are under collective bargaining and guessed that 75% is under civil service. Chair Apao asked whether the County Council has been involved in the process frorn the beginning. He noted that the report sloes not indicate that and asked whether there was any dialogue between the Taskforce and tine County Council. Mr. Isobe explained that the Taskforce has provided the County Council with its findings and recommendations. In addition, the Taskforce have answered Council's questions during the budget process. He further explained that the Taskt,orce have kept in contact with the Council's Staff representative although they were not a part of the `faskforce. Ms. Sterker asked to elaborate more on the payroll function specifically, the technology upgrades that are being considered by the Department of Finance. Ms. Rapozo stated that after review of the payroll function, the Taskforce band that there were definitively some Human Resources functions within it and decisions had to be made on whether to transfer the payroll function into the Department of Personnel. However, at this time the "faskforce felt that it would be too large of an undertaking and decided that they would re-visit that issue in the near future. Chair Apao questioned whether the hands appropriated for the trainings in 2012 would be transferred over to the 2013 budget since the positions are being transferred into the new flurnan Resources Department. Ms. Rapozo replied yes, and noted that the funds have increased from $70,000 to `x72,000. She also indicated that when the County Council moved the r1 DA position back into the Mayor's office they also allocated $10,000 back into the Mayor's budget for the ADA training budget. Cost Control Commission Regular Open Sessio n .tune 1 , 20t2? Page 7 DISCUSSION ACTION The Commission showed their appreciation to the Taskforce for their exceptional work. Mr. tsobe also expressed on behalf of the'Faskforce his appreciation to the Cost Control Commission for being an integral part of the process from the beginning which began as a recommendation. CC�C" 2012-09 C o�� munication dated 05/01/12 from Council Chair Jai Furfaro to (,hair Dirk A ao and Commission Members concerns re larding tLie re tl�e t)epai•tmcnt ofPersoru-el Services to a 1lunaa F�e���uz-ccs I)ep���-t�7�er�t. _._. In response to Council Chair Furt'aro's concerns regarding the Reorganization of the Department of Personnel Services to a Human Resources Department, Ms. Sterker felt that no response was necessary and suggested that the Commission keep it as reference/guidelinc. Mr. Chaffin felt that out of common courtesy, the Commission should respond. Ms. Sterker noted that Chair Furfaro already knew that the Commission had received his communication and felt that no action is required at this time other than to accept the communication. Chair Apao agreed. Chair Apac> called for the motion to receive item CCC 2012-09. Ms. Sterker moved to receive the communication. Mr. Chaffin seconded the motion. ..._.k___._.__._ Motion carried 5:0 -C-C' 201 1 {) R"evre w and cl�iscussion of�tl�c. Cc�urit 's realnerty tax qxc m tio��s qpd Eate settiqg. an-coin Cost Control Commission Regular Open Session June 1 8, 2012 Page 8 SUBJECT DISCUSSION ACTION Confidential ion (fated 05/14112 From Hi-st Qeput County Alttorm-AmYE-sakito CIIairDirLAR9,(-)-and Cotnn-lissionMembers, IqMd,ing-ReLil Pj:opcL4y Tix DjvLs-ion dishonored check fee. Chair Apao called for the motion to waive the Cominissions rights to Ms. Sterker moved that the Cost Control confidentiality and allow the opinion to be publicly released. Commission waive its rights to confidentiality and allow for the opinion to be publicly released. Mr. Chaffin seconded [tie motion. Motion carried 5:0 Ms. Sterker expressed her dismay with the $7.50 dishonored check fee and asked when the fee was first implemented. Ms. Sterker suggested that the Commission consider a recommendation to raise the dishonored check fee for the County. Staff noted drat it the last mcetirn,, it was discussed that a change would affect all of the departments throughout the County and that the proper procedures must be taken in order to change the service charge tce, Ms. Sterker agreed, and asked whether the change would have to be in a form of an Ordinance or does the public have to vote to approve the increase, Ms. Clark stated that the description is indicated in Section 6-5.1 Service Charge Assessed of the Kauai County Code, which means that the Council would have to change it. Ms. Stcrker suggested that the Commission make a request to the Mayor on its recommendation for an increase for the Dishonored Check Fee. Also, that it is drafted in ordinance form for its introduction through hitil to the Count Council. Cost Control Commission Regular Open Session June 18, 2012 Page 9 SUBJFC7 DISCUSSION ACTION Ms. Sterker felt that the fee should be a flat rate of$30.00. Chair Apao noted that some fees run anywhere from $30.00 to $40.00. Ms. Sterker stated that the State Statue allows for a fee of not more than $30.00. Mn Chaffin suggested that the language reads as "in conformance with the State Statue, which allows for a fee of not more than $30,00, however I should the fee increase, the charges for Dishonored Checks for the County shall follow". Chair Apao asked if anyone knows what the banks are charging. Ms. Sterker stated the banks charges anywhere from $25.00 to $30.00. Chair Apao stated that it would make sense to cover all of the banking costs. Ms. Sterker stated that because the State Statue does not allow a fee of more than $30.00, she suggested the Commission recommend a County wide flat fee of$30.00. Chair Apao asked whether the Commission should do some background research first, Ms. Clark stated that the Coninussion can recommend for the maximum allowable by State law. Mr. Chaffin agreed. Ms. Sterker moved that the Cost Control Commission forward its recommendation to the Chair Apao called for the motion. Mayor to be drafted in ordinance form to increase the Service Charge fee for dishonored checks to the Current $30.00 as the maximum allowable by the State, and that should the Staff was instructed to draft the recommendation in ordinance form for maximum allowable by the State increase, the review and possible approval at the July 9, 2012 meeting. County's fee be adjusted in accordance, Mr. Chaffin seconded the motion. ------- J-Motion carried-5: Cost Control Commission Regular Operr Session June 18, 2012 Pale; 10 SUBJECT DISCUSSION ACTION (u) Communication dated 05/15/12 from Chair Dirk Apao to Director of Tj0. Finance Wallace Rezentes Jr,, request for information regarding the cost approximation for County Assessments, Chair Apao called for the motion to receive item CCC 2011-08 (rr) Ms. Sterker moved to receive the communication. Mr. Takenouchi seconded the motion, Motion carried. 5;0 (v) Communication dated 06/05112 from Wallace I2erentes Jr., to Chair Apao, responding to a communication dated 05/15/12 from the Cost Control Commission, request for information regarding minimum tax. Chair Apao called for the motion to receive item CCC 2011-08 (v) Ms. Sterker moved to receive the communication, Mr. `f"akerlouchi seconded the motion, Motion carried 5.0 Deputy Finance Director Sally Motta, along with Real Property Appraisal Officer Steve:f lent, provided additional information to the Commission, Ms. Sterker stated that based on the Mayor's supplemental budget for the Assessment and Collection Department, the average cost to the County to both assess and collect taxes on annual bases including all expenses for both departments' works out to $21.76 per taxable parcel. Mr. Hunt explained that the costs essentially relates to the operating budget and annual operating budget for the Real property Assessment Office and the Real. Property Collections Office, Mr. Hunt included that the costs does not include the support services that his department receives from the C:`oernty Attcrrrre Office, Drrt Dir ee torof Finance, and any other Cost Control Commission Regular Open Session June 18, 2012 Page 11 SUBJECT DISCUSSION involvement from the outside; it is strictly budgeted for the assessments and collections. Ms. Sterker noted if it had to go to collections, the casts are not reflected in the information that Mr. Hunt has provided. Mr. Hunt explained that there are two (2) functions that involve the collection process: 1) assessing values, and 2) collecting;. However, beyond that there are budgeted amounts that involve going; into all auction and title searches which are exclusive. Chair Apao indicated that it is the Commissions intention to make a recommendation to increase the County's real property minimum tax and that the Commission just needs to agree on the amount. Mr. Hunt indicated that just recently, Maui County has increased its real. property minimum tax exemption from $150.00 to $250.00 for fiscal year 2013. Oahu still remains the saine at $300.00 and Hawaii County has a tiered system and most taxpayers pay the minimum tax exemption of $100.00 however, that amount can go as low as $25.00 based on the property value. Ms. Stcrkcr felt that if the Commission decides to make a recommendation to increase the minimum real property tax exemption from $25.00 to $100.00 that increase would not be out of line. Mr. Chaffin asked if there was a way of relating an ordinance to the maximum of the highest county or whatever is reasonable. Mr. Hunt felt that the rate of$100.00 should (at least) be the lowest for Kauai. When compared to the Big, Island, it has more properties and ways to spread it amongst its taxpayers. Mr. 1-lunt stated that he can understand why the Iiig Island wants to be the lowest because they also have some the lowest land Cost Control Commission Regular Open Session June 18, 2012 Page 1 SIJBJ C 1 WSCUSSION ACTION TACTION values and areas that are not really supported because some of the land is located in areas that are hard to reach. Mr. Hunt stated that the reason. Kauai is second to the lowest is because its level of service is spread amongst fewer parcels, Ile felt that Kauai needs to a higher step-up. Chair Apao stated that the Hawaiian Homes has a seven (7) year step-up where they don't pay taxes until after the 7" year. Chair Apao stated that if the Commission decides to increase the minimum tax of$150.00, the Hawaiian Homes exemption would increase to $150.00. Mr. Ilunt said yes, he explained that when the taxpayer pulls a permit for a completion of a home that process starts the seven (7) year period. Mr. Hunt asked if the Hawaiian Homes are still paying for trash pick-up services. Mr. Hunt said yes, they are being billed. Mr. Takeriouchi asked for the amount of parcels in comparison to Maui that Kauai has. Mr, Hunt said that Kauai has taxable parcels of 34,172. He Believes that Maui County has over 11,000 taxable parcels. The Big Island over a 100,000 taxable parcels and Oahu has been primarily condominiurnired. Ms. Stcrker noted that she would like to make a recommendation to increase the minimum real property tax exemption to $150,00. Mr. Kaneshiro questioned whether there was a way to review the minimum. real property tax exemption every few years. Ms. Sterker agreed that it should be reviewed every few years however, it is not for this Commission to decide but either the Mayor-or the County Council. Mr. Kaneshiro explained the reason why he inquired is because the County has not reviewed its nimimuntyrToperty tax exem tion since the card ci ;Mies Cost Control Commission Regular Open Session June 1 , 2012 Page 13 _...__`'t-IBIFC I__.._. _ DISCUSSION ACTION He indicated that by reviewing the tax exemption once every few years, the public world not be burdened with the increase if any. Ms. Sterker suggested that the Commission make a recommendation to increase the County's minimum real property tax exemption from $25.00 to S 150.00 and that the Conirnission review the exemption in five(5) Years. Mr. Hunt stated that the only concern he had was for the people that are on a fixed income and how it would affect them. Mr. Hunt stated that he did some research to find out when the minimum tax of$25.00 was first implemented he found that it was between years 1975 -1976. If you take what the Social Security Administration COLA (Cost of Living Adjustments) preconceive back then to current, the $25.00 would essentially translate to about $103.00 today. Ms. Sterker asked whether there are places on Kauai that do not have police or fire services available, with the exception of Kalalau valley. Mr. Hunt stated that he believes every call which involves the Fire,/Police Department is protected. Mr. Chaffin indicated that he would not be supporting Ms. Sterker's motion, Ire suggested that the minirnum tax be increased to $200.00 rather than $150.00. Chair Apao disagreed with Mr. Chaffin's recommendation to raise the amount to $200.00. He indicated that being that there hasn't been a change for many years, Ire felt that the$150.00 increase was sufficient at this time. Mr. Chaffin asked whether the Commission can include in the motion for the Commission to review the ex en ation Gain in three(i) years instead of Cost Control Commission Regular Open Session June 18, 2012 Page 14 SUBJECT DISCUSSION ACTION five (5) years. The Commission agreed. With no further discussion, Chair Apao called for the motion Ms. Stcrker made a motion for a recommendation to increase the County's minimum real property tax exemption front $25.00 to 5150.00 and that the Coninussion reviews the exemption again in three (3) years. Staff was instructed to draft the recommendations in ordinance form for review and approval at the July 9th meeting. Announcements Next meeting is scheduled for July 9, 2012 at 1:30 p.m. at the Mo'ikeha Building in the Liquor Conference No. 3. Mr. TakenOLIchi announced that he would not be attending the July erecting. A request was made to invite Economic Development Specialist Glenn Sato to a future meeting to provide the Commission with a progress report on the ESCO. Staff acknowledged the request and would contact Mr. Glenn Sato and invite him to the July 9"'meeting to update the Commission on the Energy Savings Perforniance Contract. Adjournment With no further business to discuss, (,'hair Apao Called for the motion to At 2:35 p.m. Mr. Chaffin moved to adjourn the adjourn the meeting. meeting. Ms. Sterker seconded the motion. Motion carried 4:0 Cost Control Commission Regular Open Session June 18, 2012 Page 15 SUBJECT DISCUSSION "I'lON Submitted by: Reviewed and Approved by: Mercedes Youn, Stall Support Clerk- Dirk Apao, Chair Approved as circulated (add date of meeting approval). Approved as amended, See minutes of...... meeting. County of Kaua "i On the bus to our clean ever gyfuture H010 Hato 2020 Growing Kaual responsiblyy. Ben Sullivan Kauai County Energy Coordinator Presentation to Cost Control Commission July 9, 2012 rt I�AIW�Y.L Lj� g 0 yL d!�s�QMg (L) jgLoLL 2020malamakaual.2. df Today's Presentation Kaua "I County Energy Plans & Projects Energy Management Efficiency Projects Renewable Energy Projects Kaua "l* Energy Challenges & Opportunities KESP Electric Vehicles Smart Grid Partnership Opportunities 7/9/2012 2 Why manage our energy '?,, Welre number onell, Kauai County Government is biggest customer to KIUC Island wide $7.5 million spent on electricity in 2011 Millions on vehicle fuel as well We know 1 s not getting any cheaper EIA projects continued high oil inflation annually Drain on Island Economy Steals resources from other needed programs We understand Community Concerns Climate Change & other Environmental Impacts need to be addressed Energy Resources a source of conflict worldwide Kauai is isolated and overly dependent on outside resources 7/9/2012 3 r County electrons 0 how they get used . arks Street - 5% Lights j • - 10% Public Works ` ` • 25% ❑C1 ❑ ❑ "1 7/9/2012 :. County electrons lip And how they get measured Today, , , * and tomorrow _ Gouge Hara .hue facia Center. 41L i 'Ca 7/9/2012 1 5 Develop *ing In - House Eff'i* cie n cy * Energy Savings Performance Contracts What's an SPC? Why does it work for us? * 1st ESPC - Wastewater Treatment Facilities Currently negotiating project * 2nd ESPC —Civic Center, Police Facility, and lots more Currently developing project concept 7/9/2012 6 Eff*1 c 'l" e nt Wa stewate r t tt ! 1 IE 1 Fac *i1 *ities 1st step Measure & assess opportunities Investment Grade audit provides thorough look at possible savings opportunities, both with efficiency and RE generation d step valuate ideas Work with ESC O to review & develop includes new & replacement Aeration blowers, RDT's, new pumps, power quality monitors, PV systems, bioas digesters, etc. rd step -Develop & Execute Project Clarify, negotiate, determine financing, negotiate, review legal issues, negotiate, etc. Then finally...build the project & realize savings ! Eff*lc *lent Bu *i1d *ings 110 C1 0 I WWI 00 Developing Comprehensive Approach Collecting data — building plans, energy use, problem areas Developing an integrated design approach Exploring building envelope changes — increased claylighting, natural ventilation & possible mixed mode operations Planning a comprehensive monitoring system circuit level monitoring, temperature & RH sensors, weather normalization, alarms, carbon tracking, analytics, etc. Key aspects to approach Risk management - Is doing nothing really LESS risky? Design — how can we improve on standard practice/process .? Finance — integrating other planned projects & looking at 'non- energy benefits' to maximize project leverage '7/9/2012 8 county PV Systems Installed Civic Center - 85 kW i% of facility power needs $44,000/yearsaved lop Fire Station — 28 kW Intention is to implement additional PV across county facilities 7/9/2012 9 _:�.. _ . Future County RE projects Photovoltaic ys Pal systems being developed at Lihue & Eleele I Wastewater facilities -- under construction at f Waimea WWTP Additional PV being considered for Police & Civic Center, others ` -. 1MW PV = @1.5million kWh annually Other RE Projects under consideration Landfill Gas at Kekaha Landfill �=- io as digesters for wastewater sludge & food waste 7/9/2012 10 Rt� vv 'i' ng your engines ( or not ) County Electric vehicle Pilot Program NNE Mrj 10 LW f l $279,000 ARRA grant via D EDT +add'l C:oKfunds public chargers, 5 County chargers Level 2, 208-240v charging stations Nissan Leafs for County Fleet Electr *lc Veh *icles Not a matter of if, but when Rapid Market Transformation Underway Vehicle improvements rapidly overcoming adoption barriers Faster chargers, longer range batteries, cheaper cars all contributing Reduced Oil Dependence Highly effective means of reducing Island Petroleum Dependence Even with KIUC @ 90% oil dependence, EVs use a lot less oil per mile Economics already great Current rates - $/mile equal to a Prius Possible off-peak EV charging rate? 7/9/2012 12 lipin review Str Our Goals ,* 0% • • ts educ • Reduce by water Overall e • reductions 0' � epartment Public Works � , 20% TBD Wastewater 5% PublicWorks Streetlights 5% reduce by Parks 1% 20% Water dept. . D u Total M ■ ■ *depends on Water Dept. savings 7/9/2012 13 + r S -� wastewa ,.r Mahalo Ben Sullivan- Kauai County Energy Coordinator bsullivanLfta v 2414955 7/9/2012 14 ORDINANCE NO. BILL NO. A BILL FOR AN ORDINANCE AMENDING SECTION 6-5.1 OF THE KALTAJ COUNTY CODE 1987, RELATING TO PAST. ENT TO COUNTY BY CHECK OR NEGOTIABLE INSTRUMENT, SUBSEQUENTLY DISHONORED BE IT ORDAINED BY THE COUNCIL OF THE COUNTY OF KAUA'I, STATE OF HANNTAIJ: SECTION 1. Section 6-5.1 of the Kaua'i County Code 1987 is hereby amended as follows: "Sec. 6-5.1 Service Charge Assessed. In all instances where money due the County of Kaudi is paid by check or other negotiable instrument and the check or other negotiable instrument is dishonored when presented for payment, the County shall assess and collect a service charge in the amount of [$7.501 $30.00 against the maker of the check or negotiable instrument. Payment of this [$7.501 $30.00 service charge shall be made in U.S. currency or other form acceptable to the Director of Finance. All fees collected pursuant to this section shall be placed in the custody of the Director of Finance for deposit in the general fund" SECTION 2. Ordinance material to be repealed is bracketed. New material is underscored, When revising, compiling, or printing this ordinance for inclusion in the Kauai County Code 1987, the bracketed provisions and underscoring need not be included. SECTION 3. This Ordinance shall take effect upon its approval. INTRODUCED BY: (By Request) DATE OF INTRODUCTION: ORDINANCE NO. BILL NO. A BILL FOR AN ORDINANCE AMENDING SECTION 5A-6.3 OF THE KAUA'I COUNTY CODE 1987, RELATING TO REAL PROPERTY TAX BE IT ORDAINED BY THE COUNCIL OF THE COUNTY OF KAUA'l, STATE OF WAPI: SECTION 1. Section 5A-6.3 of the Kaua'i Countv Code 1987 is hereby amended as follows: "Sec. 5A-6.3 Real Property Tax; Determination of Rates. (a) Unless a different meaning is clearly indicated by the context, as used in this section: (1) "Net taxable lands,"means all other real property exclusive of buildings. (2) "Net taxable real property" or "net taxable buildings" or "net taxable lands"means, as indicated by the context, percentage of the fair market value of property determined under See. 5A-6.1, which the director certifies as the tax base as provided by law less exemptions as provided by law and. in all cases where appeals from the director's assessment are then unsettled, less fifty per cent (50%) of the value in 'dispute. (b) The council may increase or decrease the tax rates for buildings and for all other real property, exclusive of buildings, for net taxable lands and net taxable buildings of each class of property established in accordance with subsection 5A-8.1(c). A resolution setting the tax rates shall be adopted on or before June 20 preceding the tax year for which property tax revenues are to be raised according to the following procedures: (1) The council shall advertise its intention to increase or decrease tax rates and the date, time, and place of a public hearing in a newspaper of general circulation. The date of the public hearing shall be not less than ten (10) days after the advertise ent is first published and shall set forth the tax rates to be considered by the council. (2) After the public hearing provided for in paragraph (1), the council shall readvertise and reconvene within three (3) weeks to adopt a resolution fixing the tax rates for the tax year for which property tax revenues are to be raised. The advertisement shall state the new rates to be fixed and the date, time, and place of the meeting scheduled for fixing such rates. The date, time, and place of the meeting shall also be announced 1 at the public hearing required by paragraph (1). If the resolution fixing the tax rates is not adopted within three (3) weeks from the public hearing required by paragraph (1), the council shall again advertise and meet as required by paragraph M. (3) If. after adopting an increase or decrease in the tax rates as provided by paragraphs (1) and (2), the council determines that it requires a further increase or decrease in a tax rate or fails to act in any specified period, the council shall readvertise and follow the requirements of paragraphs (1) and (2). (c) The council shall set the tax rates for each class of property using the following method: (1) Net taxable lands and net taxable buildings within each class of property shall be assigned a percentage of the total revenue to be derived from real property. (2) The percentage of revenue to be raised from net taxable lands and net taxable buildings within each class shall be multiplied by the total revenue to be raised from real property in order to determine the amount of revenue to be derived. (3) The amount of revenue to be raised from net taxable buildings within each class shall be divided by the net taxable value of buildings in that class to determine the tax rate which shall be expressed in terms of tax per $1,000 of net taxable buildings computed to the nearest cent. (4) The amount of revenue to be raised from net taxable lands within each class shall be divided by the net taxable value of lands in that class to determine the tax rate which shall be expressed in terms of tax per $1,000 of net taxable lands computed to the nearest cent. (d) If the tax rates for the tax year are increased or decreased, the council shall notify the director of the increased or decreased rates, and the director shall employ such rates in the levying of property taxes as provided by this chapter. The director shall, on or before May 1 preceding the tax year, furnish the council with a calculation certified as being as nearly accurate as may be, of the net taxable real property within the county, separately stated for each class established in accordance with See. 5A-8.1(c) for net taxable lands and for net taxable buildings plus such additional data relating to the property tax base as may be necessary. (f) Insofar as the validity of any tax rate is concerned, the provisions of subsections (b) and (e) of this section as to dates, shall be deemed directory; provided that all other provisions of subsections (b) and (e) and all provisions of subsections (c) and (d) shall be deemed mandatory. 2 Cg) Notwithstanding any provision to the contra-,y, there shall be levied upon each individual parcel of real property taxable under this chapter a minimum real property tax of[$251 J1 a year," SECTION 2. Ordinance material to be repealed is bracketed. New material is underscored. When revising, compiling, or printing this ordinance for inclusion in the Kauai County Code 1987, the bracketed and underscoring need not be included. SECTION 3. This Ordinance shall take effect on July 1. 2013. INTRODUCED BY: (By Request) DATE OF INTRODUCTION: 3