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Home My WebLink About110812 Agenda Packet Dirk Apao Members: Chair Sandi Sterker Arryl Kaneshiro Lawrence Chaffin,Jr. Glen Takenouchi Vice-Chair Laurie Yoshida COUNTY OF KAUAI COST CONTROL COMMISSION NOTICE OF MEETING AND AGENDA Thursday,November 8, 2012 1:30 p.m. or shortly thereafter Mo'ikeha Building, Liquor Conference Room 3 4444 Rice Street, Lihue, HI 96766 CALL TO ORDER APPROVAL OF MINUTES Regular Open Session Meeting Minutes of October 8, 2012 BUSINESS CCC 2012-13 Discussion on the County's travel budget,per diem policies, and expenditures. (a) Communication dated 10/11/12 from Budget and Purchasing Director Ernest W. Barreira to Chair Dirk Apao,relating to a request for travel and related costs information. (b) Communication dated 10/12/12 from Director of Finance Wallace Rezentes, Jr. to Chair Dirk Apao and Members of the Cost Control Commission,relating to information on travel and per diem policies. CCC 2012-14 Communication dated 10/10/12 from Chair Dirk Apao to Economic Development Specialist Ben Sullivan,requesting an update of the County's energy savings program. CCC 2012-15 Discussion on the County's real property Home Owners Age Tax Exemption. CCC 2012-16 Discussion on the County's special counsel contracts and expenditures to date. (a) Communication dated 10/24/12 from Alfred B. Castillo, Jr. to Chair Apao and Members of the Cost Control Commission,regarding the County's special counsel contracts. An Equal Opportunity Employer ANNOUNCEMENTS The next regular meeting: Monday,December 10, 2012, at 1:30 p.m. at the Mo'ikeha Building, Liquor Conference Room 3. NOTICE OF EXECUTIVE SESSION Pursuant to Hawai'i Revised Statutes §92-7 (a),the Commission may, when deemed necessary, hold an Executive Session on any agenda item without written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held in pursuant to H.R.S. §92-4 and §92-9 and shall be limited to those items described in H.R.S. §92-5(a). Discussions held in Executive Session are closed to the public. ADJOURNMENT SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate,please contact the Boards and Commissions Support Clerk at(808) 241-4920 at least five(5) working days prior to the meeting. PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24-hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comment only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting. The length of time allocated to person(s) wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. cc: First Deputy County Attorney Amy Esaki Send written testimony to: Cost Control Commission Attn: Mercedes Youn Office Boards and Commissions 4444 Rice Street, Suite 150 Lihue, HI 96766 E-Mail: myoun(a;kauai.gov Phone: (808)241-4920 Fax: (808) 241-5127 2 Page Cost Control Commission-November 8, 2012 .. .�TA�F� Th BI@0 MIONXI � �JCOUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committee: COST CONTROL COMMISSION Meeting Date 70etober 8, 2012 Location Mo'ikeha Building—Liquor Conference Room 3 Start of Meeting: 1:33 p.m. End of Meeting: 2:45 p.m. Present Chair Dirk Apao; Vice-Chair Lawrence Chaffin, Jr.; Members: Sandy Sterker and Arryl Kaneshiro Also First Deputy County Attorney Amy Esaki; Board& Commissions Office Staff. Support Clerk Mercedes Youn; Administrator Paula Morikami. Excused Commissioner Glen Takenouchi Absent Commissioner Laurie Yoshida SUBJECT DISCUSSION ACTION Call To Order Chair Apao called the meeting to order at 1:33 p.m. Approval of Regular Open Session Minutes of September 11, 2012 Commissioner Sterker moved to approve the Minutes minutes as circulated. Chair Apao called for a motion to approve the minutes. Vice-Chair Chaffin asked whether the Hawaiian Homes pays for fire and police services. First Deputy County Attorney Esaki explained that the only services that are paid for is trash pick-up. Commissioner Sterker indicated that the Hawaiian Homes are tax exempt from paying the$25 minimum real property tax for the first seven years. First Deputy County Attorney Esaki mentioned that the solid waste fee, or any other fee applicable to an owner's property, is not a tax, and it is not counted toward the minimum real property tax. Commissioner Sterker noted that the Commission is only approving the minutes and that any inquiries can be made during its discussion pertaining to the real property tax exemptions. Vice-Chair Chaffin seconded the motion. Motion carried 4:0 Cost Control Commission Regular Meeting Open Session October 8, 2012 Page 2 SUBJECT DISCUSSION ACTION Business CCC 2011-08 Review and discussion of the Coun, 's real property tax exemptions and rate setting. (On-going) Chair Apao questioned whether any of the Commissioners had submitted their questions to Staff for the real property tax division as discussed at the Commission's meeting in September. Staff noted that Commissioner Kaneshiro was the only member who had submitted a question that pertained to the Home Exemption cap and whether or not it would make sense to eliminate or modify the language so that the Real Property Tax Division would not have to adjust the cap every year. Staff distributed a copy of Mr. Hunt's response to the Commission. Commissioner Sterker noted that based on Mr. Hunt's response, it seems that the Home Exemption cap must be adjusted every year because the County must base the cap on the Consumer Price Index report. Commissioner Kaneshiro questioned whether the Home Exemption cap was passed by an ordinance. First Deputy County Attorney Esaki explained that the Home Exemption cap ordinance was approved and passed by Council. She further explained that the purpose for the ordinance was due to a proposed Charter amendment in which the public wanted to cap the property tax because every year when the market was good, the taxes would keep going up so they wanted to put a cap on it. As a result,the County Council came up with Permanent Home Use cap (PHU)that sets the ceiling for the maximum increase to an individual's property tax bill when that property is their primary residence. The Council felt that by having an ordinance it would make it less Cost Control Commission Regular Meeting Open Session October 8, 2012 Page 3 SUBJECT DISCUSSION ACTION cumbersome to adjust the cap yearly, as opposed to having it as a Charter amendment. Vice-Chair Chaffin questioned whether there was a way of imposing a three year cap that could be adjusted every third year. First Deputy County Attorney Esaki indicated that it would be for the Real Property Tax Division to decide. Commissioner Sterker agreed. Commissioner Sterker indicated that she does not understand the difference between the building tax rate and the land tax rate. First Deputy County Attorney Esaki explained that the tax rates are set by ordinance which is approved by the County Council. Commissioner Sterker also noted that certain exemption types have two different tax rates. Commissioner Kaneshiro explained that the tax rates for each exemption type are based on the tax class such as agricultural, residential, apartment, and commercial. First Deputy County Attorney Esaki stated that the tax rate is used by the Real Property Tax Division to assist them in computing what the ultimate taxes would be for those who do not pay the minimum tax real property tax. Commissioner Sterker voiced her concern that there were so many Low and Moderate Income Housing that are tax exempt. She indicated that with the exception of the County of Kauai all of the properties that are on the list all receive police and fire protection services. She asked why couldn't they all be assessed the minimum real property tax. First Deputy County Attorney Esaki explained that the ordinance allows it. For example, the Mutual Housing Association who is the owners of the Lihue Town House apartments on Rice Street qualifies for the minimum Cost Control Commission Regular Meeting Open Session October 8, 2012 Page 4 SUBJECT DISCUSSION ACTION tax because the project is considered low income housing. She further explained that the people who live there must also qualify to receive the minimum tax exemption based on their income. Commissioner Sterker indicated that she understands that people must qualify but why should the owners of the Mutual Housing Association qualify for the exemption if they are the owners of the apartment complex. First Deputy County Attorney Esaki explained that the ordinance allows for the minimum tax to be applied to all low income housing projects. Commissioner Sterker voiced her concern that the Low to Moderate Income tax exemption should not be applied to the property owners just because they build Low and Moderate Income housing on their property. She stated that is why there are tenement owners because they are the ones with the low incomes who should qualify for the minimum real property tax exemption. She voiced her concern that the property owners are also paying the minimum tax when they are the ones who are making more money. Commissioner Kaneshiro indicated that he is unclear whether the owners of the property are actually making more money because the purpose of the ordinance is if you are assessed at a higher tax rate and you decide to increase the rent you then need to justify the purpose in order to qualify for the Low and Moderate Income Housing tax exemption so by the owners keeping the rent low they would not have to have a purpose. Vice-Chair Chaffin stated that there should be two requirements in order for a person to qualify for the exemption. The first is the ability to pay, which is based on a person's income, and the second is the amount of services that is required because to him it seemed that the subsidized Cost Control Commission Regular Meeting Open Session October 8, 2012 Page 5 SUBJECT DISCUSSION ACTION housing developments require more police services. First Deputy County Attorney Esaki explained that the Kalepa Housing in Hanamaulu has made available a unit for a uniform police officer to reside in to help deter criminal activities within the area and that could be a reason why one could assume that the low income housing developments would require more police services. Commissioner Sterker indicated that it would not matter whether the owners of the building pass the cost of their assessment on to the people in the form of raising the rent because most of those people who are living there have to stay under a certain income level in order for them to qualify for low income housing. By raising the rent the owners would no longer qualify for the Low Income Housing Tax Exemption. Vice-Chair Chaffin voiced his concern that the time and effort expended by the Cost Control Commission in reviewing the tax exemptions may be inadequate because the Commission lacks the technical background and knowledge to determine whether the various tax exemptions should be maintained, revised, or eliminated. Commissioner Sterker expressed her support of Bill 2444 because it would help the County recoup some of its losses that have been occurring for a long time. She indicated that by increasing the minimum real property, even more tax would surely help the County because they would not have to worry about raising the minimum real property tax every three(3) years. Commissioner Kaneshiro questioned whether it is the Commission's responsibility to review each exempt type to see whether they are in compliance to be a nonprofit organization. Commissioner Sterker stated that the Cost Control Commission needs to determine whether all of Cost Control Commission Regular Meeting Open Session October 8, 2012 Page 6 SUBJECT DISCUSSION ACTION nonprofit organizations that are on the list should be tax exempt. She suggested that the Commission once again review the definitions of the 501's which could determine which of the nonprofits should be retained and which ones to eliminate. She noted all of the churches that are on the list are 501(c) (3), except for Michael Longley, Robinson Family, and Gay Robinson Family. Vice-Chair Chaffin restated his concerns that the task may be too overwhelming for the Cost Control Commission to take on. Chair Apao stated that he agrees with Vice-Chair Chaffin; he explained that all of the nonprofits that are on the list must have a valid reason. He noted that representatives from the various Credit Unions have come before the Cost Control Commission to give testimony and to ask the Cost Control Commission to look favorably upon the retention of the property tax exemption for Credit Unions. Commissioner Sterker stated that at some point one needs to ask why are the nonprofits paying the minimum real property tax when there are some who are very capable of paying more. Commissioner Sterker further indicated that she would support a recommendation to retain only the people and/or nonprofit organizations that are truly worthy of paying the minimum real property tax. Commissioner Sterker strongly stated that, in truth, the County needs the money so that it can provide the services for the entire community and by not doing anything to eliminate certain exemption types or increase the minimum property tax it would not benefit the community as a whole. Vice-Chair Chaffin questioned whether it would be appropriate for the Cost Control Commission to bring this issue to the attention of the Council. Commissioner Sterker noted it is the responsibility of the Cost Cost Control Commission Regular Meeting Open Session October 8, 2012 Page 7 SUBJECT DISCUSSION ACTION Control Commission to: review personnel costs, real property taxes,travel budget, contract procedures,review with the aim of eliminating programs and services available or more sufficiently supplied by other governments or organizations, eliminate or consolidate overlapping or duplicate programs and services, and scrutinize for reduction of any County operations. y First County Deputy Attorney Esaki restated Vice-Chair Chaffin concerns that the task may be too overwhelming. She suggested to the Commission that they should revisit the matter for continued discussion and deliberation in 2013. She indicated that the Commission has already submitted two recommendations and should now take additional time to study the information in order to make adequate recommendations in the future. Commissioner Sterker asked that if the County Council were to pass the $150 minimum real property tax increase,how would it affect the status of the nonprofit organizations? First Deputy County Attorney Esaki indicated that she would need time to do the research and that she would forward the information to Staff for distribution to the Commission prior to the meeting in November. Other members expressed concern that the County Council is already having a difficult time deciding whether or not to approve Bill 2444 and that a recommendation from the Cost Control Commission, at this point, on whether the various tax exemptions should be eliminated,maintained, or revised may not result in a meaningful recommendation. Chair Apao indicated that one reason that the Commission wanted to look at the real property tax exemptions was to come up with a recommendation that would lessen the workload for the County's Real Property Tax Cost Control Commission Regular Meeting Open Session October 8, 2012 Page 8 SUBJECT DISCUSSION ACTION Division staff from going out to do property assessments. Commissioner Sterker stated that by eliminating the tax exemption for the nonprofits, it would save the Real Property Division time and effort from doing the assessments. Commissioner Sterker questioned whether it would be appropriate at the time for the Commission to defer this matter to 2013. First Deputy County Attorney Esaki said that since the Commission has already submitted its recommendations for the year she suggested that the Commission could either"defer"this item for future discussion, or make a motion to "receive" this item. She noted that item CCC 2011-08 has been on the agenda since July 2011. Vice-Chair Chaffin stated that he would rather the item not appear on the next agenda. But instead make a positive statement in the 2012 Annual Report to show that the Commission had reviewed the issue in its entirety and found that the time and effort expanded in reviewing the property tax exemptions proved to be overwhelming for the Commission. Commissioner Sterker stated that part of the Commission's responsibility is to review the real property tax exemptions, and felt that the Commission should continue with its discussion on the matter. She suggested that the Commission look at other forms of information from other counties and cities on the mainland. First Deputy County Attorney Esaki suggested to the Commission to continue its focus on the next agenda item pertaining to the County's travel policy,budget and expenditures. Chair Apao suggested that Commission continue its discussion on simplifying the Home Owners Age Tax Cost Control Commission Regular Meeting Open Session October 8, 2012 Page 9 SUBJECT DISCUSSION ACTION Exemption at its next meeting in November. Commissioner Sterker moved to continue Chair Apao called for the motion to continue its discussion on Home discussion on Home Owners Age Tax Owners Age Tax Exemption. Exemption in November. Vice-Chair Chaffin seconded. Motion carried 4:0 First Deputy County Attorney Esaki stated that since the Commission has decided to continue it discussion only on the Home Owners Age Exemption in November, she suggested that the Commission withdraw its first motion and make another motion to receive item CCC 2011-08 so that it would not appear on future agendas. Commissioner Sterker agreed and felt that the Commission should have a general discussion on the Home Commissioner Sterker made a motion to Owners Age Tax Exemption and how the members want to proceed on this withdraw her first motion. Vice-Chair Chaffin issue in November. seconded. Motion 4:0 Commissioner Sterker moved to receive item CCC 2011-08. Vice-Chair seconded. Motion carried 4:0 CCC 2012-13 Discussion on the County's travel polipL budget and expenditures. Chair Apao indicated that since he had no background on this issue,he asked staff to request from the Director of Finance, information on the County's travel and per diem policies, and comparison of expenditures for travel (General and Training) for fiscal years 2010, 2011, and 2012. Commissioner Sterker asked whether it would be appropriate to request information on the usage of the County's Civil Defense tele-conference Cost Control Commission Regular Meeting Open Session October 8, 2012 Page 10 SUBJECT DISCUSSION ACTION room. Ms. Morikami mentioned that the County's travel budget for the past fiscal years is at its minimum. Commissioner Sterker requested the presence of Economic Development Specialist Ben Sullivan to provide an update on the County's energy use at the Commission's meeting in November. Vice-Chair Chaffin questioned whether it was appropriate for the Commission to request information from the County Attorney's Office relating to new and outstanding special outside legal contracts to include cost analysis and expenditures to date. First Deputy County Attorney Esaki acknowledged the request and stated that she would provide the information prior to the meeting in November. Announcements Next meeting—Thursday,November 8, 2012 at the Mo'ikeha Building in Liquor Conference Room 3. Adjournment Chair Apao called for the motion to adjourn. Commissioner Sterker moved to adjourn the meeting at 2:45 p.m. Vice-Chair Chaffin seconded. Motion carried 4:0 Submitted by: Reviewed and Approved by: Mercedes Youn, Staff Support Clerk Dirk Apao, Chair ( ) Approved as circulated(add date of meeting approval). ( ) Approved as amended. See minutes of meeting. OP Bernard P. Carvalho,Jr. o° �� Wallace G.Rezentes,Jr. Mayor Director of Finance Gary K. Hen � of Sally A. Motta Managing Director Deputy Director of Finance DEPARTMENT OF FINANCE County of Kauai, State of Hawaii FINANCE ADMINISTRATION—BUDGET DIVISION 4444 Rice Street,Suite 303,LYhu`e,Hawaii 96766 TEL(808)2414288 FAX(808)241-6297 ,L October 11, 2012 OCT 1 5 2012 TO: MR. DIRK APAO, CHAIRMAN -- _ __ COST CONTROL COMMISSION BOARDS & COMMISSIONS VIA: GARY HEU, MANAGING DIRECTOR WALLACE G. REZENTES, JR., DIRECTOR OF FINANCE ] TH: PAULA MORIKAMI, BOARDS AND COMMISSION ADMINISTRATOR FR: ERNEST W. BARREIRA, M.S., BUDGET AND PURCHASING DIRECTOR RE: REQUEST FOR TRAVEL AND RELATED COSTS INFORMATION Please find transmitted herewith the EXPENDITURES FOR TRAVEL (General and Training) for fiscal years 2010, 2011, and 2012. The consolidated information provided includes airfare, per diem, car rental, and other associated travel costs. We have included both general and grant fund information in terms of the allocation of these travel expenditures. It is difficult to facilitate a direct comparison between all three fiscal years. Beginning in 2012, the specific instructions provided departments and agencies were different in terms of how travel-related expenditures were defined in the budget. Changes occurred in FYI and will experience further refinement in the FY 14 budget so as to more specifically separate travel costs by the various line items (e.g., air fare, rental cars, per diem, etc,), as opposed to having these cost items reflected as a consolidated figure. Please feel free to contact Ernie Barreira if there are any questions. Thank you. Attachment An Equal Opportunity Employer Expenditures for Travel (General & Training) Includes,Airfare, Per Diem, Car Rental, Parking, and Other Year Dept No. Department Description Fund Fund Description 2010 2011 2012 01 MAYOR'S OFFICE 001 GENERAL FUND 19,466 20,265 17,666 250 1 FEDERAL GRANTS FUND 4,799 9,123 6,926 MAYOR'S OFFICE Total 241265 29,388 24,592 02 COUNTY CLERK 1 001 IGENERAL FUND 46,488 56,995 64,999 COUNTY CLERK Total 46,488 56,995 64,999 03 COUNTY ATTORNEY 1 001 IGENERAL FUND 16,112 13,704 25,722 251 ISTATE GRANT FUND 3,053 3,674 COUNTY ATTORNEY Total 16,112 16,757 29,396 04 PROSECUTING ATTORNEY 001 GENERAL FUND 11,302 18,151 31,611 250 FEDERAL GRANTS FUND 7,322 22,222 32,173 251 STATE GRANT FUND (80) - 2,504 PROSECUTING ATTORNEY Total 18,544 40,373 66,288 05 FINANCE 001 GENERAL FUND 16,400 19,319 39,726 251 ISTATE GRANT FUND 1,701 4,276 3,536 FINANCE Total 18,100 23,595 43,262 06 PERSONNEL 1 001 IGENERAL FUND 2,698 3,487 3,376 PERSONNEL Total 2,698 3,487 3,376 08 PLANNING 001 GENERAL FUND 8,844 12,109 17,245 240 OPEN SPACE FUND 1,057 3,491 3,342 250 FEDERAL GRANTS FUND 788 7,622 8,802 PLANNING Total 10,689 23,221 29,389 09 ECONOMIC DEVELOPMENT 001 GENERAL FUND 6,673 10,907 28,808 250 FEDERAL GRANTS FUND 12,084 7,070 4,020 251 STATE GRANT FUND - (90) 3,764 ECONOMIC DEVELOPMENT Total 18,757 17,887 36,593 10 POLICE 001 GENERAL FUND 42,459 76,848 84,770 250 FEDERAL GRANTS FUND 114,972 96,109 86,086 251 STATE GRANT FUND 15,410 23,321 33,721 POLICE Total 172,841 196,278 204,577 11 FIRE 001 GENERAL FUND 28,748 34,085 57,516 250 FEDERAL GRANTS FUND - 3,696 9,018 251 STATE GRANT FUND 14,041 2,972 40,382 FIRE Total 42,789 40,753 106,916 Expenditures for Travel (General & Training) Includes,Airfare, Per Diem, Car Rental, Parking, and Other Year Dept No. Department Description Fund Fund Description 2010 2011 2012 12 CIVIL DEFENSE 001 GENERAL FUND 864 345 2,071 250 FEDERAL GRANTS FUND 9,122 4,689 1,433 251 STATE GRANT FUND 18,948 55,444 (8,181) CIVIL DEFENSE Total 28,933 60,478 (4,678) 20 PUBLIC WORKS 001 GENERAL FUND 5,618 5,192 3,991 201 HIGHWAY FUND 325 - - 208 SOLID WASTE FUND 1,389 2,113 6,397 250 FEDERAL GRANTS FUND - 1,927 2,187 401 BOND FUND 657 762 409 HIGHWAY CIP FUND 316 410 CIP GRANTS FUND - - 1,505 502 SEWER FUND 2,099 5,129 5,257 PUBLIC WORKS Total 9,431 15,018 20,415 30 PARKS AND RECREATION 1 001 IGENERAL FUND 3,815 7,640 13,882 PARKS AND RECREATION Total 3,815 7,640 13,882 43 ELDERLY AFFAIRS 001 GENERAL FUND 915 452 696 250 FEDERAL GRANTS FUND 4,040 5,974 3,321 251 STATE GRANT FUND 10,199 (1,447) 6,210 ELDERLY AFFAIRS Total 15,154 4,979 10,226 44 HOUSING AGENCY 001 GENERAL FUND 1,967 1,752 3,730 211 HOUSING &COMMUNITY DEV 4,732 4,896 5,305 250 FEDERAL GRANTS FUND 8,985 8,092 5,827 252 SECTION 8 FUND 4,665 2,844 4,764 HOUSING AGENCY Total 20,349 17,583 19,627 45 TRANSPORTATION 250 FEDERAL GRANTS FUND 724 1,901 8,477 TRANSPORTATION Total 724 1,901 8,477 50 LIQUOR CONTROL 1 204 ILIQUOR FUND 26,532 21,480 40,216 LIQUOR CONTROL Total 26,532 21,480 40,216 Grand Total 476,223 577,812 717,555 * Per Detailed Budget Reports(unaudited). OF Bernard P. Carvalho,Jr. o ��o� Wallace G. Rezentes,Jr. Mayor Director of Finance C► R Gary K. Heu 0 Sally A. Motta Managing Director Deputy Director of Finance DEPARTMENT OF FINANCE County of Kauai, State of Hawaii 4444 Rice Street,Suite 280,Uhu'e,Hawai'i 96766 TEL(808)241-4200 FAX(808)241-6529 it October 12, 2012 + BOARDS &COMMIS; To: Mr. Dirk Apao, Chair and Members of the Cost Control Commission From: Wallace G. Rezentes,Jr., Director of Finance A�A Via: Gary Heu, Managing Director Re: Request for Information on Travel and Per Diem Policies It has been our general practice that travel requests are processed through the department and then final approval by the Mayor's Office. If the travel being requested is to attend a meeting(s)on O'ahu for same day, then the per diem (meal allowance) is based on a flat rate of$20.00. Should the travel be within the state for more than one day of travel the per diem is then based on a quarterly rate of $22.50. Quarters are defined as 12am to 6am, 6:00 am to 12 noon, 12 noon to 6:00pm and finally 6:00 pm to 12 midnight. The same would apply for domestic flights (to the mainland or inter-national) would be based on the same quarterly system however at a rate of$36.25. Should I be of further assistance, please feel free to contact me. An Equal Opportunity Employer Dirk Apao Members: Chair Sandi Sterker Brant Fuchigami Arryl Kaneshiro Glen Takenouchi Lawrence Chaffin Jr. Laurie Yoshida vico-Chair COUNTY OF KAUAI COST CONTROL CONEWSSION MEMORANDUM To: Ben Sullivan,Economic Development Specialist From: Dirk Apao,Chair Via: Paula M.Morikami,Administrator,Office of Boards and Commissio Cc: George K. Costa,Office of Economic Development Director Glenn Sato,Economic Development Specialist Gary Heu,Managing Director Date: October 10,2012 Subject: Update on the County's Energy Savings Program At its meeting on Monday,October 8,2012,the Cost Control Commission requested that you or a representative be present at our next meeting to give the Commissioners an update on the County's energy savings program. The next Commission meeting is scheduled for November 8,2012 at 1:30 pm at the Mo'ikeha Building Liquor Conference Room 3. Attached for your review is the Cost Control Commission 2011 Annual Report which includes our 6 energy savings recommendations. If you have any questions,please contact Mercedes Youn at 241-4920. Thank you. Bernard P. Carvalho,Jr. a�' " F Alfred B. Castillo,Jr. Mayor County Attorney n Gary K Heu of Amy I. Esaki Managing Director First Deputy OFFICE OF THE COUNTY ATTORNEY County of Kauai, State of Hawaii 4444 Rice Street,Suite 220,Lihu`e,Hawaii 96766-1300 TEL(808)2414930 FAX(808)241-6319 ('L`� CC; E� V � October 24 2012 ' OCT 2 5 2012 Mr. Dirk Apao, Chairperson , g1 OARDS &COMMISSIONS and Members of the Cost Control Commission 4444 Rice Street Lihue, Hawai'i 96766 Re: COMMISSION'S REQUEST FOR INFORMATION ON THE COUNTY'S SPECIAL COUNSEL CONTRACTS Dear Chair Apao and Members of the Cost Control Commission: At the October 8, 2012 Cost Control Commission Meeting, Commissioner Chaffin requested information from the County Attorney's Office on new and outstanding special counsel contracts and the amounts expended to date. Attached is the list pursuant to your request. We will be happy to answer any questions you may have at your next meeting. Sincerely, ALFRED B. CA ILLO JR. County Attome Attachment An Equal Opportunity Employer Page 1 of 1 CURRENT OPEN SPECIAL COUNSEL ACCOUNTS AS OF OCTOBER 24, 2012 NOT FOR DISTRIBUTION Firm Name Contract No. Expenditures Ashford &Wriston (Sheehan Condemnation) C.8664 74,899.95 Ayabe Chong Nishimoto Sia&Nakamura (Lagmay) C.8663 9,906.40 Gale L. F. Ching, LLC (Board of Ethics) C.8701 30,175.31 Goodsill Anderson Quinn &Stifel(Ah Quin) C.7999 134,317.85 Goodsill Anderson Quinn &Stifel (P.O.H.A.K.U.) C.8749 14,900.00 Goodsill Anderson Quinn &Stifel (Police Comm) C.8754 7,464.15 Kobayashi, ugi a&Goda epresenting the mayor in Kaua-i Police Commission, et al. vs. Bernarcl P. Uarvalno, Jr.) C.8793 5,328.29 Kobayashi, Sugita&Goda (Cathy Song, et al. vs. CK) C. 8771 27,219.14 Marr, Jones&Wang (KPD-Administrative Review Board) C. 8798 Matsui Chung (Daniel) C. 8271 19,130.63 McCorriston Miller Mukai MacKinnon (1000 Friends-Coconut Beach & Plantation) C. 7711 239,127.22 McCorriston Miller Mukai MacKinnon (Gribble) C.8001 19,868.90 McCorriston Miller Mukai MacKinnon (Kaua'i Springs) C.7763 91,491.03 McCorriston Miller Mukai MacKinnon (Koloa Creekside) C.7762 19,189.63 McCorriston Miller Mukai MacKinnon (Koloa Marketplace) C.7709 6,746.35 McCorriston Miller Mukai MacKinnon (Sheehan) C.7909 199,315.17 McCorriston Miller Mukai MacKinnon (Bond Counsel) (2009-2010) Build America Bonds and RZEDB Bonds) C.8144 6,379.80 McCorriston Miller Mukai MacKinnon (Bond Counsel) GO Ref 2012 C.8756 McCorriston (Training-Fed cases) C.7223 39,583.94 O'Connor Playdon &Guben, LLC (Matias) C.8703 4,895.01