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HomeMy WebLinkAbout091310_Meeting_Packet Lawrence Chaffin Jr, Members: Chair A' Randy Finlay Dirk Apao Sandi Sterker Linda Fave Collins Vice-Chair 0 COST CONTROL COMMISSION NOTICE AND AGENDA OF REGULAR MEETING Monday, September 13, 2010 1:30 p.m. Mo'ikeha Building Liquor Conference Room 3 4444 Rice Street, LThu*e, Kauai 96766 CALL TO ORDER APPROVAL OF AGENDA APPROVAL OF MINUTES Regular meeting minutes of July 12, 2010. COMMUNICATION CCC 2010-18 Communication dated 08,105/10, from Mayor Bernard P. Carvalho Jr., to Chair Lawrence Chaffin Jr., and members of the Cost Control Commission relating to the recommendations on the expansion of the Adopt-A-Park program and the need for additional training in the Office of the County Attorney. BUSINESS CCC 2010-17 Discussion relating to consolidating Human Resources functions under t1_ the Personnel Department. (c). Discussion with Lenny Rapozo.. Director of Parks and Recreations regarding employees who perform departmental personnel functions In including training programs that have been provided to the departments' employees. CHAIR'S ANNOUNCEMENTS Next meeting: Monday, October 11, 22010 at 1:30 p.m. at the Mo'ikeha Building in Liquor Conference Meeting Room 3. Cost Control Commission Meeting Agenda September 13, 2010 EXECUTIVE SESSION Pursuant to Hawaii Revised Statues §92-7(a), the Commission may when deemed necessary, hold an Executive Session on any agenda item without written public if the Executive Session was not anticipated in advance. Any such Executive Session shall be held pursuant to Hawai'i Revised Statues §92-4 and shall be limited to those items described in the Hawaii Revised Statues §92-5(a). ADJOURNMENT PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24 hours prior to the meeting: 1. Your name and if applicable,your position/title and organization you are representing. 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Please send written testimony to: The Office of Boards and Commissions Attention: Boards and Commissions Support Clerk 4444 Rice Street, Suite 150 Lihu'e,Hawaii 96766 Phone: (808) 241-4920 Fax: (808) 241-5127 E-mail: myoun*,kauai.gov SPECIAL ACCONIODATIONS If you need an alternate format or an auxiliary aid to participate, please contact the Boards and Commissions Support Clerk at(808) 241-4920 at least five (5)working days prior to the meeting. UR?AF�T�T�oB'eA� roue�d COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committee: Cost Control Commission Meeting Date: July 12, 2010 Location Mo'ikeha Building- Liquor Conference Room 3 Start of meeting: 1:31 p.m. I End of Meeting: 2,52 p.m. Present Commissioner's: Lawrence Chaffin Jr., Chair, Sandi Sterker, Vice Chair, Randy Finlay, Dirk Apao. Also present: Ernest Pasion, County Auditor, Ron Rawls, Staff Internal Auditor, Lani Nakazawa, Auditor Manager and Catherine Adams, Chair of the Civil Service Commission, Amy Esaki, 1st Deputy County Attorney, Donald Fujimoto, County Engineer, John Isobe, Executive Assistant and Boards and Commissions Administrator, Cyndi Ayonon, Administrative Aide and Mercedes Youn, Staff. Excused Commissioner Linda Faye Collins Absent SUBJECT DISCUSSION ACTION Call To Order Chair Chaffin called the meeting to order at 1:31 p.m. —------ ........ Approval of --—------- Agenda for Vice-Chair Sterker moved to approve the July 12, 2010 agenda; seconded by Commissioner Apao and unanimously carried 4:0. Approval of th Vice-Chair Sterker Minutes Regular meeting minutes of June 14`n, 2010, moved to approve the minutes as amended; Vice-Chair Sterker indicated that there were a few typographical errors; but nothing significant. Chair Chaffin seconded by agreed. Commissioner Apao and Staff will amend the minutes to correct the typographical errors as indicated. unanimously carried 4:0. Communication ...__.....__ .____.w o 2010-15 Communication dated 06/28/10, from the Cost Control Commission to Ernesto Pasion, Office of the County Auditor, requesting for a Pre-Assessment Survey to the possibility of centralizing Human Resources functions into the Personnel Department. Commissioner Finlay moved to receive; seconded by Vice-Chair Sterker and unanimously carried 4:0. Cost Control Commission Open Session July 12, 2010 Page 2 SUBJECT DISCUSSION ACTION Business o CCC 2010-16 Discussion with Ernest Pasion Office of the County Auditor, relating to the proposed Annual Audit Plan for FY 2010/2011. (a). Communication dated 06/28/10, from Ernesto Pasion, County Auditor to Council Chair Bill "Kaipo" Asing and Members of the County Council relating to the Proposed Annual Work Plan for FY 2010-11. Mr. Pasion informed the Commission that his office selected five (5) audits from the twenty(20) potential audits that were identified as possibilities with the suggestions from elected officials, employees and citizens and the research into the audits that were conducted in other jurisdictions. Mr. Pasion stated that by utilizing a risk assessment matrix, his office has prioritized the audits, taking into consideration such factors as the monetary effect of the audit subject on the County. Whether the audit subject was a high risk area, the audit scope was manageable, and his office had the appropriate resources to conduct the audit. Referring to Section 32.02.A. of the Kaua'i County Charter which requires that before the commencement of each fiscal year, a plan of the audits proposed and conducted by the County Auditor during the fiscal year shall be transmitted to the County Council for review and comment, but not approval. Mr. Pasion stated that he filed the work plan for FY 2010/2011 with the County Council on June 29th, 2010, On July 1, 2010, the Council Chair requested that the Council members review the plan and provide any comments by July 14, 2010. The Office of the County Auditor first audit will review the capital project implementation using two (2) test projects to determine if • the project management plans and good management practices were followed; • whether staff responsibilities were performed; • whether communication processes were effective; • whether management processes to address risk and scope change were followed; and • whether project schedules and budget were effectively managed. The first audit will include two (2) test projects, beginning with a road maintenance program for a prior year and the second is the Kaiakea Fire Station construction project. Mr. Pasion went on to explain that the projects were selected because of their relatively high cost. In addition, his office will be analyzing the implementation of the test projects, identifying successes and making recommendations when necessary. The Office of the County Auditor will also be addressing whether there were concerns in a prior audit involving another capital project(Kllauea Gym), this was the first performance audit done in the County. The audit was done by an outside firm. In order to secure the technical analysis needed for this audit, the Office of the County Auditor conducted a competitive procurement for engineering services, and expects to receive a notice to proceed that would be issued to a top-ranked firm shortly. Cost Control Commission Open Session July 12. 2Q1O Page page 2 - The second audit will be done utilizing a test sample of the County departments, to evaluate the Business County's budget process on whether the estimated revenues are being calculated properly, and whether the projected expenditures are realistic. In addition, Mr. Pasion stated that they will also be reviewing the County's procedures to see if the departments are within the budget, and if any, report differences or variances, and to investigate whether any action should be taken. This will require the use of the analysis of the County's Comprehensive Annual Financial Report for the last five (5)years. A comparison will be conducted between the County's budget practices and the Government Finance Officers' Association's (Recommended Budget Practices)to help recognize the areas where practices are being followed and identify opportunities for improvement. The third audit will evaluate the internal controls designed to make sure fuel consumption is authorized and used for valid County business purposes. In addition, the audit will review the County's procedures for monitoring fuel consumption and costs, including identification and investigation of unusual charges. The fourth audit will to check to see whether the County has implemented the recommendations for reducing energy costs as recommended by the Cost Control Commission, in 2008 and 2009 as well as the recommendations in the 2007 Administrations' study on energy costs. The fifth audit scheduled for FY 2010-11 work plan, is to review the effects of the County's partial hiring freeze, which began in December 2008, The objectives in this audit is to find out whether monetary savings expected from the hiring freeze have been achieved and whether any internal controls are being affected, because positions providing checks and balances are not filled. Quantifying the results of the partial hiring freeze will provide information for the County's decision makers and the public on the effectiveness of the freeze. Assessing the effects of the freeze on the internal controls should also be of interest to our County leaders, since they, like the heads of corporations, are expected to take responsibility for making sure internal controls are in place to prevent fraud and abuse. The County Auditor's Office plans to complete 3-5 performance audits during the fiscal year, subject to any changes that might be made because of audit risk. In addition to the performance audits, an independent financial audit will be conducted by a CPA firm. The audit will consist of the overall financial audit of the County and a single audit of federally funded programs. The work plan includes two (2) pre-audit assessments. Mr. Pasion continued to explain that the pre-audit assessments are to be conducted to generate information and ideas to better understand the audit subject area, and to develop the audit objectives and assess audit risks. The first pre-audit assessment will look into how the conditions imposed by the Planning Commission as prerequisites to approvals are monitored and Cost Control Commission Open Session July 12, 2010 Page 4 ACTION ._...__. Contxd from - -- _.___ page 3 - The second pre-audit assessment will look into the feasibility of consolidating the personnel functions Business and Human Resources, as requested by the Cost Control Commission. Mr. Pasion then continued to explain that his office is also planning a non-audit project during FY2010- 11. The non-audit project will be a citizen friendly, four(4) page report summarizing the results of the consolidated annual financial report of the County's financial condition in non-technical language. This project is just another role the County Auditor can play by educating the community about the costs and achievements and challenges of the County. 'l� Mr. Pasion expressed some of his concerns relating to the Commissions' fact-finding efforts versus the County Auditors efforts. In order to avoid the duplication of efforts and burdening of the interviewees, Mr. Pasion requested that the Commission consider deferring all agenda items that relates to the subjects of the audit plan. Mr. Pasion referred to the invited guests at today's meeting, Mr. Pasion asked the Commission to consider avoiding any duplication of his efforts, as he has also learned that the Commission also plans to have the County's Energy Savings Coordinator at its next meeting. Mr. Pasion informed the Commission that when the audit report is completed, the Commission may then review it to see if it addresses the Commissions' concerns, and conduct any additional inquires the Commission may deem necessary. Vice-Chair Sterker thanked Mr. Pasion for his request and said that she will consider his request. Mr. Pasion then explained that when the audit report is completed, it is then issued to the County Council, the Mayor and then it becomes a public record. Mr. Pasion stated that the audit report will also be available to the Cost Control Commission for review. Commissioner Finlay agreed and stated that it makes sense for the County Auditor's office to proceed with its fact finding efforts, because it may a slow process for the Commission since the Commission only meets once a month. Commissioner Finlay continued to say that the Commissions role should be to seek which of the department(s)the Commission feels needs to be audited; in turn the Commission will be helping the County Auditor Office. Another role of the Commission should be that after the audit is completed —the Commission can then make the appropriate recommendations. Mr. Pasion stated that his office hopes to do as much as it can with its limited resources and that he plans to approach the Council with a request for the appropriate funds that will provide for the hiring of additional staff for his office, as they move forward to complete the County Auditor's FY 2010/2011 work plan. Chair Chaffin stated that the Commission's emphasis today is to obtain input from other department heads as to how they feel about the Commission's proposal to consolidate the Personnel Department and Human Resources into one centralized unit. Cost Control Commission Open Session July 12, 2010 Page 5 SUBJECT DISCUSSION ACTION 0 7� i4l from ; page 4— Mr. Pasion informed the Commission that his office has already started a pre-audit assessment that will Business focus on the feasibility of the consolidation. Vice-Chair Sterker asked for clarification if the Commission would NOT be pursuing the Human Resource/Personnel issue. Commissioner Finlay stated that he endorses the concept of not working concurrently on the issues that the County Auditor is working on. But requested that the Commission is provided with a timeframe of the County Auditor's work plan for FY 201012011. If it sees that the County Auditor would not be able to work on an issue right away—the Commission should pursue its own fact finding mission, until such time whereas the County Auditor is ready—the Commission would then provide them with the information it obtained. However, if the County Auditor has already started its work, the Commission would not pursue it, thus, avoiding any duplication of efforts. Chair Chaffin questioned the County Auditor's actions to conduct a competitive procurement for the engineering services and the use of an outside CPA firm to conduct an independent financial audit. Mr. Pasion stated his reasons why these audits were included in the work plan is because of the federal grants the County has received, and because of a three (3)year contract that will end on June 30, 2010. Mr. Pasion then continued to explain that the County has been aggressively pursuing federal grants and it is required by federal law that any dollar spent on each project must be followed by an audit and that is why his office had to hire an outside CPA firm to conduct the audit to meet the 3 year contract agreement. And as for the procurement for the engineering services. Mr. Pasion stated that both he and Mr. Rawls are not engineers, and the hiring of a firm who specializes in engineering to conduct the audit is justifiable. Adding to the discussion Ms. Nakazawa stated that pursuant to County Charter, it is required that the County Auditor shall cause an independent financial audit of all county funds and accounts to be done by a certified public accountant or firm. In terms of the engineering assessment, the County Auditor's office will actually be doing the audit; however, because the audit calls for specific technical engineer diagram specifications, we have recognized that we need the technical expertise of an engineering firm, Chair Chaffin requested input from Mr. Rawls. Mr. Rawls stated that an external CPA firm is hired solely to express an opinion relating to the financial statements of the County, Mr. Rawls then stated that although he is in the process of obtaining his Hawai'i CPA license, he does have an Oregon CPA license, With his experience and expertise in financial control, and the types of projects that he would be working on for example, budget practices audit is something totally different from what the outside CPA(Certified Public Accountant)would be doing, so there would be no duplication of services, Cost Control Commission Open Session July 12, 2010 Page 6 SUBJECT DISCUSSION — ACTION^M ConYd from page 5 - Commissioner Finlay stated that as of now there is no timeline set for each of the 5 audits that is listed Business in the work plan, asking, "what kind of dates are looking at", given that the auditor's office is projecting to complete 3-5 audits per year, and what month should the auditor's office expect to start the pre- assessment survey for the consolidation of the personnel services and Human Resources functions. He continued to ask Mr. Pasion for a set timeframe, adding that it would help the Commission decide if they should move forward or not, without causing any interference. Mr. Pasion stated that it would highly depend on the availability of records from an agency or operation of the County for inspection. Commissioner Finlay stated that the Commission does not want to interfere with the work that the County Auditor's office has already started. Chair Chaffin added that like Commissioner Finlay, he too would like to be given a timeline. With no further business to discuss Chair Chaffin thanked Mr. Pasion and his staff for the presentation Commissioner Finlay and called for the motion to receive the communication, moved to receive the communication-, "The Commission requested a copy of Mr. Pasion's written presentation. seconded by Vice-Chair Sterker and unanimously carried 4:0. CCC 2010-17 Discussion on the possibility f consolidating both Personnel Services and Human Resources services into a centralized Human Resources Department Chair Chaffin adjusted the order of speakers taking Ms. Catherine Adams before Mr. Donald Fujimoto. {b} Discussion with Catherine Adams, Chair of the Civil Service Commission regarding the initiative of the Civil Service Commission as it relates to the possibility of transitioning the Personnel Department into a comprehensive Human Resources Department. Catherine Adams Chair Chaffin asked Ms. Adams if the Civil Service Commission has performed a formal study relating to the possibility of transitioning the Personnel Department into a comprehensive Human Resources Department, Ms. Adams stated that the Civil Service Commission has not gone through a formal study, but held previous discussions with Malcolm Fernandez, Director of Personnel Services regarding this issue. Ms. Adams stated that in that discussion the Civil Service Commission was informed by Mr. Fernandez that pursuant to the Kaua'i County Charter, it is limited on what the Personnel Department is allowed to do. Ms. Adams stated that Mr. Fernandez also shared his concerns about the consolidation, saying that it would increase cost rather than reduce cost, because the County would have to hire additional staff. Cost Control Commission Open Session July 12, 2010 Page 7 SUBJECT DISCUSSION ACTION Ms, Adams seemed concerned that the people in the County are performing redundant services, adding that the rules must be interpreted the same way throughout, and when you have multiple people performing the same functions, it concerns her. Ms. Adams stated that she thinks that the Cost Control Commission is heading in the right direction; however, she would like to wait to see the County Auditor's assessment report. Vice-Chair Sterker asked when the issue became impetuous for the Civil Service Commission. Ms. Adams replied that Mayor Carvalho approached the Civil Service Commission to say that he would like to see it become a part of the County's growth for personnel services, Ms. Adams stated that Boards and Commissions Administrator John Isobe also requested for the Civil Service Commission to form an ad hoc Committee to look into this issue. Ms. Adams stated that her Board felt that it was a good idea and it intends to include members of the Cost Control Commission. Chair Chaffin stated that due to the County Auditor's work plan, would it affect further discussions of the Cost Control Commission and Civil Service Commission, and would all discussions be placed on hold"? Commissioner Finlay stated that the Cost Control Commission proposed to investigate the process and will continue to do so, and would rely on the auditor's pursuit to obtain the information the Commission will need to work with. Ms. Adams agrees, stating that in order for the ad hoc Committee to move forward we would need all pertinent data to achieve the objective. Commissioner Finlay stated that the transfer of staff from the other departments into the Personnel Department would not require the County to hire more people as it would reduce cost and keep everything streamlined. Ms. Adams agreed. Boards and Commissions Administrator John Isobe clarified that the sub-committee that the Civil Service Commission is considering, would look into just one facet of the entire Human Resources and Personnel functions, with the potential that in the future, the multiple Commissions would have to discuss this particular matter. The function of the sub-committee is to consider the evaluation process of the appointed department heads, adding that Mayor Carvalho is planning to approach the Cost Control Commission, Civil Service Commission and the Salary Commission regarding this issue. Mr. Isobe stated that the reason for meeting with the Civil Service Commission is specifically directed to the Performance Evaluations, Mr. Isobe continued to say that when the Salary Commission adopted the Resolution for the appointed level positions, it stated that each of the individuals shall be evaluated on an annual basis by their respective appointing authority, Cost Control Commission Open Session July 12, 2010 Page 8 SUBJECT DISCUSSION Mr. Isobe stated that one concern that Mayor Carvalho raised to the current evaluation tool being used for the evaluation process. Mayor Carvalho requested that the Civil Service Commission sub- committee, look further into the evaluation process to see whether or not, the evaluation tool and the process should be improved to insure that each department head is being held accountable and to insure that they are meeting their responsibilities effectively. The Mayor is requesting that the Cost Control Commission look further into setting of the salaries for the appointed and elected officials, insuring that the salaries that they are being compensated for is at the right level and that they are meeting their responsibilities pursuant to the Charter. The Mayor's requested that the Cost Control Commission look into the potential of consolidating the Personnel Services Department and Human Resources into a single department. Mr. Isobe added that he would like for all three (3) Commissions (Civil Service, Cost Control & Salary)to take the opportunity to meet, discuss and understand how this potential new format would look. Chair Chaffin questioned the Commissions role to move forward in obtaining facts/information relating to the consolidation of personnel services and human resources functions into one centralized department. Commissioner Finlay again stated that the Commission will proceed pending the data it receives from the County Auditor's office. Vice-Chair Sterker requested that a representative from the Salary Commission come before the Commission to discuss this issue. Mr. Isobe stated that the Cost Control Commission may request it; however, he feels that it may be a bit premature, and suggested for the Commission to wait until the Civil Service Commission completes its work relative to the evaluation process. Mr. Isobe suggested that the findings that the Commission makes as a result of its discussion with the County Engineer should be forwarded to the County Auditor, as well as the information from Director of Personnel Services Malcolm Fernandez and the Civil Service Commission and vice a versa. Vice-Chair Sterker asked if there would be a time for all three (3) Commissions to meet at one time. Mr. Isobe replied that it may be something that the Commission would like to pursue later down the road, as Mr. Pasion reaches closer to the completion of his study. Chair Chaffin thanked Ms. Adams for providing input and work her effort. (a) Discussion with Donald Fujimoto County Engineer regarding employees who perform departmental personnel functions. Donald Fujimoto Cost Control Commission Open Session July 12, 2010 Page 9 DISCUSSION - ACTION Mr. Fujimoto began by stating that without a doubt having personnel staff within his department has proved to be invaluable resource and he commends the Commission for their efforts for potentially centralizing the Personnel Department into a Human Resources Department. During his five (5) years tenure with the County, the Charter Commission decided to separate the Parks and Recreation Department(which back then consisted of 400 employees) from the Public Works Department which now has a little over 320 employees. Mr. Fujimoto stated that he understands the concept of consolidating both personnel services and human resources functions into one centralized department. Commissioner Finlay stated that it may turn out that after the pre-assessment survey is completed; the many man hours of the human resources that is needed per employee, it may turn out the way it is now, where the personnel staff in each department is no more efficient then a having a centralized Human Resources Department. Given that it may be the case Commissioner Finlay asked Mr. Fujimoto what would be his preference as a manager to have departmental personnel who performs only personnel responsibilities versus a Human Resources Department. Mr. Fujimoto replied that he has seen the merits of having both; giving an example that the attorney's office has dedicated an attorney for his department and that has made a huge difference. Having just one individual dedicated to a department has a lot of advantages. Mr. Fujimoto stated that his department is going to have to make some sacrifices, because looking at the big picture the services that his department provides allows a response in five(5) days, versus a department's who doesn't have a departmental personnel, they may have to wait a month for a response. It is a give and take situation. Commissioner Finlay stated that another issue that was brought up in centralizing the Human Resources Department was not so much as the cost savings, but more consistency of how the employees are treated. Mr. Fujimoto stated that is one of the advantages of having a centralized Human Resources Department. Commissioner Finlay stated that perhaps the Commission might want to look further to see whether if it would beneficial for the County to centralize. Vice-Chair Sterker asked Mr. Fujimoto if he had any recent sexual harassment cases within his department. Mr. Fujimoto replied, no, but has come across some workplace violence issues. Commissioner Finlay asked that in his department, have there been any kind of training programs relating to sexual harassment&workplace violence. Cost Control Commission Open Session July 12, 2010 Page 10 SUBJECT DISCUSSION- - ACTION __ Mr. Fujimoto replied not recently and suggested that he needs more workplace violence training for his department. Commissioner Finlay stated that it might be the solution to centralize the training efforts. Mr. Fujimoto stated that his only request relating to the centralizing of the departments is that the Commission consider the assignment of staff of each department, rather than making it generic. Mr. Fujimoto stated that he has already spoken to his staff about potential changes. Commissioner Finlay asked how much does the Public Works Department rely on the Personnel Department. Mr. Fujimoto stated that he attributes Ms. Crystal Fujikawa for her handling all of the departments personnel related functions. Mr. Fujimoto stated that Ms. Fujikawa has over 20 years of experience and knowledge,- however, he feels that same kind of attention could come from having a centralized Human Resources Department, Commissioner Finlay asked if the solicitation of hiring personnel is part of Ms. Fujikawa duties. Mr. Fujimoto stated that Ms. Fujikawa would provide the necessary the information as it relates to the kind of personnel the department is looking for. Mr. Fujimoto stated that they rely on the Personnel Department for the actual recruitment process and for any union issues. Commissioner Finlay questioned Mr. Fujimoto if he had any issues in his department that he feels that the Commission could help to streamline the county's operations. Mr. Fujimoto stated that his only recommendation to the Commission, should we move in the direction of consolidating the departments, would be to focus on certain departments, because there is a lot of history and consistency. With no further business to discuss, the Commission thanked Mr. Fujimoto for providing his input. Vice-Chair Sterker fil moved to receive the information provided by Mr. Fujimoto and Ms. Adams, seconded by Commissioner Apao and unanimously carried 4:0. _._________._._ _ �___ _-_- _-- _-- -- -. --__- ---_.__ -------- Announcements Chair Chaffin announced that the next meeting of the Cost Control Commission will be on Monday, August 9, 2010 at 1:30 p.m. at the Mo'ikeha Building-Liquor Conference Room 3. Cost Control Commission Open Session July 12, 2010 Page 11 SUBJECT _ _____ DISCUSSION Commissioner Finlay inquired about the next meeting agenda items. Staff informed the Commission of the next agenda items are as follows: • Discussion with the Director of Parks and Recreation Lenny Rapozo relating to employees who performs departmental personnel related functions within his department. • Update from Energy Coordinator Glenn Sato on the energy sustainability performance contract, Adjournment ---__ __. - Vice-Chair Sterker moved With no further business to discuss, Chair Chaffin called for the motion to adjourn the meeting, to adjourn the meeting at 2:52 p.m, seconded by Commissioner Finlay and it unanimously carried 4:0, Submitted by: Reviewed and Approved by: Mercedes Youn, Staff Lawrence Chaffin Jr., Chair ( ) Approved as is. { ) Approved with amendments. See minutes of meeting. 0 C? Bernard P. Carvalho,Jr. Gary R. Heu Mavor <ltiministrat:ve Assistant {OFFICE OF THE MAYOR County of Kauai.State of I lawai`i 4444 Rice Street. suite 235,L,thu`e,Hawaii 96766 TEL(808)241-4900 FAX(808)241-6877 August 5, 2010 Mr. Lawrence Chaffin � � _. Chair Cost Control Commission County of Kaua'i 4444 Rice Street. Suite 150 Lihu'e. Hawai'i 96766 Dear Chair Chaffin and members of the Cost Control Commission: Mahalo for your thoughtful inquiry and recommendations regarding expansion of the Adopt-A- Park program and the need for additional training in the Office of the County Attorney. Your report on both issues is insightful and thorough, and I will be asking the Department of Parks and Recreation and the Office of the County Attorney to move forward on these recommendations. The service you are providing to the County is invaluable. Mahalo to each of you for volunteering your time and assisting us in becoming more efficient and productive. With warm aloha, Bernard P. Carvalho, Jr. Mayor C: Gary Heu.Administrative Assistant Lenny Rapozo, Director, Parks and Recreation (with copy of June 2, 2010 memo) Alfred Castillo, County Attorney (with copy of June 8, 2010 memo} ��