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HomeMy WebLinkAbout051811_MEETING_PACKET Uli'i Castor Members: Chair Regina Carvalho Kanard Alapa Lisa Ellen Smith Anne Punolm Vice-Chair Savita Aganval Cherie Moov Linda Bothe Secretary Ex-Officio Jade Battad Treasurer COUNTY OF KAUAI COMMITTEE ON THE STATUS OF WOMEN NOTICE OF MEETING AND AGENDA Wednesday, May 18, 2011 5:00 p.m. or shortly thereafter Mo'ikeha Building, Meeting Room 2 A/B 4444 Rice Street, HI 96766 CALL TO ORDER APPROVAL OF AGENDA APPROVAL OF MINUTES Open Session Minutes of April 20, 2011 TREASURER'S REPORT CSW 2011-06 Expense Balance for FY 2010/2011 BUSINESS CSW 2011-07 Discussion and decision-making on the Committee's 2011 upcoming events (Recurring) o Report from members on the following planned events: (a) Essay Contest (b) September Women's Health Month (c) October Breast Cancer Awareness Month ANNOUNCEMENTS Next Meeting- June 15, 2011 at 5:00 pm. in the Mo'ikeha Building, Meeting Room -1 A/B. An Equal Opportunity,Etyployer I EXECUTIVE SESSION Pursuant to Haxvai'i Revised Statutes, ("H.R.S.") §92-7(a), the Committee may, when deemed necessary, hold an Executive Session on any agenda item without the written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held pursuant to H.R.S. §92-4 and §92-9 and shall be limited to those items described in H.R.S. §92-5(a). Discussions held in Executive Session are closed to the public. ADJOURNiMENT cc: Deputy County Attorney Mona Clark PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24-hours prior to the meeting indicating: 1. Your name and if applicable. , your position/title and organization you are representing; 2. The agenda item that you are providing comments on; and 3. 3 1 Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting clearly indicating the name of the testifier; and While every effort will be made to copy, organize and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Send written testimony to. Committee on the Status of Women Attn: Mercedes Youn Office of Boards and Commissions 4444 Rice Street, Suite 150 LThu'e, HI 96766 E-mail: myounCakauai.gov Phone. (808) 241-4920 Fax: (808) 241-5127 SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the (Name of Office) i Support Clerk at(808) 241-4920 at least five(5) working days prior to the meeting. Committee on the Status of Women— May 18, 2011 2 1 1 e COUNTY OF Ia KAUAI R-NA,�r I To -14 0. a .140 Minutes of Meeting OPEN SESSION Board/Committee: COMMITTEE ON THE STATUS OF WOMEN Meeting Date K7,o;ik­­ April 20,2011 Location eha Building-Meeting Room 2 A/B Start of Meeting: 5:01 P.M. End of Meeting: 6:06 p.m.- Present Chair Uli'i Castor; Vice-Chair Lisa Ellen Smith; Secretary Linda Bothe; Regina Carvalho-, Kanam Alapa; Cherie Mooy; Anne Punohu; and Savita,Agarwal Also Deputy County Attorney Mona Clark; Boards and Commissions Staff: Administrative Aide Paula Morikami; and Support Clerk Mercedes Youn Excused Treasurer Jade Battad Absent SUBJECT DISCUSSION Call To Order Prior to the-start of the meeting Deputy County Clerk Eddie Topenio gave the Oath cif Office to members ACTION - Savita Agarwal, Cherie Mooy and Anne Punohu, Chair Uli'i called the meeting to order at Approval of 5:01 p.m. Agenda Ms. Bothe moved to approve the agenda as circulated; seconded by Ms. Punohu. Approval of Open Session Meeting Minutes of March 16, 2011 Motion carried 8,-1..0 Minutes Ms. Smith moved to approve the minutes of March 16, 2011 as circulated; seconded by Ms. Mooy. Motion carried 8:0 Committee on the Status of Women Open Session April 20, 2011 Page 2 SUBJ DISCUSSION TiON Treasurer's C S W 2011-06 Expense Balance for FY 2010/2011 AC Report Chair Castor reported that the committee's total expenditures plus encumbrances to date are $1,369.70 with a balance of$630.30. She noted that an estimated$104.04 unpaid will go towards mileage reimbursement. Ms. Carvalho stated that she does not want the remaining balance of$630.30 left unexpended. Chair Castor explained that out of the $630.30; $526.00 will be allocated for the committee's promotional giveaways at future events and the remaining $104.04 will go towards the member's mileage reimbursement for the 4`h quarter of this fiscal year. Ms. Carvalho asked for someone to clarify the mileage reimbursement policy. Administrative Aide Paula Morikami explained that the each member of a board or commission is entitled to mileage reimbursement as stated in Section 23.05 of the County Charter for the duration of their term. The Office of Boards and Commissions will pay for any members who use their personal vehicles to attend their respective board/commission meetings The present rate is fifty-one cents per mile and is paid quarterly. Each distance is calculated from your home to the meeting location. She said that each member may choose to decline or accepts the mileage reimbursement. With no further discussion, Chair Castor called for the motion. Ms. Smith moved to accept the 'Treasurer's Report for FY 2010/2011 as circulated; seconded by Ms. Carvalho. business Discussion and decision making on 2411 Committee on the Status of Women events. Motion carried 8:0 o Report from members on the following planned events: Essay Contest Committee on the Status of Women Open Session April 20, 2011 Page 3 SUBJECT DISCUSS-ION ACTIOW__ The members expressed their concerns of not receiving a decent amount of entries given the fact that school year ends on May 26, 201 L A suggestion was made to extend the contest from May through August 15, 2011 (the members agreed). After a lengthy discussion on the selection of themes, it was agreed upon that this year's theme for the essay contest will be "Educate Women and Change the World". The essay must be two (2) pages typed, doubled spaced and no longer than 250 words and focus on the theme. Eligibility requirements include all middle,private and high school females, 6 1h through 12'h grade, residing on KauaT This year three (3)public, private, middle& high school female students will be selected to attend a one-day International Women's Leadership Conference on September 20, 2011 on Oahu. The winners will be chaperoned by two (2) Committee members. The duration of the essay contest will run from May 2nd through August 15, 2011. Judging of the entries will be at the Committee's August 17`h meeting. In addition, the members have volunteered to visit the following schools and have selected Monday, May 2nd as the promotion date. Savita Agarwal— Waimea Canyon, Waimea High and St. Theresa's School in Kekaha. Cherie Mooy—Kawaikini School Regina Carvalho- Island School Kanani Alapa- Kapa'a Middle; High and St. Catherine Schools Anne Punohu- Kaua'i High School Ms. Smith recommended putting together an informational packet to include the guidelines/directives along with copies of the brochure from last year's conference; this way the members will have a Ms. Smith moved to foundation on which to explain the contest. Ms. Alapa accepted to work on the directives intended call this year's essay to assist the student (s) on how to interpret their thoughts and feelings in a comprehensive manner as contest theme it relates to the theme and submit to staff on April 27, 2011. "Educate Women and Change the World"; *Stajf will update the 2010 flyer using the current information and will proceed with a press release seconded by Ms. after receiving all of the pertinent information regarding the contest. Mooy. Motion carried R:O Committee on the Status of Women Open Session April 20, 2011 Page 4 SUBJ 66C DISCUSSION ACTION (b) September Women's Health Month Event Ms. Carvalho reported that Financial Planner Dorie Farias will be available to attend the health fair and do a one (1) hour seminar on the basics of financial planning. She also indicated that she will be following up on the possibility of having a Zumba presentation. Ms. Bothe reported that she finally made contact with the organization"Women in Need" and will be inviting them to the event. Ms. Mooy discussed the possibility of having KCC nursing students at the event to provide blood pressure and glucose readings. She will have more information at the next meeting. Ms. Agarwal suggested having a presentation that teaches women certain techniques on how to calm themselves when encountering a stressful situation. Ms. Smith stated that to avoid the duplication of services and recommended to the members to check with Theresa Koki concerning their ideas for the event. (c) October Breast Cancer Awareness Month Ms. Bothe reported that she still needs to connect with Jade Battad to discuss plans for this event and that the only discussion to date was at the February meeting to paint the town pink CSW 2011-08 Discussion and decision making on the selection of promotional giveaways for------- Committee sponsored events. Ms. Carvalho moved to delegate Ms. Bothe to Because of budget time constraints the members have decided to delegate one(1) member to select the promoselect tional items for items. Chair Castor called for the motion. giveaways and to expend the remaining balance of$526.26 for the cost-, seconded by Ms. Punohu. Motion carried 8:0 Committee on the Status of Women Open Session April 20, 2011 Page 5 SUBJECT— DISCUSSION ION CSW 2011-09 Discussion audposs—ible d—,,ci—sion—making—on—holding—a Mothers—Day event i�V ay.­_b_ef_er_redACT­un_ti1next Announcements At 5:55 p.m. Ms. Carvalho excused herself from the meeting. —,,__year Ms. Punohu announced that as a representative of the committee she recently attended a seminar on the women's retirement peace project and was approached with a request to see if it was possible for the Committee on the Status of Women to sponsor the organization's next year's event. Chair Castor stated that although it may not be possible for the Committee to sponsor the event she will have the item placed on the next meeting agenda for discussion purposes. Ms. Punohu asked Chair Castor if it were possible to place on the next meeting agenda, discussion on the possibility of holding bi-weekly meetings as opposed to one(1) meeting per month. Ms. Punohu announced that on Sunday, August 14, 2011 there will be a community held event to benefit the non-profit organization, Children ofthe Land. The event will also be geared to bring public awareness to issue of suicide amongst the island's younger generation. The event will be held in Kapa'a. Another event mentioned is a tree planting ceremony in remembrance of all suicide victims. This event will be held at KCC, no time/date was given. Ms. Mooy announced that the "Walk a Mile in her Shoes"event at KCC was a success. She encouraged the members to participate at next year's event. Ms. Smith announced that she has been nominated by Governor Neil Abercrombie as the next representative from Kauai to hold a seat on the Hawaii State Commission on the Status of Women. She will be leaving tomorrow April 22th for her confirmation hearing. The members wished her all the best on her new endeavors and on her nomination. Her letter of resignation to the Committee on the Status of Women will be forthcoming. Chair Castor announced the next meeting is on May 18, 2011 at 5:00 p.m. at the Mo,ikeha Building, Meetitu4 Room 2 A/B. Committee on the Status of Women Open Session April 20, 2011 Page 6 SUBJ U(Y DISCUSSION ACTION-- Adjournment There being no further business, Chair Castor called for the motion to adjourn the meeting. At 6:06 p.m. Ms. Smith moved to adjourn,the meeting; seconded by Ms. Bothe. Motion carried 7-0 Submitted by: Reviewed and Approved by: Mercedes Youn, Support Clerk Uli'i Castor, Chair Approved as circulated. Approved as amended. See minutes of meeting. Updated 5/05111 COMMITTEE ON THE STATUS OF WOMEN EXPENSE BALANCE-FY 2010-2011 Reques "'payVat Paid To Description Date Date tNaalle) (include date and location of events) Supplies Food -Travel Fees Printing& 9/16/10 Hawaiian Airlines 9/21110 Women's Conference(Lauren Pang) Advertising 9/16/10 Hawaiian Airlines 9/21/10 Women's Conference(Kanani Alapa) 158.40 -9/16/10 Hawaiian Airlines 9/21/10 Women's Conference(Lisa Ellen Smith) 15840 9/21110 Enterprise 9/21/10 Car Rental(Women's Conference) 158.40 9/22/10 Weil&Associates 9/21/10 Women's Conference Reg.Fee(Courtney Samiano) 50.50 115.00 9/22/10 Weil&Associates 9/21/10 Women's Conference Reg.Fee(Lauren Pang) 9/22/10 Weil&Associates 9/21/10 Women's Conference Reg. Fee(Kanani Alapa) 115.00 -- 9/22/10 Weil&Associates 9/21/10 Women's Conference Reg.,Fee(Lisa Ellen Smith) 175.00 9/23/10 Linda Marie Bathe 9123 Womens Health Fair 175.00 9/27/10 Lisa Ellen Smith 9/2,1/10 Parking Reimbursement(Women's Conference) 144�00-- 10/13/10 Linda Marie Bothe Mileage Reimbursment 1 st Quarter July-September 22,00 10/13/10 Kanani Alapa Mileage Reimbursment 1st Quarter July-September 24�00 10/13110 Charlene Castor 24,00 Mileage Reimbursment 1st Quarter July-September 2/2/11 Linda Marie Bothe Mileage Reimbursment 2nd Quarter October-December 50-00 212/11 Charlene Castor 12.00 Mileage Reimbursment 2nd Quarter October-December 10.00 2/2/11 Kanani Alapa Mileage Reimbursment 2nd Quarter October-December 12.00 2/7/11 Flowers Forever Leis Swearing in:J.Battad,K.Alapa,A.Punohu 34.22 3/23/11 Charlene Castor Mileage Reimbursment 3rd Quarter January-March 20.40 3/23/11 Linda Marie Bothe Mileage Reimbursment 3rd Quarter January-March - --- 1214 3123/11 Kanani Alapa Mileage Reimbursment 3rd Quarter January-March 24,48 4/4/11 Flowers Forever Leis Swearing in:A.Punohu,S.Agarwal 29.06 Charlene Castor Mileage Reimbursment 4th Quarter April-June estimate -20.40-- Linda Marie Bothe Mileage Reimbursment 4th Quarter April-June estimate 12,24 Kanani Alapa Mileage Reimbursment 4th Quarter April-June estimate 24.48 4{m tint Promotional Tote Bags(100 ea pink, 100 ea.purple) estimate -369,26---- TOTAL EXPENSES 1,950.48 2011 BUDGET REMAINING BALANCE Updated 5/05111 Approved 6/17109 Committee on the Status of Women Budget (July 1, 2010 to June 30, 2011) Description Budget Women's Health Month 525.00 Advertising-$350 Food/Water-$25 Permit-$100 Leis&Supplies-$50 Resource Drawer 250.00 Women's History Month 325.00 Air&Auto Travel for Speakeqs)-$250 Food-$25 Leis&Supplies-$50 Events held on 0'ahu 900.00 Kaua'i Liaison(State Commissioner) Governor's Luncheon Air&Auto Travel for attendees Total Budget:�$2,000.00 Please note eventiproject on receipt(receipt needs to be accompanied with approved minutes)