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HomeMy WebLinkAbout042011 Open Session COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committee: COMMITTEE ON THE STATUS OF WOMEN Meeting Date April 20, 2011 Location Mo'ikeha Building—Meeting Room 2 A/B Start of Meeting: 5:01 p.m. End of Meeting: 6:06 p.m. Present Chair Uli'i Castor; Vice-Chair Lisa Ellen Smith; Secretary Linda Bothe; Regina Carvalho; Kanani Alapa; Cherie Mooy; Anne Punohu; and Savita Agarwal Also Deputy County Attorney Mona Clark; Boards and Commissions Staff: Administrative Aide Paula Morikami; and Support Clerk Mercedes Youn Excused Treasurer Jade Battad Absent SUBJECT DISCUSSION ACTION Call To Order Prior to the start of the meeting Deputy County Clerk Eddie Topenio gave the Oath of Office to members Savita Agarwal, Cherie Mooy and Anne Punohu. Chair Uli'i called the meeting to order at 5:01 p.m. Approval of Ms. Bothe moved to Agenda approve the agenda as circulated; seconded by Ms. Punohu. Motion carried 8:0 Approval of Open Session Meeting Minutes of March 16, 2011 Ms. Smith moved to Minutes approve the minutes of March 16, 2011 as circulated; seconded by Ms. Mooy. Motion carried 8:0 Committee on the Status of Women Open Session April 20, 2011 Page 2 SUBJECT DISCUSSION ACTION Treasurer's CSW 2011-06 Expense Balance for FY 2010/2011 Report Chair Castor reported that the committee's total expenditures plus encumbrances to date are $1,369.70 with a balance of$630.30. She noted that an estimated$104.04 unpaid will go towards mileage reimbursement. Ms. Carvalho stated that she does not want the remaining balance of$630.30 left unexpended. Chair Castor explained that out of the $630.30; $526.00 will be allocated for the committee's promotional giveaways at future events and the remaining $104.04 will go towards the member's mileage reimbursement for the 4th quarter of this fiscal year. Ms. Carvalho asked for someone to clarify the mileage reimbursement policy. Administrative Aide Paula Morikami explained that the each member of a board or commission is entitled to mileage reimbursement as stated in Section 23.05 of the County Charter for the duration of their term. The Office of Boards and Commissions will pay for any members who use their personal vehicles to attend their respective board/commission meetings. The present rate is fifty-one cents per mile and is paid quarterly. Each distance is calculated from your home to the meeting location. She said that each member may choose to decline or accepts the mileage reimbursement. Ms. Smith moved to With no further discussion, Chair Castor called for the motion. accept the Treasurer's Report for FY 2010/2011 as circulated; seconded by Ms. Carvalho. Motion carried 8:0 Business CSW 2011-07 Discussion and decision making on 2011 Committee on the Status of Women events. (Recurring) o Report from members on the following planned events: (a) Essay Contest The members expressed their concerns of not receiving a decent amount of entries given the fact that Committee on the Status of Women Open Session April 20, 2011 Page 3 SUBJECT DISCUSSION ACTION school year ends on May 26, 2011. A suggestion was made to extend the contest from May through August 15, 2011 (the members agreed). After a lengthy discussion on the selection of themes, it was agreed upon that this year's theme for the essay contest will be "Educate Women and Change the World". The essay must be two (2)pages typed, doubled spaced and no longer than 250 words and focus on the theme. Eligibility requirements include all middle, private and high school females, 6th through 12th grade, residing on Kaua'i. This year three (3)public, private, middle &high school female students will be selected to attend a one-day International Women's Leadership Conference on September 20, 2011 on Oahu. The winners will be chaperoned by two (2) Committee members. The duration of the essay contest will run from May 2nd through August 15, 2011. Judging of the entries will be at the Committee's August 17th meeting. In addition, the members have volunteered to visit the following schools and have selected Monday, May 2nd as the promotion date. Savita Agarwal—Waimea Canyon, Waimea High and St. Theresa's School in Kekaha. Cherie Mooy—Kawaikini School Regina Carvalho- Island School Kanani Alapa- Kapa`a Middle; High and St. Catherine Schools Anne Punohu- Kaua'i High School Ms. Smith recommended putting together an informational packet to include the guidelines/directives along with copies of the brochure from last year's conference; this way the members will have a Ms. Smith moved to foundation on which to explain the contest. Ms. Alapa accepted to work on the directives intended call this year's essay to assist the student(s) on how to interpret their thoughts and feelings in a comprehensive manner as contest theme it relates to the theme and submit to staff on April 27, 2011. "Educate Women and Change the World"; *Staff will update the 2010 flyer using the current information and will proceed with a press release seconded by Ms. after receiving all of the pertinent information regarding the contest. Mooy. Motion carried 8:0 (b) Se tember Women's Health Month Event Committee on the Status of Women Open Session April 20, 2011 Page 4 SUBJECT DISCUSSION ACTION Ms. Carvalho reported that Financial Planner Dorie Farias will be available to attend the health fair and do a one (1) hour seminar on the basics of financial planning. She also indicated that she will be following up on the possibility of having a Zumba presentation. Ms. Bothe reported that she finally made contact with the organization "Women in Need" and will be inviting them to the event. Ms. Mooy discussed the possibility of having KCC nursing students at the event to provide blood pressure and glucose readings. She will have more information at the next meeting. Ms. Agarwal suggested having a presentation that teaches women certain techniques on how to calm themselves when encountering a stressful situation. Ms. Smith stated that to avoid the duplication of services and recommended to the members to check with Theresa Koki concerning their ideas for the event. (c) October Breast Cancer Awareness Month Ms. Bothe reported that she still needs to connect with Jade Battad to discuss plans for this event and that the only discussion to date was at the February meeting to paint the town pink. CSW 2011-08 Discussion and decision making on the selection of promotional giveaways for Ms. Carvalho moved Committee sponsored events. to delegate Ms. Bothe to select items for Because of budget time constraints the members have decided to delegate one (1)member to select promotional the items. Chair Castor called for the motion. giveaways and to expend the remaining balance of$526.26 for the cost; seconded by Ms. Punohu. Motion carried 8:0 CSW 2011-09 Discussion and possible decision making on holding a Mother's Day event in May. Deferred until next year Announcements At 5:55 p.m. Ms. Carvalho excused herself from the meeting. Committee on the Status of Women Open Session April 20, 2011 Page 5 SUBJECT DISCUSSION ACTION Ms. Punohu announced that as a representative of the committee she recently attended a seminar on the women's retirement peace project and was approached with a request to see if it was possible for the Committee on the Status of Women to sponsor the organization's next year's event. Chair Castor stated that although it may not be possible for the Committee to sponsor the event she will have the item placed on the next meeting agenda for discussion purposes. Ms. Punohu asked Chair Castor if it were possible to place on the next meeting agenda, discussion on the possibility of holding bi-weekly meetings as opposed to one (1) meeting per month. Ms. Punohu announced that on Sunday, August 14, 2011 there will be a community held event to benefit the non-profit organization, Children of the Land. The event will also be geared to bring public awareness to issue of suicide amongst the island's younger generation. The event will be held in Kapa'a. Another event mentioned is a tree planting ceremony in remembrance of all suicide victims. This event will be held at KCC, no time/date was given. Ms. Mooy announced that the "Walk a Mile in her Shoes" event at KCC was a success. She encouraged the members to participate at next year's event. Ms. Smith announced that she has been nominated by Governor Neil Abercrombie as the next representative from Kaua'i to hold a seat on the Hawai'i State Commission on the Status of Women. She will be leaving tomorrow April 22th for her confirmation hearing. The members wished her all the best on her new endeavors and on her nomination. Her letter of resignation to the Committee on the Status of Women will be forthcoming. Chair Castor announced the next meeting is on May 18, 2011 at 5:00 p.m. at the Mo'ikeha Building, Meeting Room 2 AB. Adjournment There being no further business, Chair Castor called for the motion to adjourn the meeting. At 6:06 p.m. Ms. Smith moved to adjourn the meeting; seconded by Ms. Committee on the Status of Women Open Session April 20, 2011 Page 6 SUBJECT DISCUSSION ACTION Bothe. Motion carried 7:0 Submitted by: Reviewed and Approved by: Mercedes Youn, Support Clerk Uli'i Castor, Chair (X) Approved as circulated. (Approved on 05/18/2011) ( ) Approved as amended. See minutes of meeting.