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HomeMy WebLinkAbout032112_Agenda Packet Regina Carvalho Members: Chair Jade Battad Cherie Moo • Kanani Alapa Anne Punohu Vice-Chair Uli'i Castor Lisa Ellen Smith Secretary Ex-Officio Savita Agarwal Treasurer COUNTY OF KAUAI COMMITTEE ON THE STATUS OF WOMEN NOTICE OF MEETING AND AGENDA Wednesday, March 21, 2012 5:00 p.m. or shortly thereafter Mo'ikeha Building, Liquor Conference Room 3 4444 Rice Street, L-11m'e, HI 96766 CALL TO ORDER APPROVAL OF MINUTES Regular Open Session Minutes of February 15, 2012 BUSINESS CSW 2011-10 Discussion on co-sponsorships for fiscal year 2012-2013. (On-going) CSW 2011-11 Discussion and decision-making on the Committee's Women History Month event in March. (On-going) CSW 2011-17 Approval of the revised Committee on the Status of Women Meeting Schedule for 2012. CSW 2012-01 Discussion and decision-making on participating in the 2012 Walk A Mile In Her Shoes Everitt. rd CSW 2012-02 Discussion and decision-making on the Committee's ) Annual Essay Contest. ANNOUNCEMENTS Next Meeting-April 18, 2012, 5:00 p.m. at the Mo'ikeha Building, in the Liquor Conference Room 3. An Equal Opportunity Employer EXECUTIVE SESSION Pursuant to Hawai'i Revised Statutes, ("H.R.S.") §92-7(a),. the Committee may, when deemed necessary, hold an Executive Session on any agenda item without the written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held pursuant to H.R.S. §92-4 and shall be limited to those items described in H.R.S. §92-5(a). Discussions held in Executive Session are closed to the public. ADJOUILNMENT cc: Deputy County Attorney Mona Clark PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24-hours prior to the meeting indicating: 1. Your name and if applicable. your position/title and organization you are representing; 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting,please provide 10 copies of your written testimony at the meeting clearly indicating the name of the testifier, and While every effort will be made to copy, organize and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Send written testimony to: Committee on the Status of Women Attn: Mercedes Youn Office of Boards and Commissions 4444 Rice Street, Suite 150 L-ihu'e, HI 96766 E-mail: mvoun(a' kauai.gov Phone: (808) 241-4920 Fax: (808) 241-5127 SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the Office of Boards and Commission Support Clerk at{808) 241-4920 at least five (5) working days prior to the meeting, I Committee on the Status of Women—March 2 1, 2)0 12 2 1 P a g e JBIA �TToB1eA� � ro 9 4 j jo COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committee: COMMITTEE ON THE STATUS OFWOMEN Meeting Date February 15,2012 Location Mo'ikelia Building- Meeting Room 2A1B Start of Meeting: 5:05 p.m. I End ol, Meeting: (i:10 p.m. Present ("hair Uli'i Castor; Vice-Chair Savita,Agarwal; Members: Regina Carvalho, Kanani Alapa, and Cherie Mooy(arrived at 5:09 p.m.) Also Deputy County Attorney Jodi Fliguchi; Board& Commissions Office Staff.- Support Clerk Mercedes Youn; Administrator Paula Morikami, Member of the audience: Dawn Kawahara ExCLIsed Absent Jade Battad and Anne Punotiu SUBJECT DISCUSSION AC'l'IUN Call To Order Chair C a s t o r called t h—e meeting t-o"order at_-5—:0-0- p.m. Election of 2012 Chair Castor informed the Committee that she was notified by staff of Linda Officers Bothe's resignation as a member of the Committee on the Status of Women effective immediately. Chair Castor opened the floor for nominations. Ms. Carvalho accepted the nomination to serve as Chair for 2012. Chair Ms. Alapa,moved to nominate Ms. Carvalho, to Castor called for the motion. the position of Chair. Ms. Agarwal seconded the motion. Motion carried 4:0 Ms. Alapa accepted the nomination to serve as Vice-Chair for 2012. Chair Ms. Agarwal moved to nominate Ms. Alapa to Castor called for the motion. position of Vice-Chair. Ms. Carvalho seconded the motion. Motion carried 4:0 Committee on the States of Women Open Session February 15, 2012 Page 2 SUBJECT DISCUSSION ACTION Ms. Castor accepted the nomination to serve as Secretary for 2012. Chair Ms. Alapa moved to nominate Ms. Castor to Castor called for the motion. position of Secretary. Ms. Carvalho seconded the motion. Motion carried 4:0 Ms. Agarwal accepted the nomination to serve as Treasurer for 2012. Chair Ms. Alapa moved to nominate Ms. Agarwal to Castor called for the motion. position of Treasurer. Ms. C:'arvalho seconded the motion. Motion carried 4.0 Ms Mooy centered the mcetin at 5:09 p.m. Approval of Regular Open Session Minutes of November 16, 2011 Ms. Alapa moved to approve the minutes as Minutes circulated. Ms. Castor seconded the motion. Chan Caxvalho called for the motion. Motion carried 5:0 `T'reasurer's CSW 2011-14 Committee on the Status of Women expenditures and Report ex ense balance for rise�l year 2011-12. Ms. Agarwal reported that the balance for FY 2011-12 was $2000.00 and the total expense to date is $1564.00. The remaining balance of$436.00 will be expended towards mileage for the remaining fiscal year. Chair CYarvalho called for the motion to accept the report. Ms. Alapa moved to accept the report as circulated. Ms. Castor seconded the motion. Motion carried 5:0 Ms. Agarwal informed the Committee that she spoke to Lisa Ellen Smith, State Commission on the Status of Women Representative, and was informed that the Committee can request funding from the State for future projects. Committee on the Status of Women. Open Session February 15, 2412 Page 3 ----- _....0 SUBJECT DISCUSSION ACTION The Committee requested to have this matter placed on the agenda in March for further discussion and deliberation. Staff was instructed to contact Ms. Smith to invite her to the March meeting. Chair Carvalho informed the Committee that any fixture projects that the Committee votes on must be indicated in the minutes, and that the proposal must be submitted to staff by Tune 1 s`to ensure it as a covered expense. Staff informcd the Committee that the remaining balance would go to cover the mileage expense and that each member is entitled to mileage if they choose. . __.____.._______ C ommunications CSW 2411-1 Communication dated 12/07/1.1 from Hawaii State Commission can the Status of Women representative Lisa Ellen Smith to Chair Castor and Members of the Committee on the Status of Women regardin_g_a ►Update on issues that were discussed at the State Commission meetuag in July 2011. Chair Carvalho called for the motion to accept the communication. Ms. Castor moved to accept. Ms. Mooy seconded the motion. Motion carried 5:0 Business CSW 2_011-08 Briefing by Anti-Drug Coordinator"Theresa Koki on the 2011 Health Fair and an update on (c ming events planned for 2012. {I)efel-TO on 1 1/lam//l Ms. Koki gave an overview of the type of services that the event provides. After the overview and very informative presentation, the Committee offered to assist with this years Health Fair. Ms. Koki indicated that although the event was successful, there were some concerns such as the _mmmu_ W uno Yanized schedule for the lunches and snacks and the lack of manpower Committee on the Status of Women Open Session February 15, 2012 Page 4 St.JBJECT DISCUSSION ACTION needed to transport and set up the tables and chairs for the event. ---------- CSW 2011_10 Discussion on co sponsorships for fiscal year 2012-13. (On- goi�n , -g) Ms. Mooy informed the Committee that she did not bring her list of businesses that she felt the Committee might be interested in partnering with. She asked how she should approach them as far as providing them with ideas, Ms. Morikarni infortned the Committee that based on her conversation with the County Attorney's Office; the Committee must have a line item with the name of the sponsored event in order for the Committee to participate with the sponsorship. However, the time line to submit a budget for fiscal year 2012-13 has expired partly due to the Committee's lack of a quorum. Therefore, this matter must be deferred until fiscal year 2013-14, Ms. Morikami indicated the Committee's budget for fiscal year 2012-13 will remain the same. Ms. Carvalho asked for clarification on whether the Committee can ask the State Commission on the Status of Women for funding and how should they proceed. Staff informed the Committee that they are allowed to request for funding From the State. However, once the grant is approved by the State the Committee must go before the Council and ask for their approval to accept the funding. Upon Council's approval, the funding would be released to the Committee. Committee on the Status of Women Open Session February 15, 2012 Page 5 SUBJECT DISCUSSION ACTION CS W 2011-1 I-Discussion and decision-making on the Committee's Women ijis gy Month event in March. i-&,oitig) st-q _M�_ --(Qi Guest speaker Dawn Kawahara provided a brief overview of her program, related to Kupuna Frazier's memoir in which she co-edited and published through her press in 2010. She touched on Ms. Frazier's long, productive and active life contained in her published book, Hali'a ol'Hawaii, A Lega(ji(Y'Language. She interned the Committee that she would host a talk and multimedia presentation based on Aunty Ilali'a's life and work. She asked for the Committee's consideration to be a co-sponsor of the event. Ms. Mooy asked Ms. Kawahara if she is asking the Committee to find a venue to hold the event. Ms. Kawahara said yes and that she would be able to help with the promotion. Ms. Carvalho, questioned whether the Committee is permitted to co- sponsor an event. She noted that the Committee would not be asking for any monetary donations. Staff informed the Committee that on page 3 of the November 16, 2011 minutes, Deputy County Attorney Clark indicated that since the Committee would not be giving any monetary support nor doing a fundraiser at the event it would be fine for the Committee to host the event. It was also noted that even if Ms. Kawahara chose to sell her books, it would not be in conflict with the Committee. Ms. Castor informed the Committee that she spoke to Mary Requilman of the Kaua'i Historical Society and Jane Gray of the Kaua'i Museum and was informed that they were working in tandem to do an event in October 2012 honoring Ms. Frazier. Committee on the Status of Women Open Session February 15, 2012 Page 6 ---------- SUBJEICT DISCUSSION ACTION ------------------ -------- --------- She suggested that the Committee and Ms. Kawahara work together with the Kaua'i Museum and the Kaua'i Historical Society and do a joint event in October. Ms. Kawahara stated that whatever the Committee decides, she is looking forward to celebrating her associate and friend by the way of her book at the Committee's Women's Ylistoiy Event in March. She acknowledged the Committee for giving her the opportunity to present her program and that her main reason for attending this meeting is for her and the Committee to have the opportunity to work together. Chair Carvalho called for the motion to begin discussion and deliberation. Ms. Mooy moved that the Committee on the Status of Women host the event. Ms. Carvalho seconded the motion. Discussion Ms. Mooy suggested that the Committee hold the event at the KCC Tech Center, but first she would need to check on its availability. Ms. Alapa voiced her concern that the venue may be too large and suggested a smaller venue to make it more intimate. Staff suggested that the Committee hold the event in Meeting Room 2 A/B. Ms. Alapa voiced her concern that she would not be able to contact Ms. Kawahara. Ms. Carvalho suggested that the Committee run the publicity through the County's Public Information Officer. Ms. Alapa volunteered to do anyer. —--------- —------ Committee on the Status of Women Open Session February 15, 2012 Page 7 StJBJFC'I" DISCUSSION AC"PION Ms. Carvalho stated that as Chair, one of her goals is to update the list of outside contacts. She requested that the Secretary update the list of contacts and upon completion of the flyer, send the flyer to each contact. Ms. Morikarni suggested that the Committee share this event with the County's employees through the County's Public Information Officer. Chair Carvalho and Ms. Castor agreed to provide the refreshments for the event at their own expense. Ms. Castor volunteered to provide the lei for Ms, Kawahara. With no further discussion, Chair Carvalho, called for the vote. Motion carried 5:0 The Committee agreed to host the event on March 21, 2012, from 4:30 pmi- till 8:00 p.m. at the Mo'ikeha Building in Meeting Room 2 A/B. Staff will reserve Meeting Room 2 A/B and contact Ms. Kawahara to confirm the type of equipment she will need for her presentation. ----—-----—------- CSW 2011-16 Graft of the Community survey results on domestic and sexual violence based on the questionnaire which was given to community members at the Health Fair on September 22, 2011. Ms. Mooy gave a brief overview of the prevalence of domestic or sexual violence in past or current relationships. Although the results showed a lower figure, it Could have been a result from the combination of several factors. The self selective nature of the survey could have produced Committee on the Status of Women Open Session February 15, 2012 Page 9 SUBJFVT DISCUSSION ACTION survey-takers who were less likely to have experienced sexual or domestic violence. Ms. Alapa Suggested that the Committee place on the next agenda discussion the Walk-a-Mile in her shoes event. CSW 2011-17 Committee on the Status of Women meeting schedule for 2012. It was noted that on March 21, 2012 the meeting location, indicated that the meeting would be held at the Liquor Conference Room. This conflicts with the March Women's History Event because the venue is too small. Staff informed the Committee that Meeting Room 2 A/B would not be available on March 21 because the room would be occupied by Teen Court. Staff indicated that they would follow-up in finding a venue to hold the event and once it is confirmed, Staff would inform the members via email. Chair Carvalho requested that the 2012 meeting schedule be mended as follows: the new meeting dates are November 7, 2012 and December 5, 2012. Staff informed the Committee that they would revise the 2012 Meeting Schedule as amended for approval in March. Announcements Next meeting- March 21, 2012, at 5:00 p.m. at the Mo'ikeha Building in 1,,i(]Llor ( onference Room 3. __Adj_cru_rnment Chair(,,arvalho called for a motion to adiourn,the meeting. T At6:10p.ni. Ms. Castor moved to�adjourn. Ms. Committee on the Status of Women Open Session February 15, 2012 Page 9 SUBJEICT DISCUSSION ACTION Mooy seconded the motion. Motion carried 5:0 Submitted by: Reviewed and Approved by: ...... Mercedes Youn, Staff Support Clerk Regina Carvalho, Chair Approved is circulated Approved as amended. See minutes of meeting. Regina Carvalho Members: Chair Jade Battad Cherie Moog Kanam Alapa Anne Punohu Vice-Chair Uli'i Castor Secretary Savita Agarwal Treasurer Lisa Ellen Smith Ex-Officio COUNTY OK KAUAI COMMITTEE ON THE STATUS OF WOMEN C/o Office of Boards and Commissions 4444 Rice Street, Suite 150 Lihue,HI 96766 2012 MEETING SCHEDULE All meetings will occur at 5:00 p.m. every 3 d Wednesday of each month in the Mo'ikeha Building Meeting Room 2 A/B. (Unless specified) January 18, 2012 February 15, 2012 March 21, 2012 (Meeting location- Liquor Conference Room 3)) April 18, 2012 (Meeting location- Liquor Conference Room 3) May 16, 2012 (Meeting location- Liquor Conference Room 3) June 20, 2.012 July 18, 2012 August 15, 2012 September 19, 2012 October 17, 2012 *November 7, 2012 *December 5, 2012 Approved as amended on: *Subject to change CSW 2011-17