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HomeMy WebLinkAbout021512_CSW Open Session Minutes_Approved COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committee: COMMITTEE ON THE STATUS OFWOMEN Meeting Date I February 15,2012 Location Mo'ikeha Building—Meeting Room 2A/B Start of Meeting: 5:05 p.m. I End of Meeting: 6:10 p.m. Present Chair Uli'i Castor; Vice-Chair Savita Agarwal; Members: Regina Carvalho, Kanani Alapa, and Cherie Mooy(arrived at 5:09 p.m.) Also Deputy County Attorney Jodi Higuchi; Board& Commissions Office Staff. Support Clerk Mercedes Youn; Administrator Paula Morikami Member of the audience: Dawn Kawahara Excused Absent Jade Battad and Anne Punohu SUBJECT DISCUSSION ACTION Call To Order Chair Castor called the meeting to order at 5:00 p.m. Election of 2012 Chair Castor informed the Committee that she was notified by staff of Linda Officers Bothe's resignation as a member of the Committee on the Status of Women effective immediately. Chair Castor opened the floor for nominations. Ms. Carvalho accepted the nomination to serve as Chair for 2012. Chair Ms. Alapa moved to nominate Ms. Carvalho to Castor called for the motion. the position of Chair. Ms. Agarwal seconded the motion. Motion carried 4:0 Ms. Alapa accepted the nomination to serve as Vice-Chair for 2012. Chair Ms. Agarwal moved to nominate Ms. Alapa to Castor called for the motion. position of Vice-Chair. Ms. Carvalho seconded the motion. Motion carried 4:0 Ms. Castor accepted the nomination to serve as Secretary for 2012. Chair Ms. Alapa moved to nominate Ms. Castor to Committee on the Status of Women Open Session February 15, 2012 Page 2 SUBJECT DISCUSSION ACTION Castor called for the motion. position of Secretary. Ms. Carvalho seconded the motion. Motion carried 4:0 Ms. Agarwal accepted the nomination to serve as Treasurer for 2012. Chair Ms. Alapa moved to nominate Ms. Agarwal to Castor called for the motion. position of Treasurer. Ms. Carvalho seconded the motion. Motion carried 4:0 Ms. Mooy entered the meeting at 5:09 p.m. Approval of Regular Open Session Minutes of November 16, 2011 Ms. Alapa moved to approve the minutes as Minutes circulated. Ms. Castor seconded the motion. Chair Carvalho called for the motion. Motion carried 5:0 Treasurer's CSW 2011-14 Committee on the Status of Women expenditures and Report expense balance for fiscal year 2011-12. Ms. Agarwal reported that the balance for FY 2011-12 was $2000.00 and the total expense to date is $1564.00. The remaining balance of$436.00 will be expended towards mileage for the remaining fiscal year. Chair Carvalho called for the motion to accept the report. Ms. Alapa moved to accept the report as circulated. Ms. Castor seconded the motion. Motion carried 5:0 Ms. Agarwal informed the Committee that she spoke to Lisa Ellen Smith, State Commission on the Status of Women Representative, and was informed that the Committee can request funding from the State for future projects. The Committee requested to have this matter placed on the agenda in March for further discussion and deliberation. Staff was instructed to Committee on the Status of Women Open Session February 15, 2012 Page 3 SUBJECT DISCUSSION ACTION contact Ms. Smith to invite her to the March meeting. Chair Carvalho informed the Committee that any future projects that the Committee votes on must be indicated in the minutes, and that the proposal must be submitted to staff by June 1St to ensure it as a covered expense. Staff informed the Committee that the remaining balance would go to cover the mileage expense and that each member is entitled to mileage if they choose. Communications CSW 2011-15 Communication dated 12/07/11 from Hawai'i State Commission on the Status of Women representative Lisa Ellen Smith to Chair Castor and Members of the Committee on the Status of Women regarding an update on issues that were discussed at the State Commission meeting_ i . 2 Chair Carvalho called for the motion to accept the communication. Ms. Castor moved to accept. Ms. Mooy seconded the motion. Motion carried 5:0 Business CSW 2011-08 Briefing by Anti-Drug Coordinator Theresa Koki, on the 2011 Health Fair and an update on upcoming events planned for 2012. (Deferred on 1 1/16/11) Ms. Koki gave an overview of the type of services that the event provides. After the overview and very informative presentation, the Committee offered to assist with this year's Health Fair. Ms. Koki indicated that although the event was successful, there were some concerns such as the unorganized schedule for the lunches and snacks and the lack of manpower needed to transport and set up the tables and chairs for the event. CSW 2011-10 Discussion on co-sponsorships for fiscal year 2012-13. On- Committee on the Status of Women Open Session February 15, 2012 Page 4 SUBJECT DISCUSSION ACTION going) Ms. Mooy informed the Committee that she did not bring her list of businesses that she felt the Committee might be interested in partnering with. She asked how she should approach them as far as providing them with ideas. Ms. Morikami informed the Committee that based on her conversation with the County Attorney's Office; the Committee must have a line item with the name of the sponsored event in order for the Committee to participate with the sponsorship. However, the time line to submit a budget for fiscal year 2012-13 has expired partly due to the Committee's lack of a quorum. Therefore,this matter must be deferred until fiscal year 2013-14. Ms. Morikami indicated the Committee's budget for fiscal year 2012-13 will remain the same. Ms. Carvalho asked for clarification on whether the Committee can ask the State Commission on the Status of Women for funding and how should they proceed. Staff informed the Committee that they are allowed to request for funding from the State. However, once the grant is approved by the State the Committee must go before the Council and ask for their approval to accept the funding. Upon Council's approval, the funding would be released to the Committee. CSW 2011-11 Discussion and decision-making on the Committee's Women History Month event in March. (On-going) Guest s Baker Dawn Kawahara provided a brief overview of her program, Committee on the Status of Women Open Session February 15, 2012 Page 5 SUBJECT DISCUSSION ACTION related to Kupuna Frazier's memoir in which she co-edited and published through her press in 2010. She touched on Ms. Frazier's long,productive and active life contained in her published book,Hali'a of Hawaii, A Legacy of Language. She informed the Committee that she would host a talk and multimedia presentation based on Aunty Hali'a's life and work. She asked for the Committee's consideration to be a co-sponsor of the event. Ms. Mooy asked Ms. Kawahara if she is asking the Committee to find a venue to hold the event. Ms. Kawahara said yes and that she would be able to help with the promotion. Ms. Carvalho questioned whether the Committee is permitted to co- sponsor an event. She noted that the Committee would not be asking for any monetary donations. Staff informed the Committee that on page 3 of the November 16, 2011 minutes, Deputy County Attorney Clark indicated that since the Committee would not be giving any monetary support nor doing a fundraiser at the event it would be fine for the Committee to host the event. It was also noted that even if Ms. Kawahara chose to sell her books, it would not be in conflict with the Committee. Ms. Castor informed the Committee that she spoke to Mary Requilman of the Kaua'i Historical Society and Jane Gray of the Kaua'i Museum and was informed that they were working in tandem to do an event in October 2012 honoring Ms. Frazier. She suggested that the Committee and Ms. Kawahara work together with the Kaua'i Museum and the Kaua'i Historical Society and do a joint event in October. Ms. Kawahara stated that whatever the Committee decides, she is looking Committee on the Status of Women Open Session February 15, 2012 Page 6 SUBJECT DISCUSSION ACTION forward to celebrating her associate and friend by the way of her book at the Committee's Women's History Event in March. She acknowledged the Committee for giving her the opportunity to present her program and that her main reason for attending this meeting is for her and the Committee to have the opportunity to work together. Chair Carvalho called for the motion to begin discussion and deliberation. Ms. Mooy moved that the Committee on the Status of Women host the event. Ms. Carvalho seconded the motion. Discussion Ms. Mooy suggested that the Committee hold the event at the KCC Tech Center, but first she would need to check on its availability. Ms. Alapa voiced her concern that the venue may be too large and suggested a smaller venue to make it more intimate. Staff suggested that the Committee hold the event in Meeting Room 2 A/B. Ms. Alapa voiced her concern that she would not be able to contact Ms. Kawahara. Ms. Carvalho suggested that the Committee run the publicity through the County's Public Information Officer. Ms. Alapa volunteered to do a flyer. Ms. Carvalho stated that as Chair, one of her goals is to update the list of outside contacts. She requested that the Secretary update the list of contacts and upon completion of the flyer, send the flyer to each contact. Ms. Morikami suggested that the Committee share this event with the Committee on the Status of Women Open Session February 15, 2012 Page 7 SUBJECT DISCUSSION ACTION County's employees through the County's Public Information Officer. Chair Carvalho and Ms. Castor agreed to provide the refreshments for the event at their own expense. Ms. Castor volunteered to provide the lei for Ms. Kawahara. With no further discussion, Chair Carvalho called for the vote. Motion carried 5:0 The Committee agreed to host the event on March 21, 2012, from 4:30 p.m. till 8:00 p.m. at the Mo'ikeha Building in Meeting Room 2 AB. Staff will reserve Meeting Room 2 A/B and contact Ms. Kawahara to confirm the type of equipment she will need for her presentation. CSW 2011-16 Draft of the community survey results on domestic and sexual violence based on the questionnaire which was given to community members at the Health Fair on September 22, 2011. Ms. Mooy gave a brief overview of the prevalence of domestic or sexual violence in past or current relationships. Although the results showed a lower figure, it could have been a result from the combination of several factors. The self-selective nature of the survey could have produced survey-takers who were less likely to have experienced sexual or domestic violence. Ms. Alapa suggested that the Committee place on the next agenda discussion the Walk-a-Mile in her shoes event. CSW 2011-17 Committee on the Status of Women meeting schedule for Committee on the Status of Women Open Session February 15, 2012 Page 8 SUBJECT DISCUSSION ACTION 2012. It was noted that on March 21, 2012 the meeting location indicated that the meeting would be held at the Liquor Conference Room. This conflicts with the March Women's History Event because the venue is too small. Staff informed the Committee that Meeting Room 2 A/B would not be available on March 21 because the room would be occupied by Teen Court. Staff indicated that they would follow-up in finding a venue to hold the event and once it is confirmed, Staff would inform the members via email. Chair Carvalho requested that the 2012 meeting schedule be amended as follows: the new meeting dates are November 7, 2012 and December 5, 2012. Staff informed the Committee that they would revise the 2012 Meeting Schedule as amended for approval in March. Announcements Next meeting- March 21, 2012, at 5:00 p.m. at the Mo'ikeha Building in Liquor Conference Room 3. Adjournment Chair Carvalho called for a motion to adjourn the meeting. At 6:10 p.m. Ms. Castor moved to adjourn. Ms. Mooy seconded the motion. Motion carried 5:0 Submitted by: Reviewed and Approved by: Mercedes Youn, Staff Support Clerk Regina Carvalho, Chair Committee on the Status of Women Open Session February 15, 2012 Page 9 (X) Approved as circulated on 03/21/12. ( ) Approved as amended. See minutes of meeting.