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HomeMy WebLinkAbout2011_0307_Minutes Open_APPROVED COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Approved at 4/4/11 Meeting Board/Committee: FIRE COMMISSION Meeting Date I March 7, 2011 Location Mo'ikeha Building, Meeting Room 2A/213 Start of Meeting: 2:09 pm I End of Meeting: 3:06 pm Present Chair Basilio Fuertes, Jr.; Vice-Chair Wayne Mukai; Members: Guy Croydon; George Simpson; Linda Kaauwai-Iwamoto; Darnney Proudfoot Also Fire Chief Robert Westerman; Deputy County Attorney Mauna Kea Trask; Boards & Commissions Office Staff: Support Clerk Barbara Davis; Administrative Aide Paula Morikami; Administrator John Isobe Excused Member: Jan Rudinoff Absent SUBJECT DISCUSSION ACTION County Clerk Peter Nakamura administered the Oath of Office to Guy Chair Fuertes congratulated Mr. Croydon and Croydon and Darnney Proudfoot prior to the meeting being called to order. Ms. Proudfoot on their reappointment to the Kaua'i Fire Commission. Call To Order Chair Fuertes called the meeting to order at 2:09 m Approval of Ms. Kaauwai-Iwamoto moved to approve the Agenda agenda as circulated. Ms. Proudfoot seconded the motion. Motion carried 6:0 Approval of Open Session Minutes of February 7, 2011 Ms. Proudfoot moved to approve the minutes as Minutes circulated. Ms. Kaauwai-Iwamoto seconded the motion. Motion carried 6:0 Chiefs Monthly Overview for the month of January, 2011 —Chief Westerman Report The helicopter arrived on January 21St. Thanks to Joshua Quinlan and his Eagle Scout project, the new flag pole was dedicated at the Hanapepe Station. A commendation was received for the Hanalei Red crew. Operations Bureau call load is up a tiny bit. The Apparatus Report is still being formatted so it will only show the front line apparatus; all front line apparatus is mission capable and in service. Captain Read has been training the new dispatchers in the Standards of Coverage; when all Standards of Coverage have been updated they will be used in the new Kauai Fire Commission Open Session March 7, 2011 Page 2 SUBJECT DISCUSSION ACTION CADS (computer aided dispatch system). The Chief thanked Abe's Auto for providing the vehicles that are used for the extrication training and for cleaning up all the scraps when the training is over. All of the EAPs (emergency action plans) have been submitted to Civil Defense, Police and Fire; Fire converted the documents to PDF and placed them on Share Point so all the stations have access to them and will place them on CADS when it comes online. The NFPA(National Fire Protection Association)will be updating and providing training and student manuals/videos for hybrid (electric)vehicles because the design of those vehicles has significantly changed things such as extrication and the tools used for that task. The crew from Station 6 was the primary responder for the ultra light crash and did a wonderful job. The Police Command Post Unit was set up to unify the command which included crews from Ocean Safety, Fire Rescue, Boat Rescue, Helicopter, Coast Guard, Police Department and DLNR. Since not all Engines are equipped with the CAFS (Compressed Air Foam System), the Department is working on a policy to identify when an operation was started with CAFS because you can't spray water on the compressed foam or it will wash it away. There was one drowning in January. Ocean Safety Bureau is compiling the drowning statistics from 2010 and they have begun to report some of the highlights from the towers. Chair Fuertes noted that Station 7 should be listed as Waimea, not Hana e e. Budget report as of January 31, 2011 Reporting period is at 58.33% of the year. Administration's salaries are running at 57.92% with 96.85% in overtime; the holidays will help balance this figure out and it is anticipated to zero out by year's end. Fire Operations is right on target at 58.16%but overtime is at 68.09%. R&M money has been expended for the year, in part because of the significant costs with tire replacement, so funds will be transferred over to carry this line item. Rank for Rank is running at 51.25% of the budget. Fire Kauai Fire Commission Open Session March 7, 2011 Page 3 SUBJECT DISCUSSION ACTION Prevention is coming in at 58.92%while overtime is at 91.31% due in part to the extended investigations of a couple of fires. Training Bureau is slightly under spent at 55.31%; overtime is anticipated to increase with the training on the helicopter but there are monies in other parts of the Training budget to cover those costs. Ocean Safety Bureau is at 58.30% versus budget of 58.33%but they are just a little bit over in overtime. These figures will adjust when we receive our allotment from the State for our expenditures for Ke'e Beach. Fire Commission is expended at 50.56% for the year. It is anticipated that the total budget will have 2.38% appropriated, unspent monies or about plus/minus $70,000.00 for the next couple of months. ■ Response Analysis for January, 2011 Medical call response time within 10 minutes is 96%. Fire call response time within 5 minutes is at 23% ■ Monthly Report on Building Permit Information for January, 2011 The Fire Department reviewed 27 commercial building permits in under 30 days. The 1 permit reported at over 90 days is an application that was pulled back by the applicant. 1 residential building request was reviewed within the 30 to 60 days time period. In tracking the building permits, the maximum days for review were 7 with 1 day being the average for commercial permits. There were 6 residential permits averaging 1 day for the review as well as 1 day being the maximum for review. Communications KFC 2011-06 Kaua'i Water Safety Task Force Minutes of December 21, 2010 Ms. Proudfoot moved to receive the minutes from the Kaua'i Water Safety Task Force. Mr. Simpson seconded the motion. Mr. Simpson noted that KWSTF has split up the duties for soliciting monies for brochure printing. Dr. Downs retired as Chairman of the Water Safety Task Force and Pat Durkin took over the Chairman position. Dr. Kauai Fire Commission Open Session March 7, 2011 Page 4 SUBJECT DISCUSSION ACTION Downs is now President of the Kaua'i Lifeguard Association but he still strongly advocates for water safety all over the island. Motion carried 6:0 Business KFC 2011-02 Discussion and decision-making on position statement supporting the State Building Code Council to adopt the requirement that automatic fire sprinklers be installed in new one-and-two family dwellings (ongoing from 2/7/11) Ms. Proudfoot moved to approve the position statement as distributed at the March 7 meeting. Ms. Kaauwai-Iwamoto seconded the motion. Ms. Morikami said there was a slight revision to the originally proposed position statement. One of the Commissioners had pointed out that the last sentence of the third paragraph was redundant and by removing that sentence, Ms. Morikami did not feel it would affect the intent of the paragraph. If approved by the Commission, this same position statement will be sent to the Senate when the bill crosses over and testimony is being accepted Motion carried 6:0 KFC 2011-07 Status of Proposed Departmental Budget for FY 2011/2012 The first round of the proposed budget for FY 2011/2012 has been submitted to the Administration and is very similar to the budget that was proposed this year. The Department requested that all of the dollar funded firefighter positions be filled to cover anticipated retirements and the SAFER grant which will end in about 2 months. Included with that budget is our wish list to fill the dollar funded clerk position and an Assistant Chief position. There were no requests for apparatus or trucks in the budget this year. We did ask for additional staffing in Training and Prevention. Questioned as to the difference between an Assistant Chief and a Deputy Chief, the Deputy Chief is an administrator with the Chief and they share a lot of the same responsibilities. The function of an Assistant Chief is to run the operations of the Department. Currently the Deputy Chief is spending half of his time running the operations as an Assistant Chief and the other half of his time he is doing administrative Kauai Fire Commission Open Session March 7, 2011 Page 5 SUBJECT DISCUSSION ACTION work. The helicopter is funded and managed through the Fire Department and is part of the budget. Although there is fluctuation with fuel costs, the manufacturer has established a formula for the cost of flying the helicopter for an hour which allows us to bill back the respective County department that uses it. The Department cannot provide or sell service outside the County because then we would no longer be for public use. The helicopter is not and never was intended to be a revenue generator. Mr. Mukai moved to accept the proposed budget report from Chief Westerman. Mr. Croydon seconded the motion. Motion carried 6:0 Next Meeting Monday, April 4, 2011 —2:00 pm, Meeting Room 2A/2B, Mo'ikeha April agenda item: Discussion of the helicopter Building Adjournment Mr. Simpson moved to adjourn the meeting at 3:06 pm. Mr. Croydon seconded the motion. Motion carried 6:0 Submitted by: Reviewed and Approved by: Barbara Davis, Support Clerk Basilio Fuertes, Jr., Chair O Approved as is. ( ) Approved with amendments. See minutes of meeting.