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HomeMy WebLinkAbout2012_0507__Minutes Open_APPROVED COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Approved as circulated 6/4/12 Board/Committee: FIRE COMMISSION Meeting Date May 7, 2012 Location Mo'ikeha Building, Meeting Room 2A/213 Start of Meeting: 2:00 p.m. End of Meeting: 3:09 p.m. Present Chair Linda Kaauwai-Iwamoto; Vice-Chair Darnney Proudfoot; Members: Guy Croydon; Jesse Fukushima; Also Fire Chief Robert Westerman; Deputy County Attorney Mauna Kea Trask(2:10 p.m.); Boards & Commissions Office Staff: Support Clerk Barbara Davis; Administrative Aide Teresa Tamura Excused Member: Basilio Fuertes, Jr. Absent SUBJECT DISCUSSION ACTION Call To Order Chair Kaauwai-Iwamoto called the meeting to order at 2:00 p.m. with 4 members present Approval of Regular pen Session Minutes of April 2, 2012 Mr. Fukushima moved to approve the minutes as Minutes circulated. Ms. Proudfoot seconded the motion. Motion carried 4:0 Chiefs Overview for the month of March, 2012 and pertinent updates Monthly Report Highlights: 2 of the new 550 pickup trucks are now in service. KFD has completed the move into Fire Headquarters (in the Piikoi Building). Operation calls are up about 106 calls with brush fires up by 14. 46 calls were cancelled in route and other calls have increased by 70. Although there are still mechanical problems, all vehicles are mission capable. Station 3 (Lihu'e) assisted the Coast Guard and State Harbors staff in towing a distressed vehicle. Station 3 assisted in the joint search and recovery of a missing person who was swept out at HanakapPai stream. The Training Bureau has been rotating through the stations to do the vehicle extrication classes. The Chief recapped the importance of having FF Garcia certified as the Department's Dive Rescue Instructor Trainer which eliminates the need to bring in instructors from Maui or the Mainland or send our staff over for special parts of that course. The Prevention Bureau routinely gets "complaint" calls from the public about neighborhood issues that are not under the regulation of the Department, so the complainant is Kauai Fire Commission Open Session May 7, 2012 Page 2 SUBJECT DISCUSSION ACTION referred to the responsible agency. The Chief said the Fire Department had never issued a permit for demolition because that process was normally only done by the Building Department or the Planning Department. With the demolition of the mill sites it was recommended that the Fire Department become part of the process to ensure that if the demolition people are cutting with torches, they have a good fire plan. Members of the Ocean Safety Bureau attended the Coast Guard auxiliary training and the USLA Recertification. The Department is still working with Risk management on the EMCP pay increase Executive Order and with DPS on the Ocean Safety Bureau Re-organization. We have heard that the Ke'e Beach Grant did get funded in the State's budget for the next couple of years. Travel expenses included the Dive Rescue International Training, several trips to Oahu for Legislative Sessions, and the Hazmat Technician Training which is required by OSHA. Budget report as of March 31, 2012 Chief Westerman discussed the line items for HF (Health Fund) Contributions and RET (Retirement Contributions), which show 101% over spent and 65%under spent respectively. He noted these accounts are difficult to guess for the year because one is based on the actual work done and is affected by overtime, however they will normally balance out for the year. Budget is at 75% of the year with Administration at 71.72% expended to date, Fire Operations is at 71.24% expended, Fire Prevention is at 68/76% expended, Fire Training is 72.64% expended, Ocean Safety is 70.87% expended, and the Fire Commission is 41.52% expended. The overall expenses for the Department to date are 71.19% of the budget. Update on Budget Meetings for Fire Department's Proposed Budget for 2012 (ongoing) Kauai Fire Commission Open Session May 7, 2012 Page 3 SUBJECT DISCUSSION ACTION The Department did not get called back by the County Council for budget review but there were a few changes to the budget as presented. Travel was cut back by 50% in the Administrative section and negotiated on travel throughout the rest of the budget. Travel previously fell under the Training Bureau but has now been moved to the individual Bureaus for easier monitoring of the costs within each Bureau. This will help to justify each of the programs and what is needed to manage that program. Mr. Fukushima asked how much money they were looking at over the next 2 to 3 years in fixed costs in order to replenish the grants that the Department had been so fortunate to receive. Chief Westerman said one of the largest grant providers is the Homeland Security Grant and in 2012 that moves to a sustainment grant which will be used to sustain equipment and purchases made under that grant. Chief Westerman gave an example of sustainment such as the software updates or equipment replacements for radios purchased under the grant. Mr. Fukushima moved to receive the Chief's Monthly Report. Ms. Proudfoot seconded the motion. Motion carried 4:0 Recess The meeting was recessed at 2:37 p.m. Meeting resumed in Open Session at 2:43 p.m. Executive Deputy County Attorney Mauna Kea Trask read Session the Hawai'i Revised Statutes as described on the agenda that would take the Board into Executive Session for item ES-3 and ES-4: KFC 2012-09 Ms.Proudfoot moved to go into Executive Session at 2:45 p.m. Mr.Fukushima seconded the motion. Motion carried 4:0 Return to Open Ratify Commission actions taken in Executive Session for items: Mr. Fukushima moved to ratify the actions taken Session ES-3 and ES-4 in Executive Session for ES-3 and ES-4. Ms. Proudfoot seconded the motion. Motion carried Kauai Fire Commission Open Session May 7, 2012 Page 4 SUBJECT DISCUSSION ACTION 4:0 Announcements Next Meeting: Monday, June 4,2012—2:00 pm, Meeting Room 2 A/B Mr. Croydon asked to be excused from the June 4 meeting. Adjournment Ms. Proudfoot moved to adjourn the meeting at 3:09 p.m. Mr. Croydon seconded the motion. Motion carried 4:0. Submitted by: Reviewed and Approved by: Barbara Davis, Support Clerk Linda Kaauwai-Iwamoto, Chair ( ) Approved as is. ( ) Approved with amendments. See minutes of meeting.