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HomeMy WebLinkAbout2012_0604 Minutes_Open_APPROVED COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Approved as circulated 7/2/12 Board/Committee: FIRE COMMISSION Meeting Date June 4, 2012 Location Mo'ikeha Building, Meeting Room 2A/213 Start of Meeting: 2:01 p.m. End of Meeting: 3:42 p.m. Present Chair Linda Kaauwai-Iwamoto; Vice-Chair Darnney Proudfoot; Members: Basilio Fuertes, Jr.; Jesse Fukushima; Jimmy Miranda; Mike Nagano Also Fire Chief Robert Westerman; Deputy County Attorney Mauna Kea Trask; Boards & Commissions Office Staff. Support Clerk Barbara Davis; Administrative Aide Teresa Tamura; Administrator Paula Morikami Excused Member: Guy Croydon Absent SUBJECT DISCUSSION ACTION Administrative Aide to the County Clerk, Eddie Topenio, administered the Oath of Office to Jimmy Miranda and Mike Nagano prior to the meeting being called to order. Call To Order Chair Kaauwai-Iwamoto called the meeting to order at 2:01 p.m. with 6 members present Approval of ■ Regular Open Session Minutes of May 7, 2012 Mr. Fukushima moved to approve the minutes as Minutes circulated. Mr. Fuertes seconded the motion. Motion carried 6:0 Chiefs Monthly ■ Overview for the month of April 2012 and pertinent updates Report Highlights for April: The Chief went over some of the community events the Department assisted with in April. The 2nd Wave Fundraiser, which helps support the Water Safety Task Force, will be on October 7 at Kilohana. We are still working with the Airports division to get the helicopter into its own hanger. We signed a new parking permit which allows us to use the old existing Air Kaua'i hanger to get the helicopter under cover until we sign the lease on the larger space. The Chief and or the Deputy also attended several meetings as outlined in the report. Operations: The call count is up by 180 calls. There will likely be an increase in the count for the next two months as there have been some Kaua'i Fire Commission Open Session June 4, 2012 SUBJECT DISCUSSION ACTION issues with the new CADS system creating duplicate calls. Apparatus Status: We did lose the engine in Truck 7 while assisting with the fire in Kokee so it is out of service. Fortunately, because we just received the 4 new trucks and one was a spare, we are not without a truck. Stations: Because there are a lot of false alarms in the Hanalei district, we are going to monitor the False Alarm Ordinance that the Police Department is working on to see if we need to put in our own False Alarm Ordinance. Training Bureau: There were 9 on-island and 2 off-island trainings in April which included the continuation of the Vehicle Extrication class and Hazmat Training. Prevention Bureau: The Bureau investigated 1 structural fire, reviewed 23 Building Permit Plans and performed 8 Certificate of Occupancy Inspections. We used a Kaua'i Community College intern to help put a lot of new updates into the RMS. We are now going out to the stations to show the crews how the RMS will interact with the new CADS system. We are also discussing with the Planning and Real Property Departments about how we can use the GIS and TMK systems for tracking commercial properties. We are using the National Fire Academy online class Q-2000 Fire Protection Services to keep the skills up and the cost down for the new inspectors. Ocean Safety Bureau: OSB had a couple of rescues and a near drowning. They also assisted with the Kaua'i World Challenge Race. Administration Bureau: We did get the EMCP pay increase Executive Order signed for the Battalion Chiefs' back pay and will be able to pay that out before the end of the fiscal year. The re- organization for the Ocean Safety Bureau is pretty much finished but we are still doing follow-ups for the next level to make sure the personnel descriptions are right for the tower lieutenants. Chief Westerman explained that the National Fire Academy Leadership and Planning courses are executive development courses to strengthen the Department's personnel for promotional purposes. Kaua'i Fire Commission Open Session June 4, 2012 SUBJECT DISCUSSION ACTION Asked about the status of the fire in Kokee, Chief Westerman explained that the fire is on State land so the Kaua'i Fire Department is supporting the DLNR's operation. Mr. Fukushima asked Chief Westerman to provide information to the Commission regarding the existing grants such as which grants are long- term, which grants are expiring, how will it affect certain parts of the budget, and if there are areas the Commission needs to be aware of. Chief Westerman said he could provide that information as it is in the annual budget report. ■ Budget report as of April 30, 2012 Budget is at 83.33% of the year with Administration at 80.42% expended to date, Fire Operations is at 78.67% expended, Fire Prevention is at 80.70% expended, Fire Training is 78.64% expended, Ocean Safety is 79.19% expended, and the Fire Commission remains at 41.52% expended. The overall expenses for the Department to date are 78.93% of the budget. The Chief explained to the Commission that approval for a money bill goes through the County Council for approval. The Mayor has the authority to move monies within the department from one account to another other account. The Mayor gives the Chief the authority to move monies around however we cannot take salary monies to expend for non-salary items until Mr. Fuertes moved to receive the Chief's the Mayor signs off on it. Monthly Report. Mr. Fukushima seconded the motion. Motion carried 6:0 Communication KFC 2012-10 Kaua'i Water Safety Task Force Minutes of March 20, 2012 Mr. Proudfoot moved to receive the minutes. Mr. Fuertes seconded the motion. Motion carried 6:0 Executive Deputy County Attorney Mauna Kea Trask read Session the Hawai'i Revised Statutes as described on the Kaua'i Fire Commission Open Session June 4, 2012 SUBJECT DISCUSSION ACTION agenda that would take the Board into Executive Session for item ES-5 and ES-4: KFC 2012-09 Ms.Proudfoot moved to go into Executive Session at 2:52 p.m. Mr. Miranda seconded the motion. Motion carried 6:0 Return to Open The meeting resumed in Open Session at 3:42 p.m. Session Ratify Commission actions taken in Executive Session for items: Mr. Fukushima moved to ratify the ES-4 and ES-5 Commission's actions taken in Executive Session. Ms. Proudfoot seconded the motion. Motion carried 6:0 Announcements Next Meeting: Monday, July 2, 2012 —2:00 pm Ms. Proudfoot requested to be excused for the July 2 meeting. Adjournment Mr. Fukushima moved to adjourn at 3:42 p.m. Ms. Proudfoot seconded the motion. Motion carried 6:0. Submitted by: Reviewed and Approved by: Barbara Davis, Support Clerk Linda Kaauwai-Iwamoto, Chair ( ) Approved as is. ( ) Approved with amendments. See minutes of meeting.