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HomeMy WebLinkAbout2011-7-14 Open Space Commission Minutes COUNTY OF KAUAI PUBLIC ACCESS, OPEN SPACE, & NATURAL RESOURCES PRESERVATION FUND COMMISSION Liliu'e Civic Center, Moikeha Building, Meeting Room 2A/213 MINUTES A regular meeting of the County of Kauai, Public Access, Open Space, & Natural Resources Preservation Fund Commission of the County of Kaua'i was held on July 14, 2011, in the Lru'e Civic Center, Moikeha Building Meeting Room 2A/2B. The following Commissioners were present: Tessie Kinnaman, Chairperson, Johanna Ventura, Vice Chairperson, Nathaniel Childs, Maurice Nakahara, and Jean Souza. The following Commissioners were absent: Linda Dela Cruz, and Three (3) vacancies. The following staff members were present: Nani Sadora, Duke Nakamatsu, and Deputy County Attorney Ian Jung. SWEARING IN OF COMMISSIONER Mayoral-appointed Commissioner Nathaniel Childs representing the Lru'e-Hanama'ulu district was sworn in by Deputy County Clerk Eduardo Topenio, Jr. CALL TO ORDER Chair Kinnaman called the meeting to order at 1:12 p.m. APPROVAL OF AGENDA Chair Kinnaman requested moving the discussion on the upcoming HCPO conference and the discussion on the Commission's presentation to the Mayor after announcements. MOTION: It was moved by Johanna Ventura and seconded by Jean Souza to approve the agenda as amended. All were in favor by unanimous voice vote — motion passed. I APPROVAL OF MEETING MINUTES — Regular meeting minutes of 5/26/11 and 6/09/11. Regarding the minutes of the 5/26/11 meeting, Chair Kinnaman noted a correction to the last paragraph on page 9 to include "regarding the Na Ala Hele program on Kaua'i." Commissioner Souza requested deferring approval of the minutes to allow the newest time to review them. Deputy County Attorney Jung clarified that Commissioner Childs can vote once he is aware of the minutes, even though he did not attend the meetings. MOTION: It was moved by Jean Souza and seconded by Nathaniel Childs to defer approval of the 5/26/11 and 6/09/11 meeting minutes. All were in favor by unanimous voice vote — motion passed. ANNOUNCEMENTS Ms. Sadora welcomed Commissioner Childs to the Commission and announced that he is representing the Li-hu'e-Hanama'ulu districts. The commissioners introduced themselves to Commissioner Childs. RECEIPT OF ITEMS FOR THE RECORD The Commission received a memorandum from Council Chair Furfaro addressed to Michael Dahilig, Director of Planning, in response to the Commission's memo regarding the critical quorum situation of the Open Space Commission. MOTION: It was moved by Jean Souza and seconded by Johanna Ventura to receive the correspondence dated June 20, 2011 through the Director of Planning from Council Chair Furfaro. All were in favor by unanimous voice vote — motion passed. UNFINISHED BUSINESS Status of filling of vacant Commissioner positions. Ms. Sadora stated that the latest communication from Council was that they had a candidate but it did not work out. She noted that they were going to allow Council members until Friday to submit names of applicants before they would pursue a press 2 release. She stated that the office of Boards & Commissions called nine potential candidates but all have declined. Commissioner Souza clarified that they have had vacancies since 2009 and until the appointment of Commissioner Childs, there were only 5 commissioners which meant that if any one of them could not attend a meeting, there would not be a quorum. She stated that for the last 3 months, the Commission has not been able to make one out of two monthly meetings due to conflicts. She noted that the vacant Commissioner positions have been on the agenda for a couple of years now and it has been a critical situation for the last couple of months. She stated that the Commission wrote a letter to the Mayor and the Council Chair explaining how critical it was to have more appointments. She noted that the current law specifies that all of the other 8 seats have to be filled before the Commission can appoint their 9th member. Commissioner Childs questioned which positions were still vacant. Ms. Sadora noted that there is a Mayoral appointed vacancy for the Kapa'a-Wailua area, a Council appointed vacancy for Anahola-H5'ena, and the Commission appointed, at-large vacancy. Update and discussion on the Commission's participation at the upcoming Hawai'i Congress of Planning Officials (HCPO) 2011 conference in September on Kaua'i and creation and appointment of task group. Ms. Sadora noted that Commissioner Ventura will be assisting with the north shore mobile workshop and will be included as a presenter. She noted that the current enrollment for the conference is 114, not including the commissioners or staff. She stated that their target was 150. She stated that they are currently at capacity of 25 for each of the mobile workshops, but is the possibility of considering an additional bus for the tours. Commissioner Ventura stated that the HCPO conferences are rotated around the islands each year. She stated that it is an amazing experience with great presentations and forums, and she encouraged Commissioner Childs to attend. Ms. Sadora reviewed the routes for the mobile workshops as posted on the HCPO website. She stated that they are open to suggestions from the Commission. She noted that speakers would be providing presentations during the to the north shore. She said the route would include a visit to the bike path with Thomas Noyes as the speaker. She said there will also be guest speakers at Waipa. The tour will end with the Kilauea Lighthouse and how they are working with the community on the traffic plan. Commissioner Souza stated that if the theme is healthy and livable communities, there are things happening at Hanalei Bay that are groundbreaking. She stated that they are looking at community resiliency and there is a sustainable fisheries group at H5'ena. 3 Commissioner Ventura agreed with Commissioner Souza's suggestion to engage with Hui Makaina Na O Makana about their sustainable fisheries project. She felt that it is groundbreaking because it was community initiated, went through the Legislative process to set up the mandate, and they have been working with the DLNR for the past 6 years. She said that the representatives she spoke with were comfortable with the idea of the director, Kawika Winter, talking about the project if he is available. She suggested that if there is a need for two busses, the different speakers could be rotated. She said there would be a disadvantage in not receiving a briefing prior, but they could at least ask their questions on the way back. Commissioner Souza stated that the community had been divided in the past, but they have come to an agreement and new rules are being adopted. She stated that the community has taken steps to become more livable and she felt that their story should be told. She recommended Makaala Kaaumoana and Kawika Winter as speakers. She stated that there are people with the association that could address some of the changes that are happening to their community from being a plantation town to becoming more modern. Commissioner Ventura stated that Waipa would be happy to be a venue for that type of dialog. She suggested a panel discussion over lunch where different representatives are invited to provide an overview and then dialog with the participants. She agreed that Kilauea town has an amazing town plan that was initiated by the County with strong community input. She also noted that the DOT is in collaboration with the Hanalei Roads Committee and the community has become collaborative in an effort to preserve the one lane bridges. Commissioner Souza stated that on the drive from Kapa`a to Kilauea they could discuss the land use change and the population mixes with different values and how it has affected the community configuration. Ms. Sadora stated that Les Milnes and Lisa Ellen Smith will be the planners assigned to that tour. Commissioner Souza suggested that they have some kind of outline of a script. Ms. Sadora stated that it will be scripted. She stated that because of transportation issues, Waipa and Hanalei would be as far as they could go. She agreed that a panel would be good to describe what else is happening beyond Hanalei. Commissioner Souza stated that because the Commission has studied the North Shore and there are some significant issues, she suggested sharing that information as well. Commissioner Ventura agreed that the community has a more cohesive agreement about what they want for the Black Pot Park and recreational zone. She stated that it 4 may be challenging, but she felt it would be worth having a conversation about how it might be done. Ms. Sadora stated that Beryl Blaich has agreed to assist with the organization of the south shore tour. She stated that the highlight would be the changes from a plantation style community to a resort with bigger development. She stated that they wanted to highlight the bike path, showing the relationship between the developer and community, then through Kalaheo to Kaua'i Coffee and A&B's visions for the area. She stated that the Santos family will be speaking about the salt pans and the community. She stated that they could consider a panel discussion for the south shore lunch stop as well. She stated that they could possibly do NTGB first with Dean Sakamoto and Chipper Wichman as the speakers. She said they are still trying to figure out how to incorporate Hapa trail into the tour. She said they would end with CJM and Kaneiolouma. Commissioner Souza pointed out that most of the Commission's proposals from the last two reports have focused on the South Shore, so that information should be worked into the script. She stated that for Puolu Point, besides what the Santos' would be presenting, it should be mentioned that one of the priorities of the Open Space Commission would be to expand the park mauka and west not only for recreational uses but also to provide a buffer for the salt pans. Ms. Sadora stated that they also plan to hand out literature from the organizations or places that they would be visiting and could include information put together from the Planning Department. Commissioner Souza suggested that Mr. Wichman should describe how the resort development has influenced the NTBG's plan for the ocean area. Ms. Sadora stated that Mr. Wichman has been very open to speaking about the Master Plan and sub zoning. Commissioner Souza stated that there should be other speakers between Kukui'ula and the coffee fields. Ms. Sadora stated that they wanted to avoid only dialog. She felt that it should be somewhat engaging. Commissioner Ventura stated that dialog on the bus may be challenging, but she felt that switching speakers would be good, as well as opportunities for asking questions. She recommended doing a dry run to ensure that the speakers will be heard. Commissioner Souza suggested minimizing side conversations because there will be a lot of interesting information being shared by the speakers. She stated that encouraging dialog may be difficult to control. 5 Ms. Sadora stated that Commissioner Kinnaman will be attending the South Shore tour and Commissioners Souza and Nakahara will be attending the North Shore tour. She noted that the Hyatt Hotel is already booked for Wednesday night. She stated that they will continue to update the Commission as the speakers fall into place and scripts completed. Commissioner Ventura questioned the registration for the concurrent breakout sessions. Ms. Sadora noted that most of the moderators should be in place and unless an additional fee is specified it would be included in the registration. Discussion on the Commission's presentation of the County of Kaua'i, Public Access, Open Space, & Natural Resources Preservation Fund Commission 2010 report to the Mayor, including review and discussion on draft dossiers for Council's consideration on recommended sites for acquisition, and review and discussion on proposed amendments to Ordinance 812. Chair Kinnaman stated that she and Commissioner Souza met with the Mayor. She questioned the status of the proposed Ordinance amendments that they also presented to the Mayor. Deputy County Attorney Jung stated that he still has to schedule a meeting with the Mayor and his policy team. He stated that it's legally ready to go, but the Mayor's team would need to do their policy and technical review. He noted that if there are concerns, it will come back to the Commission. Commissioner Souza stated that she and Chair Kinnaman met with the Mayor with Deputy County Attorney Jung, the County Attorney, Ms. Sadora, and the Finance Director. She felt that it was an exceptionally good meeting. She stated that they reviewed the report page by page. Chair Kinnaman stated that she was happy to see the County Attorney and Finance Director. She stated that the Mayor asked them to review the former Hoban property and Salt Pond Park expansion. Deputy County Attorney Jung stated that he was going to set up a meeting with Lindsey Crawford at A&B Properties regarding the former Hoban property. Commissioner Souza stated that they explained that the Commission did not want to prioritize the recommendations because they did not know what the opportunities might be. She noted that it was exceptional that the Finance Director was there because they were discussing funding. She stated that they discussed the loss of access and why they were proposing the Lawa`i Kai to Port Allen area. She noted that the Finance Director and County Attorney are both locals who know about access and fishing and could relate to the rationale that was behind the recommended sites. She noted that 6 the Mayor stated that he would prioritize the sites as 1) Salt Pond 2) Lawa'i Kai to Port Allen 3) Kaneiolouma 4) Hoban, and 5) Piwai. She stated that after they explained the situation with the former Hoban property, he said that he would change it to number 3 if he had to rank the recommendations. She stated that they informed the Mayor that the Commission was preparing dossiers to present to the Council. She said that he liked the idea of the draft bill. She noted that the draft bill revisits the functions of the Commission including appointment of the ninth member, and presentation of biennial reports rather than annual reports. Commissioner Childs questioned if a biennial reports would reduce what gets accomplished each year. Commissioner Souza stated that the Commission has submitted annual reports since 2005 and out of all of the recommendations there was only one parcel that has been purchased. She stated that the Commission could assist in implementation. Deputy County Attorney Jung noted that the money also has to accumulate over a couple of years. Commissioner Ventura stated that they are noticing that there is a discrepancy in the amount available in the fund and the cost of the opportunities. She noted that other issues with the changes to the Ordinance are that there is a disconnect of the expectations of the public and other government agencies in what the Commission's role is in serving as an advocate for public access and open space. She stated that the mandate states that the Commission was formed to put forth a list of recommendations. She stated that the Commission has diligently gone out for public input every year, but the fund takes time to accumulate, and it also takes a while for the different components to be in place. She said that from year to year, there are duplications in recommendations. She stated that if they provided a venue for the public to discuss public access issues and the Commission was able to serve more as an advocate, then it would be a valuable use of time and would enables the list to be more meaningful instead of 3 of the 5 recommendations being the same as the prior year. She agreed that momentum should be sustained which was a reason why they were happy to have Commissioner Childs because there has been a work slow down due to lack of quorum. Deputy County Attorney Jung stated that another issue that was brought up after the meeting with the Mayor was creating an inventory of public accesses and having a working file through the Open Space Commission. He noted that the Kaua'i Historic Preservation Review Commission keeps an inventory of all the historic sites. Commissioner Souza pointed out that there are already multiple inventories. Deputy County Attorney Jung stated that it would be coordinated through the Open Space Commission. He stated that if the Commission did not want to take it on then the Planning Department could maintain the file. He explained that every grant of 7 easement that comes in would have a file with the Open Space Commission so they could be made aware of new things as well as track the old. Chair Kinnaman questioned how far back the easements date. Deputy County Attorney Jung stated that they would potentially date back to 1901 when the County government was formed, but the CZO and Ordinance 777 were in 1986. Commissioner Souza stated that they also discussed the unresolved issues report that the County was working on. Ms. Sadora stated that it the Mayor would need to have a conversation with the Planning Director. She stated that the Mayor was aware of the controversy regarding some of the properties and noted that Finance Director also spoke with the Planning Director regarding the unresolved issues. Commissioner Souza stated that overall she felt it was an exceptional meeting and she hopes that there will be movement on it. Update and discussion of the Commission's work plan/timeline of events and activities through 2011, to include future Commission education topics and scope and timing of facilitated review of the Commission's vision, goals, direction, priorities, processes, and proposals. Chair Kinnaman requested that staff check with the DLNR for a possible educational session regarding the status of the Na Ala Hele program. Ms. Sadora stated that she would check on their availability. Commissioner Souza clarified that the Chair is requesting that DLNR speak with the Commission if the Na Ala Hele program has been revitalized. Deputy County Attorney Jung stated that Kawika Smith is the program coordinator and they had referenced that they submitted applications for the board. Chair Kinnaman questioned if the program has been revived for Kaua'i and if there were any members on the board. Commissioner Souza stated that they are not interested in the board members specifically, but more if the program has been revived and if they could meet the Commission so they can work together. Deputy County Attorney Jung stated that they gave a presentation to the Council regarding their function. He stated that they could be invited if the Commission wants to know about the program. 8 Update and discussion of the 2011 public input process pursuant to Ordinance No. 812 for developing an annual list of priority projects to be reported (2011 Report) to the Kaua'i County Council and the Mayor. Commissioner Ventura stated that since the Commission would be having only one meeting in September that would probably focus on the upcoming HCPO conference, the Commission at the last meeting discussed having the public input process from August 1 into September. She questioned if staff was able to determine the meeting schedules for neighborhood associations in order to coordinate presentations at those meetings in August and September. Ms. Sadora stated that the Commission would be able to do presentations at neighborhood associations similar to last year, but for groups such as the Chamber of Commerce, they are member-only organizations and would need to have their Board approval for the County to host a presentation. Chair Kinnaman stated that the Koloa Community Association has monthly board meetings on the second Thursday of the month, and quarterly meetings in January, April, July, and October. She noted that the next general membership meeting would be in October. Ms. Sadora noted that Kapa`a community association meets on the first Wednesday of every month. Commissioner Nakahara noted that Knauea community association meets the first Tuesday of the month. Ms. Sadora stated that she did not contact the west side groups. Deputy County Attorney Jung stated that the west side group is the Waimea Business and Professional association. Commissioner Souza noted that there is also a Kekaha group. Commissioner Ventura questioned Keywanis and Lions Club. Ms. Sadora stated that Chamber of Commerce and Kewanis stated that they are member-only groups. She noted that they did not seem to open to having outside presenters. Commissioner Ventura suggested that sending a letter with a brochure stating that we would be happy to give a presentation and that voting is open to any Kauai resident might be more effective than calling. She stated that it is now July 14 and she was not 9 sure if August 1 would be a realistic start date. She suggested that it may make more sense to discuss what needs to be in place in order to open up the survey. Commissioner Nakahara questioned the status of the proposed Ordinance amendment and how it affects whether the Commission submits and annual or biennial report to the County Council. Ms. Sadora stated that until the bill is introduced, the report still needs to be submitted annually. Deputy County Attorney Jung stated that once it's submitted to Council, they do a first reading, then refer it to the Planning Committee, and than back for second reading. He stated that it would take at least 3 meetings which would be a month. He noted that the fastest he's ever seen a bill go through is 3 months. Commissioner Ventura stated that 3 months would be the end of the year. She stated that at the June 9t" meeting, the Commission discussed the possibility of acknowledging the viable recommendations from last year and communicating that there are community groups interested in pursing the opportunities and that they are looking for further support or input. Commissioner Souza stated that in the past they stated that the funds can be used to acquire lands that fit into the criteria for use of the fund and they developed lists. She stated that because there has only been one accomplishment and since the fund is low, she questioned if it was sincere to ask the public to suggest additional sites. Commissioner Childs agreed with the idea of narrowing down past recommendations and asking the public to provide additional comment on them. Commissioner Ventura stated that the acquisition of the Hodge property happened because the Kaua'i Public Land Trust became a champion for that opportunity and educated the Council and other stakeholders. She noted that in the recommendations from 2010 there is a passionate group that collected a petition of names as well as a cultural group in Po'ipu that has entered into a stewardship agreement with the County. She stated that those groups have already galvanized support in the community. She agreed that it would be interesting to use the input process to provide additional information to help make those opportunities happen. She agreed with funneling the community's contribution into something more meaningful. Commissioner Childs suggested that they could approach the strong supporters of those sites and ask them to testify at scheduled meetings. Commissioner Souza suggested asking the public to help provide information to help the Commission develop better dossiers. She questioned the possibility of holding workshops on the different sites and gathering information to create a better document. 10 Commissioner Nakahara suggested inviting the public to scheduled meetings to discuss the sites. Commissioner Souza stated that regular meetings are during work hours. She suggested weekend workshops. Deputy County Attorney Jung suggested that the Commission could do couple of community outreach meetings to involve more people and gather information. Commissioner Ventura stated that the surveys are good, but there were about 150 responses that could have been 30 people doing 5 responses each. She stated that the Commission was not necessarily basing their recommendations on popularity. She stated that she was more impressed with the passionate presentations given by the groups. She said that the outreach message would be how to galvanize public support to make it happen. Commissioner Childs questioned if it is okay to target specific groups to gather their supporters or if that would preclude the general public. Chair Kinnaman stated that all workshops would be open to the general public. Commissioner Souza noted that there would also be a press release. Commissioner Ventura stated that they could hit whatever groups are active in the area. She stated that she was not suggesting that they be exclusive as much as trying to focus their energies. Chair Kinnaman stated that last year they did a paper survey, online survey, newspaper surveys, and attended community meetings. Commissioner Ventura stated that she was impressed that the motor cross group submitted a petition with 178 names stating that they wanted to be listed on the list of recommendations. She noted that the Kaneiolouma heiau group has also been meeting with volunteers for years. She stated that to her it demonstrated an amazing amount of interest and passion. She noted that there is also a lot of support for the salt pans. She questioned if the Commission would like to focus their outreach on the recommendations from last year. Chair Kinnaman stated that it should be open to everyone rather than just the sites that have a group together. Commissioner Souza stated that it would be project specific, not sites with groups, and whether anyone has input on the specific project. Commissioner Ventura stated that she envisioned a process focusing on last year's list, but also welcoming other opportunities that they can educate the Commission and the 11 community about it and be an advocate. She stated that the process would allow the Commission to put forth new recommendations but at the same time use the public input process to galvanize support for the recommendations from last year that may have a leg up in terms of the amount of participants that are already convinced. Commissioner Childs suggested also approaching the Kaua'i Public Land Trust. Commissioner Ventura stated that the Kaua'i Public Land Trust has since reorganized and consolidated into the Hawai'i Land Trust. She stated that they are definitely open to participating. Commissioner Childs suggested feeling them out for what they think might be the strongest potential and asking them if they have other suggestions. Commissioner Ventura stated that they may also be looking at some of the recommended projects as well. She stated that a starting point would be whether the Commission is ready to try something different or if they want to move forward with the survey. Commissioner Nakahara questioned if the 157 responses were enough to satisfy the Commission or if they want to try another route through the forums. Ms. Sadora stated that they initially held public workshops but some of them had low attendances which is was the reason they utilized the news, radio, and surveys last year, but she noted that even then, the participation was low. Commissioner Ventura noted that last year there were 157 surveys; 115 online, 35 paper, and 4 newspaper ads. She noted that some of the online surveys may have been generated from the newspaper ad. She stated that there were 6 members of the public that provided testimony including the Garden Island Motor Cross group that submitted the petition with 178 signatures. Commissioner Childs suggested keeping the online survey since that received the highest responses. He stated that running a smaller add in the Garden Island would save a lot of money. He agreed that if they stated the recommendations from last year that have the highest potential, it would help to narrow it down for action to be taken. Commissioner Ventura questioned that cost of the online surveys. Ms. Sadora stated that there would be no cost for the online survey. She stated that they can incorporate last year's recommendations asking for support or welcoming other suggestions. Commissioner Ventura agreed that there would be no harm in running the online survey even if they want to focus their attention to be more specific. 12 Chair Kinnaman clarified that they would be updating the survey to include the 6 recommendations from last year with a line for inclusion of any additional sites. Commissioner Childs stated that there should be an explanation qualifying the choices and stating that they are deciding to do it differently because these sites have the most value to go somewhere, but asking the public that if they have other suggestions to feel free to include them. Commissioner Souza questioned if the Commission would be interested in hosting workshops. Commissioner Ventura stated that she would be interested in project specific workshops. She questioned sunshine requirements. Ms. Sadora stated that workshops would need to be sunshined unless there is only one commissioner and one staff. Commissioner Ventura questioned the logistics of recording the workshops. She stated that in the past the Planning Department sponsored the workshops with the Open Space Planner providing the presentation and informing the public of how to participate in the survey. She questioned the possibility of inviting the community groups that are passionate about last year's recommendations to host a meeting and explore strategic planning on how to work toward an acquisition happening at that site and send two commissioners to participate with staff. Deputy County Attorney Jung stated that how the Commission conducts its public input is completely up to them. He stated that the Commission could form an investigative task force, usually an odd number, less than quorum, identify their role, send them out to gather information to report back to the full body without having to arrange recording logistics. He stated that they could spotlight or highlight two or three groups and have them advertise their own meetings. Commissioner Ventura questioned if press releases could be issued notifying the public that the task group will be with the groups at their meetings. Deputy County Attorney Jung stated that the only requirement is that the Commission identify the scope of the task force at a meeting prior, and that they report all findings back to the full Commission. Chair Kinnaman stated that she would support the idea of investigative committees doing outreach. Commissioner Ventura clarified that if they decide to make use of the survey it would need to be changed to provide additional education to indicate that they are focusing on learning more about selected opportunities and then welcoming additional input. 13 Commissioner Souza felt that all 6 of last years recommendations should be included because she felt it would be interesting to see how large the support might be for the Lawa`i to Port Allen project and what additional information could be obtained. Commissioner Ventura questioned the possibility of the Koloa Community Association hosting a meeting, having the investigative committee attend that meeting, and having that announced in a press release. Deputy County Attorney Jung stated that it could be defined as public outreach. He stated that it would be a legal committee gathering information at a community meeting. Commissioner Souza questioned the location of the meetings and how they could be structured. She suggested holding a meeting of the investigative committee at Po'ipu Beach Park to discuss the Hoone Road, Kaneiolouma, and former Hoban projects and anyone interested in sharing information and showing support could attend. She stated that the different community organizations could then be used to get the word out to their supporters. She stated that it wouldn't necessarily be co-sponsorship of the meeting, but using the networking of the different organizations to get people to participate. Commissioner Ventura stated that a professional recorder would be desirable, but was agreeable to allowing people to write down their suggestions on paper. Commissioner Souza stated that it was helpful in the past to prepare questions and give people their own sheet of paper to write their suggestions and post them on a map. She said they can either work in a group or individually to present their information. She stated that it would also be an opportunity for the different groups to connect and advocate. She suggested that they could host the Salt Pond expansion and salt pans buffer, and the Lawa'i Kai to Port Allen access at Hanap6p6 Library. She stated that they can also recommend that people provide input at regular meetings as well. She said input can be received in their own words, without tasking staff with having to record it, and they would be required to include their names. Commissioner Ventura stated that there would potentially be three task groups and meetings associated with them. Commissioner Nakahara stated that he would also like to ensure that the public has an opportunity to provide their own personal sites that they want for open space. Commissioner Souza stated that they could have another blank sheet for identifying other sites. She stated that they could structure the website so they can add information to any of the six sites plus whatever else they want. Commissioner Childs stated that they can also include the dates of the meetings on the website. He suggested running the surveys for a longer period. 14 Commissioner Ventura stated that the survey should be posted once the dates of the workshops are established. Commissioner Souza stated that there should also be time after the workshops to have suggestions included. She suggested a month after the workshops for people to submit comments. She noted that turnouts in the past have been relatively poor, but the ones with the most turnout were ones with the quadrant maps where people could indicate areas of interest. She noted that last year there were a lot of interviews on TV and Radio with only 157 surveys completed. She stated that it was disappointing. She stated that there were front page articles in the papers during the year prior but still did not result in any significant number of surveys completed. Commissioner Childs suggested not calling them workshops. Commissioner Ventura suggested the first step be establishing three task groups so that all commissioners can participate and focus the efforts. Chair Kinnaman questioned if the task groups could be interchangeable. Deputy County Attorney Jung stated that it can be as long as it is established at a meeting prior. He stated that he will have a briefing on how task forces work under the sunshine law at the next meeting. He stated that the scope would need to be defined, then the members identified. Commissioner Ventura questioned if the Chair would have to appoint the task group or if a motion could be made. Deputy County Attorney Jung stated that he would need to look at Robert's Rules. Commissioner Ventura stated that she would work on a draft outline of the scope of the task group for the next meeting. Deputy County Attorney Jung stated that he would have the process lined out by the next meeting. Commissioner Ventura questioned if it would be sufficient to state that the scope of the task force will be to conduct public outreach specific to the three sites that are in Po'ipo from the 2010 recommendations and collect public input regarding those sites. Deputy County Attorney Jung stated that they could, but the key is to bring the information back to the full body. He stated that the scope and appointment would have to be identified on an agenda with selection of task force members. Commissioner Ventura stated that she would also work on suggested changes to the survey form. 15 NEXT MEETING DATE AND AGENDA TOPICS FOR DISCUSSION Chair Kinnaman stated that the agenda should remain the same for the next meeting. Commissioner Souza stated that there may be a possibility that the Commission will defer the dossiers, but suggested leaving it on the agenda for now. Chair Kinnaman questioned if the proposed amendments to Ordinance 812 should stay on the agenda. Deputy County Attorney Jung suggested keeping it on the agenda and he would push for a firm answer by next week. Ms. Sadora stated that the update on the Commission's presentation to the Mayor of the Commission's 2010 report to the Council and the Mayor can be removed from the agenda. Commissioner Ventura stated that she would provide a draft outline of the community input process. Deputy County Attorney Jung stated that he would email the scope of the investigative team to Commissioner Ventura. ADJOURNMENT MOTION: It was moved by Maurice Nakahara and seconded by Nathaniel Childs to adjourn the meeting. All were in favor by unanimous voice vote — motion passed. ,Re-sp,ectfully submitted by: Duke Nakamatsu, Support Clerk 16