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HomeMy WebLinkAbout092712_Agenda PacketRobert Crowell Members: Chair Randy Finlay Michael Machado Shen Kumoka-Volt Jo Ann Shimamoto Charles King Vice-Chair COUNTY OF KXUA'l SALARY COMMISSION NOTICE OF MEETING AND AGENDA Thursday, September 27, 2012 9:00 a.m. or shortly thereafter Mo'ikeha Building, Meeting Room 2 A/B 4444 Rice Street, L-ihu'e, HI 96766 Oath of Office for new Commissioner Jo Ann Shimamoto MMMILIX43 a 1711 Ll APPROVAL OF MINUTES Regular Open Session Minutes of June 14, 2012. BUSINESS SC 2012-14 Discussion and Deliberation on establishing future salaries caps including, but not limited to, fringe benefits of council members and all officers and employees included in Section 3-2.1 of the Kauai County Code. SC 2012-15 Communication dated 09/104/12 from Malcolm Fernandez Director of Personnel Services, to Chair Robert Crowell and Members of the Salary Commission regarding performance and evaluations and increases for executive appointees. SC 2012-16 Discussion and decision-making on establishing meeting dates for the remainder of the 2012 calendar year. ADJOURNMENT NOTICE OF EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes §922-7 (a). The Commission may, when deemed necessary, hold an executive session on any agenda item without written public notice if the executive session was not anticipated in advance. Any such executive session shall be held pursuant to HR S §92-4 and shall be limited to those items described n HRS §92-5(a). cc: Deputy County Attorney Mona Clark An Equal Opportunity Eniplover PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 224-hours prior to the meeting indicating. 1) Your name and if applicable, your position/title and organization you are representing. 2) The agenda item that you are providing comments on; and 3) Whether you are testifying in person or submitting written comments only. 4) If you are unable to summit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. cc: Deputy County Attorney Mona Clark Send written testimony to: Salary Commission Attn: Mercedes Youn Office of Boards and Commissions 4444 Rice Street, Suite 150 Uhu'e, HI 96766 E-mail: rnyour.( Phone: (808) 241-4920 Business Fax: (808) 241-5127 SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the Boards and Commissions Support Clerk at (808) 241-4920 at least five (5) working days prior to the meeting. Salary Commission — September 27, 2012 2 1 P a g e DIRIAN 'flit 'r A COUNTY OF KAUAI 5 je4j Minutes of Meeting OPEN SESSION Board/Committee: I SALARY COMMISSION Meeting; Date I June 14, 2012 Location Mo'ikeha Building ­ Meeting 12oorn 2A11 Start of Meeting: 9:02 a d of Meeting: 10:25 a.m. Present Chair Robert Crowell; Vice-Chair Charles King; Members: Randy Finlay and Sheri Kunioka-Volt Also Deputy County Attorney Mona Clark; Board & Commissions Office Staff. Support Clerk Mercedes Youn; Administrator Paula Morikami; Administrative Aidc Teresa `Tamura Excused Commissioner Michael Machado Absent SUBJECT DISCUSSION ACTION Call To Order Chair Crowell called the meeting to order at 902 a.m. Approval of Regular Open Session Minutes of April 23, 2012 Mr. King moved to approve the minutes as Minutes circulated. Ms. Volz-Kuni,oka seconded. — -------- Motion carried 4:0 SC 2011-13 Discussion and possible decision-making on the possible 1lirin of a consultant to conduct a review of salaries including but not limited tea, frme bcnehts of council members and all t7fflccrs and em�alc��ees included in Section 3 -2. l of tlrc, Kauai C <>unty Code DeFerred on 03/0I/I21 (e) Communication dated 04/25/12 from Chair Robert Crowell to Malcolm I"ernandez Director of Personnel Services, a request for his presence at the June 2012 meeting to discuss the hiring of a consultant to conduct a review of salaries and the previous Nash Study. Chair Crowell thanked Mr. Takatsuki for attending the meeting. fie indicated that Commission will be asking questions pertaining to the history of the previous Nash Study. Salary Commission Regular Open Session June 14, 2012 Page 2 DISCUSSION Mr, Finlay inquired whether a copy of the 2007 Nash Study would be available for the members, He indicated that the Commission only received what seemed like a summary of the study. Mr. Takatsuki responded that the Nash Study is available and would provide the Commission with the full report. He infon-ned the Commission that the Nash Study was completed by Dr. Nash which was presented to the previous Salary Commission. Mr. Takatsuki stated that the Department of Personnel Services provided its recommendations to fanner Mayor Brian Baptiste. However, the findings, conclusions and recommendations contained in the report were never implemented. Mr. Takatsuki stated that the 2007 Nash Study was a collaborated effort extending over many months with the assistance of` Ms. Karen Matsumoto. Mr. Takatsuki indicated that the original study began with a review of the Excluded Managerial Compensation classes that include the managers. An addition to the study included a review of the appointed and deputy positions. The previous Commission used that information as a tool to help them make its decision to modify the salaries of the appointed and deputy positions. Ms. Morikarm inquired whether the Nash Study included Civil Service positions. Mr. Takatsuki, responded that the study included a few higher upper level positions such as an engineer which is considered an EM-7 position. Mr. Takatsuki stated that there were some engineers that were not within the EM but, were included in the study. Mr. Takatsuki stated that not all of the classes that were reviewed by Dr. Nash were EM positions, although the whole intent was to review all of the EM classes. ACTION Salary Commission Regular Open Session June 14, 2012 Page 3 SUBJECT DISCUSSION ACTION Ms. Morikami noted that the Salary Commission is responsible for all of the positions that tire in the Kaua'i County Code Ordinance and listed in the Salary Resolution. That includes twenty-four positions, the County Council Chair, Council members, County Auditor, County Clerk, and the Deputy County Clerk. Ms. Morikami questioned whether the new study would include all of these positions versus the Excluded Managerial such as the engineers. Mr, Takatsuki explained that the Commission ovcrsees only the positions mentioned by Ms. Morikami and have no jurisdiction or oversight for the EM positions or any other class positions within the County. Mr. Takatsuki further explained that those positions are covered under certain bargaining unit contracts and are negotiated accordingly. Mr. Takatsuki stated that there are some positions that are excluded because of the type of work that they do, and gave an example by using his position. Mr. Takatsuki also stated that there are excluded appointed positions which are the Mayor's appointees however, not all positions are included in the resolution, for example the Director of Communication is an EM position. Ms. Kunioka-Volz inquired whether a list was available that would provide definitions for all classes within the County for the EM, elected, and appointed positions. Mr. King questioned whether it would be helpful for the Commission to look at sonic of the other personnel positions other than the positions that the Salary Commission is responsible for. Mr. Takatsuki stated that the Salary Corm-nission is only responsible for the positions listed in the Salary Resolution. Mr. King asked whether it would be helpful to I)PS to include those positions in the new study, Mr. Takatsuki responded that anything would be helpful however, based on the previous Nash Studv he had Salary Commission Regular Open Session June 14, 2012 Page 4 SUBJECT DISCUSSION ACTION concerns that another long process could result in no follow-ups or implementation of the recommendations. However, Mr. Takatsuki felt that the results of the findings could help the Commission with the disparity problem that they are faced with each year. Chair Crowell inquired whether the previous Nash Study included information from other jurisdictions such as state and nationwide. Mr. Takatsuki responded that the information came only from within the County of Kauai, Chair Crowell questioned whether the information was compared to the other jurisdictions. Mr. 'Takatsuki stated that Dr. Nash had his own complicated formula that he utilized. He also obtained information by interviewing employees' within the County. Mr. Takatsuki indicated that Dr. Nash used an optimistic approach for making his recommendations and the Common scale will prove to be a useful tool in making decisions to modify the salaries of EAP group. Chair Crowell called for the motion to receive items SC 2011-13 (b), (c), and (d) for the record. (b) Communication dated 03108112 from Hawaii County Department of Human Resources to Chair Robert Crowell, responding to a request for information regarding establishing non-bargaining employees' salaries. (Deferred on 04123112) (c) Communication dated 03/14/12 from the City and County of Honolulu Salary Commission to Chair Robert Crowell, responding to a request for information regarding establishing non-bargaining employee's salaries. (Deferred on 04123/12' Salary Commission Regular Open Session June 14, 2012 Page 5 DISCUSSION ACTION (d) Communication dated 06107112 from Vice -Chair Stephen West of the Maui Salary Commission to Chair Robert Crowell and Members of the Mr. King moved to receive items SC 2011-13 Salary Commission, responding to a request for information regarding (b), (c), and (d). Mr. Finlay seconded the establishing non-bargaining employee's salaries. motion. Motion carried 4:0 Adjournment Chair Crowell called for the motion to adjourn the meeting. At 10:25 a.m. Mr. King moved to adjourn the meeting. Mr. Finlay seconded the motion. Motion carried 4:0 ... ....... . Submitted by: Mercedes Youn, Staff Support Clerk O Approved as circulated (add date of meeting approval). Approved as amended. See minutes of meeting. Reviewed and Approved by: Robert Crowell, Chair Bernard P. Carvalho, Jr. Nlw, or Gary K. fleu Manap ,ing, Director DEPARTMENT OF PERSONNEL SERVICES County of Kaua'i, State of Hawaii 4444 Rice Street, Suite 140. L-Chu,e, llaiivai-i 96766 I T T (808) 24 1-4956 PAX (808) 241 -6593 September 4, 2012 Malcolm C. Fernandez, Director offlersonrx! Scri, ices il 17 2012 A cN TO: R013FR'I'CROWEI,I,. CHAIRPERSON AND Mf---'Ml3ERS OF THE SALARY' COMMISSION FROM: MAI,COIM C. FERNANDEZ, DIRECTOR OF PERSONNEL SERVICES SUBJECT: PERFORMANCE EVALUATIONS AND INCREASES FOR EXECUTIVE APPOINTEES Pursuant to Resolution 2012-21, the maximum salaries of certain Administration Officers and Employees increased effective 07/01112 as follows: Police Chief $114,490 Deputy Police Chief $105,660 Fire Chief $114.490 Deputy Fire Chief $105,660 Requirements for salary increases per Resolution 2012-1 include the Director of Personnel Services receipt of the following: (1) A memo from the officer's or employee's appointing authority at least thirty (30) days prior to the increase certifying that the appointee*s performance has been evaluated pursuant to procedures established by the Director of Personnel Services. and (2) A copy of the officer's or employee's completed performance evaluation evidencing that the appointee has met or exceeded iob requirements (for example, has achieved a rating of three points or higher in a live point scale) for the appraisal period, (3 ) Based of the evaluation results, the appointing authority's recommendation on whether a proposed increase should be granted, The appointing authority may recommend an increase for an officer or employee OCCUPyAng I position at the figure below the proposed salary increase provided for in this resolution. A N EQ U11 L OPPOR TUNI T Y L-,,VIPI- 0 YER SC 2012-15 Jlzcrefxe, based on the information oobmi|kx1 to the Director of Personnel Services in accordance with the Salary Commission's Resolution 20 12-2. including the memo. the evaluation, and the recommendation from the appointing authority as required above, the following Administrative Officers and Employees effective oo the dates indicated bc|ovv will have their salaries increased: Police Chief Deputy Police Chief' Fire Chief Deputy Fire Chief cc Mayor Bernard y. Curvalbo.Jc UorTy| Perry, Police Chief' Robert 'W"esterman, Fire Chief Effective Date O8/Ol/ZOlZ 09/07 `2012 |O/0l/20|Z 09/0911"20 121 Annual Salary $|)4/49O $)O5,66Q $|14/490 S)O5`6hO * 15th Monday * 18"' Thursday * 31 t Wednesday November 9 7th Wednesdav 0 14th Wednesday 0 16`h Friday December 9 5th Wednesday 0 7th Friday 9 13th Thursday 2012 Salary Commission Meeting Dates (Tentative)