HomeMy WebLinkAboutCCC 111413 Meeting Agenda PacketSandi Sterker
Members:
Chair
Dirk Apao
Lawrence Chaffin, Jr.
Glen Takenouchi
Arryl Kaneshiro
Laurie Yoshida
Vice Chair
Joann Nakashima
COUNTY OF KAUAI COST CONTROL COMMISSION
NOTICE OF MEETING AND AGENDA
Thursday, November 14, 2013
1:30 p.m. or shortly thereafter
Mo'ikeha Building, Liquor Conference Room 3
. 4444 Rice Street, Lihue, HI 96766
CALL TO ORDER
APPROVAL OF MINUTES
Regular meeting minutes of October 14, 2013
BUSINESS
CCC 2013 -22 Discussion on the vacancies in the Department of Public Work versus overtime
CCC 2013 -24 Presentation by Economic Development Specialist Glenn Sato on the County's
Sustainability Plan
ANNOUNCEMENTS
The next meeting: Monday, December 9, 2013, at 1:30 p.m. at the Mo'ikeha Building, Liquor
Conference Room 3.
NOTICE OF EXECUTIVE SESSION
Pursuant to Hawai'i Revised Statutes §92 -7 (a), the Commission may, when deemed necessary,
hold an Executive Session on any agenda item without written public notice if the Executive
Session was not anticipated in advance. Any such Executive Session shall be held in pursuant
to H.R.S. §92 -4 and §92 -9 and shall be limited to those items described in H.R.S. §92 -5(a).
Discussions held in Executive Session are closed to the public.
ADJOURNMENT
An Equal Opportunity Employer
PUBLIC COMMENTS and TESTIMONY
Persons wishing to offer comments are encouraged to submit written testimony at least
24 -hours prior to the meeting indicating:
1. Your name and if applicable, your position/title and organization you are
representing
2. The agenda item that you are providing comments on; and
3. Whether you will be testifying in person or submitting written comment only.
4. If you are unable to submit your testimony at least 24 hours prior to the meeting,
please provide 10 copies of your written testimony at the meeting.
The length of time allocated to person(s) wishing to present verbal testimony may be limited at
the discretion of the chairperson or presiding member.
cc: First Deputy County Attorney Amy Esaki
Send written testimony to:
Cost Control Commission
Attn: Mercedes Omo -Your
Office Boards and Commissions
4444 Rice Street, Suite 150
Lihue, HI 96766
E -Mail: myoun(d),kauai.gov
Phone: (808) 241 -4920
Fax: (808) 241 -5127
SPECIAL ASSISTANCE
If you need an alternate format or an auxiliary aid to participate, please contact the Boards and
Commissions Support Clerk at (808) 241 -4920 at least five (5) working days prior to the
meeting.
21
Cost Control Commission — Thursday, November 14, 2013
COUNTY OF KAUAI
�
Minutes of Meeting
OPEN SESSION
Board/Committee:
I COST CONTROL COMMISSION
Meeting Date
October 14, 2013
Location
Mo'ikeha Building — Liquor Conference Room
Start of Meeting: 1:35 p.m.
T 'End of Meeting: 3:15 p.m.
Present
Chair Sandi Sterker; Members: Dirk Apao; Lawrence Chaffin, Jr.; Joanne Nakashima
Also present: Deputy County Attorney Jodi Higuchi - Sayegusa; Boards & Commissions Office Staff. Support Clerk Mercedes Youn;
Administrator Paula Morikami; Administrative Aide Teresa Tamura; Finance Director Steve Hunt; Budget and Purchasing Director
Ernest Barriera; Chief of Police Darryl Perry; Deputy Chief of Police Michael Contrades; and Council Chair Jay Furfaro
Excused
Commissioners Arryl Kaneshiro, Glen Takenouchi and Laurie Yoshida
Absent
SUBJECT
DISCUSSION
ACTION
Call To Order
Chair Sterker called the meeting to order at 1:35
p.m.
Approval of
Regular Open Session Minutes of September 9, 2013.
Commissioner Nakashima moved to approve the
Minutes
meeting minutes of September 9, 2013 as
circulated. Commissioner Apao seconded the
motion. Motion carried 4:0
Budget
Presentation for
Mr. Hunt shared with the Commission that he would be reading his
FY 2013 -14 by
presentation, which is attached hereto, that was presented to Council on
Finance Director
March 15''. He explained that the Budget team did not do an updated
Steve Hunt
presentation although they are beginning to work on FY 15 budget. He
stated that normally the Council Chair and Vice Chair would be the first to
hear the presentation, and that he would not speak before any Boards or
Commissions until they have at least had the courtesy to meet with
Council.
Budget and Purchasing Director Ernest Barreira joined in the presentation.
He shared with the Commission a little bit about where the County is
currently at and where it is headed in terms of the budget review process.
Cost Control Commission
Regular Meeting - Open Session
October 14, 2013
Page 2
SUBJECT
DISCUSSION
ACTION
He shared with the Commission that when Mayor Carvalho was elected to
a full term he had a vision to create a Budget team to better serve the
County's financial interest. Prior to that for some thirty-two years the
Budget team was a one person operation lead by a very competent budget
administrator. What was lacking in all of those years was the absence of a
budget and financial analysis, which is a critical tool that can be used to
conduct a self - analysis of how the County is doing by looking at the kind
of monies that were budgeted, how to compare from an actual budget to a
performance process in order to make policy and procedural decisions
based on the management of these financial assets.
He stated that the Mayor was intent on being not problematic so that the
County financial circumstances would not be increased. In doing so, the
Mayor had to identify existing resources within the County and he did this
by leveraging existing resources by utilizing Grant Administrator Ann
Wooten and the hiring of financial analyst Ken Shimonishi.
Mr. Barriera shared with the Commission that he was later called upon by
the Mayor to lead the process in which he accepted, but with one condition
that he would be allowed to remain as the County's Assistant Chief
Procurement Officer because of several initiatives that he had already
started, which he wanted to see through. He stated that the Budget team
saved the County about $10,000 in salaries, and that the Budget team has
already shown its value by conducting a type of longitude analysis in terms
of looking into the County's expenditure patterns over the past three years
in order to make informed and intelligent budget decisions. He stated that
the collective budgetary role of the Administration and the Council cannot
be overstated, and while it's the Administration's responsibility to present
a balanced budget on the 15th of March of every year only the Council by
Charter has the authority to enact the annual budget.
Cost Control Commission
Regular Meeting - Open Session
October 14, 2013
Page 3
SUBJECT
DISCUSSION
ACTION
Chair Sterker asked if there were areas in County services that would not
be cut because of the realization that it could actually hurt the County. Mr.
Barreira indicated that he would have to limit his discussion until they had
the chance to meet with the Council. He stated that although the Mayor
has placed high priorities in his Holo Holo 2020 Vision list of initiatives,
those initiatives could potentially be harmed should the County face
another economic downturn that it cannot recover from.
Mr. Barreira shared with the Commission information on the series of
neighborhood meetings in which the public was invited to provide
feedback relative to their concerns and to share their initiatives. He noted
that the same survey was also presented at this year's County Farm Fair in
August in which seven hundred surveys were received, which will be taken
into consideration when the time comes to make budget decisions.
Chair Sterker asked if it would help the County to have more volunteer
groups. Mr. Barreira replied that the County's Adopt -A -Park Program is a
good example of a successful initiative. He stated that the community
could benefit by engaging with the County to help the program grow.
Chair Sterker noted that she would like to add the Neighborhood Watch
Program as another initiative because it would certainly help the Police
Department. Chair Sterker voiced her concern about the lack of publicity,
and asked if there was some way of getting the information out to the
public. Mr. Barreira commented that it is his understanding that Parks
Director Lenny Rapozo supports the initiative to expand the Adopt -A -Park
Program.
Cost Control Commission
Regular Meeting - Open Session
October 14, 2013
Page 4
SUBJECT
DISCUSSION
ACTION
Commissioner Chaffm stated that although he appreciates Mr. Hunt's
testimony he felt that it would make better sense the next time around if he
created an informational chart that reflect steps being taken relative to
budget review process. Mr. Barreira indicated that one of the things he
would like to do prior to the start of the next budget review process is to
meet with the various Commissions to share information that they are able
to provide, and whatever information is appropriate in terms of the
analysis.
Commissioner Apao thanked both gentlemen for all of their hard work and
for being thorough in every detail relative to the budget review process.
The prese ntation concluded at 1:55 p.m.
Business CCC 2013 -21 Discussion on the vacancies in the Kauai Police Department
versus overtime (On- going)
(a) PowerPoint presentation by Deputy Chief of Police Michael Contrades
regarding how the Police Department is dealing with the expenditures for
overtime that would affect the department's budget.
Chief Perry took the time to thank the Commission for the opportunity to
provide the presentation. He stated that the Police Department is very
mindful in terms of law enforcement, and because it is a nonrevenue
generating agency it needs funding to continue with the business of
keeping the community safe; and revenues inputted into the County is
based on how the visitors, business people and the community in general
feel about being safe.
to
Cost Control Commission
Regular Meeting - Open Session
October 14, 2013
Page 5
Deputy Chief Contrades' presentation to the Commission reflected a
comprehensive overview of the Kauai Police Department FY14 budgetary
update explaining the following topics: 1) summary of overtime
expenditures for the months of July through September 2013; 2) causes of
overtime; 3) distribution of workload; 4) the department's inability to fill
positions; 5) KPD's saddled with State agency's responsibility; 6)
Mitigation efforts; 7) Projection & Prediction; 8) Three options to deal
with overtime; 9) Repercussions to each option; and 10) Ramifications of
no overtime.
Deputy Chief Contrades stated that the Kauai Police Department does not
profess to be more deserving or better than other departments, but one must
acknowledge that the job of a police officer is unique in its entirety.
Chief Perry provided the Commission with a handout on population driven
police force ratios (On file). He shared with the Commission that when he
returned to Kauai in 2007 one of his goals when he became Police Chief
was to restore community trust and confidence. He pointed out that
although the department has just about filled all of its vacancies, according
to the Department of Business, Economic & Development & Tourism 2040
Forecast, the defacto population for Kaua'i, which includes visitors and
military personnel, totals 86,446. The Kauai Police Department currently
has 155 sworn officers, which is equal to a police force ratio of 1.79 versus
the national standard of 199 (for the same population); this leaves the
Police Department with a variance of 44 police officers at its maximum
strength. He credits the men and women in the Kauai Police Department
along with the community support for doing a great job despite the lack of
staffing.
Cost Control Commission
Regular Meeting - Open Session
October 14, 2013
Page 6
Chair Sterker asked that with the recent shooting involving four (4) KPD
police officers, why were the officers placed on leave and for how long.
Chief Perry explained that in a case such as this the first thing the Police
Department does is place the officer(s) on a three (3) day administrative
leave so that the investigation can begin. In conducting the investigation
the investigation must be viewed from both sides, whether it's criminal or
civil or both. He further explained that while the investigation is
continuing the department must also consider the welfare of the police
officers, as well as their families, by providing both counseling and
psychological services. He stated that after the officers are cleared they are
brought back in the workplace, but are placed in an administrative type of
work environment until the investigation is completed.
Chair Sterker asked if the Police Department has considered implementing
a senior patrol program. Chief Perry stated that he has not considered it
because of liability issues.
Chair Sterker commended Chief Perry for his efforts in filling the vacant
positions in the Police Department. She asked whether it is possible or
difficult to bring in trained police officers as opposed to training the
officers in- house. Deputy Chief Contrades explained that there are police
officers that have come from the mainland that had to be retrained because
of liability issues. The fact of the matter is that the Hawaii laws are
different and the officers have to be retrained with respect to the
operational procedures, policies and requirements of the Kauai Police
Department. He added that although the KPD trainings are similar to the
other counties in the State they may have different requirements, policies
and procedures.
Cost Control Commission
Regular Meeting - Open Session
October 14, 2013
Page 7
Deputy Chief Contrades stated that although the department's hiring
process has shortened considerably from 2 years to 6 months there is an
additional nine (9) months of specialized training followed by field training
where the new officer is shadowed by his FTO. Chief Perry shared with
the Commission that because of the shooting incident in August the
officers training records are subject to subpoena including their trainers.
Chair Sterker noted that based on the length of time it takes for an officer
to write a report has the department considered offering report writing
workshops. Deputy Contrades replied that part of the recruitment training
includes report writing.
Commissioner Apao asked with the hiring of the nineteen (19) police
officers has it affected the police force ratio. Deputy Chief Contrades
replied that although the hiring had no affect on the police force ratio it will
help to reduce the overtime because the officers will be working straight
time and covering all of the different shifts.
Chief Perry shared with the Commission that the Police Department has a
plan that has been in place for four (4) years that would meet the ratios,
which will then be incorporated into beat expansion that has been
delineated for the next twenty years based on the calls for services.
Commissioner Chaffin asked what the retention percentage of the recruits
is relative to the retirement based on the next ten (10) years. Chief Perry
pointed out that when an officer first joins the Police Department they
generally stay for the duration of twenty -five (25) years. However, the
problem now is that some of the senior officers have chosen to seek
employment in other areas of the private sector despite the fact that
S.H.O.P.O has negotiated another pay increase. He noted that it is his
understanding that officers in KPD are simply burnt out because of the fact
Cost Control Commission
Regular Meeting - Open Session
October 14, 2013
Page 8
that on many occasions the officers have to wear multiple hats; unlike the
Honolulu Police Department who have specialized teams who are assigned
to handle different types of duties.
Deputy Chief Contrades pointed out that another reason overtime occurs is
during training when an experienced officer is assigned to perform training
duties.
Commissioner Chaffin questioned whether the department goes out to seek
grant funds. Deputy Contrades explained that the department has
numerous grants and a majority of the grants are reoccurring grants. He
stated that roughly the Police Department receives $750,000 in grant funds,
which is used toward traffic enforcement, upgrades to the traffic safety
units to give the ability to investigate fatalities, and narcotics work. He
shared with the Commission that most recently the department received a
Cops Grant in the amount of $750,000, which the County has to match
over a three (3) year period. The funds will enable the department to hire
six (6) new officers.
Council Chair Furfaro voiced his concerns relative to overtime issues,
premium pay, expansion of beats which comes as a real cost to the County
in order to reach staffing guidelines, and hiring of a Staff Planner in KPD
whose responsibility will be to keep abreast of the incremental increase in
salaries.
Chair Sterker called for a motion to accept the presentation in its entirety
The presentation concluded at 3:00
Commissioner Chaffin moved to accept the
presentation in its entirety. Commissioner Apao
seconded the motion. Motion carried 4:0
Cost Control Commission
Regular Meeting - Open Session
October 14, 2013
Page 9
Communications
CCC 2013 -23 Communication dated 9/9/13 from Council Chair Jay
Furfaro to Chair Sandi Sterker, regarding a proposed draft Bill No. 2499,
relating to o charges and fees.
Commissioner Apao moved to receive item CCC
Chair Sterker called for a motion to receive item CCC 2013 -13 for the
2013 -23 for the record. Commissioner Chaffin
record.
seconded the motion.
Council Chair Furfaro pointed out that rather than going through a cycle
relative to proposed Bill No. 2499 he recommended that more attention
should be made to establish a routine to review certain County costs of
permits, fees, and rentals on a timely basis. He pointed out this would
prevent the County from lagging on its responsibilities to make appropriate
changes as needed relative to the fees and charges.
With no further discussion, Chair Sterker called for the vote.
Motion carried 4:0
Business
CCC 2013 -22 Discussion on the vacancies in the Department of Public_
Works versus overtime (On going)
Chair Sterker suggested inviting the appropriate representative from the
PW Department to discuss overtime justification, and what they have done
to fill the vacant positions as well as how they are dealing with their
expenditures. Staff acknowledged the Chair's request and will contact Mr.
Dill.
Announcements
Next meeting: Thursday, November 14, 2013 at 1:30 p.m. at the Mo'ikeha
Building — Liquor Conference Room.
Cost Control Commission
Regular Meeting - Open Session
October 14, 2013
Page 10
Adjournment Chair Sterker entertained a motion to adjourn the meeting.
Submitted by:
Mercedes Youn, Staff Support Clerk
() Approved as circulated on
() Approved as amended. See minutes of meeting.
Reviewed and Approved by:
Commissioner Chaffin moved to adjourn.
Commissioner Apao seconded the motion.
Motion carried 4:0
At 3:15 p.m. the meeting was adjourned.
Sandi Sterker, Chair
---�Cdu nty of &a u- -481
On the way to our e• energyfuture
Office of Economic Development
Working Draft: 4
i -
Operations ..
11/5/2013 Operations Sustainability and Climate
Action Plan
20 -Year Guiding Vision
The County of Kauai is a responsible steward of the
island's natural environment while meeting the needs
of its citizens and providing a healthy and satisfying
workplace for its employees.
11/5/2013 Operations Sustainability and Climate Action Plan
"Bold Action and Big I
Overall Goal
Transform County operations with a comprehensive
'systems approach that delivers long -term
sustainability and resilience. Achieve an 80%
!, reduction of carbon emissions by 2023, as compared
to 2007 levels.
11/5/2013 Operations Sustainability and Climate Action Plan
How do we define sustainability?
• Respecting the culture, character, beauty and history of our
island's communities.
• Recognizing an urgent need to transition County operations so
they are balanced among community, environmental and
economic priorities.
• Meeting the current needs of Kaua'i's citizens without
compromising the ability of our future generations to meet
their own needs.
11/5/2013 Operations Sustainability and Climate
Action Plan
III.
TIMELINE
Launched
sustainability
N
training
initiated
en�lasi�ins
rigasursment
C1
- -- -
N
Hired
Sustainability
Manager
Formed
Green
Team
ICLEI
Compiled
emissions
re port
Launched
Adopted
Climate Action
Plan
Sustainability planning process
The development and adoption of the
guiding statements for this sustainability plan
was informed by an organizing framework for
understanding sustainability as an
operational principle. In the sustainability
training process, County leaders were
introduced to the need to broaden what is
commonly a singular
economic measure of
human activity to
include social and
environmental
conditions or trends.
THREE SPHERES FAR SUMINAGWIFT
SOCIAL
ENVIRONMENT ECONOMIC
11/5/2013 Operations Sustainability and Climate
Action Plan
11/5/2013
Milestones for Sustainability
Milestone One
Conduct
Sustainability
.;< Assessment
Milestone Five
Milestone Two
Evaluate Progress
Establish
and Report
Sustainability
Results
Goals
t 1
Milestone Four Milestone Three
Implement Policies Develop
and Measures <� Sustainability Plan
Operations Sustainability and Climate
Action Plan
SEVEN ELEMENTS OF
GREEN OPERATIONS
• Save Energy'
• Drive Less and Drive Clean
• Use Green Energy
• Save Water
• Re-cycle and Cut Waste
• Buy Green
# Build Green.
11/5/2013 Operations Sustainability and Climate
Action Plan
THE PLAN
• LIVING DOCUMENT KEPT IN "WORKING DRAFT"
FORM
• SERVES AS AN INTERNAL GUIDE TO IMPROVE
OPERATIONAL SUSTAINABILITY
• INITIATIVES CAN BE REVISED AND IMPROVED
• IMPROVED METRICS ... BETTER PLAN
• VEHICLE TO HAVE BOTH TOP DOWN AND
BOTTOM UP INITIATIVES
• SUCCESS REQUIRES ALL EMPLOYEES TO DO THEIR
PART BY THINKING AND ACTING SUSTAINABLY
11/5/2013 Operations Sustainability and Climate
Action Plan
POSSIBLE IMPLEMENTATION
VEHICLES
• CIP PROJECT
• MAYOR'S ADMINISTRATIVE ORDER
• ADMINISTRATION PROJECT
• DEPARTMENT /AGENCY PROJECT
• COUNCIL SUPPORT
• EMPLOYEE SUPPORT
• PARTNERSHIPS WITH NON - COUNTY ENTITIES
SUCH AS KIUC,, KCC, KED13., KPAA, ETC.
11/5/2013 Operations Sustainability and Climate
Action Plan
Goal 1:SAVE ENERGY
Reduce overall County electricity use from 2012 levels by 30% by 2023,
using 2012 as a baseline.
• 1.1 Develop a comprehensive energy monitoring
system across county facilities
• 1.2 Establish a continuous commissioning
program for major facilities
• 1.3 Improve internal project review process for
energy efficiency
• 1.4 Develop dept. -level energy reduction plans.
• 1.5 Incorporate EE into employee culture.
11/5/2013 Operations Sustainability and Climate
Action Plan
Goal 1:SAVE ENERGY
Reduce overall County electricity use from 2012 levels by 30% by 2023, using
2012 as a baseline.
• 1.6 (Project) Retrofit County streetlights with LEDs
and possible adaptive controls.
• 1.7 (Project) Replace or convert all lighting at Parks
and Rec facilities to EE fixtures.
• 1.8 Explore combining all water - related activities
(Water &Wastewater) under one roof for greater
efficiency.
• 1.9 (Project) Continue exploration and possible
development of horizontal wells to reduce energy use
due to pumping.
11/5/2013 Operations Sustainability and Climate
Action Plan
Goal 2:TRAVEL/DRIVE LESS
AND DRIVE CLEAN
Reduce County fossil fuel transportation energy use by 50% by 2023,
using 2012 as a baseline.
• 2.1 Minimize air travel by using alternatives to in-
person meetings or training.
• 2.2 Encourage county employees to carpool or
take the bus to work.
• 2.3 Provide employees with and create
awareness of how to drive more efficiently.
• 2.4 Establish fuel management protocols and
policies for more accountability.
11/5/2013 Operations Sustainability and Climate
Action Plan
Goal 2-:TRAVEL/DRIVE LESS
AND DRIVE CLEAN
Reduce County fossil fuel transportation energy use by 50% by 2023,
using 2012 as a baseline.
• 2.5 Track per vehicle mpg and carbon footprint.
Replace vehicle if inefficient.
• 2.6 (Project) Establish and encourage use of fuel
efficient motor pool for designated offices.
• 2.7 Explore replacement or conversion of all
buses from diesel /gas to CNG, bio- diesel and /or
electricity.
11/5/2013 Operations Sustainability and Climate
Action Plan
Goal 2:TRAVEL/DRIVE LESS
AND DRIVE CLEAN
Reduce County fossil fuel transportation energy use by 50% by 2023, using
2012 as a baseline.
• 2.8 Reduce expenditures of resources by 5 -10% via
satellite base yards on North shore and Westside.
• 2.9 Convert from using private vehicles to county
hybrid vehicles for liquor inspectors.
• 2.10 Decrease fuel consumption through
implementation of state law for vehicle purchases, and
consider grid interaction.
• 2.11 Explore modifying work schedule to a 4 days /10
hour day work week for police administrative
personnel.
11/5/2013 Operations Sustainability and Climate
Action Plan
Goal 3: USE GREEN ENERGY
Use green energy in place of energy derived from fossil fuels.
• 3.1 (Project) Install solar water heaters where
appropriate.
• 3.2 (Project) Install photovoltaic systems where
appropriate.
• 3.3 (Project) Implement methane to energy or fuel
use.
• 3.4 (Project) Continue exploration of other county
waste streams to energy.
• 3.5 Collaborate with KIUC on energy
generation /storage at county facilities.
11/5/2013 Operations Sustainability and Climate
Action Plan
Goco-314@0 SAVE WATER
Institute measures to better utilize water resources.
• 4.1 Explore policy to require all new construction
to have fire sprinkler systems.
• 4.2 Develop policy that maximizes reuse of grey
water and water runoff to conserve potable
water in county facilities.
• 4.3 Reduce and minimize use of potable water in
all county parks and recreation facilities.
11/5/2013 Operations Sustainability and Climate
Action Plan
Goal 5: RECYCLE AND CUT WASTE
Reduce paper waste and reuse paper whenever possible, recycle used
paper, cardboard, plastics, metals, glass and other materials, and
reduce use of disposables.
• 5.1 Develop policies to reduce paper use by 30%.
• 5.2 (Project) Establish Virtual Reuse Room
• 5.3 Recycle non H15 items along with H15 items.
• 5.4 Create schedule for recycling and p/u of
materials.
11/5/2013 Operations Sustainability and Climate
Action Plan
Goal 5: RECYCLE AND CUT WASTE
Reduce paper waste and reuse paper whenever possible, recycle
used paper, cardboard, plastics, metals, glass and other
materials, and reduce use of disposables.
• 5.5 Promote culture change within all depts.
related to recycling.
• 5.6 (Project) Create a designated recycling
area with sorting bins at each county agency.
• 5.7 Continue to encourage use of non-
disposable dishware., utensils, etc.
11/5/2013 Operations Sustainability and Climate
Action Plan
Goal 6:BUY GREEN
Purchase green products and products with recycled content.
• 6.1 Develop a list and specs of recommended
environmentally - friendly products and supplies.
• 6.2 Work with other counties and state agencies
to consider and evaluate new alternative green
products.
9 6.3 Track the emissions of the top 10 purchased
products to better understand the supply chain.
11/5/2013 Operations Sustainability and Climate
Action Plan
Goal 6:BUY GREEN
Purchase green products and products with recycled content.
6.4 Explore conversion to more sustainable
alternatives for pesticides and herbicides if
cost effective and reduce the use of pesticides
and herbicides in all county Parks and
Recreation facilities.
11/5/2013 Operations Sustainability and Climate
Action Plan
Goal 7: BUILD GREEN
Utilize green building practices and materials for new County
facilities.
• 7.1 Explore ramifications of certifying County
facilities as LEED facilities.
11/5/2013 Operations Sustainability and Climate
Action Plan
Goal 8: ANTICIPATE CLIMATE CHANGE
Monitor and prepare for impacts of climate change and sea level rise
on County facilities and operations.
8.1 Determine long -range impacts from climate
change and develop adaptations or mitigations
related to county facilities and operations.
• 8.2 Determine long -range impacts from sea -level
rise and water recharge on the water system.
11/5/2013 Operations Sustainability and Climate
Action Plan
NEXT STEPS
• IMPLEMENT APPROVED INITIATIVES
• CONTINUE TO EXPLORE FEASIBILITY OF OTHER
INITIATIVES
• SOLICIT ADDITIONAL INPUT VIA SHAREPOINT
• EDUCATE AND WORK WITH COUNTY EMPLOYEES
• CONTINUE TO SUPPORT AGENCY ACTIONS THAT
ADVANCE SUSTAINABILITY
• KEEP IMPROVING METRICS
11/5/2013 Operations Sustainability and Climate
Action Plan
SAVEENERGY
Goal 1: Reduce overall County electricity use from 2012 levels by 30% by 202% using 2012 as a baseline.
Strategy /Measure
Strategy 1.1
Develop a comprehensive
energy monitoring system
across County facilities.
Strategy 1.2
Establish a continuous
commissioning program for
major facilities and
implement building retrofit
programs where appropriat
Strategy 1.3
Improve County internal
project review process for
energy efficiency. (Project is
defined as a facility.)
Strategy 1.4
Develop department -level
energy reduction plans &
identify and track key
projects required to achieve
energy savings goals
Strategy 1.5
Incorporate energy efficiency
into the employee culture
and ensure engagement by
diverse participants in
achieving coals.
1
1
Lead Department I Next Ste
Office of Economic
Development
Office of Economic
Development
Office of Economic
Development
Office of Economic
Development
Staff Level Green
Team /All Departments
Complete data upload & train
Department reps on system
use
Develop program objectives
Target initial facility
implementation (Police /Kaana
Street)
Work with CIP manager to
determine most effective way
to ensure EE is considered on
facility improvement projects
1. Seek voluntary participants
& pilot strategy with key
Departments
2. Roll out across all
departments after initial
pilot
Continue efforts of SLGT
Measurement /metric
1. # of Departments using
system
2. Overall user satisfaction
1. Energy savings from
baseline
2. Reductions in building
operating costs
1. Number of project
opportunities identified
improved energy savings
2. Total kWh of additional
savings achieved
Annual energy savings
achieved from previous year
by department
Funding Req's /notes
IN PROGRESS
1St year free trial — will need to select
vendor (current or alternate) in FY'14
for continuation
Limited monies available in 2014
budget.
OED looking into working with HNEI to
collaborate on implementation at (1)
major facility in FY'14. Collaborate
with KILIC Energy Wise Program where
appropriate.
No funding req'd
IN PROGRESS
Valuable but requires major add'I time
commitment by Energy Coordinator.
# of employees who are Examples: Power down lights and
aware of internal energy equipment at the end of the day;
savings programs remove some unnecessary lighting; set
# of employees who consider air conditioner at a constant
themselves 'energy `temperature and have temperature
conscious' , controlled by Public Works or
Strategy 1.6
(Project)
Retrofit County Streetlig
with LED and possible
adaptive controls
Strategy 1.7
(Project)
Replace or convert all
lighting at Parks &
Recreation facilities to
energy efficient fixtures
Strategy 1.8
Explore combining all w4—
related activities under one
roof for greater efficiency.
SAVEENERGY
Goal 1: Reduce overall County electricity use from 2012 levels by 30% by 202% using 2012 as a baseline.
3
Strategy 1.9
Continue the exploration and
possible development of
horizontal wells and other 2
projects to reduce energy
use due to pumping.
Work with KIUC to develop
ce of Economic RFP, possible savings estimates,
ipment with KIUC determine need for adaptive
controls, etc.
pt. of Parks &
Recreation
Water Department /PW
Wastewater Division
(ongoing, request next steps
from DOPR)
Annual kWh savings
Fixture charges in SL tariff
Frequency of utilization of
adaptive controls
Percentage of fixtures
replaced with HE
Annual kWh savings
Annual maintenance savings
designated department /person
Discussions in progress between COnty
and KIUC.
Compliance with the Endangered Birds
agreement with U.S. Fish and Wildlife is
critical consideration
Give consideration to the Annual $$ savings TBD – exploration phase only
possible merits of this proposal Overall operational efficiency
Hold preliminary departmental Annual kWh savings
energy planning meeting with
DOW to discuss options &
Water Department ( information needed to proceed
HORIZ. WELL PROJECT BEING RE-
ASSESSED BY WATER DEPT.
Emphasize other opportunities going
forward
E3
Priority 1: Significant progress achievable within three years
Priority 2: Significant progress achievable within 3 -5 years
Priority 3: Significant progress achievable within 5 -10 years
TRAVEL /DRIVE LESS & DRIVE CLEAN
Goal 2: Reduce County fossil fuel transportation energy use by 50% by 202% using 2012 as a baseline.
_ Strategy /Measure
Strategy 2.1
Minimize air travel by using
alternatives to in- person
meetings or training.
Strategy 2.2
Encourage County employees
to carpool or take the bus to
work.
Strategy 2.3
Provide employees with and
create awareness of
information on how to drive
more efficiently.
Ems_
Implementation ! Responsible
Priority I Department
1
Mayor's office
All
Departments /Staff
level Green Team
Next Steps
Mayor and budget team to formulate
policy to minimize air travel for fiscal
year 2014. Options to consider include
reducing travel budgets for all
departments and prohibiting or
restricting transfer of funds into travel
line -items except in cases of urgent
need. Upgrade video conferencing
capabilities.
All Departments ; Coordinate with restructuring of
county fleet.
Include educational component in
new employee orientation and also
via courses for current staff.
Measurement/metric
Track number of meetings
participated in via
electronic means
ONGOING
notes
TRAVEL /DRIVE LESS &DRIVE CLEAN
Goal 2: Reduce County fossil fuel transportation energy use by 50% by 2023, using 2012 as a baseline.
Strategy 2.4
Establish fuel management
protocols and policies to make
County's fleet more
accountable for fuel efficiencv.
1 1 Public Works
Implementation
Strategy /Measure Priority
Strategy 2.5
Track per vehicle mpg and
carbon footprint. Determine if
vehicle can be replaced with 1
more fuel efficient vehicle. If
so, replace vehicle.
Strategy 2.6
(Project)
Establish and encourage use of
loaner pool of fuel - efficient
vehicles for offices assigned 1
cars but that do not use them
regularly. Re- assign possible
surplus vehicles to agencies
where employees currently use
Responsible
Department
Public Works
Next Steps
Get Fuel Master system operational.
Establish loaner pool of EVs and
Hybrids
Finance
I IN PROGRESS
1. New fuel
management
system in place
by 4th quarter
calendar year
2013.
2. Work with IT
to collect fleet
data and
carbon data.
Measurement /metric I Funding Req's /notes
Work with IT to collect
per vehicle mpg data.
Work with Automotive to
determine phase out of
"fuel hogs" and
replacement with fuel
efficient vehicles
IN PROGRESS.
OED coordinating 2 EVs and 1 Hybrid
for use by OED, Solid Waste, County
Attorney and Real Property staff
through Outlook reservation system.
TRAVEL /DRIVE LESS &DRIVE CLEAN
Goal 2: Reduce County fossil fuel transportation energy use by 50% by 2023, using 2012 as a baseline.
their own vehicles (need to
conform to union agreements
where applicable).
Strategy 2.7
Explore replacement or
conversion of all buses that use
diesel /gas over the next ten 1
years so the County's entire
fleet of buses runs on CNG, bio-
diesel, and /or electricity.
Strategy 2.8
Reduce expenditure of
resources (fuel, non - revenue
miles, staffing hours, vehicle
maintenance requirements,
etc.) by 5% to 10% through
having satellite base yards on 2
the North shore and the
Westside to use for satellite bus
storage /wash facilities.
Strategy 2.9
Convert from using private
vehicles to fleet of hybrid
vehicles for liquor inspectors.
1
Transportation I Conduct technical studies to
determine feasibility of using
1 methane from Kekaha Landfill
Transportation
1. Gather baseline data on non -
revenue miles and the associated
fuel usage, staffing hours, and
maintenance cost with the non -
revenue miles.
2. Work with Planning Department to
identify potential locations for
development on North Shore and
West Side.
3. Provide costing for redevelopment,
and resources needed at each of
the locations (planning of logistics)
Research and secure funding for
1. Research vehicle usage and
maintenance cost information from
Liquor other depts. that have enforcement
Department responsibilities.
2. Get Liquor Commission approval for
purchase or lease.
3. Issue Purchase or Lease solicitation.
5% to 10% reduction in
fuel usage, non - revenue
miles, staffing hours,
vehicle maintenance
requirements
IN PROGRESS
OED- Energy working with LMOP.
$800,000 total project cost
$ saved. I TBD after additional research.
Gallons of fuel saved.
TRAVEL /DRIVE LESS & DRI\
Goal 2: Reduce County fossil fuel transportation energy use by
Strategy 2.10
Decrease fuel consumption
through implementation of Liquor
State law to purchase /lease
hybrid and electric fleet Department
vehicles, and consider grid 1
interaction.
Strategy 2.11
Explore modifying work
schedules of those in a normal
administrative position to a
"4/10" (four days /ten hour day)
work week to increase fuel and 2 Police Department
energy efficiency and decrease
traffic congestion and utility
usage (electricity/water).
USE GREEN ENERGY
Goal 3: Use green energy in place of energy derived from fossil fuels.
Funding Req's /notes
Implementation
Responsible
Strategy /Measure
- --
Priority
- --
Department
- --
Next Steps Measurement /metric
- -- - - - - -
Strategy 3.1
�
(Project)
1
OED Energy
Determine if this is stand- kWh saved
Install solar water heaters
alone project or part of a
where appropriate.
larger efficiency program.
Strategy 3.2
Determine if new rules from
(Project)
OED Energy
KIUC regarding net
Install photovoltaic net
1
metering or revised rate
metering where
schedules will keep this
action plan cost effective
Funding Req's /notes
appropriate
Strategy 3.3
(Project)
Implement landfill
methane gas to energy
program. Also consider
using methane for fleet
fuel use. _
Strategy 3.4
(Project)
Continue exploration on
development of other
County waste streams to
Strategy 3.5
Collaborate with KIUC to
maximize energy
generation /storage
potential at County
facilities.
1
USE GREEN ENERGY
Goal 3: Use green energy in place of energy derived from fossil fuels.
OED Energy; PW -Solid
Waste; Transportation
Public Works -Solid Waste
Public Works -Solid Waste
OED - Energy
SAVE WATER
Goal 4: Institute measures to better utilize water resources.
Strategy /Measure
Strategy 4.1
Explore policy to require all
new construction to have
fire sprinkler systems
installed.
Strategy 4.2
Develop policy that
maximizes reuse of grey
water and water runoff in
order to conserve potable
water in County Facilities.
Strategy 4.3
Reduce & Minimize the use
of Potable Water in all
County Parks & Recreation
Facilities
Implementation
Priority
3
SAVE WATER
Goal 4: Institute measures to better utilize water resources.
Responsible T
Department Next Steps Measurement/metric
_
1. Get Fire Rating Agency on board.
2. Get Kauai Contractors Association
PW Building on board.
Division; 3. Get Council on Board.
Fire Department 4. Get Fire and Building Code
changed.
PW Building Division ,
Conduct inventory & budget for
Public Shower & Lavatory controls
1 Department of Parks installation
and Recreation 2. Install Public Shower & Lavatory
Controls at all DOPR Facilities
3. Conduct inventory & budget for
I DOPR Auto Irrigation Controls
installation
4. Install Automatic Irrigation Timer
Controls at all DOPR Irrigation
Systems
5. Obtain Non - potable irrigation
l sources & systems where possible.
Community understanding of
savings; risk management and
safety aspects.
• Install Public Shower Timer
Controls at all DOPR
Facilities
• Install Public Lavatory
Timer Controls at all DOPR
Facilities
• Install Automatic Irrigation
Timer Controls at all DOPR
Irrigation Systems
• Increase partnerships with
Public & Private sources of
Non- Potable Irrigation
Water
Funding Req's /notes
$100K of staff time
Per soon -to -be adopted plumbing
code, grey water systems are
kuleana of the Building Division.
$600,000 (Auto Irrigation Controls,
Auto Lavatory & Shower Timer
Controls)
RECYCLE AND CUT WASTE
Goal 5: Reduce paper waste and reuse paper whenever possible, recycle used paper, cardboard, plastics, metals, glass and other materials,
and reduce use of disposables.
Strategy /Measure
Strategy 5.1
Develop policies to reduce 30%
of paper usage and ensure
efficiency and accountability
Strategy 5.2
(Project)
Establish Virtual Re -use Room to
promote countywide sharing of
new or slightly used office
supplies, office furniture and
office equipment.
Strategy 5.3
Recycle non H15 items along
with HI -5 items.
Implementati Responsible
on Priority_
Department
Next Steps
1. Require double sided printing for all documents
2. Place recycle bins /boxes under each desk for easy
1
OED Sustainability; access
PW -Solid Waste 3. Establish a centralized recycle bin for single sided
printing so paper can be reused for notepads or
reprinting
4. Require reuse of all file folders and binders.
5. Encourage departments to load documents on
electronic devices (such as tablets) when feasible, to
reduce the volume of printed paper.
6. Send circulars and any interdepartmental mail via email
1 whenever possible.
7. Develop programs and incentives to promote culture
I change in all departments and at all County facilities.
Funding
Measurement /metric Req's /notes
Develop Virtual Re -use Room and publicize IN PROGRESS
1 OED Sustainability;
Web site location. Encourage Administrative personnel
I
PW -Solid Waste group to participate.
PW -Solid Waste
IN PROGRESS
I
RECYCLE AND CUT WASTE
Goal 5: Reduce paper waste and reuse paper whenever possible, recycle used paper, cardboard, plastics, metals, glass and other materials,
and reduce use of disposables.
Strategy 5.4 1
Create schedule for recycling
and pick up of materials.
Strategy 5.5
Promote culture change within
all departments related to I 1
recycling.
Strategy 5.6
(Project)
Create a designated recycling
area with sorting bins at each
county agency.
Strategy 5.7
Continue to encourage use of
non - disposable items for
dishware such as reusable
plates, utensils, cups, glasses
and containers.
PW -Solid Waste
Public Works -
Recycling
IN PROGRESS
IN PROGRESS
Fire Station examples: Get a lead representative from each
1 PW -Solid Waste station to manage recycling. Get 6 trashcans and one compost
bin to each of the 8 stations.
ONGOING
1 Staff -level Green
Team
l �
BUY GREEN
Goal 6: Purchase green products
Implementation Responsible
Priority Department Next Steps Measurement /metric Funding Req's /notes
r-
Strategy 6.1
Develop a list and specs of
recommended
environmentally - friendly
products and supplies and
make the open bid list
available to departments.
Strategy 6.2
Work with other counties
and State agencies to
consider new alternative
products and purchasing
that considers economy of
scale.
Strategy 6.3
Track the emissions of the
top 10 purchased products
in order to better
understand the supply
chain.
BUY GREEN
Goal 6: Purchase green products
Work with Janitorial
1 OED Sustainability Supervisor to review list of
cleaning products to see if
greener, more
environmentally friendly
products would be just as
effective or more effective.
If so, add to open bid list.
1. Discuss with
Purchasing if joint
2 OED Sustainability procurement is
possible.
2. If possible, work
with Purchasing to
coordinate joint
purchasing.
3. Make contact with
other counties and
state to consider and
test new alternative
products.
1. Determine the top
2 OED 10 purchased
Sustainability /Purchasing products via
Finance /Purchasing
2. Determine if
alternate greener
products and
Strategy 6.4
Explore conversions to
more sustainable
alternatives for pesticides
and herbicides, if cost
effective, and use in a
sustainable manner, and
reduce the use of
pesticides & herbicides in
all County Parks &
Recreation Facilities
BUY GREEN
Goal 6: Purchase green prods
products with i
recycled contei
can be substitu
TRAINING. A) Increase
knowledge of how the
timing of pesticide
1 Department of Parks and applications can dedu(
Recreation the rates & volumes
applied. B) Increase
knowledge of the type
less toxic pesticide
products available whi
can replace current
products. C) Update st
knowledge of mixing a
application procedure!
minimize potential ove
of pesticides.
BUILD GREEN
Goal 7: Utilize green building practices and materials for new County facilities.
nplementation Responsible
Priority Department Next Steps Measurement /metric
Funding Req's /notes
Goal 7: Utilize green building
Strategy 7.1
Explore the ramifications of
certifying County facilities 2
using LEED specifications.
OED Energy and PW
Building Division
ANTICIPATE CLIMATE CHANGE
Goal 8: Monitor and prepare for impacts of climate change and sea level rise on County facilities and operations.
Strategy 8.1 1. Complete 50 year
Determine long -range rainfall projection
impacts from climate 2. Change Planning $500K: $150 for rain fall study to be
change and develop 3 Planning Department requirements completed in 2015; $350 for standard
adaptations or mitigations 3. Water Department ! changes.
related to County facilities change standards
and operations (drought, 4. Public Works
flood, sea level rise). _ change of standards
Strategy 8.2
Determine long -range
impacts from sea level rise 3 Department of Water See 8.1
and water recharge on the
water system.
F
r