HomeMy WebLinkAbout021113 Agenda PacketSandi Sterker Members:
Chair Dirk Apao
Lawrence Chaffin, Jr.
Glen Takenouchi
Arryl Kaneshiro Laurie Yoshida
Vice Chair
COUNTY OF KAUAI COST CONTROL COMMISSION
NOTICE OF MEETING AND AGENDA
Monday, February 11, 2013
1:30 p.m. or shortly thereafter
Mo'ikeha Building, Liquor Conference Room 3
4444 Rice Street, Lihue, HI 96766
CALL TO ORDER
APPROVAL OF MINUTES
Regular Open Session Meeting Minutes of January 14, 2013
COMMUNICATIONS
CCC 2013 -04 Memorandum dated 1/4/13 from Council Chair Jay Furfaro to Chair Sandi
Sterker and Members of the Cost Control Commission, relating to a request for
deferral relating to the financial position of the County of Kauai as it relates to
Departmental Expenditures versus budget amounts
(Deferred on 1 /14 /13)
CCC 2013 -05 Memorandum dated 1/9/13 from Council Chair Jay Furfaro to Chair Sandi
Sterker and Members of the Cost Control Commission, regarding additional
information for the Commission's consideration a list of all vacant position in
the County of Kauai as December 31, 2012
(Deferred on 1/14/13)
CCC 2013 -06 Communication dated 1129/13 from First Deputy County Amy Esaki, regarding
a list of non -profit organizations paying more than the minimum tax.
CCC 2013 -07 Email dated 01/25/13 from Energy Coordinator Ben Sullivan, responding to
the Commission's inquiry on whether or not County facilities, more
specifically the Police Department was considered for implementation of a
Photovoltaic system
BUSINESS
CCC 2012 -16 Discussion on the County's special counsel contracts and expenditures to date
(On- going)
An Equal Opportunity Employer
ANNOUNCEMENTS
The next meeting: Monday, March 11, 2013, at 1:30 p.m. at the Mo'ikeha Building, Liquor
Conference Room 3.
NOTICE OF EXECUTIVE SESSION
Pursuant to Hawai'i Revised Statutes §92 -7 (a), the Commission may, when deemed necessary,
hold an Executive Session on any agenda item without written public notice if the Executive
Session was not anticipated in advance. Any such Executive Session shall be held in pursuant
to H.R.S. §92 -4 and §92 -9 and shall be limited to those items described in H.R.S. §92 -5(a).
Discussions held in Executive Session are closed to the public.
ADJOURNMENT
PUBLIC COMMENTS and TESTIMONY
Persons wishing to offer comments are encouraged to submit written testimony at least
24 -hours prior to the meeting indicating:
1. Your name and if applicable, your position/title and organization you are
representing
2. The agenda item that you are providing continents on; and
3. Whether you will be testifying in person or submitting written comment only.
4. If you are unable to submit your testimony at least 24 hours prior to the meeting,
please provide 10 copies of your written testimony at the meeting.
The length of time allocated to person(s) wishing to present verbal testimony may be limited at
the discretion of the chairperson or presiding member.
cc: First Deputy County Attorney Amy Esaki
Send written testimony to_
Cost Control Commission
Attn: Mercedes Omo -Youn
Office Boards and Commissions
4444 Rice Street, Suite 150
Lihue, HI 96766
E -Mail: myoun Akauai.gov
Phone: (808) 241 -4920
Fax: (808) 241 -5127
SPECIAL ASSISTANCE
If you need an alternate format or an auxiliary aid to participate, please contact the Boards and
Commissions Support Clerk at (808) 241 -4920 at least five (5) working days prior to the
meeting.
2 1 P a g e
Cost Control Commission — February 11, 2013
COUNTY OF KAUAI
Minutes of Meeting
OPEN SESSION
H tip Alp- -
W 1r.0 k
Board/Committee:
I COST CONTROLCOMMISSION
Meeting Date I January 14, 2013
Location
Mo'ikeha Building -- Liquor Conference Room 3
Start of Meeting: 1:30 p.m.
I End of Meeting: 2:56 p.m.
Present
Chair Sandi Sterker; Vice -Chair Arryl Kaneshiro; Members: Dirk Apao; Lawrence Chaffin, Jr., Glen Takenouchi; and Laurie Yoshida
Also present: First Deputy County Attorney Amy Esaki; Board & Commissions Office Staff: Support Clerk Mercedes Youn;
Administrator Paula Morikami; Administrative Aide Teresa Tamura; Council Services Review Officer Scott Sato; Purchasing and
Budget Director Ernest Barreira; and County Attorney Alfred Castillo, Jr.
Excused
Absent
SUBJECT
DISCUSSION
ACTION
Call To Order
Chair Sterker called the meeting to order at 1:30
p.m.
Approval of
Regular Open Session Minutes of December 10, 2012
Commissioner Takenouchi moved to approve
Minutes
the minutes as circulated. Commissioner
Chaffin seconded the motion.
Motion carried 6:0
Communications
CCC 2013 -01 Memorandum dated 12/13/12 from Council Chair Jay
Furfaro to Chair Dirk Apao and Members of the Cost Control Commission,
requesting agenda time to make a presentation on the financial position of
the County of Kauai as it relates to Departmental expenditures versus
budgeted amounts.
Chair Sterker called for a motion to receive item CCC 2013 -01.
Commissioner Yoshida moved to receive item
CCC 2013 -01. Commissioner Chaffin seconded
the motion.
Motion carried 6:0
The following three (3) communications were distributed to the members
and added to the a ends prior to the meeting:
Cost Control Commission
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January 14, 2013
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• Memorandum dated 01/04/13 from Council Chair Ja y Furfaro was
distributed to the members requesfiigg for a deferral of his
presentation relating to Departmental Expenditures versus
Budgeted Amounts.
• Copy of Communication dated 12/07/12 from Mayor Bernard P.
Carvalho, Jr. to Council Chair Jay Furfaro, Kaarding plans to use
the Pi'ikoi space vacated by Big Save, Inc. for additional storage
and archival oses.
• Memorandum dated 01/09/13 from Council Chair Jay Furfaro,
regarding information on a list of all vacant positions in the County
of Kauai as of December 31, 2012, and a request from Council to
the Department of Public Works, Building Division regarding the
Monthly! Report on Building Permit Activity.
Scott Sato, Council Services Review Officer, stated that he here today to
represent Council Chair Furfaro, who was unable to attend the meeting due
to a family matter. Mr. Sato began by presenting an overview of the
information, and invited the Commission to ask questions or, if needed,
request for any additional information by contacting Council Services who
would be able assist the Commission.
Chair Sterker stated that she had no specific questions at this time and
suggested that the Commission defer this item for continued discussion and
deliberation at the next meeting in February in anticipation of Council
Commissioner Yoshida moved to defer item
Chair Furfaro's return.
CCC 2013 -01. Commissioner Chaffin seconded
the motion.
Motion carried 6:0
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January 14, 2013
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CCC 2013 -02 Memorandum. dated 12/12112 Chair Dirk Apao to Ben
„from
Sullivan, Economic Development Specialist, requestigg for information as
it relates to energy savings for County facilities.
• A copy of an e-mail dated 01/09/13 from Energy Coordinator Ben
Sullivan, regarding a response relating to the air conditioning
system in the Police Department.
Commissioner Yoshida indicated that the response from Mr. Sullivan did
not provide the answers to the specific questions regarding energy savings
for County facilities. Chair Sterker stated that she agrees with
Commissioner Yoshida, and asked whether there were plans to implement
a photovoltaic system in the Police Department facility. Commissioner
Yoshida stated that it is her understanding that no plans were initiated to
install a photovoltaic system in the building.
Chair Sterker questioned whether there was any thought to install a
photovoltaic system in the future. First Deputy County Attorney Amy
Esaki suggested that the Commission refer the question to the Office of
Economic Development. Chair Sterker requested that the Commission be
provided with information on whether the County is considering a plan to
install a photovoltaic system in any of its facilities.
Commissioner Chaffin questioned whether the Commission may want to
consider a recommendation to include a design plan as part of the Energy
Savings Performance Contract that would include installation plans of a
photovoltaic system in County facilities. If successful, this would yield
significant savings. He explained that normally, it is estimated to be more
cost effective to install a single central air cooling system than it is to
install two (2) separate systems because in the long run it would cost the
County more.
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January 14, 2013
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Commissioner Yoshida stated that the design plan should only include
those facilities that are utilized 24/7.
With no further discussion, Chair Sterker called for a motion to receive
both items.
Commissioner Chaffin moved to receive item
CCC 2013 -02 and the e-mail dated 01/09/13.
Commissioner Takenouchi seconded the motion.
Motion carried 6:0
CCC 2013 -03 Communication dated 10/26/12 from First ftuty Coup
Attorney Am Esaki to Chair Dirk A ao and Members of the Cost Control
Commission regarding information as it relates to real 12=gAy non- rofit
organization exemption list.
Chair Sterker called for a motion to receive item CCC 2013 -03.
Commissioner Chaffin moved to receive item
CCC 2013 -03. Commissioner Takenouchi
seconded the motion.
Chair Sterker stated that according to Ms. Esaki's response, she indicated
that the County's real property records showed only thirty-two (32) non-
profits out of the three hundred (300) parcels listed are paying more than
the minimum tax. She asked for a listing of the 32 non -profit organizations
that are paying more than the minimum tax.
Commissioner Chaffin asked how much more than the minimum are the
non -profit organizations paying and whether it would make sense to have
everyone pay below the minimum to save the County money. Ms. Esaki
explained that the non -profits who are leasing to a private organization for
profit are getting assessed at the normal tax rate.
Commissioner Yoshida commented that it could also work the exact
opposite because there are some non-profit organizations who lease for
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profit that were able to carve out an exemption based on the conditions of
their lease, which made it possible for them to be able to qualify for the
non -profit tax exemption.
Ms. Esaki acknowledged the request and stated that she would provide the
information prior to the next meeting in February. She advised the
Commission that since a motion had already been made to "receive" this
item, she suggested that the Commission withdraw its motion and make a
new motion to defer the matter for continued discussion in February.
Commissioner Chaffin moved to withdraw his
motion. Commissioner Takenouchi seconded
the motion.
Motion carried 6:0
Commissioner Yoshida moved to defer item
CCC 2013 -03. Commissioner Takenouchi
seconded the motion.
Motion carried 6:0
Business
CCC 2012 -13 Discussion on the County's travel budget, per diem polices,
and expenditures. (On- going)
• (d) Memorandum dated 12/12/12 from Chair Dirk Apao to Wallace
Rezentes, Jr., Director of Finance, requesting for additional
information as it relates to the County's travel budget.
Chair Sterker called for a motion to receive item CCC 2012 -13 (d).
Commissioner Takenouchi moved to receive
item CCC 2012 -13 (d). Commissioner Yoshida
seconded the motion.
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Motion carried 6 :0
• Communication dated 01/02/13 from Ernest Barreira, Budget and
Purchasing Director, to the Cost Control Commission, regarding
updated travel information.
Chair Sterker called for a motion to receive the communication dated
Commissioner Yoshida moved to receive the
01/02/13 from Purchasing and Budget Director Ernest Barreira, regarding
communication dated 01 /02/13. Commissioner
updated travel information.
Chaffin seconded the motion.
Mr. Barreira entered the meeting at 1:57 p.m.
Ernest Barreira, Budget and Purchasing Director presented a report on the
Budget Travel (General & Training) original & revised. He explained that
the direct comparisons between each fiscal year are very difficult to do in
this situation because as the County continues to improve on its budgeting
process it is getting more detailed. For example, the 2012 numbers will not
allow a direct comparison between 2011 and 2010 because the way the
funds were allocated within the budget appropriations package may have
differed. Mr. Barreira stated that he would like an opportunity to visit the
Commission next year because he would be able to provide the
Commission with finite pieces of the different elements of travel from both
the funding source perspective as well as elements such as what is tuition,
actual airfare, and per diem, etc.
Mr. Barreira stated that the Budget Analyst instructions for this year, as
well as for fiscal year 2014, were made very clear to the departments that
in the upcoming fiscal year they are to budget much more specifically for
all travel related items. Mr. Barreira added that his office has allocated the
proper account numbers so that they can measure it much better because
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January 14, 2013
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they found it difficult to measure based on a lump sum of numbers when
they don't know how much of that is comprised of travel, and how much of
it involved per diem or other types of travel related expenditures.
Mr. Barreira acknowledged that the data that was provided to the
Commission was not particularly useful to the Commission from a year to
year comparison, although the Commission can look at the totals and
garner an idea of what his office is doing in terms of travel patterns.
Chair Sterker asked whether it would be cost effective for the County to
have the trainer (s) come to Kauai rather than having a bunch of people
who have to travel to the conference. Mr. Barreira agreed, and explained
that in his former employment at the State level, the State was committed
in purchasing technological equipment which afforded for video
conference capabilities.
Mr. Barreira noted that the real question is whether there is a better return
on investment to achieve the same or better outcome and at the same time
be conscientious about the cost involved. Mr. Barreira explained that
there are some travels that are grant related. Once you apply for the grant
and receive grant funds partially attributable to travel related requirements,
if you don't meet those requirements it could be a violation of the grant
reward. But more often than not, for travel that is budgeted under general
funds or in special funds, the intention is to take a closer look at travel and
see if there is a better way to achieve the desired outcome without having
to expend as much money. Mr. Barreira informed the Commission that his
office has not made any decisions or recommendations to the Mayor and
that everything including travel will be looked at very closely in the
upcoming year.
Commissioner Yoshida stated that in the Budget and Travel Report she
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January 14, 2013
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noticed that in the Office of the Prosecuting Attorney there was very little
money spent. She asked whether that meant that the monies were lost or
whether it was money that was not allocated to make them cautious in
spending money that was never received. Mr. Barreira stated that he could
not provide a definite answer because it depends on the nature of the
funding source. He explained that many times there is a definite end date
for the funding and, whether it is provided by the federal or state funds, he
is not sure whether it would lapse as a result of it not being expedited for
the travel in which the funds were budgeted.
Mr. Barreira assured the Commission that his office is taking a closer look
when conducting an analysis on budgeted amounts on what was expedited
and whether there is an opportunity to address that proactively.
Commissioner Chaffin asked, in his new position as the County's Budget
and Purchasing Director, what other overall improvements could be made
in the County. Mr. Barreira explained that prior to 2012 the budget
division was handled by Mr. Alvin Honda who served in his capacity as the
County's Budget Administrator for about 40 years. At the time of his
retirement, it was determined that a division comprised of an Analyst as
well as an Administrative post would best meet the needs of the County in
terms of moving forward in executing effective and efficient budget
polices.
He further explained that his role as the County's Budget and Purchasing
Director is unusual because the position doesn't exist in both the state and
county. When he was asked by the Mayor to hold down both positions
(Assistant Chief Procurement Officer and Budget/Purchasing Director) he
agreed because he felt that every other element in the County operations is
very much related and that every dollar that is spent finds its way through
the Division of Purchasing. He stated that with the creation of a new
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January 14, 2013
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Budget Team, it saved the County roughly $10,000 and is comprised of
three (3) individuals which includes himself and two (2) Budget Analysts -
Ms. Arun Wooten and Mr. Ken Shimonishi
Mr. Barreira stated that the vision for his office is to look at, not only the
County's current budgeting process in terms of revenues and expenditures,
but to also look toward budgeting for outcomes. This is a very big initiative
for his office in terms of planning, which is to find a better way to allocate
the County's resources based on a comprehensive review of what the
county does and what the charge is to the public, and to make sure that the
County allocates adequate resources to meet its highest priority needs. He
stated that the biggest challenge his department now faces is the absence of
Finance Director Wallace Rezentes, Jr., who has been with the County for
over 14 years.
Chair Sterker asked whether the reduction in training costs was due to the
increased use of social media. Mr. Barreira replied that not every training
and travel can be replaced by some technical resource because sometimes
you have to be in the same room. He added that more research needed to
be done to see whether social media is indeed more cost effective.
Mr. Barreira left the meeting at 2 :10 p.m.
Chair Sterker stated that based on Mr. Barreira's informative presentation,
she felt that the Commission no longer needed to pursue the travel budget
for now, and suggested that the Commission wait for another update from
Mr. Barreira in the future.
With no further discussion, Chair Sterker called for the vote.
Motion carried 6:0
CCC 2012 -15 Discussion on the Count 's real ro My tax Me
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ACTION
exemptions. (On- going)
• (c) Memorandum dated 12/11/12 from Chair Dirk Apao to Wallace
Rezentes, Jr., regarding a request for additional information as it
relates to Age Tax Exemption.
Chair Sterker called for a motion to receive item CCC 2012 -15 (c).
Commissioner Chaffin moved to receive item
CCC 2012 -15 (c). Commissioner Takenouchi
seconded the motion.
Motion carried 6:0
Chair Sterker noted that she thought the memorandum should have read
age 65 and over rather than age 60 and over. Ms. Morikami clarified to the
Commission that based on its discussion at its last meeting, on a proposal
to amend the current tax age exemption by eliminating the middle age
bracket, some Commissioners shared their concerns that the
recommendation lacked certain key elements specifically on what the
ramifications would be to eliminate the middle tax age bracket. A motion
was made by Commissioner Kaneshiro to specifically request information
on the age exemption for age 60 and 60 and over in which the motion
passed.
Commissioner Kaneshiro added that the Commission had previously asked
for information on age tax exemption for age 65 and over however, the real
property tax division was not able to provide that type of information
because the age bracket was not broken out as age 65 and over.
Commissioner Yoshida asked whether the Commission would feel
comfortable to assume that majority of the 3,490 taxpayers aged 60 to 69
with home use exemptions are half that amount. Chair Sterker estimated
that at least 1700 plus taxpayers that are in the Homestead tax class would
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lose their tax exemption if the Age Exemptions were broken out in two
categories. Commissioner Yoshida indicated that it would be hard to
adequately determine what the cost and time savings would amount to as
far as reducing on the age exemptions, and felt that there would no real
cost savings for the County.
Commissioner Kaneshiro stated that he agrees with Commissioner Yoshida
that there would be no real cost savings for the County because of the time
and effort expended by the real property tax division in processing each tax
category. Whether there is one or two would not make a difference because
it still has to be done manually.
Chair Sterker asked whether the Commission wanted to continue to pursue
a proposal to raise the minimum age to qualify for an age - related real
property tax exemption. Commissioner Yoshida stated that although the
recommendation may lessen the workload in processing time, the revenues
may not be significant for the County.
• O Communication dated 12/19/12 from Wallace Rezentes, Jr.,
Director of Finance to Chair Dirk Apao, responding to the
Commission's request for additional information as it relates to
Age Tax Exemption.
Chair Sterker asked if it is the Commission's desire not to pursue a
recommendation to Council to change the Age Tax Exemption. All
embers present agreed.
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January 14, 2013
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ACTION
Chair Sterker called for a motion to receive item CCC 2012 -15 (d).
Commissioner Yoshida moved to receive item
CCC 2012 -15 (d). Commissioner Takenouchi
seconded the motion.
Motion carried 6:0
CCC 2012 -16 Discussion on the Counts§pecial counsel contracts and
expenditures to date. (On- going)
• (e) Memorandum dated 12/11/12 from Chair Dirk Mao to Alfred
Castillo, Jr., County Attorney, regarding a request for a response as
it relates to special counsel contracts.
Chair Sterker called for a motion to receive item CCC 2012 -16 (e).
Commissioner Yoshida moved to receive item
CCC 2012 -16 (e). Commissioner Chaffin
seconded the motion.
Motion carried 6:0
County Attorney Alfred Castillo, Jr entered the meeting at 2:23 p.m.
Chair Sterker reiterated the Commission's question on what are the pros
and cons on hiring more staff for a Specialized Litigation Team in the
County Attorney's Office to reduce special counsel needs.
Mr. Castillo informed the Commission that he did not provide a written
response because his response would contain a whole gambit of
information in which he felt would be better received verbally. He stated
that it has always been a dream of his to have a Specialized Litigation
Team in the County Attorney's office to assist with settling controversies
or disputes brought before a court of law by the parties involved for a
resolution.
Mr. Castillo shared with the Commission that the actual salary for a
Deputy County Attorney is about $143,000 per year and when he was
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hired for the position of the County Attorney, one of his priorities was to
look into the need for special outside counsel mainly because they would
not have to do the work themselves and fortunately he was able to bring in
litigators.
Mr. Castillo noted that once the amount of cases began to decrease the
need for litigators became less and the burden of litigation fell upon the
deputies. He explained that this created an added burden on the deputies
and that it affected their ability to service the various departments within
the County which included the County Council.
Mr. Castillo stated that the County Attorney's Office currently handles
nine (9) cases in the U.S. District Court; two (2) cases in the Hawaii
Supreme Court; one - hundred and one (10 1) Tax Appeal cases; eleven (11)
cases in the 5h Circuit Court, twenty-three (23) cases in District Court, and
several employment cases. Mr. Castillo stated that it is difficult to quantify
the amount of work that the County Attorney's Office does because other
than the Prosecutor's Office, who keeps their own statistics on the amount
of work that they do, the County Attorney's Office does not because he
feels that it serves no purpose. However, he assured the Commission that
the County Attorney's Office is hard at work handling many cases.
Mr. Castillo stated that his greatest challenge by far, is reviewing personnel
cost to determine how many hours are dedicated to this specific issue. In
dealing with this issue, he noted that he would need at least two (2)
litigators that would remain separate and apart from servicing the
departments. He also mentioned that there is a need for more training
when it comes to personnel issues in each department. Commissioner
Takenouchi asked what specific type of training is needed.
Mr. Castillo stated that more training should be made available at the
supervisory level because a supervisor needs to have the knowledge and
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the willingness to follow the proper procedures when dealing with
personnel issues. He explained that when an employee files a harassment
complaint for example, the supervisor must take immediate and necessary
actions to ensure that all of the proper procedures are followed. In doing
so, this will not only protect the County but prevent a lawsuit from
happening. Mr. Castillo noted that every department needs to take a more
proactive approach in doing what is right because as the Attorney for the
County he knows very well how the situation can turn into something
unpleasant.
Commissioner Yoshida asked whether the training should be also offered
to the front line people to help them gain more knowledge when dealing
with personnel issues. Mr. Castillo said in looking at personnel cost that
area alone is a huge undertaking and that training is just one of those areas.
The "bottom line" is a supervisor needs to carry out their responsibilities to
the fullest and make sure that it is followed through.
Chair Sterker asked if the County Attorney's office has a backlog of cases
and what would be more of a backlog than is expected. Mr. Castillo stated
that in tentts of backlog cases, one area that comes to mind is "collections"
however, one must keep in mind that prioritizing is first and foremost.
Chair Sterker stated that one of the concerns of the Commission is the cost
of hiring outside special counsel for certain cases. She asked whether there
was any consideration in hiring a local litigation team instead of going
elsewhere.
Mr. Castillo explained that the County Attorney's office has a list of
qualified litigators that they select from and depending on the
circumstances of each case, if it is determined that special outside counsel
is needed then the proper steps are taken to secure special outside counsel.
He also shared with the Commission his concern about bringing in special
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counsel and the reasons why however, in certain cases it cannot be
avoided. The good thing about having a dedicated specialized litigation
team is that you have control over conflict of interest cases.
Chair Sterker asked whether a litigation team could do other types of work
rather than just strictly litigation. Mr. Castillo said yes, and another good
thing about having a litigation team is that they can be involved in doing
research and writing which is a great help for the deputies.
Commissioner Yoshida asked if spending $300,000 to hire two (2)
litigators would, in the long run, save the County more money in the fees
for special counsel and/or by the reduction of the actual payouts, i.e.
settlements. Mr. Castillo said that it would have to do with the fees
because there was a case in which there was a possibility that the litigation
team had to be separated from the rest of the County Attorneys due to a
conflict of interest.
Commissioner Yoshida stated that if the Cost Control Commission
proposed a recommendation to hire a two (2) member litigation team for
consideration to the administration, the Commission would have to know
that by doing so it would save the County money in the long run by either a
reduction in the fees, which would be easier to determine, because it would
be difficult to say whether the two (2) litigators actually brought the cost
down on what would be a paid out in a case.
Mr. Castillo stated that he would provide the Commission with information
on the actual cost and how it would benefit the County Attorney's Office,
stating that they would be able to provide better, more effective service to
the departments because it would alleviate the time spent on litigation that
could be used towards doing something else.
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Chair Sterker agreed and felt that having background information would be
useful to the Commission in making a meaningful recommendation. Mr.
Castillo acknowledged the Commission's request and stated that he would
do his best to provide the Commission with the information he has.
Commissioner Chaffin asked whether it would be appropriate for the
Commission to ask the County Attorney's Office for suggestions or a
recommendation on whether the department should maintain, increase or
reduce its staff to make way for more outside counsel, and which is the
least expensive.
Commissioner Yoshida said that she does not think the County can
completely eliminate special outside counsel because there are going to be
cases where special outside counsel is absolutely necessary. However, if
the County Attorney's Office is using special outside counsel specifically
for workload because there is not enough time for the attorneys to take on
additional cases, then there is a conflict or the conflict could be reduced by
having separate teams to easily offset the cost. Mr. Castillo said that his
office does not have the expertise to practice in Federal Court but is
looking into it. Commissioner Chaffin asked whether outside special
counsel have different firms with different expertise. Mr. Castillo said yes.
Commissioner Chaffin stated that he still wants either a suggestion or
recommendation that would help reduce the cost to the County. Mr.
Castillo stated that he would address the question in his next
communication to the Commission and would include the pros and cons of
having a specialized litigation team.
Mr. Castillo left the meeting at 2:55 p.m.
Announcements
Next meeting —February 11, 2013 at 1:30 p.m. at the Mo'ikeha Building,
Liquor Conference Room 3.
Cost Control Commission
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Adjournment
Commissioner Chaffin moved to adjourn the
meeting. Commissioner Takenouchi seconded
the motion.
Motion carried 6:0
The meeting adjourned at 2:56 p.m.
Submitted by:
Mercedes Youn, Staff Support Clerk
() Approved as circulated (add date of meeting approval).
{) Approved as amended. See minutes of meeting.
Reviewed and Approved by:
Sandi Sterker, Chair
COUNTY COUNCIL
Jay Furfaro, Chair
Nadine K. Nakamura, Vice Chair
Tim Bynum
Gary L. Hooser
Ross Kagawa
Mel Rapozo
JoAnn A. Yukimura
Council Services Division
4396 Rice Street, Suite 209
Lihu`e, Kauai, Hawaii 96766
OFFICE OF THE COUNTY CLERK
Ricky Watanabe, County Clerk
Jade K. Fountain- Tanigawa, Deputy County Cleric
Telephone (808) 241 -4188
Fax (808) 241 -6349
Email cokcouncil @kauai.gov
MEMORANDUM
IU
January 4, 2013 I JAN w A j
BOARDS & COMM
TO: Sandra Sterker, Cost Control Commission Chair
and Members of the Cost Control Commission
VIA: Paula Morikami, Boards and Commissions Administrator
FROM: Jay Furfaro, Council Chair &,RELATING RE: REQUEST FOR DEFERRAL PRESENTATION TO
THE COST CONTROL COM TO THE
FINANCIAL POSITION OF THE COUNTY OF KAUAI AS IT
RELATES TO DEPARTMENTAL EXPENDITURES VERSUS
BUDGETED AMOUNTS
Thank you for providing me with the opportunity to address the members of
the Cost Control Commission at its Meeting on January 14, 2013. I regret to inform
you that I will be off - island on this date and am asking for a deferral of my
presentation relating to Departmental Expenditures Versus Budgeted Amounts to
your next scheduled meeting.
Although I will not be able to make the meeting, I would like to recommend a
few items for the Cost Control Commission to review as we near the Annual Budget
Session for Fiscal Year 2013 -2014:
1. Please review the top ten (10) Departments /Agencies that have combined,
underspent budgets by approximately $4 million as reflected in the
Comprehensive Annual Financial Report (CAFR) for the period ending
June 30, 2012. My concern is that these Departments /Agencies are
consistently tying up much needed funds which could go to other services
or to produce efficiency savings.
2. Please request from the Administration a fair evaluation on the forecasted
utility expenses for the County of Kauai for Fiscal Year 2013 -2014 as this
is one of the top operating expenditures for our County. I have requested
AN EQUAL OPPORTUNITY EMPLOYER
Sandra Sterker, Cost Control Commission Chair
and Members of the Cost Control Commission
Re: Request for Deferral of Presentation to the Cost Control Commission
January 4, 2013
Page 2
this information from the Administration multiple times but have
received no response as of yet.
3. Please conduct a thorough investigation of the actual budgeted versus
paid indexes for the various payroll, taxes, and benefit charges (Health,
Retirement, Other Post Employment Benefits, etc.) and any requirements
where these indexes may be increased when utilizing Federal or State
Funds. This area is the top operating expenditure for the County and a
thorough review is needed.
4. Please review the attached memorandum relating to the space planning
initiatives of the Administration for the space that housed Big Save, Inc. I
am estimating that the departure of Big Save Inc. may result in
approximately $234,000.00 in loss revenue for the County. I would like to
ask that you review the proposed use of the space to see if this could be an
opportunity to generate additional revenue as opposed to increasing costs
for the County to house non - revenue .generating occupants.
These four (4) items are areas where I feel your work and recommendations
could assist the Council as we head into the Annual Budget Session for Fiscal Year
2013 -2014.
I thank you all again for your work and look forward to your response.
Should you have any questions, please feel free to contact me or Council Services
Staff at 241 -4188.
SS:lc
Attachment
cc: Gary K. Heu, Managing Director
Bernard P. Carvalho, Jr.
Mayor
Gary K. Hen
Managing Director
DEPARTMENT OF PUBLIC WORKS
Larry Dill, P.E.
County Engineer
Lyle Tabata
Deputy County Engineer
County of Kauai, State of Hawaili ,r + - -i , -�
4444 Rice Street, Suite 275, I.ihu'e, Hawaii 96766 } v '
TEL(808)241-4992 FAX(808)241-6604
DEC 17 2012 `13 IN —2 Al :23
Honorable Jay Furfaro, Chairman f.'.<j::
and Members of the County Council 1%f•ii' #- " ,
4396 Rice Street, Suite 209
Lihue, Hawaii 96766
SUBJECT: Pi'ikoi Space Vacated by Big Save, Inc.
Response to Council Memos Dated Aug. 22, 2012 and Sept. 27, 2012
Initial efforts at the old Big Save space have centered around the removal of hazardous
materials. A Hazardous Material Removal Bid was posted on August 15, 2012, and bids opened
September 27, 2012, and the contract for the work is currently being processed. We anticipate
completion of the hazardous materials removal by end of March, 2013.
Planning for the Big Save space is being done in conjunction with the remainder of the vacant
areas at Pi'ikoi. The previously done space planning is being revisited to determine how to
incorporate the Big Save space into that effort. It is anticipated that a significant portion of the
Big Save space will be used for storage and archival purposes.
A Request for Qualifications will shortly be posted to request services for updating the overall
planning scheme, to master plan utility services for Pi'ikoi, and to provide architectural services
for the next office spaces in Pi'ikoi which will accommodate the Solid Waste and Wastewater
Divisions of the Department of Public Works.
Very truly yours, CONCUR:
XDill,P,E. Bernard P. Carvalho, Jr.
County Engineer Mayor
An Equal Opportunity Employer
GENERAL FUND
BUDGET VS. ACTUAL ANALYSIS
HIGHEST DOLLAR AMOUNTS UNDER BUDGET (80% OF TOTAL GENERAL FUND "UNDERBUDGET")
FY 2011 -12
GENERAL FUND EXPENDITURES
1 Department of Finance
2 Insurance
3 Police
4 County Attorney
5 Planning department
6 Fire
7 Prosecuting Attorney
8 County Auditor
9 Council Services and County Clerk
10 Transportation
Totals
General Fund Expenditures were $14,860,992 underbudget for the fiscal year ended June 30, 2012.
The departments /offices listed above accounted for 80% of the total amount underbudget.
Variance
Budget
Actual
Over /(Under)
% of Budget
$ 9,654,959
$ 7,007,716
$ (2,647,243)
-27.4%
3,773,121
1,388,104
(2,385,017)
-63.2%
26,818,528
24,395,245
(2,423,283)
-910%
3,484,413
2,570,831
(913,582)
-26.2%
3,291,800
2,622,374
(669,426)
-20.3%
23,167,437
22,485,105
(682,332)
-2.9%
3,833,385
3,254,565
(578,820)
-15.1%
1,748,997
1,211,536
(537,461)
-30.7%
4,158,386
3,621,646
(536,740)
.1-12.9%
5,798,817
5,312,110
(486,707)
-8.4%
$ 85,729,843
$ 73,869,232
$ (11,860,611)
-13.8%
General Fund Expenditures were $14,860,992 underbudget for the fiscal year ended June 30, 2012.
The departments /offices listed above accounted for 80% of the total amount underbudget.
GENE RALFUND _
BUDGET VS. ACTUAL ANALYSIS
COMPARISON OF ACTUAL EXPENDITURES BETWEEN FY2010 -11 AND FY2011 -12
Actual Actual Variance
GENERAL FUND EXPENDITURES 2010 -11 2011 -12 increase/(Dec)
%of Prior Yr.
1
Department of Finance
$ 7,951,617
$ 7,007,716 ; $
(943,901)
-11.9%
2
Insurance
1,788,842
1,388,104
(400,738)
-22.4%
3
Police
23,749,048
24,395,245
646,197
2.7%
4
County Attorney
2,159,231
2,570,831
411,600
19.1%
5
Planning department
2,182,220
2,622,374
440,154
20.2%
6
Fire
21,034,662
22,485,105
1,450,443
6.9%
7
_
Prosecuting Attorney
_County Auditor
Council Services and County Clerk
Transportation
2,207,810
3,254,565
1,046,755
47.4%
8
9
10
1,249,212
1,211,536 (37,676)
-3.0%
3,614,626
3,621,646 7,020
0.2%
4,680,673 5,312,110
631,437
13.5%
Totals
$ 70,617,941
$ 73,869,232
$
3,251,291
4.6%
COUNTY COUNCIL
Jay Furfaro, Chair
Nadine K. Nakamura, Vice Chair
Tim Bynum
Gary L. Hooser
Ross Kagawa
Mel Rapozo
JoAnn A. Yukimura
TO:
Council Services Division
4396 Rice Street, Suite 209
Llhu`e, Kauai, Hawaii 96766
MEMORANDUM
January 9, 2013
OFFICE OF THE COUNTY CLERK
Ricky Watanabe, County Clerk
Jade K. Fountain - Tanigawa, Deputy County Clerk
Sandra Sterker, Cost Control Commission Chair
and Members of the Cost Control Commission
Telephone (808) 241 -4188
Fax (808) 241 -6349
Email cokcouncil @kauai.gov
JAN 1 1 3 1 j
BpARDS & COMMISSIONS
ATTN: Paula Morikami, Boards and Commissions Administrator
FROM: Jay Furfaro, Council Chair
RE: ADDITIONAL INFORMATI ONSIDERATION OF
THE COST CONTROL COMMISSION
As a follow -up to the information that I have provided for the consideration of
the Cost Control Commission, I have attached for your review and information, a
list of all vacant positions in the County of Kauai as of December 31, 2012 and my
request to the Department of Public Works, Buildings Division regarding the
Council not receiving the Monthly Report on Building Permit Activity. Both of these
items are directly related to our Annual Budget Discussions as it relates to revenue
generation (Building Permit Activity) and possible expenditures or lapsing of funds
(Vacancy Report).
Should you have any questions, please feel free to contact me or Council
Services Staff at 241 -4188.
SS:lC
Attachments
cc: Gary K. Heu, Managing Director
AN EQUAL OPPORTUNITY EMPLOYER
Bernard P. Carvalho, Jr.
Mayor
Gary K. Heu
Managing Director
Malcolm C. Fernandez
Director of Personnel Services
DEPARTMENT OF PERSONNEL SERVICES
County of Kauai, State of Hawaii
4444 Rice Street, Suite 140, Uhu'e, Hawai'i 96766
TEL (808) 241 -4956 FAX (808) 241 -6593
January 2, 2013
TO: Honorable Chairperson of the Kaua` i Coun ounc
VIA: Mayor Bernard P. Carvalho, Jr
FROM: Malcolm C. Fernandez, Director of Personnel Servicesr
SUBJECT: LIST OF ALL VACANT POSITIONS AS OF DECEMBER 31, 2012
In response to your memorandum dated November 28, 2012, we are submitting herewith a listing
of all vacant positions within the County as of December 31, 2012. The listing also includes the
recruitment status and funding source.
Should you have any questions relative to this matter, please do not hesitate to contact me.
Thank you.
Att.
acs
ANEQUAL OPPORTUNITY EMPLOYER
COUNTY C U IL ` DPV a -12. -1 C
Jay Furfaro, ai
JoAnn A. Yu u , Vice Chair
Tim Bynum
Dickie Chang
KipuKai Kuali`i
Nadine K. Nakamura
Me] Rapozo
Council Services Division
4396 Rice Street, Suite 209
Mhu`e, Kauai, Hawaii 96766
November 28, 2012
OFFICE OF THE COUNTY CLERK
Ricky Watanabe, County Clerk
Jade K. Fountain - Tanigawa, Deputy County Clerk
Telephone (808) 241 -4188
Fax (808) 241 -6349
Email cokcouncil @kauai.gov
sm c E ;' ' I ED
DEC 0 4 2012
TO: Malcolm. Fernandez, Director of Personnel Services Y
Thomas Takatsuki, Personnel Services Manager
Janine Rapozo, Human Resources Mana
FROM: Jay Furfaro, Council Chair
RE: List of All Vacant Positions As r 31, 2012
County of Kauai
Personnei Services
Please provide me with a list of all vacant positions within the County as of
December 31, 2012, In your response, please indicate whether the position is
funded through Federal, State, or County resources, whether there are plans for
recruitment, and the respective salary for each position. I would like to review the
hst of positions and plan to discuss this issue at the last scheduled Council Meeting
in January 2013.
Should you have any questions, please feel free to contact me at 241 -4188.
Your attention to this matter is appreciated. A response by January 4, 2013 is
requested.
JFT:lc /2012 -1568
cc: Gary K. Heu, Managing Director
AN EQUAL OPPORTUNITY EMPLOYER
Department
County Attny
County Clerk
Economic Development
Elderly Affairs
Finance
Fire
Housing
Liquor Control
Parks & Rec
Vacant Positions December 31, 2012
All Vacant Positions
Pos. No.
Classification Title
Salary range
Monthly Pay
Effective bate
Recruitment Status
Funding Source
E -86
Deputy County Attorney
Ordinance
To $94,454 annually
12105/06
Recruitment closes 01/11/13
County funds
E -53
Legislatiave Assistant
Exempt
Exempt
12103/12
Contract; Department handles
County funds
9134
Election Clerk II
SR -10, BU -3
$2,313.00
12101/12
Contract; Department handles
County funds
9136
Election Clerk 11 (Unclassified)
SR -10, BU -3
$2,313.00
10131/10
Contract; Department handles
County funds
9137
Election Clerk II (Unclassified)
SR -10, BU -3
$2,313.00
01101111
Contract; Department handles
County funds
10202
Election Clerk I (Unclassified)
Contract
Contract
11104112
Contract; Department handles
County funds
10203
Election Clerk I (Unclassified)
Contract
Contract
11104/12
Contract; Department handles
County funds
9541
Economic Development Specialist II
Exempt
Contract
10/16/12
Department handles
County funds
LT -139
Community Service Worker
SR -9, BU-3
$2,225.00
08/16/12
Written exam 01/08/12
County/Federal funds
T -146
Program Specialist 11
SR -22, BU -13
$3,798.00
08/16112
Referred names 10/01112
County/Federal funds
10204
Election Clerk I (Unclassified)
Contract
Contract
12/01112
Contract; Department handles
County funds
230
Real Property Appraiser IV
SR -22, BU -13
$3,798.00
11/01/12
Applications are being reviewed
County funds
237
Procurement & Specifications Spec. I
SR -16, BU -13
$3,002,00
08/16/12
Pending pre- employment physical results
County funds
273
Information Technology specialist IV
SR -26, BU -13
$4,625.00
01/01/10
Applications are being reviewed
County funds
275
Tax Clerk
SR -12, BU -3
$2,503.00
12102112
Applications are being reviewed
County funds
278
ITreasury Support Clerk
SR -11, BU -3
$2,403.00
12/11112
Recruitment closes 01107113
County funds
1547
Representative Courier
SR -12, BU -3
$2,503.00
11101/12
To be reallocated 01101/13
County funds
637
Fire Fighter I
SR -17, BU -11
$4,027.00
09/01/12
No request received
County funds
639
Fire Fighter I
SR -I 7, BU -11
$4,027.00
09/01/12
No request received
County funds
682
Fire Fighter 11
SR -19, BU -11
$4,353.00
09/01/12
Testing scheduled for Jan. 2013
County funds
700
Senior Clerk
SR -10, BU -3
$2,313.00
08116/12
No request received
County funds
790
Fire Fighter I
SR -17, BU -11
$4,027.00
07/03/12
No request received
County funds
1854
Fire Equipment Mechanic
BC -11, BU -1
$3,994.00
06/30/12
Pending request from department
County funds
9539
Housing Assistance Specialist III
SR -20, BU -13
$3,5111.00
07/01111
Agency handles, no request received
Federal funds
9541
Senior Clerk
SR -10, BU -3
$2,313.00
07/01/12
Agency handles, no request received
Federal funds
2202
Liquor Control Investigator Trainee
SR -14, BU -3
$2,702.00
06/04112
Pending pre - employment physical results
County funds
900 jSpdnkler
System Repair Worker
BC -06, BU -1
$3,203.00
06117108
Not recruiting; no request received
County funds
1202
Parks Project Manager
SR -24, BU -13
$4,276.00
07/01 /12
Pending pre - employment physical results
County funds
1214
Parks Security Officer I
SR-13, BU -3
$2,601.00
10/01/12
Names referred 11/21/12
County funds
1215
Parks Security Officer I
SR -13, BU -3
$2,601.00
10/01/12
Names referred 11/21112
County funds
1345
Truck Driver
BC -06, BU -1
$3,203.00
12131/08
Position being reveiwed by department
County funds
1546
Electrician Helper
BC -05, BU -1
$3,080.00
05/01/12
No request received
County funds
1628
Park Caretaker Il
WS -02, BU -01
$2,962.00
07/01/11
Pending request from department
County funds
1673 1
Park Caretaker 1
BC -02, BU -1
$2,769.00
11129/12
No request received ICounty
funds
)8/01/12 Page 1 of 5
Vacant Positions December 31, 2012
Ail Vacant Positions
Department
Pos. No.
classification 77tie
Salary range
Monthly Pay
Effective Date
Recruitment Status
Funding source
Parks & Rec (cant)
1880
Park Caretaker I
BC -02, BU -1
$2,769.00
09/05/12
No request received
County funds
1897
Recreation Worker I
SR -11, BU -3
$2,403.00
05/16112
Written exam 01/08112
County funds
1899
Park Caretaker I
BC -02, BU -1
$2,769.00
09/24112
No request received
Countyfunds
1946
Grants Specialist III
SR -22, BU -13
$3,798.00
07/01/12
No request received
County
1986
Grounds Helper (PT)
BC -01, BU -1
$2,731.00
04/07/09
Position being reviewed by department
County dollar funded
1987
Parks Project Architect (Unclassified)
Contract
Contract
12101/12
Pending pre - employment physical results
County
10151
Recreation Assistant (seasonal)
SR -09, BU -3
$2,225.00
03/31/08
Department handles (summer fun, etc.)
County funds
10152
Recreation Assistant (seasonal)
SR -09, BU -3
$2,225.00
03/31/08
Department handles (summer fun, etc.)
County funds
10580
Janitor I (seasonal)
BC -01, BU -1
$2,731.00
07/20/07
Department handles (summer fun, etc.)
County funds
10582
Janitor I (seasonal)
BC-01, BUA
$2,731.00
06/09/08
Department handles (summer fun, etc.)
County funds
Personnel
212
Human Resources Specialist I
SR -20, BU -13
$3,511.00
07101/12
Position being reviewed by department
lCounty funds
Planning
T -2017
Account Clerk
SR -11, BU -3
$2,403.00
11101109
Names referred 12118/12
Federal funds
T -2019
Planner Il
SR -18, BU -13
$3,249.00
11101112
Recruitment to open 01109/13
County funds
2010
Commission Support Clerk
SR -14, BU -3
$2,702.00
07/01112
Not recruitng; no request received
Couny funds
2031
Land Use Plans Checker I
SR -19, BU -3
$3,290.00
07101/12
Not recruitng; no request received
County funds
Police
304
Police Records Analyst
SR -15, BU -3
$2,813.00
11/01/12
Not recruiting; no request received
Countyfunds
305
Police Records Clerk
SR-11, BU -3
$2,403.00
11/01/12
Nams referred 09/01/12
County funds
341
Police Records Clerk
SR -11, BU4
$2,403.00
10/13/12
Names referred 09/01/12
County funds
342
Crime Scene Specialist 1
SR -18, BU -13
$3,249.00
11/01/12
Names referred 12/05/12
County funds
345
Crime Scene Specialist II
SR -20, BU -13
$3,511.00
11/01/12
Names referred 12/06/12
County funds
355
Backgrounds Clerk (Unclassified)
Contract
Contract
12101/12
Department handles
County funds
358
Background Investigator (Unclassified)
Contract
Contract
12101112
Department handles
County funds
398
Police Sergeant
PO -11, BU -12
$4,904.00
04122/12
Promotions to be made in 01113
County funds
400
Police Sergeant
PO-111, BU -12
$4,904.00
04/22112
Promotions to be made in 01113
County funds
410
Police Lieutenant
PO -13, BU -12
$5,642.00
12101112
Promotions to be made in 01113
County funds
440
Police Officer I
PO -07, BU -12
$4,439.00
04/22/12
No request received
County funds
445
Police Sergeant
PO-11, BU -12
$4,904.00
04/22112
Promotions to be made in 01113
County funds
454
Police Officer I
PO-07, SU -12
$4,439.00
04122112
No request received
County funds
458
Police Sergeant
PO -11, BU -12
$4,904.00
04122112
Promotions to be made in 01/13
County funds
T475
Clerk
SR -08, BU -3
$2,139.00
01/28/11
Not recruiting; no request received
Revolving fund
T-483
Police Services Officer
PO- 05,BU12
$4,270.00
05 /01 /00
Names referred 05/23112
County funds-Section 24
504
Background Investigator (Unclassified)
Contract
Contract
04/14112
No request received
County funds
518
Background Investigator (Unclassified)
Contract
Contract
02116/12
Department handles
County funds
536
Radio Dispatcher 1
SR -14, BU -3
$2,702.00
12124/10
Applications are being reviewed lCounly
funds
)8/01/12 Page 2 of 5
Vacant Positions December 31, 2012
All Vacant Positions
Deportment
Pas. No.
Classification Title
Salary range
Monthly Pay
Effective Date
Recruitment Status
Funding Source
581
Detective
PO -09, 131.1-12
$4,904.00
06/01112
Promotions to be made in 01113
County funds
1301
School Crossing Guard
SR -5, BU -3
$10.95/hour
09/24112
Applications are being reviewed
County funds; Hourly
1305
School Crossing Guard
SR -5, BU -3
$10.95/hour
03/13/09
Applications are being reviewed
County funds; Hourly
Police (cont)
1307
School Crossing Guard
SR -5, BU -3
$10.951hour
04101/07
Applications are being reviewed
County funds; Hourly
1309
School Crossing Guard
SR -5, BU -3
$10.951hour
04/01/07
Applications are being reviewed
County funds; Hourly
1310
School Crossing Guard
SR -5, BU -3
$10.951hour
04/01/08
Applications are being reviewed
County funds; Hourly
1315
School Crossing Guard
SR -5, BU -3
$10.951hour
04/01/08
Applications are being reviewed
County funds; Hourly
1316
School Crossing Guard
SR -5, BU -3
$10.99hour
04/01/08
Applications are being reviewed
County funds; Hourly
Pros. Attny.
E -93
Law Clerk (Unclassfied)
Contract
Contract
12/03112
Department handles
County funds
T -2823
Law Offioe Assistant (Unclassified)
Contract
Contract
08/16/12
Department handles
County funds
9091
Special Prosecuting Attomey
Contract
Contract
12/03/12
Department handles
Federal funds
9109
Receptionist- Senior Clerk (Unclassified)
Contract
Contract
08/11/12
Department handles
County dollar funded
Public Works
835
Hwy Construction & Maint Supv I
WS -10, BU -1
$4,080.00
06/08109
Name referred 12/20/12
County funds
852
Equipment Operator III
BC -10, BU -1
$3,853.00
11/18/12
Position to be filled 01/06113
County funds
860
Equipment Operator IV
BC -11, BU -1
$3,994.00
01116/12
Pending reorganization
County funds
872
Equipment Operator Il
BC -09, BU -1
$3,712.00
01116/12
Recruitment closes 12131/12
County funds
879
Hwy Construction & Maint Supv I
WS -10, BU -1
$4,080.00
07/01/12
Pending request from department
County funds
899
Traffic Signs & Markings Crew Leader
WS -7, BU -2
$3,568.00
10/05/11
Pending reorganization
County funds
918
Laborer II
BC -3, BU -1
$2,847.00
10/01112
No request received
County funds
941
Equipment Operator I
BC -06, BU -1
$3,203.00
01/16/12
Recruitment closes 12/31112
County funds
956
Laborer II
BC -3, 8U -1
$2,847.00
12/31/11
No request received
County funds
962
Refuse Collector
BC -06, BU -1
$3,203.00
03/11112
Pending reorganization
County funds
1018
Maintenance Worker 11
WS -9, BU -1
$3,939.00
12/31112
Recruitment to open in 01113
County funds
1054
Scale Attendant
SR -8, BU-3
$2,139.00
12131112
Recruitment to open 01/09/13
County funds
1058
Janitor II (112 time)
BC- 2,13U -1
$2,769.00
10/16/12
No request received
County funds
1061
Principal Project Manager
SR -26, BU -13
$4,625.00
09/01/12
No request received
County funds
1063
Baseyard Attendant
BC -05, BU -1
$3,080.00
07/02/10
Pending reorganization
County funds
1336
Heavy vehicle & Const. Equip Mechanic
BC -11, BU -1
$3,994.00
11/01/11
Not recruiting, no request received
County funds
1338
Heavy Auto & Constr Equipment Welde
BC -11, BU -1
$3,994.00
10/01109
Fund $ funded Repair Shop Supervisor
County funds
1342
Body & Fender Repairer
BC -101 BU -1
$3,853.00
12/01/09
Fund $ funded Repair Shop Supervisor
County funds - 9 months
1438
Construction Inspector I
SR -16, BU -3
$2,922.00
04/16/09
Not recruiting; no request received
County dollar funded
T -1442
Civil Engineer I
SR -18, BU -13
$3,249.00
04/16/11
Not recruiting; no request received
Bldg. Revolving fund - dollar funded
1533
Maintenance Worker 1
8C-9, Btk1
$3,712.00
09/27/12
Recruitment to open 01109/13
County funds
1842
Wastewater Plnt. Mtc. Mechanic II
WS-12, BU -1
$4,392.00
12/01112
Names referred 12121112
County funds
)8/01/12 Page 3 of 5
Vacant Positions December 31, 2012
All Vacant Positions
Department
Pos. No.
Classification Title
Salary range
Monthly Pay
Effective Date
Recruitment Status
Funding Source
Public Works (cont)
1866
Plumber I
BC -10, BU -1
$3,853.00
11/16/12
Recruitment to open OV09113
County funds
1932
Landfill Utility Worker
BC -6, BU -1
$3,203.00
09/23/12
List established 06/01112
County funds
9046
Construction Manager (unclassified)
Contract
Contract
07/01108
Not recruiting; no request received
Project dollar funded
9047
Principal Project Manager
Contract
Contract
07/01112
No request received
Project dollar funded
9051
Principal Project Manager
Contract
Contract
07/01111
Names referred 03110/12
Project dollar funded
9052
Civil Engineer I
Contract
Contract
10116111
Not recruiting; no request received
Project dollar funded
T -1939
Building Plans Examiner
SR -19, BU -3
$3,290.00
11/16111
No request received
Bldg. Revolving fund - dollar funded
T -1945
Building Permit Clerk
SR -13, BU -3
$2,601.00
07101/08
No request received
Bldg. Revolving fund - dollar funded
T -1964
Engineering Support Technician I
SR -11, BU -3
$2,403.00
02/01/08
Not Recruiting; no request received
Bldg. Revolving fund - dollar funded
T -1966
Engineering Support Technician I
SR -11, BU -3
$2,403.00
02101/08
Not Recruiting; no request received
Bldg. Revolving fund - dollar funded
T -1981
Building Permit Clerk
SR -13, BU -3
$2,601.00
1121271i0
No request received
Bldg. Revolving fund - dollar funded
T -1984
Assistant Building Inspector
SR -116, BU-3
$2,922.00
11/15112
Not recruiting; no request received
Bldg. Revolving fund - dollar funded
T -1996
Recycling Specialist It
SR -20. BU -13
$3,511.00
12131112
Recruitment opens 01/09113
County funds
Transportation
9410
Van Driver (Substitute)
BC -05, BU -1
$3,080.00
07/01112
Not recruiting; agency handles
County funds
9411
Bus Driver (Substitute)
BC -07, BU -1
$3,331.00
05/01112
Not recruiting, no request received
Federal funds
9439
Van Driver (Substitute)
BC -05, BU -1
$3,060.00
12101/11
Not recruiting; agency handles
Federal funds
9441
Van Driver (Substitute)
BC -05, BU -1
$3,080.00
12/01/11
Not recruiting; agency handles
Federal funds
9455
Bus Driver (Substitute)
BC -07, BU -1
$3,331.00
09118/12
Not recruiting; agency handles
Feberal funds
9456
Bus Driver (Substitute)
BC -07, BU -1
$3,331.00
12/01/11
Not recruiting; agency handles
Federal funds
Water
2305
Data Entry Operator
SR -08, BU -3
$2,139.00
08/16112
Pending position re- description review
Water Department funds
2311
Wtrwrks EleclPlant Elect Tradesprsn I
BC -15, BU -1
$4,630.00
11/16/12
Recruitment to open again 01/09113
Water Department funds
2312
Assistant Water Plant Operator
BC -8, BU -1
$3,466.00
11116112
Recruitment to open again 01/09113
Water Department funds
2350
Civil Engineer VII
EM -7
$6,592.00
12121/05
Not recruiting; no request received
Water Department funds
2351
Waterworks Project Manager
SR -24, BU -13
$4,276.00
11116/12
Recruitment to open again 01/09/13
Water Department funds
2360
Civil Engineer III
SR -22, BU -13
$3,798.00
08112111
No request received
Water Department funds
2430
Civil Engineer VI
EM -5
$5,980.00
06/01110
Applications are being reviewed
Water Department funds
2432
Plant Electrician Helper
BC -5, BU -1
$3,080.00
12118/12
No request received
Water Department funds
2435
Accountant II
SR -20, BU -13
$3,511.00
11/16/12
Recruitment to open 01113
Water Department funds
2438
Utility Worker
BC -05, BU -1
$3,080.00
03/01112
Pending receipt of position description
Water Department funds
2441
Welder
BC-10, BU -1
$3,853.00
06116/05
Pending discussion with department
Water Department funds
2458
Civil Engineer 11
SR -20, BU -13
$3,511.00
12/16/10
Pending receipt of qualified applicants
Water Department funds
2468
Civil Engineer III
SR -22, BU -13
$3,798.00
07/06/11
Names referred 06/05112
Water Department funds
2469
Power Generator Repairer
BC -10, BU -1
$3,853.00
12131111
No request received
Water Department funds
2478
Departmental Public Relations Specialis
SR -20, BU -13
$3,5100
05111/12
Names referred 11/27/12
Water Department funds
►8/01/12 Page 4 of 5
Vacant Positions December 31, 2012
All Vacant Positions
Department
Pas. No.
Classification Title
Salary range
Monthly Pay
Effective Date
Recruitment Status
Funding Source
Water (cont)
2481
Lead Pipefitter
WS-9, BU -1
$3,939.00
12131/09
Applications are being reviewed
Water Department funds
2483
Waterworks Inspector II
SR -19, BU -3
$3,290.00
03/16112
Position to be redescribed
Water Department funds
2486
Water Service Investigator II
SR -14, BU -3
$2,702.00
07!26108
Postion to be ►edescribed
Water Department funds
2491
Water Field Operations Superintendent
SR -24, BU4
$4,004.00
04/08/10
Not recruiting; no request received
Water Department funds
2496 lWater
Plant Operator II
WS -11, BU -1
1 $4,238,001
10/16/12
IRecruitmentto open in 01113
lWater Department funds
Annual Salary
T
Limited Term position
TR
Temporary Reallocation
UG
Unclassified (Not in compensation plan)
Continuous Recruitment:
Recruitment is ongoing until needs are met. There is no deadline to submit an application. Applications are reviewed as they come in.
Exempt Appointment:
Position is exempt from Civil Service Recruitment procedures. Departments may recruit and appoint themselves.
Internal Recruitment:
Departments administer recruitment based on policy and procedures.
No request received:
Department of Personnel Services has not received a request to recruit and /or refer names.
Effective date:
Date the current position became vacant.
County dollar funded:
Position authorized by budget and funded by the County for one dollar, per Section 30 of the County Budget Ordinance.
18/01/12 Page 5 of 5
COUNTY COUNCIL
Jay Furfaro, Chair
Nadine K. Nakamura, Vice Chair
Tim Bynum
Gary L. Hooser
Ross Kagawa
Mel Rapozo
JoAnn A. Yukimura
TO:
FROM:
RE:
Council Services Division
4396 Rice Street, Suite 209
Llihu`e, Kauai, Hawaii 96766
MEMORANDUM
December 21, 2012
Gary K. Heu, Managing Director
Larry Dill, County Engineer
JAV Irurfaro, Council Chair
OFFICE OF THE COUNTY CLERK
Ricky Watanabe, County Clerk
Jade K. Fountain- Tanigawa, Deputy County Clerk
Telephone (808) 241 -4188
Fax (808) 241 -6349
Email cokcounciI@kauai.gov
MONTHLY REPORT ON BUILDING PERMIT INFORMATION
I am greatly dismayed by the duration of time that the Council has gone
without any update on the monthly building permit activity. In accordance with
our prior agreement, the Council was to receive monthly updates on building
permits by the Administration; however, our records indicate that the last monthly
update that we received was for the month of January 2012. I understand that the
staff person that used to prepare the reports retired, but it concerns me that it
would take a full year to reassign the task.
Councilmembers have brought to my attention complaints that they have
received from the community regarding the length of time it takes to get through
the building permit process and the frequency in which permits are lost. I believe
that keeping the Council informed of the work that is performed with permits plays
an essential part in addressing such complaints. Please confirm that the Building
Department will resume immediately its practice of providing the Council with
monthly reports on building permit information and we will receive our first of such
reports in January 2013 for December 2012 as well as a year -end summary.
Thank you for your assistance in this matter. Should you have any
questions, please feel free to contact Ricky Watanabe at 241 -4823.
cy
AM VnTtAr ^nne'nTTTMTTXT r%,rnT nX�"
Bernard P. Carvalho, Jr.
Mayor
Gary K. Heu
Managing Director
Alfred B. Castillo, Jr.
County Attorney
Amy I. Esaki
First Deputy
OFFICE OF THE COUNTY ATTORNEY
County of Kauai, State of Hawaii
4444 Rice Street, Suite 220, Lihu`e, Hawaii 96766 -1300
TEL (808) 241 -4930 FAX (808) 241 -6319
January 29, 2013` {
.AN 3 1 03 ! J
Ms. Sandi Sterker, Chairperson and , BOARDS & COMMISSIONS
Members of the Cost Control Commission — "- - -
Re: List of Nonprofit Organizations Paying More than the Minimum Tax
(Tracking Number 12- 1394b)
Dear Ms. Sterker and Members of the Cost Control Commission:
At your December 2012 meeting you requested a list of organizations from the table of
exempt types that was provided by Real Property Tax Division that are paying more
than the minimum tax of $25.00. Based on the County of Kauai Real Property Tax
website, the following pay more than the minimum tax:
Name
Robinson Family
Gay & Robinson Inc.
Eleele Associates Inc.
East Kauai Uni Methodist Ch
Tensho Kotai Jingu Kyo
Episcopal Church of Hawaii
Hawaii Conference FdnTrs
Kapaa Jodo Mission
Kapaa United Ch of Christ
United Specialties Inc
G N Wilcox Health Ctnr Prop
KD Waipouli LLC
McBryde WD Trust Est
Lihue Plantation Co Ltd
Kauai Hospice Inc
Legal Aid Society of Hawaii
Watumull Properties Corp
TMK
110010010000
170060040000
210030230000
360030200000
360070030000
360150330000
410060900000
450080250000
450130230000
460150830000
330060050000
370010300000
430010140000
230050020000
330100040000
330100110000
360030100000
360030120000
An Equal Opportunity Employer
Ms. Sandi Sterker, Chairperson and
Members of the Cost Control Commission
January 29, 2013
Page 2
Name TMK
Lihue Plantation Building LLC 360050290000
James W. Licke Trustee 360070360000
Lihue Hongwanji Mission 370040050000
Na'Aina Kai Botanical Gardens 510050200002
The Waipa Foundation 560030010000
" 570030100000
Kauai Museum Assn. Ltd 590030310000
AMY I. ESAKI
First Deputy County Attorney
From: Benjamin Sullivan
Sent: Friday, January 25, 2013 4:12 PM
To: Teresa Tamura
Cc: Paula Morikami; Mercedes Youn
Subject: RE: Energy Savings for County facilities
Aloha Teresa,
PV at Kaana Street is under consideration. We hope to be meeting with Chief Perry in the next few weeks to determine if
a system over the parking lot would be compatible with KPD operations at the facility.
Mahalo,
Ben Sullivan, LEER AP BD+C
Energy Coordinator
Office of Economic Development
County of Kauai
(808) 241 -4955
bsuilivan@kauai.eov
Hooch H010 2020