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Home My WebLink About12-18-13 Agenda PacketUIN Castor Members: Chair Edie Ignacio- Neumiller Deslynn Jaquias Cherie Mooy Jade Battad Charee Watters Vice -Chair Regina Carvalho Secretary Lisa Ellen Smith Treasurer Ex- Officio COUNTY OF KAUAI COMMITTEE ON THE STATUS OF WOMEN NOTICE OF MEETING AND AGENDA Wednesday, December 18, 2013 5:00 p.m. or shortly thereafter Mo`ikeha Building, Meeting Room 2 A/B 4444 Rice Street, Lzhu`e, HI 96766 CALL TO ORDER APPROVAL OF MINUTES Regular Open Session Minutes of October 16, 2013 TREASURER'S REPORT CSW 2013 -34 FY 2013 -14 Committee on the Status of Women budgettexpenditures to date COMMUNICATIONS CSW 2013 -35 Communication received on November 21, 2013 from Ihilani Kali, tendering her resignation from the Committee on the Status of Women BUSINESS CSW 2013 -24 Presentation by Savita Agarwai relating to empowerment coaching on various topics affecting women on a daily basis CSW 2013 -29 Discussion on continued recruitment for the Committee on the Status of Women (On- going) CSW 2013 -31 Review of the Committees By -Laws and Sunshine Law for State and County Boards (On- going) CSW 2013 -33 Discussion on future Committee events for 2014 including but not limited to a Women's March History Month (On- going) CSW 2013 -36 Approval of the Committee on the Status of Women 2014 Meeting Schedule An Equal Opportunity Employer CSW 2013 -37 Selection of Officers for 2014 ANNOUNCEMENTS Next Meeting- January 15, 2014, 5:00 p.m. at the Mo`ikeha Building, in Meeting Room 2 A/B EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes, H.R.S. §92 -7(a), the Committee may, when deemed necessary, hold an Executive Session on any agenda item without the written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held pursuant to H.R.S. §92 -4 and shall be limited to those items described in H.R.S. §92 -5(a). Discussions held in Executive Session are closed to the public. ADJOURNMENT cc: Deputy County Attorney Andrea Suzuki PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24 -hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing; 2. The agenda item that you are providing continents on; and 3. Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting clearly indicating the name of the testifier; and While every effort will be made to copy, organize and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Send written testimon to: Committee on the Status of Women Attn: Mercedes Omo -Youn Office of Boards and Commissions 4444 Rice Street, Suite 150 Lhu`e, HI 96766 E -mail: myoun @kauai.gov Phone: (808) 241 -4920 Fax: (808) 241 -5127 Committee on the Status of Women — December 18, 2013 2 1 P a g e SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the Office of Boards and Commission Support Clerk at (808) 241 4920 at least five (5) working days prior to the meeting. Committee on the Status of Women — December 18, 2013 3 1 P a g e COUNTY OF KAUAI Minutes of Meeting OPEN SESSION RRIAR 10p'�r��l Board/Committee: COMMITTEE ON THE STATUS OF WOMEN Meeting Date: I October 16, 2013 Location Mo'ikeha Building — Meeting Room 2A/B Start of Meeting: 5:10 p.m. I End of Meeting: 6:01 p.m. Present Chair Uli'i Castor; Vice -Chair Jade Battad; Members: Regina Carvalho, Cherie Mooy, Edith Ignacio - Neumiller, and Ex- Officio Lisa Ellen Smith Also present: Deputy County Attorney Andrea Suzuki; Boards & Commissions Office Staff: Support Clerk Mercedes Youn; Administrative Aide Teresa Tamura Excused Members: Deslynn Jaquias, Ihilani Kali and Charee Watters Absent SUBJECT DISCUSSION ACTION Call To Order Chair Castor called the meeting to order at 5.10 p.m. Approval of Regular Open Session Minutes of August 21, 2013. Ms. Neumiller moved to approve the Minutes meeting minutes as circulated. Vice -Chair Battad seconded the motion. Motion carried 5:0 Treasurer's CSW 2013 -21 FY2013 -14 Committee on the Status of budget/gxpenditures to date. Report Chair Castor reported that the balance. for FY2013 -14 is $1,262.78. She noted that the Committee should be able to expend the balance by the end of the fiscal year by using it towards its upcoming planned events. Ms. Mooy stated that she would like to have further discussion on how to expend the funds before they lapse. Ms. Mooy moved to approve the FY2013- 14 budget/expenditures to date. Vice- Chair Battad seconded the motion. Motion carried 5:0 Committee on the Status of Women Regular Open Session October 16, 2013 Page 2 SUBJECT DISCUSSION ACTION ommunicadons CSW 2013 -22 Communication dated 7/16/13 from Joseph A. Savio, Administrator for the Kauai Drug Court, to the Committee on the Status of Women, wrote to thank the Committee for their generous donation of food and leis for the Kauai The Committee acknowledged the receipt Drug Court graduation ceremony in May. of item CSW 2013 -22 for the record. Business CSW 2013 -13 Presentation by Ihilani Kali (Deferred on 8/21/13) • Discussion on Crime statistics among young women on Kauai • Explanation and discussion on the Legislative process • Discussion and decision - making on the possibility of implementing a Legislative workshop Chair Castor informed the Committee that she would like to defer the item to the next meeting in November with the anticipation of Ms. Kali's return. Chair Castor noted that she also received an invitation regarding a series of neighbor island Legislative workshops tentatively set for November 12 -19 on Kauai. The workshops are open to each Committee member who is interested in attending, but if needed a separate workshop can be worked out on November 20th particularly if there is going to be a fair number of people; if not the members can attend one of the open workshops as noted. Vice -Chair Battad explained that this is an initiative where members are able to partake in legislative training and have an in -depth discussion on legislative issues. She pointed out that due to time constraints those members who are interested in attending should sign up individually by contacting Ms. Kali directly. Ms. Smith informed the Committee that the workshop training will focus on the legislative process and how to get involved, including an overview of the Legislative process such as the introduction and referral of Bills, Committee Consideration, Calendar & Scheduling, and what happens when a Bill switches over from the House floor to the Senate floor. Committee on the Status of Women Regular Open Session October 16, 2013 Page 3 SUBJECT DISCUSSION ACTION She added that the participants will also gain knowledge on how to write testimony to their local representatives on a particular bill. Ms. Carvalho asked whether the training workshop will be kept separate from Ms. Kali's presentation particularly because she is still interested in seeing her presentation. Vice -Chair Battad stated that it is her understanding that Ms. Kali is still interested in doing the presentation, which will hopefully take place in November. Ms. Carvalho requested Staff to inform the Committee on the location, dates and time of the event. Vice -Chair Battad suggested that the members contact Ms. Kali directly to get more information about the workshop. CSW 2013 -26 Discussion and decision - making on the logistics on the "Think Pink" Breast Cancer Awareness event on October 29, 2013. Vice Chair Battad pointed out that due to the lack of a quorum at its last meeting, the Committee will not have enough time to coordinate this event. Ms. Mooy suggested that the Committee form a sub - committee whose sole responsibility is to do the leg work, and report back to the Committee as a whole to decide whether or not to approve or amend the plans. Ms. Neumiller noted that this is the Committee's signature event, and she would like it to be a grand event. Chair Castor stated that she likes Ms. Mooy's suggestion of forming different sub - committees to handle each event instead of having the same members do all of the work. After much discussion, Chair Castor called for a motion to postpone the event to 2014, and requested that the topic be placed on the 2014 January agenda for continued discussion and planning. Ms. Mooy moved to postpone the October Breast Cancer Awareness event to October 2014. Ms. Neumiller seconded the motion. Motion carried 5:0 Committee on the Status of Women Regular Open Session October 16, 2013 Page 4 SUBJECT DISCUSSION ACTION Ms. Carvalho pointed out to the members that they should be prepared to select the sub - committee members for each scheduled event at its January 2014 meeting. CSW 2013 -27 Discussion and decision - making on the Committee's role in participating in the Drug Court graduation ceremony on November 15, 2013 at the State of Hawai'i Judiciary Building in Uhu`e. Vice Chair Battad stated that the event was very successful, and encouraged each member to participate. She noted that due to its budget reduction she felt that this was a great opportunity for the Committee to help Life Choice's Kauai by providing the leis for each graduate and a dish for all to partake in after the Ms. Carvalho moved that the Committee ceremony. provide a food item and leis for each graduate. Vice -Chair Battad seconded the motion. Ms. Neumiller brought to the attention of the Committee to allocate a specific amount in funding to use towards the purchase of leis and food. Deputy County Attorney Suzuki advised the Committee to withdraw its original motion and second and make a new motion including a specific amount. Ms. Carvalho moved to withdraw her motion. Vice Chair Battad withdrew the second. Ms. Carvalho moved to allocate not more than $200 to purchase food and leis for the Kauai Drug Court graduation ceremony on November 15, 2013. Vice-Chair Battad seconded the motion. Motion carried 5:0 After the motion was voted on, Ms. Carvalho suggested that the members who are planning to attend the graduation ceremony wear their pink CSW shirts. Committee on the Status of Women Regular Open Session October 16, 2013 Page 5 SUBJECT DISCUSSION ACTION CSW 2013 -29 Discussion on continued recruitment for the Committee on the Status of Women. Ms. Carvalho suggested that the Committee continue its recruitment efforts. Ms. Smith noted that she would be recruiting for her position as an Ex -Officio in 2015. Ms. Neumiller noted as part of her recruitment effort she took the privilege of inviting Ms. Sharon Lassiter, Director of Marketing at the Regency at Puakea, to today's meeting. CSW 2013 -30 Discussion on the 2014 Women's March History Month Ms. Mooy recalled that the Committee had held a couple of movie events, which were quite successful. Ms. Carvalho suggested that the Committee consider partnering with the Kauai Museum. Ms. Neumiller noted that the event can be well attended if the Committee does its advertising in advance. Chair Castor stated that she would check with the Kauai Museum to see what type of events are planned in 2014 and report back to the Committee. Ms. Carvalho pointed out that as a former Committee member Ms. Neumiller was gracious to share information and photos of past events that the CSW did. Vice Chair Battad shared with the Committee that she had an opportunity to meet an original member of the CSW who she would like to invite to a future meeting to talk about the past and the present. Ms. Mooy noted that the 2014 Walk -a -Mile in her shoes event will be held in early April 2014. Ms. Carvalho suggested that the Chair contact Ms. Watters in advance and ask her to bring her ideas to the meeting in November. Chair Castor noted that she would contact Ms. Watters. Committee on the Status of Women Regular Open Session October 16, 2013 Page 6 SUBJECT DISCUSSION ACTION CSW 2013-3 1 Review of the Committees By -Laws and Sunshine Laws for the State and County. Chair Castor pointed out each member should have received the information in their meeting packets. Deputy County Attorney Suzuki pointed out that since she only received the first page of the agenda she is not prepared to do a presentation. She noted that she would do her presentation at the next meeting, and noted that if the members have a specific topic they would like to focus on to let her know in advance so that she could prepare accordingly. Ms. Carvalho expressed concerns that the swearing -in ceremony was taken away; a gesture that she feels was special to each member. She asked why the Committee was not informed in advance that the swearing -in would no longer take place. Ms. Carvalho also pointed out that because the Committee is no longer required to take the oath of office it should be treated as an Advisory Committee, and be allowed to talk about whatever it wants. Ms. Amoy explained that the Sunshine Law is Hawaii's open meetings law. It governs the manner in which all State and County committees that have an advisory power over a specific matter, and created by a statute, is subject to the Sunshine Law and must comply with the statute's requirements. She further explained that the County requires all officers to take an oath of office prior to serving on their Board or Commission. Because the Committee on the Status of Women does not hold the same level of liabilities as a Board or Commission it does not require an individual appointed to a committee to take the oath. Ms. Amoy stated that the decision came as a result of a legal opinion that was rendered by a County Attorney. Vice -Chair Battad noted that contrary to the County Attorney's opinion there are old photos that show former members being sworn in. Committee on the Status of Women Regular Open Session October 16, 2013 Page 7 SUBJECT DISCUSSION ACTION Deputy County Attorney Suzuki stated that she would include in her presentation all of the concerns that the Committee brought up today. Ms. Amoy informed the Committee that February 2014 the Office of Boards and Commissions will be holding its annual orientation training. Announcements Next meeting — November 20, 2013 at 5:00 p.m. at the Mo`ikeha Building in Meeting Room 2/A 2B. • Ms. Neumiller announced that the YWCA is hosting its I" Annual "Pink Sunday Women's Expo" on November 4°' at the Kauai Veteran's Center from 9:00 a.m. to 3:00 p.m. to benefit the programs of the YWCA of Kauai that work to end violence against women and children • Ms. Carvalho announced that she attended a "Health, Beauty & Career Event" on Oahu • Vice -Chair Battad announced that she would like the Committee to hold a leadership conference event on Kauai geared to empower women of all age levels • Ms. Mooy announced that KCC has just completed its Domestic Violence Month event on campus; results of the violence study will be forthcoming • Possible partnership with KCC 2014 April's Walk -A -Mile in her shoes event; provide refreshments • YWCA Candlelight Vigil tonight at 6:00 p.m. at St. Michaels Church in Llhu`e Adjournment Chair Castor called for a motion to adjourn the meeting. Vice Chair Battad moved to adjourn the meeting. Ms. Neumiller seconded the motion. Motion carried 5:0 At 6:01 p.m. the adjourned. Committee on the Status of Women Regular Open Session October 16, 2013 Submitted by: Mercedes Youn, Staff Support Clerk { } Approved as circulated on: () Approved as amended. See minutes of meeting. Page 8 Reviewed and Approved by: Uli'i Castor, Chair [!JNov Good Morning, ae I regret to inform you that due to medical reasons I must submit my resignation letter from the Committee on the Status of Women. wish I could have done more to help the Committee, however, I feel that this is in the best interest of my health. I'd like to thank the Boards and Commissions staff for your help and guidance, and wish the Committee the best on their future endeavors. Happy Holidays, Ihilani Kali Updated 11/19/13 COMMITTEE ON THE STATUS OF WOMEN BUDGET 2013 -2014 Request Date Payment pate Paid To (Name) Description (Include date and location of event) Supplies Food Travel Fees Printing & Advertising 7/1/2013 Amazon Books for CSW library 486.96 8/23/2013 Charlene Castor Mileage 33.9 8/23/2013 Cherie Mooy Mileage 1.13 9/17/2013 Kmart First Aid kits - Health Fair 103.06 9/17/2013 Costco Snacks - Health Fair 112.17 11/15/2013 Costco Drug Court donation 90.02 680,04 $ 112.17 $ 35.03 - Total Expense 2013 -2014 Budget Remaining Balance - 827.24 2,000.00 1,172.76 Charlene UI i Castor Chair Jade Battad Vice -Chair Regina Carvalho Secretary Treasurer Members: Deslynn Jaquias Go Cherie Mooy Charee Waters Edie Ignacio- Neumiller Lisa Ellen Smith Ex- officio 2014 MEETING SCHEDULE COUNTY OF KAUAI COMMITTEE ON THE STATUS OF WOMEN All meetings will occur on the 3'd Wednesday of each month unless indicated. Meeting start at 1:30 p.m. in the Mo'ikeha Building, Meeting Room 2A/2B January 15, 2014 February 19, 2014 March 19, 2014 April 16, 2014 May 21, 2014 June 18, 2014 July 16, 2014 August 20, 2014 September 17, 2014 October 15, 2014 November 19, 2014 December 17, 2014 *Schedule subject to change Approved on: