HomeMy WebLinkAbout7-17-2013 CSW agenda packetUli`i Castor
Members:
Chair
Regina Carvalho
Deslynn Jaquias
Jade Battad
Cherie Mooy
Vice -Chair
Charee Waiters
VACANT
Secretary
Ihilani Laureta Lisa Ellen Smith
Treasurer Ex- Officio
COUNTY OF KAUAI COMMITTEE ON THE STATUS OF WOMEN
NOTICE OF MEETING AND AGENDA
Wednesday, July 17, 2013
5:00 p.m. or shortly thereafter
Mo`ikeha Building, Meeting Room 2 A/B
4444 Rice Street, Lihu`e, HI 96766
CALL TO ORDER
APPROVAL OF MINUTES
■ Regular Open Session Minutes of June 19, 2013
TREASURER'S REPORT
CSW 2013 -18 FY 2013 -14 Committee on the Status of Women budget
BUSINESS
CSW 2013 -15 Election of Secretary for the remainder 2013
CSW 2013 -19 Discussion and decision - making on essay contest topic relating to the Healthy
Living: Mind, Body, Career conference
➢ Selection of essay topic
➢ Deadline — last day to accept entries
➢ Advertising
➢ Nomination/Selection of chaperone to accompany contest winners to the
conference
CSW 2013 -13 Presentations by Ihilani Laureta
➢ Discussion on Crime statistics among young women on Kauai
➢ Explanation and discussion on the Legislative process
➢ Discussion and decision - making on the possibility of implementing a
Legislative workshop
ANNOUNCEMENTS
Next Meeting- August 21, 2013, 5:00 p.m. at the Mo`ikeha Building, in Meeting Room 2 A/B
An Equal Opportunity Employer
EXECUTIVE SESSION
Pursuant to Hawaii Revised Statutes, H.R.S. §92 -7(a), the Committee may, when deemed necessary,
hold an Executive Session on any agenda item without the written public notice if the Executive
Session was not anticipated in advance. Any such Executive Session shall be held pursuant to H.R.S.
§92 -4 and shall be limited to those items described in H.R.S. §92 -5(a). Discussions held in Executive
Session are closed to the public.
ADJOURNMENT
cc: Deputy County Attorney
PUBLIC COMMENTS and TESTIMONY
Persons wishing to offer comments are encouraged to submit written testimony at least 24 -hours prior
to the meeting indicating:
1. Your name and if applicable, your position/title and organization you are representing;
2. The agenda item that you are providing comments on; and
3. Whether you will be testifying in person or submitting written comments only.
4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide
10 copies of your written testimony at the meeting clearly indicating the name of the testifier;
and
While every effort will be made to copy, organize and collate all testimony received, materials
received on the day of the meeting or improperly identified may be distributed to the members after the
meeting is concluded.
The length of time allocated to persons wishing to present verbal testimony may be limited at the
discretion of the chairperson or presiding member.
Send written testimony
Committee on the Status of Women
Attn: Mercedes Youn
Office of Boards and Commissions
4444 Rice Street, Suite 150
Lihu`e, HI 96766
E -mail: myoun @kauai.gov
Phone: (808) 241 -4920 Fax: (808) 241 -5127
SPECIAL ASSISTANCE
If you need an alternate format or an auxiliary aid to participate, please contact the Office of Boards
and Commission Support Clerk at (808) 241 -4881 at least five (5) working days prior to the meeting.
Committee on the Status of Women — July 17, 2013 2 1 P a g e
RRIFT � ��J iBA�lo�e
COUNTY OF KAUAI
Minutes of Meeting
OPEN SESSION
Board/Committee:
I COMMITTEE ON THE STATUS OF WOMEN
Meeting Date
June 19, 2013
Location
Mo`ikeha Building — Meeting Room 2A/B
Start of Meeting: 5:12 p.m.
End of Meeting: 6:17 p.m.
Present
Chair Ulii Castor; Vice -Chair Jade Battad; Treasurer Ihilani Laureta; Members: Charee Wafters
Also: Ex- Officio, Lisa Ellen Smith; Boards & Commissions Office Staff: Support Clerk Cherisse Zaima
Excused
Cherie Mooy; Deslynn Jaquias
Absent
Regina Carvalho
SUBJECT
DISCUSSION
ACTION
Call To Order
Chair Castor called the meeting to order at 5:12
p.m. with 4 members present.
Approval of
Regular Open Session minutes of May 15, 2013
Ms. Battad moved to approve the minutes as
Minutes
circulated. Ms. Laureta seconded the motion.
Motion carried 4:0.
Treasurer's
CSW 2012 -09 FY 2012/2013 Committee on the Status of Women Budget
Report
Staff reminded the Committee that at the previous meeting a motion was
made to purchase books and videos for a media library and that the list of
items must be purchased before June 30, 2013 in order to utilize this year's
budget monies.
Ms. Watters asked whether they will lose the money if they do not spend it
to which Staff replied that it will go into the General fund and will not
carry over. Ms. Watters asked whether there was a budget sub - committee
in place that works on that. Ms. Battad replied no and that she feels that
the Committee was not a hundred percent sure on what exactly the money
could be spent on and that they are still learning.
Open Session Page 1 of 11
Committee on the Status of Women
Regular Open Session
June 19, 2013
Page 2
Open Session Page 2 of 11
SUBJECT
DISCUSSION
ACTION
Ms. Watters asked if someone was investigating that to provide a report to
the Committee. Ms. Laureta stated that she will be working with a County
Attorney to find out, per County Charter, what they are allowed to spend
the money on which will enable her to provide monthly reports to the
Committee. Ms. Watters suggested they have a plan as well as a Plan B.
Ms. Laureta explained that the plan would come after they are able to
determine what they can spend the money on, but right now it's a matter of
working with the County Attorney and after that, they will be better able to
commit to events or be more visible in the community which will allow
them to utilize the funds given by Council.
Ms. Castor mentioned that they are learning as they move forward but
understands that it is important to create a plan so that they are not in the
same situation next year, reiterating that Ms. Laureta is the new Treasurer
and she will be working with the attorney. Ms. Walters asked when a
report would be presented and if it could be put on next month's agenda to
which Ms. Laureta replied that it would depend on when she gets a chance
to work with the attorney considering that she cannot do it during her work
hours, also noting that the attorneys are very busy. Ms. Watters stated that
she feels very uncomfortable as a member of the Committee not knowing
where they are going and asked if they could speed it up a little, further
asking if it is within the rules to receive a report by email. Ms. Battad
stated that Ms. Laureta can't communicate that information directly with
the members; however, Ms. Smith commented that communications can be
routed through the Boards and Commission staff for distribution to the
members. Ms. Battad commented that she doesn't feel that it is a time -
sensitive issue at this point because aside from the media library items,
there are no anticipated purchases for this fiscal year which will be ending
on June 30. She feels that there is time for Ms. Laureta to research and
work with the attorneys so that they are not in the same place come June
30 of next year.
Committee on the Status of Women
Regular Open Session
June 19, 2013
Page 3
SUBJECT
DISCUSSION
ACTION
Ms. Watters asked about the Committee's budget request and upon hearing
from the members that it had already been submitted, stated that she does
not have a copy of it. Staff and committee members explained that the
budget has already been submitted and is done so by the Office of Boards
and Commissions who determines the amount allotted; the Committee
does not influence that in any way. Ms. Watters asked whether each
Committee /Commission receives the same amount to which Ms. Castor
replied no because each Commission has different requirements. Ms.
Smith mentioned that the County's operating budget is available for
viewing online at the kauai.gov website. Staff mentioned that they have
not been assigned a new attorney for the Committee since the previous
attorney's retirement which may also hinder Ms. Laureta's opportunity to
provide new information on the budget by the requested date.
Ms. Laureta commented that it was mentioned previously by Attorney
Mona Clark that if the Committee wished to request additional monies,
they would need to submit a request to the County Council. Based on Ms.
Laureta's past experience as a former employee of the Council, she shared
that the Council would ask that the request include the past spending
history. Due to the Committee's minimal spending, the request would
most likely be denied unless they could provide a justification for a
specific event /function with relevant line items. Ms. Battad added that
with the way the Committee has been utilizing their budget thus far, there
is a possibility it could get cut further to which Ms. Watters stated that it is
then important that they spend the money. Ms. Battad expressed that she
does not think this Committee is a "spending money body" that should just
spend money simply because they have received it, further commenting
that she has no problem with it going back to the County's General Fund
should they not use it. She feels they have done a lot this year in the
rebuilding of the Committee and increased attendance and feels that the
Open Session Page 3 of 11
Committee on the Status of Women
Regular Open Session
June 19, 2013
Page 4
Open Session Page 4 of 11
SUBJECT
DISCUSSION
ACTION
things they have achieved and the service they have offered to empower
women are not necessarily connected with dollars; dollar amounts do not
measure the level of their success. She further noted that as they are
becoming more aware of what is out there, there have been numerous
things they have participated in and would like to be a part of in the future;
they are learning and growing as they move forward. Ms. Battad is
confident that Mayor Carvalho understands their passion and drive and
feels he would be supportive and continue to provide funds to the
Committee.
Ms. Walters asked why so many people have left the Committee to which
Ms. Battad replied that she is not comfortable speculating on the reasons.
Ms. Walters asked whether there are any records from exit interviews to
which Staff replied that Boards and Commissions does not have a formal
exit interview process and members wishing to resign can do so freely.
Ms. Battad added that Committee /Commission members are volunteers.
Ms. Watters noted that she understood that and that she does have a degree
in Volunteer Management. She stated that it doesn't mean you treat
volunteers with any less professionalism to which Ms. Battad retorted that
she doesn't feel they were treated unprofessionally in their exit and shared
some of the reasons that past members left, such as to be on other
Commissions and others due to family situations, none of which she feels
had anything to do with professionalism. Staff interjected to explain that
though the Status of Women is an advisory committee as opposed to a
chartered commission, they are held to the same standard in every aspect;
every committee, board or commission that falls under the Office of
Boards and Commissions is treated uniformly and none of them hold
formal exit interviews. Ms. Watters stated that she thinks because of the
Committee's retention issue, whether it's justified or not, there ought to be
some record of why people left so that they know that it wasn't
dissatisfaction. Staff commented that they don't want people to feel
Committee on the Status of Women
Regular Open Session
June 19, 2013
Page 5
SUBJECT
DISCUSSION
ACTION
obligated to explain why they no longer wish to serve to which Ms.
Watters expressed her opposition, stating that if it is personal reasons, that
would be something to state.
Ms. Smith noted that the discussion was veering away from the Treasurer's
report at which time Ms. Castor redirected the meeting.
Ms. Laureta stated that she will be submitting a request to Staff for
information from the County Attorney regarding allowable expenditures to
be presented at the next or following meeting; it will be an on -going
process as they obtain new information.
Ms. Walters stated that she is in agreement with Ms. Battad that it's not the
point of spending, the money should follow their intentions but as a fairly
new member, she has been pretty confused about what their intentions are.
There was extensive discussion on the history of the Committee and the
difficulties they have encountered in the past, but that they are at a point of
rebuilding and relearning in order to be better equipped to function
efficiently as a Committee.
Ms. Castor asked for a motion to accept the Treasurer's Report to which
Ms. Watters stated that no motion is necessary and the presentation takes
the place of a motion. Staff commented that if the Chair wished to ask for a
Ms. Battad moved to accept the Treasurer's
motion, she could do so. Ms. Castor repeated her request for a motion.
Report.
Ms. Smith stated she could not second due to her ex- officio status and Ms.
Laureta felt she could not second a motion for her own report. Ms. Watters
did not second the motion as she felt it was not necessary.
Open Session Page 5 of 11
Committee on the Status of Women
Regular Open Session
June 19, 2013
Page 6
Open Session Page 6 of 11
SUBJECT
DISCUSSION
ACTION
Communications
CSW 2013 -14 Email dated May 17, 2013 from member Nancy Nagarkar to
the Committee on the Status of Women announcing her resignation
Business
CSW 2013 -15 Election of Secretary
Ms. Battad moved to defer this item to the July
17, 2013 meeting. Ms. Laureta seconded the
motion. Motion carried 4:0.
CSW 2013 -13 Presentation by Ihilani Laureta
➢ Discussion on Crime statistics among young women on Kauai
➢ Explanation and discussion on the Legislative process
➢ Discussion and decision - making on the possibility of implementing
a Legislative workshop
Ms. Laureta stated that this item may need to be deferred because her
office has implemented a new data system and she was unable to obtain the
crime statistics; however, the new system will provide more accurate,
detailed information which she would prefer to present at a future meeting.
Ms. Laureta was able to provide a handout on the Kauai Youth Report
which was put together by the Kauai Planning and Action Alliance. In
looking at potential committee events, the handout could be a good
foundation as it provides informational statistics for Kauai on teen
pregnancy, crimes committed by young women, college enrollment plans,
teen mothers, etc.
In reference to the Legislative process, Ms. Laureta reported that rather
than do a presentation on the Legislative process, she has contacted Susan
Marinelli who is part of the Legislative Reference Bureau which educates
the public on the Legislative process. She will be on Kauai later this year
to hold free workshops around the island and has offered to do a special
type of workshop for the County. Ms. Laureta is working on obtaining
more information on it and compiling some of the lengthier online
Committee on the Status of Women
Regular Open Session
June 19, 2013
Page 7
SUBJECT
DISCUSSION
ACTION
PowerPoint presentations into something more user - friendly for the
committee members.
Ms. Smith commented that she had attended a presentation by Ms.
Marinelli several years ago, noting that the Legislative process is slightly
different here and feels that it would be a great idea for the Committee
Ms. Battad moved to defer Ms. Laureta's entire
members to attend.
presentation to the July 17, 2013 meeting. Ms.
Watters seconded the motion. Motion carried
4:0.
CSW 2013 -16 Report and follow -up discussion on Drug Court Graduation
ceremony held on May 31, 2013 attended by Committee on the Status of
Women members
Staff distributed a letter of appreciation from Life's Choices Coordinator
Theresa Koki. Ms. Castor thanked the members that were able to attend
for providing leis for the graduates and food for the pot luck. Ms. Battad
stated that she was able to attend and shared how moved she was by the
ceremony and the personal stories shared by the graduates. She felt that
the leis and food were greatly and warmly received, especially for the
graduates who did not have family present to support them. Ms. Battad
expressed her gratitude to Ms. Koki, her advisory committees as well as
Joey Savino of Drug Court and all his staff for everything they do in spite
of their recent budget and staff cuts.
Ms. Watters, who also attended, shared that it was a very well put together
event, very moving and standing room only. Many families were there for
support.
Ms. Battad encouraged members to attend, further mentioning that she left
feeling r ally inspired to be more involved with Drug Court.
Open Session Page 7 of 11
Committee on the Status of Women
Regular Open Session
June 19, 2013
Page 8
Open Session Page 8 of 11
SUBJECT
DISCUSSION
ACTION
Members shared stories about their experiences at drug court and the
people they interacted with.
CSW 2013 -17 Discussion as it relates to the annual essay contest and funds
approved by the Hawaii Commission on the Status of Women for 3
contest winners to attend the 2013 Healthy Living: Mind, Body, Career
Conference being held on September 27, 2013 on Oahu
Ms. Smith stated that the Committee had previously discussed having
contest winners attend the Hawaii International Women's Leadership
Conference, which is not going to be held this year. However, the
opportunity to attend this conference came up and Ms. Smith took it upon
herself to request that the funds initially requested from the Hawaii State
Commission on the Status of Women (HSCSW) to be set aside for the
International Women's Conference be redistributed for 3 young women to
attend the Healthy Living Conference. Though she did not get the
permission from this body to do so, she felt it was an "on- the - floor"
decision she had to make. The conference is free and the HSCSW funds
will cover 3 young women; the Committee will need to fund one
Ms. Battad moved to have 3 essay contest
chaperone and Ms. Smith will be the second chaperone, funded by the
winners, accompanied by a chaperone from the
State.
Committee on the Status of Women, attend the
Healthy Living: Mind, Body, Career Conference.
Ms. Watters seconded the motion.
Ms. Watters asked for clarification on whether the HSCSW will be paying
for the 3 young women to which Ms. Battad replied yes, that $2,000 has
been allotted and that the Kauai Committee on the Status of Women
would be paying for one chaperone. Ms. Castor requested nominations for
Motion for attendance to the conference carried
a chaperone.
4:0.
Committee on the Status of Women
Regular Open Session
June 19, 2013
Page 9
SUBJECT
DISCUSSION
ACTION
Ms. Smith added that the County Attorney's office will need to prepare a
Liability Waiver form for the 3 young women attending the conference.
Ms. Battad stated that she would be interested in volunteering to be a
chaperone and further mentioned that time is of the essence to get the essay
contest advertised right at the beginning of the school year and work
quickly from there. She requested that members submit their ideas for an
essay topic to be voted on at the next meeting.
Ms. Watters asked how this contest has been advertised in the past to
which Ms. Battad replied that they have sent letters to the schools'
principals and guidance counselors and contacted the DOE District
Superintendent as well as the local radio stations.
Ms. Battad will do some research to find out how to publicize the contest
and reminded the Committee that they are focusing on the high school age
group, grades 9 -12, so the subject matter should be age appropriate. It was
determined that the essay topic should relate to the theme of the conference
to be submitted to Staff prior to the next meeting.
CSW 2012 -32 Discussion and decision - making as it relates to potential
Committee events and projects for FY 2013/2014 (On- going)
There was discussion on events that the Committee regularly participates
in and events they would like to take part in.
Announcements
Ms. Smith made the following announcements:
- HSCSW submitted a letter to the University of Hawaii (UH)
selection committee for a new president and requested the selection
committee make considerations for some of the concerns that they
have regarding uite a bit of violence and unlighted areas on the
Open Session Page 9 of 11
Committee on the Status of Women
Regular Open Session
June 19, 2013
Page 10
Open Session Page 10 of 11
SUBJECT
DISCUSSION
ACTION
UH Manoa campus. They want to ensure that UH considers these
concerns as well as the many aspects of women's rights and issues
when selecting the new president.
- Maui County received a grant from HSCSW for their Young
Women of Promise award
- HSCSW gave $1,500 to the Na Wahine Surf Fest back in February
- Dating Violence and Teen Pregnancy ads are currently being aired
on KQNG radio. Ms. Smith will not be attending the National
Association of Commissioners on the Status of Women Conference
in July so she has asked that the money that would have gone
toward that be put toward an additional week of radio ads. She can
forward information on the conference if anyone is interested.
Staff announced that the community meeting for the proposed Adolescent
Treatment & Healing facility will be held on June 27 at the Lihu`e
Neighborhood Center. Life's Choices Coordinator Theresa Koki
encourages Committee members to attend. Staff noted that the content of
the feasibility study being presented at the meeting may be brought up for
discussion at future CSW meetings; therefore, per Sunshine Law
requirements, if more than 2 members wish to attend, it must be posted as a
meeting.
Ms. Smith reported that with the end of the budget year approaching, they
have some funding leftover, so if the Committee knows of any
organizations wishing to request funding from HSCSW, please encourage
them to do so.
Ms. Battad stated that when they did the last essay contest, they had a
maximum 250 word count because they wanted it to be limited to one
page. Ms. Watters stated that as a former professor, she thinks there needs
to be a s eciiic word count as one page could mean anything as far as
Committee on the Status of Women
Regular Open Session
June 19, 2013
Page 11
SUBJECT
DISCUSSION
ACTION
spacing and size. Ms. Battad stated that is the reason they made it 250
words.
Ms. Watters asked if Ms. Battad was volunteering to be the chaperone for
the conference to which Ms. Battad replied that it should be voted on,
though she would like to be considered. Staff suggested that it could be
put on the next meeting's agenda with nominations submitted ahead of
time.
Next Meeting — July 17, 2013, 5:00 p.m. at the Moikeha Building in
Meeting Room 2A /2B.
The Office of Boards and Commissions will no longer be providing bottled
water to our members starting July 1St, 2013. This is one of our
sustainability goals. Staff will provide cold water using a filtered system
(i.e. Brita), so please bring in your water bottle that was provided to you.
Adjournment
Ms. Laureta moved to adjourn the meeting. Ms.
Wafters seconded the motion.
The meeting was adjourned at 6:10 pm.
Submitted by:
Cherisse Zaima, Staff Support Clerk
() Approved as circulated (add date of meeting approval).
() Approved as amended. See minutes of meeting.
Reviewed and Approved by:
Charlene Castor, Chair
Open Session Page 11 of 11
Updated 7/1/13
COMMITTEE ON THE STATUS OF WOMEN
BUDGET 2013 -2014
Request Date
Payment Date
Paid To (Name)
Description
(Include date and location of event)
Supplies
Food
Travel
Fees
Printing &
Advertising
7/1/2013
Barnes & Noble
Books for CSW library
500.00
9/30/2013
Charlene Castor
1st Qtr. Mileage Reimbursement
33.90
9/30/2013
Cherie Mooy
1st Qtr. Mileage Reimbursement
6.78
12/31/2013
Charlene Castor
2nd Qtr. Mileage Reimbursement
33.90
12/31/2013
Cherie Mooy
2nd Qtr. Mileage Reimbursement
6.78
3/31/2014
Charlene Castor
3rd Qtr. Mileage Reimbursement
33.90
3/31/2014
Cherie Mooy
3rd Qtr. Mileage Reimbursement
6.78
6/30/2014
Charlene Castor
4th Qtr. Mileage Reimbursement
33.90
6/30/2014
Cherie Mooy
4th Qtr. Mileage Reimbursement
6.78
500.00 $ - $ - 162.72
Total Expense
2012 -13 Budget
Remaining Balance
-
662.72
2,000.00
1,337.28
CSW 2013 -18 FY 2013 -14 Committee on the Status of Women Budget
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