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HomeMy WebLinkAboutpc sd 10-8-13 minutes (2) KAUAI PLANNING COMMISSION SUBDIVISION COMMITTEE MEETING October 8,2013 The regular meeting of the Planning Commission Subdivision Committee of the County of Kauai was called to order by Committee Chair Jan Kimura at 8:40 a.m., at the Lihu`e Civic Center, Mo`ikeha Building, in meeting room 2A-2B. The following Commissioners were present: Mr. Jan Kimura Mr. Herman Texeira Mr. Hartwell Blake The following staff members were present: Planning Department—Leslie Takasaki, Kenneth Estes, Dale Cua; Office of Boards and Commissions—Cherisse Zaima; Deputy County Attorney Ian Jung Discussion of the meeting, in effect, ensued: CALL TO ORDER Chair Kimura called the meeting to order at 8:40 a.m. ROLL CALL Staff Planner Kenneth Estes noted that there were three Commissioners present. APPROVAL OF THE AGENDA On a motion by Herman Texeira and seconded by Hartwell Blake to approve the agenda,the motion carried by unanimous voice vote. APPROVAL OF THE MINUTES 1. Meeting of September 10, 2013 On a motion by Herman Texeira and seconded by Hartwell Blake to approve the minutes of the September 10,2013,meeting,the motion carried by unanimous voice vote. 1 RECENT OF ITEMS FOR THE RECORD There were no items for the record. PUBLIC COMMENT FOR LISTED AGENDA ITEMS There were no public comments on listed agenda items. GENERAL BUSINESS MATTERS There were no general business matters. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS (For action) Subdivision Extension Request: S-2008-01=Stanley B. Narramore Proposed Mot Subdivision Mr. Estes read the staff report into the record. (On file) Mr. Blake asked if there is a written condition informing all of the people along Lopaka Paipa Boulevard that it is going to connect to Ala Kalanikaumaka and Po`ipu road to which Mr. Estes replied there is a condition stating there shall be no direct access onto Ala Kalanikaumaka from Lots 32-A and 32-C. Mr. Blake stated his reason for asking is that he understands that eventually that will be the connector between Po`ipu Road and Ala Kalanikauamaka, and asked if the people who own property that borders Lopaka Paipa will be made aware of this to which W. Estes stated he does not have a definitive answer at this time,but he will get that information. Mr. Blake noted that a concern was brought before the Koloa Community Association that when that connecting road was implemented, it would run next to Koloa School,which was never planned for. He further stated that he feels it is not a good place to put the road where the school children will be crossing the street. He would like to ensure the property owners are made aware of whether that connecting road will be established. Mr. Texeira expressed concern that this is the fourth extension, and wants to be sure they are not setting a precedent for extension requests going forward. At what point can they say they 2 will no longer be granting a request? What is a reasonable expectation in granting extension requests? Mr. Estes explained that Planning sends out a document to Public Works and Department of Water, and if they have no concerns and approve the subdivision extension request, Planning typically provides the extension request. However, it is at the discretion of the Commission whether they want to approve the extension request. Mr. Texeira stated that this has happened a number times in the past, and asked for the Committee's opinion on when they could say enough is enough, and should not grant further extension. Mr. Blake stated that a year's extension seems to be the standard request, and this is going on six years. Mr. Kimura noted that this particular application is different as far as extensions go, noting that it is out of the applicant's hands,therefore he feels it is acceptable. W. Texeira stated that he understands that in this case, it's dependent upon action by the County Public Works Department,who is citing manpower issues for the delay to which Mr. Blake questioned whether Public Works is hearing their concerns. Mr. Kimura confirmed that Public Works is very short staffed. Mr. Texeira commented that he does not think this is acceptable, and Public Works should be made aware that the Commission is trying to be good stewards for Planning, and if they are unable to comply in a timely manner, they should be working with the Planning Department to address these concerns. Roger Caires,representing the applicant, stated that his concern is that Public Works is taking a longtime to respond,noting that he has made several attempts in person to follow up on the status of the drainage report. He states that each time he was told they were busy, and could give him no estimate on when they would respond. He stated that his client made three special trips from California in an attempt to get an answer,but each time he received the same response. Mr. Caires pointed out that his submittals were always prompt. On the motion by Hartwell Blake and seconded by Herman Texeria to approve the subdivision extension request,the motion carried by unanimous voice vote. Subdivision Extension Request S-2012-04=Cornerstne Hawaii Holdings LLC Proposed 3-lot Subdivision Mr. Estes read the staff report into the record. (On file) 3 Mr. Texeira stated for clarification that the recommended extension date of December 13, 2013 gives the applicant only 2 months to complete the subdivision. Mr. Estes explained that the Planning Department typically gives 1-year extensions at a time,but it would be up to the Commission to grant a longer extension. Lorna Nishimitsu,representing the applicant, feels that an extension just to the end of this year would be insufficient, stating that she anticipates the housing agreement that is being drafted will go back and forth between her office and the housing agency. She would like an extension until December 2014,but if that is something the Commission cannot grant, she requests they be given until June 2014 to allow time for the drafting review, and resubmittal. She thinks the subdivision ordinance is broad enough that it does not limit the Commission to granting only a one year extension. She stated although it may not be as timely as the Commission would like,they are working on meeting the conditions of the application, noting the challenge of drafting the ag master plan that had only recently been submitted to the Planning Department for review;there are still a few things needing to be completed. She is requesting an extension to December 2014 to try and get everything resolved. Mr. Kimura asked if she had discussed a December 2014 extension with the Planner to which Ms. Nishimitsu stated she had notified them this morning. On the motion by Herman Texeira and seconded by Hartwell Blake to approve the subdivision extension request,the motion carried by unanimous voice vote. Mr.Kimura noted that the extension date needed to be changed. On the motion by Herman Texeira and seconded by Hartwell Blake to reconsider the previous motion, the motion carried by unanimous voice vote. On the motion by Hartwell Blake and seconded by Herman Texeira to move the extension date to June 30,2014,the motion carried by unanimous voice vote. Tentative Subdivision Action: S-2012-16=The Saiki family revocable trust Proposed 6-lot subdivision Mr. Estes read the staff report into the record. (On file) Mr. Texeira asked for clarification on whether there is an existing unit on the property to which Mr. Estes replied yes. Mr. Texeira stated for clarification that the existing unit has a cesspool, and asked if they are reducing the subdivision size in order to accommodate the existing cesspool;will it be relocated? Further clarification was requested on what is being proposed for this 6-lot subdivision. 4 Mr. Estes explained that the number of lots is being reduced in order to reduce individualized wastewater systems;the rest of the lots will be on septic systems. In response to Mr. Texeira's question, Mr. Cua explained that portions of Wailua Houselots have connections to the sewer. The first 100 yards of Haleilio are connected, anything beyond that are on individual wastewater systems. Mr. Blake asked if the amount of square footage each lot requires to install an individual septic system has increased from 8,000 to 10,000 square feet to which Mr. Cua stated in his experience it has always been 10,000 square feet; this standard was implemented in the mid-90's. Mr. Texeira asked if they had gone for an 8-lot subdivision what would they be required to do in terms of wastewater treatment;how would it have changed this application to which Mr. Cua replied that the applicant is limited to the size of the lot; therefore each lot has to be 10,000 square feet. Mr. Texeira restated for clarification that the reason they did it was to be able to put in their own wastewater system, and asked that if the lots had been smaller,how would that effect the wastewater treatment for each unit. Mr. Cua stated that the wastewater treatment still remains the same as this particular area does not have access or connection to a sewer system unless they decide to bear that expense on their own. On the motion by Hartwell Blake and seconded by Herman Texeira to approve the subdivision extension request,the motion carried by unanimous voice vote. ADJOURNMENT Chair Kimura adjourned the Committee meeting at 9:11 a.m. Respectfully submitted by: Cherisse Zaim Commission Support Clerk O Approved as circulated(add date of meeting approval). O Approved as amended. See minutes of meeting. 5