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HomeMy WebLinkAbout2013_1126_Minutes Open_APPROVED COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Approved as circulated 12/16/13 Board/Committee: CIVIL SERVICE COMMISSION Meeting Date I November 26, 2013 Location Mo'ikeha Building, Liquor Control Commission, Meeting Room Start of Meeting: 3:00 p.m. End of Meeting: 3:24 p.m. 3 Present Chair Cathy Adams; Vice-Chair John Low. Members: Lani Aranio; Gilbert Maerina (3: 15 p.m.); Karen Matsumoto; Roy Morita Also: Deputy County Attorney Marc Guyot; Personnel Services Manager Thomas Takatsuki; Boards & Commissions Office Staff: Support Clerk Barbara Davis; Administrative Aide Teresa Tamura Excused Member Richard Jose Absent SUBJECT DISCUSSION ACTION Call To Chair Adams called the meeting to order at 3 :00 Order/Roll Call p.m. with 5 members present Approval of Open Session Minutes of October 22, 2013 Ms. Aranio moved to approve the minutes as Minutes circulated. Ms. Matsumoto seconded the motion. Motion carried 5:0 Business CSC 2012-29 Implementation of the Human Resources Department (On- going) b. Update from the Director of Personnel Services on the Transition Plan for the Implementation of the Human Resources Department (On-going) c. Response from the Board of Water as relates to the transfer of personnel files from the Department of Water to the DPS/HR Department (On-going) Mr. Takatsuki stated that the Recruitment and Exams were completed with notices to the departments in which DPS followed up on any questions the departments had. They will be starting Phase 2, which is worker's comp and drug testing in as much as there are varying drug testing requirements. All of the personnel files from the Water Department have been picked up and brought to DPS; we still need to follow up to get the medical records, Civil Service Commission Open Session November 26, 2013 Page 2 SUBJECT DISCUSSION ACTION which were kept separate. The Prosecuting Office is in the process of microfiching all the records; once that is completed all the files will be turned over with a completion date of December 31. Once those are received all personnel files with be with DPS. We are working on the Department's operational budget and CIP, and will be meeting with the Administration on January 28. Collective Bargaining has been completed. We are in the process of submitting our ordinance for a Bill through the Mayor's Office to the County Council. Beginning next year, negotiations will start for Units 2, 3, and 4 as they were the only units with a 2 year agreement. We are waiting for Sally Motta and Eric Inouye to get HRIS back on track so that payroll can be centralized by July 1, 2014. Director's CSC 2013-16 a. Weekly Report Ending October 11, 2013 Report b. Weekly Report Ending October 18, 2013 c. Weekly Report Ending October 25, 2013 d. Weekly Report Ending November 1, 2013 e. Weekly Report Ending November 8, 2013 f. Weekly Report Ending November 15, 2013 Mr. Morita asked if the Department was working with professionals in developing the Bloodborne Pathogen Policy to which Mr. Takatsuki said Worker's Comp has been working on it and meeting with different agencies as to what is required, as well as with the departments to determine which positions should be covered. Asked what SOCD stands for Mr. Takatsuki said that is in reference to the Unit 12 agreement and stands for Standard of Conduct Differential. Attorney Guyot explained that off-duty activities of police officers could lead to a negative effect of the on-time duties so the union negotiated the SOCD pay. Civil Service Commission Open Session November 26, 2013 Page 3 SUBJECT DISCUSSION ACTION Mr. Maerina entered the meeting at 3:15 p.m. Mr. Low moved to accept the Director's Reports. Ms. Aranio seconded the motion. Motion carried 6:0 Executive Attorney Guyot read the Hawaii Revised Session Statutes provision as detailed on the agenda to take the Commission into Executive Session for ES-014 to take action on the Executive Session Minutes. Also consideration to receive a briefing on an unanticipated personnel matter from the County Attorney with Mr. Takatsuki invited into the Executive Session as a resource person. Ms. Aranio moved to go into Executive Session at 3:19 p.m. Mr. Morita seconded the motion. Motion carried 6:0 Return to Open Ratify Commission actions taken in Executive Session for items: ES-014 Mr. Maerina moved to ratify the Commission's Session actions. Ms. Aranio seconded the motion. Motion carried 6:0 Announcements Next Meeting: Tuesday, December 17, 2013 —3:00 p.m. Adjournment Ms. Aranio moved to adjourn the meeting at 3:24 p.m. Mr. Morita seconded the motion. Motion carried 6:0 Civil Service Commission Open Session November 26, 2013 Page 4 Submitted by: Reviewed and Approved by: Barbara Davis, Staff Support Clerk Catherine Adams, Chair ( ) Approved as circulated. ( ) Approved with amendments. See minutes of meeting.