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HomeMy WebLinkAbout2013_0617_ Minutes_APPROVED_1 Kauai Salary Commission Regular Meeting Minutes of June 17, 2013 OPEN SESSION The meeting of the Kauai Salary Commission of the County of Kauai was called to order by Chair Robert Crowell at 8:31 a.m. at the Lihue Civic Center, Mo'ikeha Building, in meeting room 2A 2B. The following Commissioners were present: Robert Crowell, Chair Charles King, Vice Chair Michael Machado, Commissioner Sheri Kunioka-Volz, Commissioner Jo Ann Shimamoto, Commissioner (Arrived at 8:45 a.m.) Commissioner Randy Finlay, excused Also present: First Deputy County Attorney Amy Esaki; Boards and Commissions Staff Administrator Paula Morikami, Administrative Aide Teresa Tamura, and Support Clerk Mercedes Youn. APPROVAL OF MINUTES: Chair Crowell: I would like to call the meeting to order, has everyone had a chance to review the minutes? Or anyone had a chance to review the minutes. Can I get a motion to approve? Mr. King: Yes, I have. I move to approve. Ms. Kunioka-Volz: And I second. Chair Crowell: Okay, moved and seconded, all those in favor say aye. On a motion made by Mr. King and seconded by Ms. Kunioka-Volz to approve the meeting minutes of November 16, 2012 as circulated, motion carried unanimously by voice vote. Chair Crowell: Okay, selection of the Chair and Vice Chair. Now we only have four people here and I bet all three are saying that they don't really want to be the chair. Do we have any nominations? Mr. King: Have you had any discussion with anyone, as a potential? Chair Crowell: I only talked to Mike and he said he's not a potential. Page 1 of 7 Open Minutes 6/17/13 Mr. Machado: I just got so many things going on and it's really difficult. So I feel more comfortable as a vice chair then a chair. Chair Crowell: Yeah, I thought that maybe Randy would. Mr. Machado: Yeah, I figured Randy would be up for it. Is he coming today? Chair Crowell: He is supposed to be here but hopefully... Ms. Kunioka-Volz: Well, I nominate Randy then. Chair Crowell: I don't know...I don't think we should. Mr. King: I don't think that would be the optimal way to nominate someone. Not uncommon but not optimal. Chair Crowell: So, at least we have a Vice Chair nominee. I don't know unless someone wants to nominate Mr. King. Mr. King: Well, I don't think that it would be appropriate since I was.... Chair Crowell: You were the Chair last year. Mr. King: Since I was the Chair last year. Ms. Kunioka-Volz: Yes, but if no one else is interested in the Chair... Mr. King: For two years, you thinking that I'm interested? Chair Crowell: What about you Sheri? Ms. Kunioka-Volz: No. Mr. King: How come Sheri, you got the background. Chair Crowell: Yeah, it's not going to be that difficult. Mr. Machado: What are the rules? Do you have to have it every year or can you just continue on to a certain... Chair Crowell: I think that we do it every year. Are the rules...well I shouldn't even ask because I'm supposed to end at the end of the year. I was going to ask if the rules say that you can have the Chair continue or do you have to change the Chair? Ms. Morikami: Yes, every year you change the Chair. Page 2 of 7 Open Minutes 6/17/13 Chair Crowell: Okay. Ms. Morikami: Charlie would still qualify because he has taken a break for one year. Chair Crowell: Yeah. Ms. Morikami: The Chair would qualify (inaudible) Chair Crowell: So. Mr. King: Oh god, I'll do it one more time. Chair Crowell: Okay, so we have a nomination for Mr. King as Chair and a nomination for Mr. Machado as Vice Chair. Do I have a motion to close the nominations? Ms. Kunioka-Volz: I move. Chair Crowell: A second? Mr. Machado: I second. Chair Crowell: Okay, all in favor say aye? On a motion made by Ms. Kunioka-Volz and seconded by Mr. Machado to nominate Mr. King to the position of Chair for 2013 and Mr. Machado to the position of Vice Chair for 2013,motion carried unanimously by voice vote. Mr. Crowell: Okay, Chair elect King, you may now take over the meeting. SC 2013-02 Discussion possible decision-making on amendments to Resolution 2013-3 and on establishing salaries for fiscal year 2014-15 for Council members and all officers and employees included in Section 3-2.1 of the Kauai County Code. Chair King: Can I point out that the only other item of business is discussion and possible decision-making on amendments to what we've put before the Council last year. And as I well recall they would like to have their resolution very early and we are really very early right now if we were to submit something. But there's an imbalance that was spoken of that was noted last year with the Chief of Police being...he's higher than the Mayor isn't he? Here are on 7/1/13. Mr. Crowell: Equal to. Chair King: Okay. Ms, Morikami: Excuse me Chair? Chair King: Yes. Page 3 of 7 Open Minutes 6/17/13 Ms, Morikami: If you would like an update of this since this is utn...I think some of the counties have frozen some of their salaries. I believe that there might be some changes here so if you would like a motion to have an update of this then at your next meeting you will be able to see what everybody is at July first. Chair King: Do we really need a motion or could we simply ask Staff to do that? Ms. Morikami: It would be corning from the Salary Commission to Torn Takatsuki. Chair King: Okay. Ms. Kunioka-Volz: So this is as of... Ms. Morikami: Last year when you folks were reviewing it a year ago. Chair King: That's what we looked at last year. Ms. Kunioka-Volz: But with the police and fire...for Kauai's raise. Does it include their current salary? Chair King: So we'd be asking Staff to get an update on this effective 7-1-13 right? Mr. Crowell: Yes. Chair King: Is there a motion to that effect? Ms, Kunioka-Volz: I move. Chair King: Thank you, second? Mr. Crowell: Second. Chair King: Thank you,those in favor? On a motion made by Ms. Kunioka-Volz and seconded by Mr. Crowell to have Staff request for updated information from the Department of Personnel Services as it relates to Salaries for comparison from the other Counties, motion carried unanimously by voice vote. Chair King: Great. Ms, Morikami: Is this enough versus all that...you know the documentation. Is this fine? Chair King: I think that this is enough. Page 4 of 7 Open Minutes 6/17/13 Mr. Crowell: Our last resolution, I mean this was it and there's nothing forward and we didn't delay that last...we actually deleted that last column right? The 7-1-13 column. Chair King: It's in there,just looking at the resolution it appears to be in there. Mr. Crowell: Oh yeah, I thought the last resolution deleted 7-1-13. In Resolution number 2012-3 that be it resolved...that first paragraph says that it deleted the increases in the maximum salaries so we no longer have that last column right? That we've been showing the years previously. Is that correct? So we are not even looking at this 7-1-13 column any longer right? Just to clarify. Ms. Morikami: So the last salaries if you look at it the 12-1-2008 column that is what it is now. Mr. Crowell: Except for the police and fire. Ms. Morikami: Correct. Chair King: It's amazing how much you remember when you're Chair; I do recall that now. So I guess while there wouldn't be any change in the County of Kauai for 7-1-13 but there may be changes in the other Counties so that's what we would be looking for... Ms. Morikami: Yes. Chair King: This update, okay. Ms. Morikami: Also, the Administration is looking at benefits and other compensations to clean up the language in the original resolution... Ms. Youn: Can you please go to the mic so that I can hear you when I do the minutes? Thank you. Ms. Morikami: It is my understanding that the Administration is looking at this salary resolution and possibly going to suggest amendments to the salary resolution to clarify only the compensation/salary/fringe benefits because some of the language is unclear,just to clarify so that the compensation and salary can be defined. So that would be coming up later on and probably at your next meeting there could be some discussion and it's up to you folks how you want to clarify that. Chair King: Okay, can you tell me what the status of the HR (Human Resources)position is in the County now? Ms. Morikami: At the present time Tom Takatsuki is T.A.'d in the role of the Director and it is my understanding that the Civil Service Commission is planning to make some kind of change by the end of the year. Chair King: Okay, so he would be performing this study? Page 5 of 7 Open Minutes 6/17/13 Ms. Morikami: Yes. Chair King: Okay. Ms. Morikami: I already gave him a heads-up but it really needs a motion which you did today from the Commission to him. Chair King: Okay. Ms. Morikami: Thank you. Chair King: Okay, does anyone have any thoughts on the salaries for any of our directors or shall we just schedule a meeting for when we get the information. Ms. Kunioka-Volz: The updated? Chair King: The updated. Ms. Morikami: I think if you gave him couple months maybe in August have the meeting by then he'll update this. Chair King: Okay, my experience August really isn't a great time to try to call people together for a meeting so probably in September and we can circulate dates that would work for everybody. Mr. Machado: Do we still have that date scheduled for the 9th? Chair King: Oh we do. Ms. Youn: We did have the July 9th date but we moved the meeting to a later date to give DPS more time to gather the information so we are not having the July 9th meeting; it can be in August or September. Chair King: That's right I remember that because I wasn't going to be here. Ms. Kunioka-Volz: So July 9th is going to be postponed? Chair King: Yes, postponed. Since we have a good representation here do we want to try to find a date in August now or? Ms. Kunioka-Volz: Yes. Chair King: The end of August would be best for me. Ms. Youn: Are Mondays okay. Page 6 of 7 Open Minutes 6/17/13 Chair King: Monday? Ms. Youn: Yes. Chair King: Mondays will work okay so we have Monday, August 19th no,the 19th won't work for me, the 26th shall we aim for that at 9'oclock? And you will send a calendar reminder out? Ms. Youn: Yes. Chair King: Thank you, okay, I don't see any other business that we can talk about. Mr. Machado: Move to adjourn? Chair King: Are you willing to entertain a motion to adjourn. Mr. Machado: So moved. Chair King: Thank you. Mr. Crowell: Second. Chair King: Those in favor? Thank you very much. On a motion made by Mr. Machado and seconded by Mr. Crowell to adjourn the meeting, motion carried unanimously by voice vote. At 8:50 a.m. the meeting was adjourned. Submitted by: Mercedes Youn, Support Clerk Reviewed and Approved by: Charles King, Chair (X) Approved as circulated on: August 26, 2013 ( ) Approved as amended. See minutes of meeting. Page 7 of 7 Open Minutes 6/17/13