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HomeMy WebLinkAbout2013_0826_AgendaPacket Charles King Members: Chair Robert Crowell Randy Finlay • Sheri Kunioka-Volz Jo Ann Shimamoto Michael Machado Vice Chair COUNTY OF KAUA'I SALARY COMMISSION NOTICE OF MEETING AND AGENDA Monday, August 26, 2013 9 :00 a.m. or shortly thereafter Mo'ikeha Building, Meeting Room 2 A/B 4444 Rice Street, Lu`e, HI 96766 CALL TO ORDER APPROVAL OF MINUTES Open Session Minutes of June 17, 2013 BUSINESS SC 2013-02 Discussion and possible decision-making on amendments to Resolution 2012-3 and on establishing salary caps for the fiscal year 2014/2015 for Council members and all officers and employees included in Section 3-2. 1 of the Kauai County Code (On-going) a. Comparison of Executive Pay Rate for Counties b. Letter dated 8/13/13 from Mayor Bernard P. Carvalho, Jr., asking the Salary Commission to consider freezing the salary cap for appointed and elected officers of the County for FY 2013/2014 ADJOURNMENT NOTICE OF EXECUTIVE SESSION Pursuant to Hawai`i Revised Statutes §92-7 (a). The Commission may, when deemed necessary, hold an executive session on any agenda item without written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held pursuant to HRS §92-4 and shall be limited to those items described n HRS §92-5(a) An Equal Opportunity Employer PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24-hours prior to the meeting indicating. 1 ) Your name and if applicable, your position/title and organization you are representing. 2) The agenda item that you are providing comments on; and 3) Whether you are testifying in person or submitting written comments only. 4) If you are unable to summit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. cc: First Deputy County Attorney Amy Esaki Send written testimony to: Salary Commission Attn: Barbara Davis Office of Boards and Commissions 4444 Rice Street, Suite 150 Lthu'e, HI 96766 E-mail: bdavis@kauai.gov Phone: (808) 241 -4919 Business Fax: (808) 241 -5127 SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the Boards and Commissions Support Clerk at (808) 241 -4919 at least five (5) working days prior to - the meeting. Salary Commission — August 26, 2013 2 I P a g e Kauai Salary Commission Regular Meeting Minutes of June 17, 2013 OPEN SESSION DRAFT The meeting of the Kauai Salary Commission of the County of Kauai was called to order by Chair Robert Crowell at 8 :31 a.m. at the Lihue Civic Center, Mo'ikeha Building, in meeting room 2A/2B. The following Commissioners were present: , Robert Crowell, Chair Charles King, Vice Chair Michael Machado, Commissioner Sheri Kunioka-Volz, Commissioner Jo Ann Shimamoto, Commissioner (Arrived at 8 :45 a.m.) Commissioner Randy Finlay, excused Also present: First Deputy County Attorney Amy Esaki; Boards and Commissions Staff: Administrator Paula Morikami, Administrative Aide Teresa Tamura, and Support Clerk Mercedes Youn. APPROVAL OF MINUTES : Chair Crowell: I would like to call the meeting to order, has everyone had a chance to review the minutes? Or anyone had a chance to review the minutes. Can I get a motion to approve? Mr. King: Yes, I have. I move to approve. Ms. Kunioka-Volz: And I second. Chair Crowell: Okay, moved and seconded, all those in favor say aye. On a motion made by Mr. King and seconded by Ms. Kunioka-Volz to approve the meeting minutes of November 16, 2012 as circulated, motion carried unanimously by voice vote. Chair Crowell: Okay, selection of the Chair and Vice Chair. Now we only have four people here and I bet all three are saying that they don't really want to be the chair. Do we have any nominations? - Mr. King: Have you had any discussion with anyone, as a potential? Chair Crowell: I only talked to Mike and he said he' s not a potential. Page 1of7 Open Minutes 6/17/13 Mr. Machado : I just got so many things going on and it' s really difficult. So I feel more comfortable as a vice chair then a chair. Chair Crowell: Yeah, I thought that maybe Randy would. Mr. Machado: Yeah, I figured Randy would be up for it. Is he coming today? Chair Crowell: He is supposed to be here but hopefully. . . Ms. Kunioka-Volz: Well, I nominate Randy then. VIII' Chair Crowell : I don't know. . . I don't think we should:, 1rl f I 11 r ,,111111, III I' . IIiIh�I Mr. King: I don't think that would be the optimal way to nomina�blsomeone. Not uncommon but not optimal. JIlt" 1� �� III(!l Chair Crowell: So, at least we have a Vice Chau nominee. I don't kno * hi ess someone wants to nominate Mr. King. 11(IIII H ' '1' ' ,,(iI 111411 1 111111 Mr. King: Well, I don't think that it� iw�''h1d. be appropriate since I was. . . . III g , . � I4111:"1"4"111!ui�� 1IJ�1 , Chair Crowell: You were the Chair lastiyear. 111111111 1111111 IIIIJ 1111111 1IIIIIII Illgq ,,rt �►tm;rnt.._ Ihhuii dMr. King. Since I was . e Q , ast year. • Ms. Kunioka-Volz: I� ,. d but if n o e else is. JIii(�•{Nested in the Chair. . . 1i111Iii1►,tt ,r I Mr. King: or . years, ycl r Mille I'm in) t1 Tested? �`''1WIIII11r''`� '` 11WlU " � IIII► Chair er. ell : What ab11111111111 a. t you S,� � ? IIIIIIIIIIii"► '' lli Ms. Kunio'' f ft.,Volz: No. ( Illlll ''1I I littli 1111 ►r 'IIIIII1pI►,, . 111► Mr. King: How ,t age e Sheri, yo, the background. ' ' 1IIII!► ,111111' Chair Crowell: Yeah, i no r otg to be that difficult. � III I ' Mr. Machado: What are the rules? Do you have to have it every year or can you dust continue on to a certain. . . Chair Crowell : I think that we do it every year. Are the rules . . . well I shouldn't even ask because I'm supposed to end at the end of the year. I was going to ask if the rules say that you can have the Chair continue or do you have to change the Chair? Ms. Morikami: Yes, every year you change the Chair. Page 2 of 7 Chair Crowell: Okay. Ms. Morikami: Charlie would still qualify because he has taken a break for one year. Chair Crowell: Yeah. Ms. Morikami: The Chair would qualify (inaudible) Chair Crowell : So. I li Mr. King: Oh god, I'll do it one more time. .„!IIIIII!iiii' IlaiiI ii'i ii it Chair Crowell : Okay, so we have a nomination for Mr:ilKngas�Chair and a nomination for Mr. Machado as Vice Chair. Do I have a motion to close tfieiliiomiria��'ons? { i ,illl ;i ,,; Ms. Kunioka-Volz: I move. HA { 1 f� i if; ,.•j�ii �l �;j 'I i'�f;lljl,i', i, 4 Chair Crowell: A second? li i' ; li , ilji pp , Il i,' ; I1i < < f c • , � ; ii; . ! � ' . [,I;'j iiii '� i � � a ! � i t hl{j�•Mr. Machado : I second. "Ii1 ' i ' ' i ' ''' i �'li{ ;�l1l{{ i,i, I 1i ! Iii : Chair Crowell: Okay, all in favor say ail9 'iIiill ii' iii , '111111jl''•fl lll�li,r I . I' 1 !ill; i; ' . 1,,�1;h On a motion made b s _ : oka-Vo ` Ilk, secon. ed`' Mr. ' - achado to nominate Mr. • King to the positionlai ;Chair 'fo*12013 andt . acnado t k the position of Vice Chair for 2013, motion carriedl,. ��animousiy b y voice alter Illli 4I1Illl i, 1(I !I Mr. Crowelb ka, Chair 1 ct g,ly p ti , ay no , take over the meeting. �illi11111011 E1 1101111111 II '1111 f . �gfull� I ;III �i I `� Ill{SC 20114;02 Discussi�d tiOssible d .cision-m i !i li '', ion amendments to Resolution 2013-3 and on estal3'likhins salariesfo. ; flscat'`Qdac,2014-15 for Council members and all officers and emploveesiiiiCluded in Secti43-2.141ithe Kauai County Code. 'i''I►IIIil1f , "Jill ii '' 1g111 Chair King: Can ,TJ �oint out that ; a e only other item of business is discussion and possible decision-making onI , ia! endmen lido what we've put before the Council last year. And as I well recall they would like. toliihave iii resolution very early and we are really very early right now if we were to submit somet i 1 e I�IIIBut there' s an imbalance that was spoken of that was noted last year with the Chief of Policheing. . .he' s higher than the Mayor isn't he? Here are on 7/1/13 . Mr. Crowell: Equal to. Chair King: Okay. Ms, Morikami: Excuse me Chair? Chair King: Yes. Page 3 of 7 Ms, Morikami : If you would like an update of this since this is urn. . . I think some of the counties have frozen some of their salaries. I believe that there might be some changes here so if you would like a motion to have an update of this then at your next meeting you will be able to see what everybody is at July first. Chair King: Do we really need a motion or could we simply ask Staff to do that? Ms. Morikami: It would be coming from the Salary Commission to Tom Takatsuki. Chair King: Okay. 111111"I'i ii Ms. Kunioka-Volz: So this is as of. . . {� I IF 111 1! {, II I ` i:lIlil ' II Eifi Ms. Morikami: Last year when you folks were rote e ng it a year • g 11111 ' IOi,l .'II1r. Chair King: That' s what we looked at last year% I .I ii 11 '{ I, Illiii,, Dfflui11 1 1, d}Il��il�i; � � Ms. Kunioka-Volz: But with the police and fire . . . for:�; • Iuarlsf raise. Does it in'c i de their current salary? '111 `1 ik f I 1 111 ' I " Ill ' 1"11111 'IlI II I ti II 111 Chair King: So we'd be asking Staff o l�� t n'update on this g g g � s EI �ective 7- 1 - 13 right? lillii ,I, dI i, III I 1 I III Mr.. Crowell: Yes. ll �l II II IIIII11' . , a' 11111 1 IIIIIIIIiI i VIII 1V1111111111111111111111 Il��l �, 1 � I .II1 Illil' Chair King: Is there ; tion toa effect? I 'IfiII , , I 1 Ms, Kunioka-Volt: I mov& , • III1IIIIII I li i �� ' 'IIiI�N,lii�i ` I I�III i t i . ii,ii � iiii $ iilll#llI311 , II1IIIIlii111 } I' Chair i1i10i. Thank yo �,l�s{'icond fiffiUu 11111111' 1l1!1�� , Mr. Crowell � econd. 111 II VIII ��� { I �l�I. IIII 11' , f{► Chair King: Th d ou, those iii: vor? 'III III111 }III 11 On a motion made bye s. K ioka-Volz and seconded by Mr. Crowell to have Staff II 'fit ., " request for updated informa on from the Department of Personnel Services as it relates to Salaries for comparison from the other Counties, motion carried unanimously by voice vote. Chair King: Great. Ms, Morikami: Is this enough versus all that. . .you know the documentation. Is this fine? Chair King: I think that this is enough. Page 4 of 7 Mr. Crowell: Our last resolution, I mean this was it and there' s nothing forward and we didn't delay that last. . .we actually deleted that last column right? The 7- 1 - 13 column. Chair King: It' s in there, just looking at the resolution it appears to be in there. Mr. Crowell: Oh yeah, I thought the last resolution deleted 7- 1 - 13 . In Resolution number 2012-3 that be it resolved. . .that first paragraph says that it deleted the increases in the maximum salaries so we no longer have that last column right? That we've been showing the years previously. Is that correct? So we are not even looking at this 7- 1 - 13 column any longer right? Just to clarify. Ms. Morikami: So the last salaries if you look at it the 12- 1 -2008{'column that is what it is now. I� I • ! ' 1 Mr. Crowell: Except for the police and fire. � i d, 111,1'1,, 'I , I Ms. Morikami: Correct. MP '!4 `T dill L . ,, Chair King: Its amazing how much you rem - o I eIIlr when you're Chair; 'tdo recall that now. So I guess while there wouldn't be any change in tlid hbunty of,Kauai for 7- 1 -1& but there may be 'II lI q It I f `? > . changes in the other Counties so that,'s what we would t e oog for. . . IC ,III I��'It ,,i1' . Ms. Morikami: Yes. �1 111111111 I ll 11II1I1111I1 IIIIII ��; . I , Chair King: This update, okay. II (IIIIIIIII II' ' f � II tti II IIIIIIIIIIIII ,III I . ifiji 1 . 1 , Rhllitti l+ji l II I � � � + . . tai , , � � �;� Ms. Morikami: A1sodd! o e Adminis ; ation is loo e g a ' en ��! d other compensations to clean (Id i6t ,1d I. till�i I • Ip I(, , ill „ . up the language in thei 4 ri `n`tal res II'!l 1ution. . . lil 11iIA ', I �I i'iIir i l. . Iit1 Ms. Youn: C ly pleaseIgo to p* c so that I- c. u .hear you when I do the minutes? Thank iiti " •1fiuiiit11111111 . 1� .,I� IIIII • .�11tI�Ir�iIIlllll '`'1111Ii1) you. ill rill � � ({1I1i}i,1� IIIIi►1 Ms. Mo_+ ! �ami: It is myunsiierstanding+that the Administration is looking at this salary resolution �I , � � 1l 111 � I ,I� . and pos"sib klg qi rig to suggek 1 I os eridment ,1 to the salary resolution to clarify only the compensatio al /fringe. benefits because some `of`tfie language is unclear, just to clarify so 11 111.. it II. . that the compensa i 'on and salary �an be defined. So that would be coming up later on and lit + Meeting` • • � . . •t��lllll probably at your ne� th a could•be some discussion and it's up to you folks how you want to clarify that. '111 ii" I N�' , II��IIIIII�I1 . . . Chair King: Okay, can you ell me what•the status of the HR (Human Resources) position is in the County now? Ms. Morikami: At the present time Tom Takatsuki is T.A. 'd in the role of the Director and it is my understanding that the Civil Service Commission is planning to make some kind of change by the end of the year. Chair King: Okay, so he would be performing this study? Page 5 of 7 Ms. Morikami: Yes. Chair King: Okay. Ms. Morikami : I already gave him a heads-up but it really needs a motion which you did today from the Commission to him. Chair King: Okay. Ms. Morikami: Thank you. I� ; f f!iE I,I ,,, 111 ?0 Chair King: Okay, does anyone have any thoughts on the �alar es for any of our directors or shall we just schedule a meeting for when we get the 40 a I'a en; I .{iiiflli f, ri1111 I Ms. Kunioka-Volz: The updated? 1 111111' I I Ill Chair King: The updated. 11111 1 1 1111 DhIllIp , 1 1�,f:11111 11f,►� Ms. Morikami: I think if you gave him couple mont) s?'mayj.ii August have the; eeting by then he'll update this. '1111 kith `'11111111 II"' �`4�' `� 11 110 , IIIpIIIIII , 11111��, Chair King: Okay, my experience August really . t a great`itY. e to try to call people together tglif l� (�{It! Ih... I i for a meeting so probably September and we can ,e culate daef at would work for everybody. 111IlIlIIII1 '�'�I� ;141; jj i � �Ill 1111 11111 III 1 111 �I , , Mr. Machado : Do we�stil have tha I date schediMed'Tor the Al f " IIIIII ' I ,1,111 ���III Chair King: . 111111111111111111 �� 1111 1 III 101111ir 111 ����d 1I ! 110E a Ms. Ydur,�: We did have: 0 e July � �ate bu the meeting to a later date to give DPS more tiine 'to gather the. iln ctmation Ilimie are not having the Jul 9th meetin • it can be in �i1Ln ,� ,,IIf I g July g, August or 5, tember. I111 4111111 1►f�, 111111```` + , Chair King: Thai#1 ' ght I rem - na'ber that because I wasn't going to be here. 11111 , (-Ill fli .Ms. Kunioka-Volz: So;Ik''uly 9th is, going to be postponed? a,11111111i1fi�,VhI. fit" . Chair King: Yes, postponed. I Since we have a good representation here do we want to try to find a date in August now or? Ms. Kunioka-Volz: Yes. Chair King: The end of August would be best for me. Ms. Youn: Are Mondays okay. Page 6 of 7 Chair King: Monday? Ms. Youn: Yes. Chair King: Mondays will work okay so we have Monday, August 19th no, the 19th won't work for me, the 26th shall we aim for that at 9 'oclock? And you will send a calendar reminder out? Ms. Youn: Yes. Chair King: Thank you, okay, I don't see any other business that we can talk about. 11111111k Mr. Machado: Move to adjourn? . 1 IIII ICI IIII Hi I► ..illy 1 • Chair King: Are you willing to entertain a motion o adjourn. 111111 : 111!11` gull Mr. Machado : So moved. • . IIIII . 11111 Chair King: Thank you. IIII (4111 ;. fillip fflh)l II III III 1111illiiiii 11111111 Mr. Crowell: Second. '( 111 . . . Ill ll11;tttnIII 1111►htt. 1111 Chair King: Those in favor? Thank youlll ery m,;, h IIIIIII ,�i,,,l, ���t� 11111 IE,, f 1111111011 .. 11111111 On a motion made by, i � tdo .and lseconded lig, j Cr'owe`ll. to adjourn the meeting, motion carried uns ously bey 'voice vote l f III I IIII � ,�::,. ; �lll .1 . 111 VIII! 111II�Ir� . X11 E��i; .1111 I� . . . 11! At 8:50 a.m. the mee g as adio I ned. . li;�ll Illl�llll(��II 11 IIII 11 1111111 1� 1111111111111111111111111101 Ill IIII 11111►submi ,�,Ii11 Il f y. III111111 4,li 11111 11111 111111 111111 11111 111111 11111 IIII 111111 111111116 1 1111h Mercedes Youri;l$141116 port Clerk '1 4 Reviewed and Approved byi 1l1 iIiII Charles King, Chair ( ) Approved as circulated on: ( ) Approved as amended. See minutes of meeting. Page 7 of 7 SALARY COMMISSION COUNTY OF KAUA' I • 3& eotutton No. 2012-3 RESOLUTION AMENDING RESOLUTION NO. 2012- 1 RELATING TO THE SALARIES OF CERTAIN OFFICERS A ND EMPLOYEES OF THE COUNTY OF KAUAI WHEREAS effective 7/1 /2012, the Salary Commission adopted Salary Resolution 2012- 2, to increase the maximum salaries payable to the Police Chief, Deputy Police Chief, Fire Chief and Deputy Fire Chief, but provided that Salary Resolution 2012- 1 would in all other respects remain in full force and effect; WHEREAS, the Director of Finance and Budget and Purchasing Director submitted testimony stating that the they did not anticipate any increase in revenues to the County in the next fiscal year; WHEREAS, the Salary Commission recognizes its obligation to the residents of Kaua`i to act in a fiscally responsible manner; now therefore, . BE IT RESOLVED by the Salary Commission of the County of Kaua`i, State of Hawai`i, that the Salary Commission hereby resolves to amend Resolution No. 2012- 1 as follows : 1 . Article 1 , Salaries of Certain Administrative Officers and Employees, subsection (b), is amended to delete the increases in maximum salaries scheduled to become effective on 07/01 /13 . 2. Except as expressly amended herein and by Resolution 2012-2, Salary Resolution 2012- 1 shall remain in full force and effect. BE IT FINALLY RESOLVED, the County Clerk shall transmit to the Salary Commission, Mayor, Finance Director, and Personnel Director a final approved copy of the resolution and note any amendments thereto within thirty (30) days after the effective date of this resolution. Adopted by the Salary Commissions at its meeting on November 16, 2012: Robert Crowell, Chair av /a - 3 Zo13 - Oz. Charles King, Vice Chair Randy Finlay Michael Machado Sheri Kunioka-Volz Jo Ann Shimamoto SALARY COMMISSION COUNTY OF KAUAI I tcotutton No. 2012-2 RESOLUTION AMENDING RESOLUTION NO. 2012- 1 RELATING TO THE SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE COUNTY OF KAUAI ' WHEREAS, the Salary Commission wishes to balance the need for fiscal responsibility with concerns for public safety; now therefore, BE IT RESOLVED by the Salary Commission of the County of Kauai, State of Hawaii, that the Salary Commission hereby resolves to amend Resolution No. 2012- 1 as follows: 1 . Article 1 , Salaries of certain Administrative Officers and Employees, subsection (b) is amended to increase the maximum salaries payable to the officers listed below effective 7/1/2012: Police Chief $ 114,490 Deputy Police Chief $ 105,660 Fire Chief $ 114,490 Deputy Fire Chief $ 105,660 2. Except as expressly amended herein, Salary Resolution 2012-1 shall remain in full force and effect.. BE IT FINALLY RESOLVED, the County Clerk shall transmit to the Salary Commission, Mayor, Finance Director, and Personnel Director a final approved copy of . the resolution and note any amendments thereto within thirty (30) days after the effective date of this resolution. Adopted by the Salary Commission at its meeting on April 23, 2012: "4L . Robert Crowell, . it aoia - & 4t 1:411i Charles King, ice r j44e . . . . ,; Atli 4jj Sha 7 oka-Volz - ' "OP 00. Micha - achado • s5�r OP :, Nate' : Robert Crowell ` a 'l_ 1 Members: Chair e,�, ``' ;�, 4J Randy Finlay Trinette Kaui Charles King Michael Machado Vice-Chair Sheri Kunioka-Volz COUNTY OF KAUAI SALARY COMMISSION 4444 Rice Street, Suite 150 LMhu'e, Hawai'i 96766 TO: Jay Furfaro, Chairperson and Members of the County Council Attention: Ricky Watanabe, County Clerk FROM: Robert Crowell, Chairperson Via: Paula Morikami, Administrator, Office of Boards and CommissionOW(Yr Cc: Mayor Bernard P. Carvalho, Jr. Gary Heu, Managing Director Malcolm Fernandez, Personnel Director Wallace Rezentes, Jr., Finance Director Beth Tokioka, Communications Director Alfred Castillo, County Attorney Date: March 1 , 2012 Subject: Resolution Amending Resolution No. 2011 - 1 Relating to the Salaries of Certain Officers and Employees of the County of Kauai. At its meeting on March 1 , 2012, the Salary Commission voted to approve Resolution 2012- 1 as amended by a vote of 6-0. Please see the attached amended Resolution which has been signed by the members of the Salary Commission. Pursuant to Section 29.03 Kaua`i County Charter, the Resolution shall take effect without the Mayor' s and Council's concurrence sixty (60) days after its adoption unless rejected by a vote of not less than five (5) members of the Council. The council may reject either the entire resolution or any portion of it. If you have any questions, please call Paula Morikami at 241 -4922. Thank you. � d /a. - / An Equal Opportunity Employer SALARY COMMISSION COUNTY OF KAUA' I 33notutton No. 2012-1 RESOLUTION AMENDING RESOLUTION NO. 2011 -1 RELATING TO THE SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE COUNTY OF KAUA` I WHEREAS, the Salary Commission finds that the County Council adopted and the Mayor approved Ordinance No. 907 that added the Boards and Commissions Administrator to the list of officers and employees included in Section 3 -2. 1 of the Kauai County Code, 1987, as amended; and WHEREAS, the Salary Commission was informed by the Mayor via a letter dated July 15, 2011 that the County of Kaua` i has agreed to a supplemental agreement with the Hawai` i Government Employees Association (HGEA), which calls for a zero percent (0%) increase for all of its HGEA employees and has not budgeted for any salary increases for County employees in fiscal year 2012; and WHEREAS, to remain consistent with the supplemental agreement and the 2012 budget, the Mayor has requested that the Salary Commission take measures to insure that the proposed increase for the Mayor be deferred until such time as economic and budgetary conditions improve; and WHEREAS, pursuant to Section 29.03 of the Kaua` i County Charter, the Salary Commission's findings shall be adopted by resolution by the Commission and the resolution shall take effect without the Mayor's and Council's concurrence sixty (60) days after its adoption unless rejected by a vote of not less than five (5) members of the council; now, therefore, BE IT RESOLVED BY THE SALARY COMMISSION, OF THE COUNTY OF KAUA` I, STATE OF HAWAII, that the provisions related to the "Salaries of Certain Officers" of the County of Kauai, be established as follows : SECTION 1 . Pursuant to Section 29.03 of the Charter of the County of Kaua` i, the Salary Commission hereby resolves to amend Resolution No. 2010-1 and propose the changes described in this resolution to the Kauai County Council as follows: Article 1 Salaries of Certain Administrative Officers and Employees. (a) Purpose. The purpose of this Article is to establish the salaries of certain administrative officers and employees in accordance with the principles of adequate 1 compensation for work performed, and preservation of a sensible relationship with the salaries of other county employees. (b) Effective as of the dates stated below and subject to the performance review requirements of subsection (d), the annual salaries, payable semi-monthly, of certain administrative officers and employees shall be as follows: • Position Effective Dates 7/1/07 1/1/08 12/1/08 [00144[ 07/01/13 Mayor $ 100, 100 $ 107,000 $ 114,490 $ 122,504 [Administrative Assistant] Managing Director $ 96,250 $ 102,988 $ 110, 197 $ 117,911 County Engineer $ 93 ,750 $ 100,313 $ 107,335 $ 114,848 Deputy County Engineer $ 86,250 $ 92,288 $ 98,748 $ 105,660 Director of Finance $ 93 ,750 $ 100,313 $ 107,335 $ 114,848 Deputy Director of Finance $ 86,250 $ 92,288 $ 98,748 $ 105,660 County Attorney $ 93,750 . $ 100,313 $ 107,335 $ 114,848 First Deputy County Attorney $ 86,250 $ 92,288 $ 98,748 $ 105,660 Deputy County Attorney Up to $82,500 Up to $88,275 Up to $94,454 Up to $ 101 ,066 Chief of Police $ 93 ,750 $ 100,313 $ 107,335 $ 114,848 Deputy Chief of Police $ 86,250 $ 92,288 $ 98,748 $ 105,660 Planning Director $ 93 ,750 $ 100,313 $ 107,335 $ 114,848 Deputy Planning Director $ 86,250 $ 92,288 $ 98,748 $ 105,660 Director of Personnel $ 90,000 $ 96,300 $ 103 ,041 $ 110,254 Manager and Chief Engineer, Department of Water $ 93,750 $ 100,313 $ 107,335 $ 114,848 Deputy Manager-Engineer, Department of Water $ 86,250 $ 92,288 $ 98,748 $ 105 ,660 Fire Chief $ 93,750 $ 100,313 $ 107,335 $ 114,848 Deputy Fire Chief $86,250 $ 92,288 $98,748 $ 105,660 Director of Economic Development $ 90,000 $ 96,300 $ 103 ,041 $ 110,254 Director of Liquor Control $ 90,000 $ 96,300 $ 103,041 $ 110,254 Director of Parks $ 93,750 $ I00,313 $ 107,335 $ 114,848 2 Deputy Director of Parks $ 86,250 $ 92,288 $ 98,748 $ 105,660 Director of Housing $ 90,000 $ 96,300 $ 103,041 $ 110,254 Boards and Commissions Administrator $ 103 ,041 $ 110,254 (c) Administrative officer and employee [ef] salaries shall not exceed the maximum salary provided for in this Article at the time of employment. However, the respective appointing authority may set the salary of any new or existing non-elected appointee at a figure lower than the figure established for the position. (d) Requirements for salary increase. The salary increase for any non-elected officer or employee occupying and continuing in a position listed in this resolution is contingent on the Director of Personnel 's receipt of the following: ( 1 ) A memo from the officer' s or employee's appointing authority at least thirty (30) days prior to the increase certifying that appointee's performance has been evaluated pursuant to procedures established by the Director of Personnel; and (2) A copy of the officer' s or employee' s completed performance evaluation evidencing that the appointee has met or exceeded job requirements (for example, has achieved a rating of three points or higher in a five point scale) for the appraisal period. (3) Based on the evaluation results, the appointing authority' s recommendation on whether a proposed increase should be granted. The appointing authority may recommend an increase for an officer or employee occupying a position at a figure below the proposed salary increase provided for in this resolution. Provided however, the county attorney's performance shall be conducted through an equally weighted evaluation that shall be jointly administered by the mayor and the council chairperson in accordance with paragraphs ( 1 ), (2) and (3) above. The Director of Personnel shall provide the Salary Commission with a list of the names and positions of all non-elected officers and employees covered under this resolution, indicate whether or not they have satisfactorily met the performance evaluation criteria, and include the recommended salary increase, if any. (e) Performance evaluations. The Director of Personnel shall prepare, for approval by the Mayor, written performance evaluation procedures and methodologies and coordinate the performance evaluations process for all non-elected officers or employees listed in this resolution. The Director of Personnel shall provide a copy of the performance evaluation procedures and methodologies, including any revisions thereto, to the Salary Commission. (f) Officers or employees listed in this resolution may receive a portion of their salary through the County' s payment of health fund premium benefits over and above the amount the 3 County normally contributes toward those officers' benefits. Amounts paid by the County which are over and above the County's normal health fund premium contributions shall be deducted from the affected officer' s or employee's salary. Article 2 Salaries of the Prosecuting Attorney and Deputies. (a) Effective as of the dates stated below and subject to the provisions and performance review requirements provided for in Article 1 , subsection (d), (e) and (1) above, the annual salaries, payable semi-monthly, of the Prosecuting Attorney and Deputy Prosecuting Attorneys shall be as follows: Position 7/1/07 1/1/08 12/1/08 12/01/09 (12 o'clock meridian) Prosecuting Attorney $ 93 ,750 $ 100,313 $ 107,335 $ 114,848 First Deputy Prosecuting Attorney $ 86,250 $ 92,288 $ 98,748 $ 105,660 Deputy Prosecuting Attorney Up to $82,500 Up to $88,275 Up to $94,454 Up to $ 101 ,066 (b) The salaries of the Prosecuting Attorney and any Deputy Prosecuting Attorney shall not exceed the maximum salary provided for in this Article at the time of employment. However, the Prosecuting Attorney may set the salary of any new or existing deputy at a figure lower than the figure established for the position. Article 3 Salaries of the County Council and Council Appointees. (a) Effective at twelve o'clock meridian on December 1 , 2008, the annual salaries, payable semi-monthly, of the Kaua` i County Council shall be as follows: Position Council Chair $59,699 Councilmember $53,066 (b) Effective on December 1 , 2009, the annual salaries, payable semi-monthly, of the Kaua`i County Council shall be as follows: Position Council Chair $63,879 Councilmember $56,781 (c) Effective as of the dates stated below and subject to the provisions and performance review requirements provided for in Article 1 , subsection (d), (e) and (f) above, the annual salaries, payable semi-monthly. of the County Clerk, Deputy County Clerk and County Auditor shall be as follows: 4 Position 7/1/07 1/1/08 12/1/08 12/01/09 (12 o'clock meridian) County Clerk $ 93 ,750 $ 100,313 $ 107,335 $ 114,848 Deputy County Clerk $ 86,250 $ 92,288 $98,748 $ 105,660 County Auditor $ 107,335 $ 114,848 (d) Salaries of the Council Chair, Councilmembers, and employees shall not exceed the maximum salary provided for in this Article at the time of employment. However, the respective appointing authority may set the salary of any new or existing non-elected appointee at a figure lower than the figure established for the position. SECTION 2. The Salary Commission finds that current salaries of the Prosecuting Attorney, First Deputy Prosecuting Attorney, Deputy Prosecuting Attorney, County Clerk, Deputy County Clerk, and County Auditor are higher than their administrative counterparts listed under Article 1 of this Resolution. Therefore, the maximum salaries of the Prosecuting Attorney, First Deputy Prosecuting Attorney, Deputy Prosecuting Attorney, County Clerk, Deputy County Clerk, and County Auditor set by the Salary Resolution that took effect on 12/01 /09 shall remain frozen on 07/01 /13 or until such time that the salary levels paid to comparable administrative officers and employees listed under Article 1 have caught up. SECTION 3 . Material to be deleted is bracketed and lined out. New material to be added is underscored. In future reprints of this resolution, the bracketed material and underscoring may be deleted. BE IT FURTHER RESOLVED, if any portion or portions of this resolution are deemed invalid or rejected by a vote of five (5) or more councilmembers, the other provisions of this resolution shall not be affected thereby. If the application of this resolution or any of its provisions to any person or circumstances is held invalid, the application of this resolution and its provisions to other persons or circumstances shall not be affected thereby. BE IT FINALLY RESOLVED, the County Clerk shall transmit to the Salary Commission, Mayor, Finance Director and Personnel Director a final approved copy of the resolution and note any amendments thereto within thirty (30) day after the effective date of this resolution. Adopted b the Salary Commission of the County of Kaua `i at its meeting on March 1 2012: Robert Crowell, Chair ' i) a ` I v Charles Kin?,-" . hair 5 • Randy F. . y 0001,. 4 r ,r I/ � , Trinette Kaui - She Kunioka-Vol Michael Machado L 4 • • • • • • G ' , . Bernard P. Carvalho, Jr. fo �'� Gary K. Heu Mayor ° Managing Director • tii istt A"\4triai, OF DEPARTMENT OF PERSONNEL SERVICES �°► - -- County of Kauai, State of Hawaii J Ei © I 1�V 1E , ' 11 ! 4444 Rice Street, Suite 140, Lihu`e, Hawai`i 96766 TEL (808) 241-4956 FAX (808) 241-6593 2 5 2013 • I J E July 24, 2013 BOARDS & _COMMISSION.Sii TO : Charles King, Chair, Salary Commission FROM: Thomas T. Takatsuki, Human Resources Manager sdc VIA: Paula Morikami, Office of Boards and Commission SUBJECT: Comparison of Executive Pay Rate for Counties Attached for your perusal are the information that was requested in your memo dated June 21 , 2013 . If you have any questions, feel free to contact this office. • Attachments • • St X0 / 3 - oU- Q , AN EQUAL OPPORTUNITY EMPLOYER Comparison of Executive Pay Rate for Counties Effective 7-1- 13 Kauai Maui Big Island C&C of Honolulu Mayor ___ -r 114,490 - Y 135,696 109, 152 141,888 Managing Director _ - 110, 197 126,385 i 103,944 135,744 County Engineer 107,335 124,315 99,000 126,768 Deputy County Engineer I 98,748 111,884 94, 284 120,312 Director of Finance 107,335 117,070 99, 000 126,768 Deputy Director of Finance 98,748 105,363 94, 284 120, 312 County Attorney 107, 335 127,059 99,000 126,768 1st Deputy County Attorney _ 98,748 j 114,353 94, 284 120,312 Deputy County Attorney up to 94454 I 55, 352 - 104,772 55, 134 - 99, 240 57,912 - 98,808 Prosecuting Attorney 114,848 127,059 113,580 134,496 1st Deputy Prosecuting Attorney 105,660 -_ 114,353 108, 180 127,872 Deputy Prosecuting Attorney up to 101,066 55,352 - 104,772 55, 134 - 99, 240 44,976 - 124,872 Chief of Police 114,490 135,000 114,768 151, 632 Deputy Chief of Police 105,660 128, 250 , 109, 296 -� 144, 624 Planning Director 107,335 116,725 99,900 126,768 Deputy Planning Director 98,748 105,053 94, 284 120,312 Director of Human Resources 103,041 113,850 99,000 126,768 Manager & Chief Engineer - DOW 107,335 121,325 117,000 _ I __ 160,000 * * * * Deputy Manager & Chief Engineer - DOW 98,748 108, 293 90,000 136, 136 * * * * I Page 1 of 2 Comparison of Executive Pay Rate for Counties Effective 7-1- 13 Kauai Maui Big Island C&C of Honolulu Fire Chief 114,490 135,000 114,768 147, 360 Deputy Fire Chief 105,660 128, 250 109, 296 140,544 Director of Economic Development 103,041 NA 94, 284 NA Director of Liquor Control 103,041 118, 243 94, 284 NA * * Director of Parks & Recreation 107,335 114,770 94, 284 126, 768 Deputy Director of Parks & Recreation 98,748 103, 293 89,796 120,312 Director of Housing 103,041 114,080 99,000 126,768 Boards & Commission Administrator 103,041 NA NA NA County Clerk 114,848 93,400 * * * 94, 284 JCity Clerk 126,768 * Deputy County Clerk 105,660 _ No Data 89,796 NA County Auditor 114,848 117,000 _ 94, 284 City Auditor 126,768 * _ Council Chair 63,879 82, 225 52, 000 58,596 Council Member 56,781 76,475 48, 000 52,446 * Salary for City Clerk & City Auditor " shall be equal to that of the majority of executive dept heads who are subject to the Salary Commission " ( per ordinance ) * * Honolulu Liquor Comission head by Civil Service emploee and administratively assigned to the Dept. of Budget & Fiscal Services. * * * Salary for Maui County Clerk set by County Council via resolution not Salary Commission . * * * * Salary set by Board of Water Page 2 of 2 Bernard P. Carvalho, Jr. 44 \ Gary K. Heu Mayor A� Managing Director ' - '., ' •± t OFFICE OF THE MAYOR County of Kauai, State of Hawaii 4444 Rice Street, Suite 235, LThu`e, Hawaii 96766 TEL (808) 241-4900 FAX (808) 241-6877 August 13 , 2013 Mr. Charlie King, Chair Salary Commission County of Kaua'i c/o Office of Boards and Commissions 4444 Rice Street, Suite 150 LIhu'e, Hawaii 96766 Re: Agenda item SC 2013 -02 Dear Chair King and Commission members: Aloha, and Mahalo for your service to the people of Kaua'i. As you begin the process of reviewing the salary caps of appointed and elected officers of the County, please allow me to share my thoughts. In light of the County' s financial situation, I am asking that you once again consider freezing the salary caps for one more year. Although we will not know for sure the actual financial state of the County until December 2013 when the Comprehensive Annual Financial Report (CAFR) is received, all of our projected estimates indicate that we have difficult financial times ahead. It is anticipated that our serious financial constraints will be further compounded by the new bargaining unit contract agreements of SHOPO and HGEA Units 1 , 2, 3 , and 4. We are still in negotiations with the Hawai`i Fire Fighters Association (HFFA) and Unit 13 , and their increases are yet to be determined. Our county officers certainly deserve salary increases. They are outstanding employees who continue to perform well and many of them have not been given raises since December 1 , 2008 . However, at this time I cannot in good conscience recommend increases for our county officials covered by the salary ordinance. a O �3 A An Equal Opportunity Employer 5� - off. Salary Commission • August 13 , 2013 Page 2 of 2 ' We must continue to be fiscally conservative to insure that our county is financially stable. Therefore, I am asking you to forego any salary cap increases again this year. Your favorable consideration will be greatly appreciated. I thank you for your hard work and dedication in volimteering to serve on the Salary Commission. Mahalo nui loa, A111.111.11111111r A44 rD.; • �tr t J Bernard P. Carvalho, Jr. Mayor C: Honorable Jay Furfaro, Council Chair Gary lieu, Managing Director Paula Morikami, Boards and Commissions Administrator • • •