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HomeMy WebLinkAbout061713 Agenda Packet Robert Crowell Members : Chair Randy Finlay Michael Machado Sheri Kunioka-Volz Jo Ann Shimamoto Charles"King Vice Chair COUNTY OF KAUA'I SALARY COMMISSION NOTICE OF MEETING AND AGENDA Monday, June 17, 2013 8 :30 a.m. or shortly thereafter Mo' ikeha Building, Meeting Room 2 A/B 4444 Rice Street, Lu`e, HI 96766 CALL TO ORDER APPROVAL OF MINUTES Open Session Minutes of November 16, 2012 BUSINESS SC 2013-01 Selection of Chair and Vice Chair for 2013 SC 2013-02 Discussion and possible decision-making on amendments to Resolution 2012-3 and on establishing salaries for the fiscal year 2014/2015 for Council members and all officers and employees included in Section 3-2. 1 of the Kauai County Code. ADJOURNMENT NOTICE OF EXECUTIVE SESSION Pursuant to Hawai` i Revised Statutes §92-7 (a). The Commission may, when deemed necessary, hold an executive session on any agenda item without written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held pursuant to HRS §92-4 and shall be limited to those items described n HRS §92-5(a) • An Equal Opportunity Employer PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24-hours prior to the meeting indicating. 1 ) Your name and if applicable, your position/title and organization you are representing. 2) The agenda item that you are providing comments on; and 3) Whether you are testifying in person or submitting written comments only. 4) If you are unable to summit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. cc: First Deputy County Attorney Amy Esaki Send written testimony to: Salary Commission Attn: Mercedes Youn Office of Boards and Commissions 4444 Rice Street, Suite 150 Lihu'e, HI 96766 E-mail : mvoun@a,kauai.gov Phone: (808) 241 -4920 Business Fax: (808) 241 -5127 SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the Boards and Commissions Support Clerk at (808) 241 -4920 at least five (5) working days prior to the meeting. Salary Commission — June 17, 2013 • 2 ' P a g e � COUNTY OF KAUAI i1R�A�F�T T _ " 4' Minutes of Meeting OPEN SESSION Board/Committee: I SALARY COMMISSION Meeting Date I November 16, 2012 Location Mo'ikeha Building -- Meeting Room 2A/B Start of Meeting: 9 : 10 a.m. I End of Meeting: 9: 15 a.m. Present Chair Robert Crowell; Vice-Chair Charles King; Members: Jo Ann Shimamoto, and Sheri Kunioka-Volz. Also Deputy County Attorney Mona Clark; Board & Commissions Office Staff: Support Clerk Mercedes Youn; Administrator Paula Morikami Excused Commissioners Randy Finlay and Michael Machado Absent SUBJECT DISCUSSION ACTION Call To Order Chair Crowell called the meeting to order at 9 : 10 a.m. Approval of Regular Open Session Minutes of October 15 , 2012 Vice-Chair King moved to approve the minutes Minutes as circulated. Commissioner Kunioka-Volz seconded the motion. Motion carried 4:0 Business SC 2012- 15 Discussion and decision-making on a draft Salary Resolution 2012-3 amending Resolution 2012- 1 Article 1 , relating to Salaries of Certain Officers and Employees of the County of Kauai. Chair Crowell called for a motion to either approve or not approve the draft Vice-Chair King moved to approve the draft Resolution 2012-3 as submitted. Salary Resolution 2012-3 amending Resolution 2012- 1 relating to the Salaries of Certain Officers and Employees of the County of Kauai as submitted. Commissioner Shimamoto seconded the motion. Motion carried 4:0 Salary Commission • Regular Meeting - Open Session November 16, 2012 Page 2 SUBJECT DISCUSSION ACTION Adjournment Chair Crowell called for a motion to adjourn the meeting. At 9: 15 a.m. Vice-Chair King moved to adjourn the meeting. Commissioner Shimamoto seconded the motion. Motion carried 4:0 Submitted by: Reviewed and Approved by: Mercedes Youn, Staff Support Clerk Robert Crowell, Chair ( ) Approved as circulated (add date of meeting approval). ( ) Approved as amended. See minutes of meeting. • SALARY COMMISSION COUNTY OF KAUAI 3& notutton No. 2012-1 RESOLUTION AMENDING RESOLUTION NO. 2011 - 1 RELATING TO THE SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE COUNTY OF KAUA`I WHEREAS, the Salary Commission finds that the County Council adopted and the Mayor approved Ordinance No. 907 that added the Boards and Commissions Administrator to the list of officers and employees included in Section 3-2. 1 of the Kauai County Code, 1987, as amended; and WHEREAS, the Salary Commission was informed by the Mayor via a letter dated July 15, 2011 that the County of Kauai has agreed to a supplemental agreement with the Hawaii Government Employees Association (HGEA), which calls for a zero percent (0%) increase for all of its HGEA employees and has not budgeted for any salary increases for County employees in fiscal year 2012; and WHEREAS, to remain consistent with the supplemental agreement and the 2012 budget, the Mayor has requested that the Salary Commission take measures to insure that the proposed increase for the Mayor be deferred until such time as economic and budgetary conditions improve; and WHEREAS, pursuant to Section 29.03 of the Kaua` i County Charter, the Salary Commission' s fmdings shall be adopted by resolution by the Commission and the resolution shall take effect without the Mayor's and Council' s concurrence sixty (60) days after its adoption unless rejected by a vote of not less than five (5) members of the council; now, therefore, BE IT RESOLVED BY THE SALARY COMMISSION, OF THE COUNTY OF KAUA` I, STATE OF HAWAII, that the provisions related to the "Salaries of Certain Officers" of the County of Kaua` i, be established as follows: SECTION 1 . Pursuant to Section 29.03 of the Charter of the County of Kauai, the Salary Commission hereby resolves to amend Resolution No. 2010- 1 and propose the changes described in this resolution to the Kaua`i County Council as follows : Article 1 Salaries of Certain Administrative Officers and Employees. (a) Purpose. The purpose of this Article is to establish the salaries of certain administrative officers and employees in accordance with the principles of adequate 1 compensation for work performed, and preservation of a sensible relationship with the salaries of other county employees. (b) Effective as of the dates stated below and subject to the performance review requirements of subsection (d), the annual salaries, payable semi-monthly, of certain administrative officers and employees shall be as follows: Position Effective Dates 7/1/07 1/1/08 12/1/08 [03/0 M 07/01/13 Mayor $ 100, 100 $ 107,000 $ 114,490 $ 122,504 [Administrative Assistant] Managing Director $ 96,250 $ 102,988 $ 110, 197 $ 117,911 County Engineer $ 93 ,750 $ 100,313 $ 107,335 $ 114,848 Deputy County Engineer $ 86,250 $ 92,288 $ 98,748 $105,660 Director of Finance $ 93 ,750 $ 100.313 $ 107,335 $ 114,848 Deputy Director of Finance $ 86,250 $ 92,288 $ 98,748 $ 105,660 County Attorney $ 93,750 $ 100,313 $ 107,335 $ 114,848 First Deputy County Attorney $ 86,250 $ 92,288 $ 98,748 $ 105,660 Deputy County Attorney Up to $82,500 Up to $88,275 Up to $94,454 Up to $ 101 ,066 Chief of Police $ 93 ,750 $ 100,313 $ 107,335 $ 114,848 Deputy Chief of Police $ 86,250 $ 92,288 $ 98,748 $ 105,660 Planning Director $ 93,750 $ 100,313 $ 107,335 $ 114,848 Deputy Planning Director $ 86,250 $ 92,288 $ 98,748 $ 105,660 Director of Personnel $ 90,000 $ 96,300 $ 103 ,041 $ 110,254 Manager and Chief Engineer, Department of Water $ 93 ,750 $ 100,313 $ 107,335 $ 114,848 Deputy Manager-Engineer, Department of Water $ '86,250 $ 92,288 $ 98,748 $ 105 ,660 Fire Chief $ 93,750 $ 100,313 $ 107,335 $ 114,848 Deputy Fire Chief $86,250 $ 92,288 $98,748 $ 105,660 Director of Economic Development $ 90,000 $ 96,300 $ 103 ,041 $ 110,254 Director of Liquor Control $ 90,000 $ 96,300 $ 103,041 $ 110,254 Director of Parks $ 93 ,750 $ 100,313 $ 107,335 $ 114,848 2 • Deputy Director of Parks S 86,250 $ 92,288 $ 98,748 $ 105,660 Director of Housing $ 90,000 $ 96,300 $ 103,041 $ 110,254 Boards and Commissions Administrator $ 103 ,041 $ 110,254 (c) Administrative officer and employee [e€] salaries shall not exceed the maximum salary provided for in this Article at the time of employment. However, the respective appointing authority may set the salary of any new or existing non-elected appointee at a figure lower than the figure established for the position. (d) Requirements for salary increase. The salary increase for any non-elected officer or employee occupying and continuing in a position listed in this resolution is contingent on the Director of Personnel ' s receipt of the following: ( 1 ) A memo from the officer's or employee's appointing authority at least thirty (30) days prior to the increase certifying that appointee' s performance has been evaluated pursuant to procedures established by the Director of Personnel; and (2) A copy of the officer' s or employee's completed performance evaluation evidencing that the appointee has met or exceeded job requirements (for example, has achieved a rating of three points or higher in a five point scale) for the appraisal period. (3) Based on the evaluation results, the appointing authority's recommendation on whether a proposed increase should be granted. The appointing authority may recommend an increase for an officer or employee occupying a position at a figure below the proposed salary increase provided for in this resolution. Provided however, the county attorney' s performance shall be conducted through an equally weighted evaluation that shall be jointly administered by the mayor and the council chairperson in accordance with paragraphs ( 1 ), (2) and (3) above. The Director of Personnel shall provide the Salary Commission with a list of the names and positions of all non-elected officers and employees covered under this resolution, indicate whether or not they have satisfactorily met the performance evaluation criteria, and include the recommended salary increase, if any. (e) Performance evaluations. The Director of Personnel shall prepare, for approval by the Mayor, written performance evaluation procedures and methodologies and coordinate the performance evaluations process for all non-elected officers or employees listed in this resolution. The Director of Personnel shall provide a copy of the performance evaluation procedures and methodologies, including any revisions thereto, to the Salary Commission. (f) Officers or employees listed in this resolution may receive a portion of their salary through the County's payment of health fund premium benefits over and above the amount the 3 County normally contributes toward those officers' benefits. Amounts paid by the County which are over and above the County's normal health fund premium contributions shall be deducted from the affected officer' s or employee's salary. Article 2 Salaries of the Prosecuting Attorney and Deputies. (a) Effective as of the dates stated below and subject to the provisions and performance review requirements provided for in Article 1 , subsection (d), (e) and (f) above, the annual salaries, payable semi-monthly, of the Prosecuting Attorney and Deputy Prosecuting Attorneys shall be as follows: Position 7/1/07 1/1/08 12/1/08 12/01/09 (12 o'clock meridian) Prosecuting Attorney $ 93 ,750 $ 100,313 $ 107,335 $ 114,848 First Deputy Prosecuting Attorney $ 86,250 $ 92,288 $ 98,748 $ 105 ,660 Deputy Prosecuting Attorney Up to $82,500 Up to $88,275 Up to $94,454 Up to $ 101 ,066 (b) The salaries of the Prosecuting Attorney and any Deputy Prosecuting Attorney shall not exceed the maximum salary provided for in this Article at the time of employment. However, the Prosecuting Attorney may set the salary of any new or existing deputy at a figure lower than the figure established for the position. Article 3 Salaries of the County Council and Council Appointees. (a) Effective at twelve o'clock meridian on December 1 , 2008, the annual salaries, payable semi-monthly, of the Kaua` i County Council shall be as follows: Position Council Chair $59,699 Councilmember $53,066 (b) Effective on December 1 , 2009, the annual salaries, payable semi-monthly, of the Kaua`i County Council shall be as follows: Position Council Chair $63,879 Councilmember $56,781 (c) Effective as of the dates stated below and subject to the provisions and performance review requirements provided for in Article 1 , subsection (d), (e) and (0 above, the annual salaries, payable semi-monthly. of the County Clerk, Deputy County Clerk and County Auditor shall be as follows: 4 Position 7/1/07 1/1/08 12/1/08 12/01/09 (12 o'clock meridian) County Clerk $ 93 ,750 $ 100,313 $ 107,335 $ 114,848 Deputy County Clerk $ 86,250 $ 92,288 $98,748 $ 105,660 County Auditor $ 107,335 $ 114,848 (d) Salaries of the Council Chair, Councilmembers, and employees shall not exceed the maximum salary provided for in this Article at the time of employment. However, the respective appointing authority may set the salary of any new or existing non-elected appointee at a figure lower than the figure established for the position. SECTION 2. The Salary Commission finds that current salaries of the Prosecuting Attorney, First Deputy Prosecuting Attorney, Deputy Prosecuting Attorney, County Clerk, Deputy County Clerk, and County Auditor are higher than their administrative counterparts listed under Article 1 of this Resolution. Therefore, the maximum salaries of the Prosecuting Attorney, First Deputy Prosecuting Attorney, Deputy Prosecuting Attorney, County Clerk, Deputy County Clerk, and County Auditor set by the Salary Resolution that took effect on 12/01 /09 shall remain frozen on 07/01 /13 or until such time that the salary levels paid to comparable administrative officers and employees listed under Article 1 have caught up. SECTION 3 . Material to be deleted is bracketed and lined out. New material to be added is underscored. In future reprints of this resolution, the bracketed material and underscoring may be deleted. BE IT FURTHER RESOLVED, if any portion or portions of this resolution are deemed invalid or rejected by a vote of five (5) or more councilmembers, the other provisions of this resolution shall not be affected thereby. If the application of this resolution or any of its provisions to any person or circumstances is held invalid, the application of this resolution and its provisions to other persons or circumstances shall not be affected thereby. BE IT FINALLY RESOLVED, the County Clerk shall transmit to the Salary Commission, Mayor, Finance Director and Personnel Director a final approved copy of the resolution and note any amendments thereto within thirty (30) day after the effective date of this resolution. Adopted b the Salary Commission of the County of Kaua `i at its meeting on March 1 2012: Robert Crowell, air ‘411t1) /_4 . Charles Kin?1�W�- ) hair 5 Randy F. . 3r • A . V Il ,. Trinette Kaui She Kunioka-Vol r .. 11111 . co.4)17‘ Michael Machado • . - . 6 . . r SALARY COMMISSION COUNTY OF KAUA' I 3& eotutton No. 20 12-2 RESOLUTION AMENDING RESOLUTION NO. 2012-1 RELATING TO THE SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE COUNTY OF KAUAI WHEREAS, the Salary Commission wishes to balance the need for fiscal responsibility with concerns for public safety, now therefore, BE IT RESOLVED by the Salary Commission of the County of Kauai, State of Hawaii, that the Salary Commission hereby resolves to amend Resolution No. 2012-1 as follows: 1. Article 1 , Salaries of certain Administrative Officers and Employees, subsection (b) is amended to increase the maximum salaries payable to the officers listed below effective 7/1/2012: Police Chief $ 1 14,490 Deputy Police Chief $105,660 Fire Chief $114,490 Deputy Fire Chief $105,660 2. Except as expressly amended herein, Salary Resolution 2012-1 shall remain in full force and effect. BE IT FINALLY RESOLVED, the County Clerk shall transmit to the Salary Commission, Mayor, Finance Director, and Personnel Director a final approved copy of the resolution and note any amendments thereto within thirty (30) days after the effective date of this resolution. Adopted by the Salary Commission at its meeting on April 23, 2012: Robert Crowell, lair , ' k ) Le AI: Charles King, tce • . ,4L . 4400, 4 f 41L ►st 5 � '? 'oka-Volz • r ltbs Mi hado • • • • • • • • • SALARY COMMISSION COUNTY OF KAUA'I 3Reotutton No. 2012-3 RESOLUTION AMENDING RESOLUTION NO. 2012-1 RELATING TO THE SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE COUNTY OF KAUAI WHEREAS effective 7/1/2012, the Salary Commission adopted Salary Resolution 2012- 2, to increase the maximum salaries payable to the Police Chief, Deputy Police Chief, Fire Chief and Deputy Fire Chief, but provided that Salary Resolution 2012-1 would in all other respects remain in full force and effect; WHEREAS, the Director of Finance and Budget and Purchasing Director submitted testimony stating that the they did not anticipate any increase in revenues to the County in the next fiscal year WHEREAS, the Salary Commission recognizes its obligation to the residents of Kauai to act in a fiscally responsible manner; now therefore, BE IT RESOLVED by the Salary Commission of the County of Kauai, State of Hawaii, that the Salary Commission hereby resolves to amend Resolution No. 2012-1 as follows: 1 . Article 1 , Salaries of Certain Administrative Officers and Employees, subsection (b), is amended to delete the increases in maximum salaries scheduled to become effective on 07/01/13. 2. Except as expressly amended herein and by Resolution 2012-2, Salary Resolution 2012-1 shall remain in full force and effect. BE IT FINALLY RESOLVED, the County Clerk shall transmit to the Salary Commission, Mayor, Finance Director, and Personnel Director a final approved copy of the resolution and note any amendments thereto within thirty (30) days after the effective date of this resolution. Adopted by the Salary Commissions at its meeting on November 16, 2012: A' -- Robert Crowell, Chair • a. Charles King? - ►l • ,'�� Randy Finlay Michael Machado $11 r tr Si • Kunioka-V • lz &LjLa Shimamoto • • - 4.