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Home My WebLink About2-4-13 FIRE Agenda PacketGuy Croydon Members: Chair Dan Brown Basilio Fuertes Jesse Fukushima Linda Kaauwai- Iwamoto Jimmy Miranda Eugene Jimenez Vice -Chair COUNTY OF KAUAI FIRE COMMISSION NOTICE OF MEETING AND AGENDA Monday, February 4, 2013 2:00 p.m. or shortly thereafter Mo`ikeha Building, Meeting Room 2AB 4444 Rice Street, Li-hu`e, HI 96766 Oath of Office for Eugene Jimenez and Jimmy Miranda CALL TO ORDER APPROVAL OF MINUTES ■ Regular Open Session Minutes of January 7, 2013 CHIEF'S MONTHLY REPORT ■ Overview for the month of December 2013 and pertinent updates Budget Report as of December 31, 2012 COMMUNICATIONS KFC 2013 -05 Memorandum dated 01/24/2013 from the Chair Guy Croydon to Fire Chief Robert Westerman a request for a copy of Training Programs and Standard Operating Procedures KFC 2013 -06 Email dated 01/24/2013 from Chair Guy Croydon to the Fire Commission announcing his resignation EXECUTIVE SESSION: Pursuant to Hawaii Revised Statutes § §92 -4 and 92 -5 (a) (2) (4), 92 -9 (a)(1 -4) (b), the purpose of this executive session is to receive and approve Executive Session minutes, and to consult with the Commission's legal counsel on issues pertaining to the Commission's and the County's powers, duties, privileges, immunities, and/or liabilities as they may relate to this item, deliberate and take such action as appropriate. ES -3: Executive Session Minutes of January 7, 2012 RETURN TO OPEN Ratify Commission actions taken in Executive Session for item: ES -3 An Equal Opportunity Employer ANNOUNCEMENTS Next Meeting: Monday, March 4, 2013 — 2:00 pm, Mo`ikeha Building, Meeting Room 2A /B ADJOURNMENT NOTICE OF EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes, ( "H.R.S. ") §92 -7(a), the Commission may, when deemed necessary, hold an Executive Session on any agenda item without written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held pursuant to H.R.S. §92 -4 and §92 -9 and shall be limited to those items described in H.R.S. §92 -5(a). Discussions held in Executive Session are closed to the public. c: Mauna Kea Trask, Deputy County Attorney Chief Westerman PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24 -hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing; 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting. While every effort will be made to copy, organize, and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Send written testimony Fire Commission Attn: Cherisse Zaima Office of Boards and Commissions 4444 Rice Street, Suite 150 Lihu`e, HI 96766 e -mail: czaima gkauai.gov Phone: 241 -4881 Fax: 241 -5127 Special Assistance If you need an alternate format or an auxiliary aid to participate, please contact the Boards & Commissions Support Clerk at 241 -4881 at least five (5) working days prior to the meeting. Kauai Fire Commission, February 4, 2013 2 1 P a g e RRIAPT i ��AoJ jo_ie COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committee: I FIRE COMMISSION Meeting Date January 7, 2013 Location Mo`ikeha Building, Meeting Room 2A/2B Start of Meeting: 2:04 p.m. I End of Meeting: 3:13 p.m. Present Chair Linda Ka'auwai- Iwamoto; Members: Basilio Fuertes, Jr.; Jesse Fukushima; Jimmy Miranda; Dan Brown Also: Deputy County Attorney Mauna Kea Trask; Boards & Commissions Office Staff. Administrative Specialist 1 Lani Agoot; Administrative Aide Teresa Tamura Excused Guy Croydon Absent SUBJECT DISCUSSION ACTION Call To Order Chair Ka`auwai- Iwamoto called the meeting to order at 2:04 p.m. with 4 members present which Chair Ka`auwai- Iwamoto welcomed Dan Brown, who took the Oath of constituted a quorum. Office on December 26, 2012, as a new member of the Fire Commission. Approval of ■ Regular Open Session Minutes of December 4, 2012 Mr. Fuertes moved to approve the minutes as Minutes circulated. Mr. Fukushima seconded the motion. Motion carried 4:0. Chiefs Monthly ■ Overview for the months of October and November 2012 and pertinent Report updates ■ Budget Report as of December 31, 2012 Commissioner Miranda entered meeting at 2:18 Chief Westerman highlighted several activities: Rotary Humanitarian p.m. Awards went to Fire Captain Sal Kanoho; Budget Instruction and Process meeting with the Mayor; Held dedication of new Fire Educational and Safety Trailer; Held an After Action Review on the Tsunami; and completed the long term lease for the helicopter hanger at the Lihu`e Airport. Open Session Minutes Page 1 Open Session January 7, 2013 Page 2 SUBJECT DISCUSSION ACTION Commissioner Fukushima asked for more information regarding the cost of the lease to which Chief Westerman clarified that the lease is approximately $795 per month. Chief Westerman explained that the County would erect the hanger and do site improvements in exchange for a discounted lease rate. Commendations: The department received a letter from Sears Holdings thanking the Fire department for their participation in their 3rd annual safety fair. Operations Bureau: Chief Westerman reported that call loads were picking up due to the increase in tourism. He reported that brush fires are still down, however more intense as in the case of the Koke`e Fire. Apparatus: The Chief reported that most of their apparatus was in service with the exception of the E7 Spare which is inoperable and will be taken off line. He said they have a new engine coming on line in the next budget cycle. Chief Westerman gave a brief summary of events that took place at the various Stations including Station 1 E1 (Hanalei), Station 2 E2 (Kapa`a), Station 3 E3 (Lihu`e Suppression), Station R3 (Lihu`e Rescue), Station 4 E4 (Koloa), Station 5 E5 (Kalaheo), Station 6 E6 (Hanapepe), Station 7 E7 (Waimea), and Station 8 E8 (Kaiakea). Commissioner Fukushima asked for more details regarding the sewage leak at Station 6. The Chief clarified that the pumping station for that area is in front of Station 6 and a call was made to Public Works to make the repairs. Commissioner Fukushima asked if there was any spillage at the station or the surrounding area to which Chief Westerman said there was a small amount at the pump station and it was cleaned up by Public Works. Open Session Minutes Page 2 Open Session January 7, 2013 Page 3 SUBJECT DISCUSSION ACTION Training Bureau: Chief Westerman highlighted some of the training that was held on- island (39 training sessions) and off - island (1 session), including 1St Responder Training, Conflict Resolution Training, National Fire Academy Leadership Class, and Driving Simulator Training. Commissioner Fukushima asked the amount of hours per month being put on the Simulator. Chief Westerman explained that they are trying to get a minimum of 1 crew per month, approximately 40 hours per month. Commissioner Fukushima asked what the Fire Department and the County's responsibility was in the event that the Simulator was to break down, to get it up and running. Chief Westerman said that the Simulator was purchased with an extended year warranty so that it is operational for the first year and anything beyond that is the County's cost to maintain and repair the equipment. Prevention Bureau: Chief Westerman highlighted several items including Additional Dwelling Unit Permits and Building Permit Plan Reviews, and Planning Department Reviews, Business Occupancy Inspections, Fire Safety Inspections, Complaints, and Sparky. Ocean Safety Bureau: Trainings were held including ECCU, CPR training, USLA Recertification, and Aloha Customer Service Training. Chief Westerman reported there were no drownings in the months of October and November. He also reported that the Kekaha Beach erosion has begun to change and there is beach front coming back. They will leave Mr. Fukushima moved to accept the Chief's the tower in its current location over the next year to see if the beach will Monthly Report for October and November and continue to grow in front of it. Chief Westerman reported 2 new hires into order it filed. Mr. Fuertes seconded the motion. temporary positions. Motion carried 5:0 Administration Bureau: Chief Westerman reported 1 new workman's Open Session Minutes Page 3 Open Session January 7, 2013 Page 4 SUBJECT DISCUSSION ACTION compensation claim from a firefighter by report only, no lost time, and another workman's compensation claim determined by their medical examiner and payroll was being processed for that claim. Budtet to Date: Chief Westerman reported that the Fire Department was currently at 41.67% overall of their annual budget, with each sub - account as follows: Fire Administration is currently at 38.65% of the annual budget; Fire Operations is at 43.26 %; Rank for Rank is currently at 56.52% of hours used; Fire Prevention is at 41.09 %; Fire Training is at 41.99 %; Ocean Safety Bureau is at 37.00 %; Fire Commission is at 46.89 %. Commissioner Fuertes asked who started the Koke`e fire and Chief Westerman responded that it is currently undetermined. Communications Chair Ka`auwai- Iwamoto asked for any questions regarding the Kauai Water Safety Task Force report that was handed out to the Commission prior to the meeting. Commissioner Fukushima asked for clarification on page 2 of the report under Legislation, as it relates to the term "sheriffs ". Chief Westerman explained that in the past sheriffs have tried to obtain their own collective bargaining unit with no success. Last year water safety officers were pursuing their own collective bargaining unit and the sheriffs took issue since they were unable to obtain their own collective bargaining unit. This year, the sheriffs and the water safety officers are joining Mr. Miranda moved to receive the Kauai Water together to obtain a collective bargaining unit and HGEA has agreed. Safety Task Force report and order it filed. Mr. Commissioner Fukushima asked how that would affect the Fire Department Fukushima seconded the motion. and the Chief responded that it really didn't affect them. Motion carried 5:0 ■ KFC 2013 -01 Letter from Commissioner Fukushima to the County of Kauai Fire Commission. Pursuant to Kauai County Charter section 12.05 (c) Commissioner Fukushima is requesting agenda time to discuss, deliberate and take action on a request to review the department's operations, as deemed necessary, for the purpose of Open Session Minutes Page 4 Open Session January 7, 2013 Page 5 SUBJECT DISCUSSION ACTION recommending improvements to the Fire Chief Specifically relating to; (1) Management training programs for Captains and all other upper level management, and; (2) Standard operating procedures from the ranks of Captain to Deputy Chief. Commissioner Fukushima explained to the Commission that he had discussed this matter with the Chief several months ago that whenever a lower level fire fighter wanted to be promoted they have to be qualified. He said they discussed any type of standard operating procedures that were currently in place for the upper levels of management to obtain promotions as well. Commissioner Fukushima said the standards should be the same, for public safety and welfare, trying to minimize as much as possible the liability risks to the Fire Department as well as the County. He said hopefully this is a start and asked Chief Westerman if he had given the matter anymore thought in regards to ways to try and approach this particular concern. Chief Westerman responded that he has given it extensive thought and thanked Commissioner Fukushima for the effort he has put behind bringing this matter before the Commission. Chief Westerman explained that up to the Captain level they have a standard that they have to follow, but once they reach the level of Captain that indeed the department is behind. He further explained that until 5 years ago when the Fire Commission was put into place, there were no other options beyond Fire Captain other than Fire Chief. Over the past 5 years they have added new ranks and the department has been struggling internally to try and grow the next Fire Chief. He said currently they had no policy in place to do that. The Chief said they did have some ideas and were starting to provide for training in the budget for Senior Captains and even some Fire Fighter III's, Battalion Chiefs, Assistant Chiefs, and Deputy Chiefs so they can get the education they need to be eli ible. Chief Westerman encouraged the Commission to partner with Open Session Minutes Page 5 Open Session January 7, 2013 Page 6 SUBJECT DISCUSSION ACTION them and provide to the department ideas regarding things they would like to see in the candidates for Fire Chief. He said this would help them determine the kind of training they need to be providing the people that will be eligible to apply for those upper level positions. Commissioner Fukushima responded that the reason he brought this to the Chief is that he was the head of the department and has had the opportunity to experience everything that has transpired over the past years since he has been the Fire Chief. Commissioner Fukushima said with that type of experience and knowledge the Chief would know what it would take to become a Fire Chief or a Battalion Chief or Deputy Chief. He said he agreed that it would take a collective effort of not only the Commission but the Chief and people who have had a tremendous amount of years in the Fire Department and may even include the Union and what they would like to see. Commissioner Fukushima said he wanted to start this process now before Chief Westerman retires because he didn't want to see the process become political. Chief Westerman said one thing the Commission could do would be to support the budget and training that he has in the budget. He said that it takes travel to attend some of these trainings. The Chief said since he has been Fire Chief he has encouraged every single fire fighter to attend the National Fire Academy which is external training and interaction with the environment on a larger scale to see how things are done nationally. He said they also bring in some of the National Fire Academy classes to Kauai to provide training locally. Chief Westerman said he would try to put all these ideas into a Standard Operating Procedure or Policy over this next year, with the help of the Commission, so they could move forward. Commissioner Fukushima reiterated the importance of this matter and said Open Session Minutes Page 6 Open Session January 7, 2013 Page 7 SUBJECT DISCUSSION ACTION that a serious attempt needs to be made before Chief Westerman retires to come up with something that is very pronounced. He said the Commission's attorney could weigh in whether they have crossed any legal lines in formulating a Standard Operating Procedure (SOP). Mr. Fuertes asked the Chief if he was currently mentoring anyone in the department to which Chief Westerman responded mentoring the next Fire Chief was an issue nationwide. He said one reason was that eligible people have said they have seen the job and they don't want it due to the difficulty of the job. The Chief said he feels they need to have at least 10 or more candidates to choose from to replace him in order to find 1 to fill his position. Chief Westerman said his number one job aside from making it a safe department was to work himself out of a job. He said in order to do that he must provide the Commission with viable candidates to take the position. Chief Westerman said there were a lot of people in the department right now that would make a good Fire Chief; they just need to be encouraged. Commissioner Brown added that he felt the men themselves needed to believe they have a fair shot at being promoted once they get the education and once they put the time and effort into it. He said it would be nice to have 3 or 4 men with the Chief's knowledge to help the Chief out. Commissioner Brown suggested some type of program that could help the Mr. Fukushima moved to receive the letter young fire fighters along to obtain their goals. addressed to the Kauai Fire Commission. Mr. Fuertes seconded the motion. Commissioner Fukushima addressed the Commission saying he felt the Motion carried 5:0 direction they wanted to take was clear and it was a good start. He said he hoped before the calendar year ends or the fiscal year ends they would have a basic format developed for discussion and improvements. ■ KFC 2013 -02 Election of Chair and Vice Chair Mr. Miranda nominated Guy Croydon as Chair. Open Session Minutes Page 7 Open Session January 7, 2013 Page 8 SUBJECT DISCUSSION ACTION Mr. Fuertes seconded the motion. Motion carried 5:0 Mr. Fukushima nominated Jimmy Miranda as Vice Chair. Mr. Fuertes seconded the motion. Motion carried 5:0 Mr. Miranda took over the floor as Chair in Guy Croydon's absence. ■ KFC 2013 -03 Approval of 2013 Meeting Schedule Mr. Fukushima moved to approved 2013 Meeting Schedule. Mr. Fuertes seconded the motion. Motion carried 5:0 Executive Pursuant to Hawaii Revised Statutes § §92 -4 and 92 -5 (a) (2) (4), 92 -9 Deputy County Attorney Mauna Kea Trask read Session (a)(14) (b), the purpose of this executive session is to receive and approve the Hawaii Revised Statues as described on the Executive Session minutes, to consider the evaluation of an officer or agenda that would take the Commission into employee where consideration of matters affecting privacy may be Executive Session for items ES -1 and ES -2. involved, provided that if the individual concerned requests an open meeting, an open meeting shall be held, and to consult with the Commission's legal counsel on issues pertaining to the Commission's and the County's powers, duties, privileges, immunities, and /or liabilities as they may relate to this item, deliberate and take such action as appropriate. • ES -1 Executive Session Minutes of December 4, 2013 • ES -2 Discussion of the duties and powers of the Fire Commission with Legal Counsel as they pertain to Commissioner Fukushima's Mr. Fuertes moved to convene into Executive communication Session at 2:45 p.m. Ms. Ka'auwai- Iwamoto seconded the motion. Motion carried 5:0. Open Session Minutes Page 8 Kauai Fire Commission Open Session January 7, 2013 Page 9 SUBJECT DISCUSSION ACTION ES -1: Motion to Approve carried 5:0 ES -2: No action taken Return to Open The meeting reconvened in open session at 3:00 Session p.m. Business KFC 2013 -04 Discussion, deliberation and decision making regarding Commissioner Fukushima's request to review the department's operations, as deemed necessary, for the purpose of recommending improvements to the Fire Chief. Specifically Mr. Fukushima moved to approve the request to relating to; (1) Management training programs for Captains and all discuss and send recommendations to the Fire other upper level management, and; (2) Standard operating Chief as stated in the letter. Mr. Fuertes procedures from the ranks of Captain to Deputy Chief. seconded the motion. Motion carried 5:0 Announcements Next Meeting: Monday, February 4, 2013 — 2:00 p.m., Mo`ikeha Building, Meeting Room 2AB Adjournment Mr. Fuertes moved to adjourn the meeting at 3:13 p.m. Ms. Kaauwai- Iwamoto seconded the motion. Motion carried 5:0. Submitted by: Lani Agoot, Administrative Specialist 1 () Approved as is. () Approved with amendments. See minutes of Reviewed and Approved by: meeting. Jimmy Miranda, Vice Chair Open Session Minutes Page 9 W(a) TO: Kaua'i Fire Commission FROM: Robert Westerman DATE: January 22, 2013 MEMORANDUM RE: Fire Commission Report for the month of December 2012 CHIEF OF THE DEPARTMENT: oG�PN SAFffr FIRE LtFEGUARD DEPT. • Orientation for new power with Erik Knudsen, Wayne Wada and Dan Goodendale • Working on Budget with staff • HFFA Prohibitive Practice complaint • National Fire Chiefs Roundtable • After Action Review of Hanama'ulu Fire • County Operations Sustainability Plan • Meeting for Lihu'e Airport Helicopter Hangar • Meeting for Storage Facility at Uhu'e • Meeting with Finance regarding Accounts /Projects /Tracking Commendations: Complaints: OPERATIONS BUREAU: Chief's Monthly Report - Page 1 Dec. 2012 Current YTD Last YTD Medical Calls 320 3586 3609 Structure Fire 1 13 18 Vehicle Accident 22 203 211 Vehicle Fire 1 26 19 Brush Fire 2 133 83 Chief's Monthly Report - Page 1 Rescue 5 97 87 HazMat 0 22 20 Cancelled in route 55 535 378 Other 74 771 623 Total 480 5386 5048 APPARATUS STATUS Apparatus Year, Make, Model Status CALL SIGN Comments Battalion 2006 FORD EXPEDITION Mission BC Chief SSV AWD, U161 Capable Engine 1 2005 INTERNATIONAL 4400 Mission E1 SBA 4X2 Capable Engine 2 2002 PIERCE QUANTUM Mission E2 A/C Inoperative. PUMPER Capable Engine 3 2002 Pierce Quantum Mission E3 Capable Engine 4 2007 PIERCE DASH Mission E4 A/C Inoperative. PUMPER Capable Engine 5 2008 PIERCE PUMPER Mission E5 VELOCITY SERIES Capable Engine 6 2009 PIERCE PUMPER Mission E6 VELOCITY SERIES Capable Spare 1994 Seagrave Command Partial E6S Engine 6 Pumper 78660 Mission Capable Engine 7 2007 PIERCE DASH Mission E7 PUMPER Capable Engine 8 2010 PIERCE PUMPER Mission E -8 front suction fixed. Driver VELOCITY SERIES Capable side aux. inlet not closing properly. HAZMAT 8 2006 PIERCE HAZ -MAT Mission HZMT8 COMMAND VEHICLE Capable P3 2005 FORD 145 SUPERCAB Mission P3 4X2, X125 Capable P4 1999 DODGE GRAND Mission P4 CARAVAN SPORT NSKH53 Capable P1 2009 Dodge Durango SE Mission Prevention 4x4 Capable 1 P2 2009 TOYOTA Mission Prevention HIGHLANDER 4WD Capable 2 Radon 1 26' Radon Mission Radon 3 Full Fuel Capable Rescue 3 2011 FORD F550 CREW Mission Rescue 3 Chief's Monthly Report - Page 2 Station 1 E1 (Hanalei) • 12/16 Assisted Rescue 3 with rescue of female from Japan at Kalalau Station 2 E2 (Kapa'a Station E3 (Uhu'e Suppression) • 12/14 Hanama'ulu Trading Post Fire Station R3 (Uhu'e Rescue Station 4 E4 (Koloa) Station 5 E5 (Kalaheo Station 6 E6 (Hanapepe) Station 7 E7 (Waimea • 12/07 Cleared Waimea High School tennis courts with booster lines. Station 8 E8 (Kai'akea) Chief's Monthly Report - Page 3 CAB Capable Truck 1 2011 FORD F550 CREW Mission T1 CAB Capable Truck 2 2008 FORD F350 CREW Mission T2 A/C coil beneath dash CHASSIS CAB DRW 4X4 Capable leaks. . W372 Truck 4 2011 FORD F550 CREW Mission T4 CAB Capable Truck 5 2004 FORD F350, CREW Mission T5 CHASSIS CAB DRW 4X4, Capable W376 Truck 6 2009 FORD F550 CREW Mission T6 CHASSIS CAB DRW 4X4 Capable W577 Truck 7 2008 FORD F350 CREW Mission T7 CHASSIS CAB DRW 4X4 Capable W372 Truck 8 2010, Ford, F550 pickup Mission T8 Capable Heavy 2010 INTERNATIONAL 4400 Mission Truck 3 Rescue SBA 4X2 Capable Station 1 E1 (Hanalei) • 12/16 Assisted Rescue 3 with rescue of female from Japan at Kalalau Station 2 E2 (Kapa'a Station E3 (Uhu'e Suppression) • 12/14 Hanama'ulu Trading Post Fire Station R3 (Uhu'e Rescue Station 4 E4 (Koloa) Station 5 E5 (Kalaheo Station 6 E6 (Hanapepe) Station 7 E7 (Waimea • 12/07 Cleared Waimea High School tennis courts with booster lines. Station 8 E8 (Kai'akea) Chief's Monthly Report - Page 3 TRAINING BUREAU: Dec 1 -31, 2012 Month YTD On- Island Training Sessions Held 5 143 Off - Island Training Sessions Held 0 20 Total Hours in Training 181 3347.5 New Recruit Training Sessions Held 0 0 Total Hours in Training 0 0 Summary • Driver Recertification Training at Vidinha Stadium parking lot ( 3 hour session, 5 personnel trained) • Driving Simulator Training at Fire Stations ( 3 x 2 hour sessions, 11 personnel trained) • Peer Fitness Trainer Recertification Training ( 16 hour class, 9 personnel trained) PREVENTION BUREAU: Fire Investigations — 1. Structure Fire— Hanama'ulu Trading Company building Additional Dwelling Unit Permit App. — 1. ADU to Clarita Labrador at Wena Road, R -6/8" Y. Chief's Monthly Report - Page 4 DEC YTD Fire Investigation 1 7 Additional Dwelling Unit Permit Applications 1 33 Building Permit Plan Review 21 244 Planning Department Review 1 47 Certificate of Occupancy Inspection 9 83 Business Occupancy Inspection 0 84 Witnessed Acceptance Tests 3 50 Fire Extinguisher Training 2 22 Fire Safety Presentation 0 24 Telephone Inquiries 133 1905 Complaint Investigations 2 27 Sparky Presentation 1 12 Fireworks Displays & Inspections 18 37 Fire RMS Updates & Maintenance 0 359 Misc. Activities 92 734 Total: 3668 Fire Investigations — 1. Structure Fire— Hanama'ulu Trading Company building Additional Dwelling Unit Permit App. — 1. ADU to Clarita Labrador at Wena Road, R -6/8" Y. Chief's Monthly Report - Page 4 Building Permit Plan Review - 1. BPMT #: 12 -2425, 2426, 2427 for storage containers at Maalo Road for a Skeet shooting range. 2. BPMT #: 12 -1499 Condo dryer vent at 2221 Kapili Road unit #32. 3. BPMT #: 12 -1909 interior renovations at 2221 Kapili Road unit# 33. 4. BPMT #: 12 -2216 Maintenance renovations ext /int at 4856 Kuhio Hwy, Kauai Kailani. 5. BPMT #: 12 -2259 Rennovations at 4 -856 Kuhio Hwy at building B, Kauai Kailani. 6. BPMT #: 12 -2469 TI at 5 -3541 Kuhio Hwy Princville airport renovation. 7. BPMT #: 12 -2585 ADU at 1747 -B Makaleha Place. 8. BPMT #: 12 -2536 TI 3501 Rice Street unit 222 A. 9. BPMT #: 12 -2537 TI at 3501 Rice Street unit 222 B. 10. BPMT #: 12 -2471 restroom at poipu beach park, County of Kauai. 11. BPMT #: 12 -2052 ADU at 4624 Melemele Road. 12. BPMT #: 12 -2622 PV system at 5017 Lawai Road, Lawai beach resort. 13. BPMT #: 12 -2645, 2646, 2647, 2648 for PV system at 3371 Wilcox Road. 14. BPMT #: 12 -1707 TI at 5380 Honoiki Road, Hanalei Bay Resort. 15. BPMT #: 12 -2725 PV system at 3 -1878 Kaumualii Hwy. KIA dealership. 16. BPMT #: 12 -2731 PV system at 1696 Haleukana Street, Unlimited building. 17. BPMT #: 12 -2739 and 12 -2740 Demo of SFR and garage at 3296 Elima Street. 18. BPMT #: 12 -2638 8' retaining wall at 4585 F Uha Road. 19. BPMT #: 12 -2756 PV system at 99 Kaholalele Road Temple church site. 20. BPMT #: 12 -2548 ADU at 1636 B Huli Road. 21. BPMT #: 12 -2777 Ground mount PV system at 99 Kaholalele Road. Planning Department Review - 1. SMA for new single story office in Hanalei 2. Class III Zoning Permit for Pacific Concrete Cutting & Coring Inc. 3. Class IV Zoning Permit for COK Wastewater expansion to existing facility in Wailua 4. St. Williams church in Hanalei ha a small restroom renovation to com;y with ASA and DOH regualtions. Good to go. 5. Ponds for ag product 40' by 2' deep, no structures, minimal fire department issues. 6. Grading permit sought for a property with existing structures, landscaping only, no fire department issues. 7. Kauai ATV wants to build a small storage shed adjoining existing property with business. Fire protedtion exists and no access issues. 8. Anchor Cove shoppin center proposes a roof over an existing patio and using an existing kitchen, possible sprinkler issues to comply with NFPA 13. 9. Proposed day care center (already existing) using yurts that do not comply with building codes or fire codes. 10. General Plan Amendment for re- zoning of land for Island School Certificate of Occupancy Inspection - 1. BPMT #: 10 -1315 Admin building at Kalaheo School, 4400 Maka Road. 2. BPMT #: 11 -1238 Syngenta Seed Co. buildings at Kaumualii Hwy. 3. BPMT #: 12 -1165 int renovations at 1565 Pee Road unit 425. Chief's Monthly Report - Page 5 4. BPMT #: 12 -1154 int renovations at 1565 Pee Road unit 525. 5. BPMT #: 12 -2118 TI at 4405 Kukui Grove Street. 6. BPMT #: 12 -692 TI at Mea Inu Beach Bar & Grill at 3901 Mokulele Loop, Airport. 7. BPMT #: 08 -725 King Auto TI at 4330 Kukui Grove Street. 8. BPMT #: 12 -2172 King Auto TI at 4330 Kukui Groave Street. 9. BPMT #: 12 -2285 TI at 2829 Ala Kalanikaumaka. Business Occupancy Inspection - Witness Acceptance Test - 1. Hydrant and fireline at Syngenta Seed Co. property, Goodfellows installing contractor. 2. WAT of U/G hydro of a fire line at BASF, Cushnie construction. 3. Hydro test of U/G fireline to hydrants at BASF for Cushnie and Shioi. Fire Extinguisher Training - 1. Hanalei Bay Resort 2. Syngenta Seed Company Complaint Investigation - 1. Drove to Kuhio Shores and investigated a complaint made. Took pictures and logged into Complaint Log. 2. Received e-mail complaint of Infigos in Hanalei using propane tanks indoors. Requested from owner documents faxed to office. Fireworks Displays & Inspections - 1. Fireworks retail setup inspection. Foodland Princeville. 2. Fireworks retail setup inspection. Big Save Hanalei. 3. Fireworks retail setup inspection. Foodland Kapaa. 4. Fireworks retail setup inspection. Safeway Kapaa. 5. Fireworks retail setup inspection. Longs Kapaa. 6. Fireworks retail setup inspection. Waipouli Variety. Kapaa. 7. Fireworks retail setup inspection. Big Save Kapaa. Fireworks retail license posted but incomplete. Additional research required. 8. Fireworks inspection at Ishihara Market. 9. Fireworks inspection at Waimea Big Save. 10. Fireworks inspection at Salt Pond Country Store. 11. Fireworks inspection Eleele Big Save. 12. Fireworks inspections at Koloa Big Save. 13. Fireworks inspection at Costco. 14. Fireworks inspection at K -Mart. 15. Fireworks inspection at Longs Lihue. 16. Fireworks inspection at Pacific Fireworks Kukui Grove. 17. Fireworks inspection at Times Kukui Grove. 18. Fireworks inspection at Wal -Mart. Chief's Monthly Report - Page 6 Sparky Presentation - 1. Lights On Rice Parade FireRMS Updates - Misc. Activities - 1. Meeting with KIUC reps. Regarding new PV farm in Anahola 2. Attend Fire Commission meeting 3. State Fire Council Prevention Committee meeting on Maui 4. Purchase lighting for Lights on Rice parade 5. Decorate two mules for Lights on Rice parade 6. Complete conference recap report 7. Staff meeting 8. Issued retail fireworks license permit for Salt Pond Country Store 9. Meeting with Daniel Cahill of USDA re: 2000 sgare foot agriculture shade structures per fire code. 10. Issued firework purchase permit. 11. Meeting with Eric Knudson and Esaki surveying re: Biomass fuel processing at Knudsen Gap. 12. Fire /Arson Investigator Academy in Nevada 13. Process fireworks license application for Pacific Fireworks, Kukui Grove. 14. Locate, load, and transport Mule ATV from ST8 to ST3 and unload from trailer for Christmas parade decorating. 15. Create Christmas playlist and entertainment for use in Lights on Rice Parade 16. Fax fireworks license application to vendor per phone request. 17. Install additional A/V equipment on Mule and Polaris ATV's for Lights on Rice parade. 18. Coordinate parade entertainment with ST3 personnel 19. Meeting with Fehring family regarding proposal to establish a group day care in Kilauea 20. Conference call with fireworks auditors and Prevention Captains from all the counties in the state, regarding language and issues in HRS 132D 21. Respond to inquiries from State Fire Council regarding fire protection companies' certificate of fitness. 22. Place orders for carrying case for Bureau's training fire extinguishers and air regulator to fill extinguishers 23. Bill Gilliam lodged a complaint against Kuhio Shores re: blocked hallway, Inspector Sakai will investigate next week. 24. Issued tank permit to Hawaii Gas for Marriott Waiohai 288 gal LPG. 25. Issued firework purchase permit. 26. Meeting with John Cornell re: CERT fire extinguisher and hazards awareness training scheduling. 27. Preparing for upcoming PFP &S meeting for upcoming grant proposal. 28. Safetylogic County mandatory online training. "Living a Less Stressful Life." 29. Review IFSTA Fire and Emergency Company Officer 30. Review IFSTA Fire Inspection and Code Enforcement in preparation for NFPA Certified Fire Inspector Exam. Chief's Monthly Report - Page 7 31. Planning for trailer driver training, Hanalei Bridge accessibility and school events. 32. Coordinate website and news release information and photographs for trailer 33. Research on FP &S Grant. 34. Scheduling of Fire Safety Trailer appearance at public schools. 35. Clean out Prevention 1 vehicle 36. Meeting with Eddie Doi at DOW re: hydrant near Hanamaulu Cafe. 37. Met with Ralph Cushnie re: BASF fireline to hydrants rerouted around an existing culvert that is scheduled for removal. 38. Issued fireworks permits. 39. FP &S grant meeting re: grant proposals for this year. 40. EA for Island School Draft Environmental Assessment to change zoning from Ag to Urban and eventually petition Planning to update Master Plan for expansion of school and enrollment. No comments at this stage are required. 41. Submit final draft of Spring issue for Kauai Family Magazine. 42. Visit site of Hanamalu Post Office fire from previous week to compare with investigation results. 43. Review Fire Investigation photos and floorplan from Hanamaulu Post Office fire. 44. NFPA CFI Exam Prep. 45. Online practice exam for NFPA CFI 1 based on 2009 IFC 46. NFPA Certified Fire Inspector I Exam. Proctored by Training Captain Tracy Cummings. 47. Pack and deliver testing documents to FeclEx for post test scoring. 48. Research Fire Code and NFPA documents for unknown exam answers. 49. Review IFSTA Company Officer text 50. Review completed Tank Log by KFD Intern, suggest changes, and load to KFD SharePoint. 51. Review fireworks display permit documentation for event at Poipu Beach on 12/31/12. Process application and send documentation to attorneys office for review. 52. Test event lists and calendars on KFD Sharepoint. Problem with login authorization on workspace functions and event modification. Contacted IT for solutions. 53. Lost internet and phone capabilities at Kaiakea office. Troubleshooting. Phone and desktop repair successful. Tablet still not functional. 54. Reveiw tank log revisions and revisions and discuss filing system with KFD intern. 55. Respond to request for trailer event and post on schedule. Prince Kuhio Day Celebration, Anahola. 56. Respond to trailer information request. North shore resident. 57. Planning for trailer staff scheduling. Review SharePoint tutorials for possible use as efficient communication of events and manpower schedules. 58. After action debriefing of Hanamaulu Trading Co. fire. 59. Work on report for fire at Hanamaulu Trading Company building. 60. Deliver Mule and lights to Station 7 for decorating of Mule for Waimea parade on 12/22/12. 61. Firework license application review and approval for Ishihara Market, Waimea. 62. Issuing Fireworks permits. 63. Met with Ned Murphy re: Puhi LPG flaring station at Puhi recycling center. 64. Research fireworks retail applications. Found 3 licenses with errors. Licenses approved and recorded but sent back to vendor incomplete. 65. Review updated forms for Poipu Beach New Years fireworks display and send back Chief's Monthly Report - Page 8 approved application. Envisions Entertainment. 66. Breakdown holiday decorations from mule atv and polaris atv. Pack decorations for storage. 67. Load and transport mule ATV from ST3 to ST8 and return mule and trailer to previous storage positions. 68. Assist ST8 personnel with apparatus photography and V:drive upload. 69. Planning for trailer events regarding staffing, scheduling, set -up, equipment, objectives, and breakdown to make them most efficient. 70. Design and diagram layout and flow for school presentations of trailer. 71. Work with IT to troubleshoot and develop alternate system for posting events and scheduling manpower within Sharepoint. 72. Input and test suggested method of scheduling events and staff from IT into SharePoint. 73. Input, test, and troubleshoot alternate methods of scheduling and posting trailer events on kauai.gov website and for KFD staff notification. 74. Follow up to complaint made at 333 Aina Loli PI. Wailua. 75. Follow up with complaint made at 300 Eggerking Road. 76. Correspondence with Police Officer Jason Overmayer regarding safety issues at Po'ipu fireworks display 77. Correspondence with Envisions /Pyrospectaculars regarding Po'ipu fireworks display 78. Staff meeting 79. Met with Brian Inouye of Building regarding sump pump for Piikoi basement, floor plan of basement, and installation of legs for donated conference table. 80. Issued fireworks permits. 81. RMS report to Chief Westerman re: fireworks permits issued and any incidents fireworks related. 226 permits and Inc. #5445 brushfire. 82. Fitted fire extinguishers into new Bullex case. 83. Fire investigation report for Hanamaulu Trading Co. fire. 84. Read Inspection Manual section 3. 85. Review NFPA standards and list problems regarding Poipu Beach New Years Celebration. 86. Contact KCC COOP Counselor to follow up on a replacement student intern for the Spring Semester. 87. Revise, plan and test trailer staff availability worksheets. 88. Update and add trailer events to website calendar, and Prevention Event Calendar on SharePoint. 89. Finalize trailer staff availability worksheet and post on SharePoint to be used by all Instructors to notify Prevention personnel of their availbility for an event. 90. Begin roughdraft of Trailer Scheduling tutorial. 91. Continue and complete Trailer Scheduling PowerPoint tutorial. Send to other Prevention personnel for review. Post final version on Prevention SharePoint site for Instructor use. Notify all KFD personnel instructions to access and view tutorial. 92. Develop program for school presentation trailer events and begin compiling into a PowerPoint tutorial for Instructor use. OCEAN SAFETY BUREAU: Chief's Monthly Report - Page 9 Month of: December Type of Training Hours in Training YTD Rescue Craft Operator Training 40 336.5 Jul Aug Sep Oct Nov Dec Total 2011 1 2 ultra 1 1 2 ultra 2 0 0 1 2 Total Training Hours 0 12 2012 Drowning Statistics Summary ADMINISTRATION BUREAU: Report unavailable Chief's Monthly Report - Page 10 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 2011 1 2 ultra 1 1 2 ultra 2 0 0 1 2 0 0 12 2012 1 0 0 0 0 0 1 0 0 0 0 0 2 Summary ADMINISTRATION BUREAU: Report unavailable Chief's Monthly Report - Page 10 Includes payroll dates 12/31/2012 & 1/15/2013 KAUAI FIRE DEPARTMENT $ (100.00) $ (222.00) $ 882,457.00 Percent of FY Expended 50.00% APPROPRIATION BALANCE - FY 2012 -2013 $ 63,696.94 $ 403,791.54 $ 478,665.46 Percent of FY Remaining 50.00% As of December 31, 2012 45.76% 001 - 1101 - 566.01 -05 VAC P/o $ 50,000.00 19 (Current Transfer (PP 11 & 12) 50,000.00 Unassigned % Of YTD $ 16,266.24 + Prior Month Bat) Monthly $ 8,733.76 Appropriation I Appr: % of Original Transfers Total Transfers Revised Prior Month Beg. Bat. Expenditure/ Total Expenses Bat of Appropr Re, bud x% FY EV (Curr + Revised ACCOUNT Budget In /(Out) To Date In /Out Budget Balance 12/1/2012 Encumbrance To Date Incl Encumbr - TotalExptodate Enc) Budget FIRE ADMINISTRATION Overtime $ 13,283.00 $ $ 001 - 1101 - 566.01 -01 REG SAL $ 882,679.00 $ (100.00) $ (222.00) $ 882,457.00 $ 542,462.40 $ 542,362.40 $ 63,696.94 $ 403,791.54 $ 478,665.46 $ 37,436.96 7.22% 45.76% 001 - 1101 - 566.01 -05 VAC P/o $ 50,000.00 $ $ 50,000.00 $ 33,733.76 $ 33,733.76 $ - $ 16,266.24 $ 33,733.76 $ 8,733.76 0.00% 32.53% 001 - 1101 - 566.02 -01 REG OT $ 36,096.00 $ $ $ 36,096.00 $ 7,558.12 $ 7,558.12 $ 4,842.11 $ 33,379.99 $ 2,716.01 $ (15,331.99) 13.41% 92.48% Overtime $ 13,283.00 $ $ 13,283.00 $ (7,151.88) $ (7,151.88) $ 3,215.15 $ 23,650.03 $ (10,367.03) $ (17,008.53) 24.20% 178.05% Holiday Pay $ 22,813.00 $ $ 22,813.00 $ 14,710.00 $ 14,710.00 $ 1,626.96 $ 9,729.96 $ 13,083.04 $ 1,676.54 7.13% 42.65% 001 - 1101 - 566.03 -01 PREM PAY $ 18,731.00 $ - $ - $ 18,731.00 $ 12,687.22 $ 12,687.22 $ 902.79 $ 6,946.57 $ 11,784.43 $ 2,418.93 4.82% 37.09% Temporary Assignment $ 4,500.00 $ $ 4,500.00 $ 3,076.92 $ 3,076.92 $ 201.05 $ 1,624.13 $ 2,875.87 $ 625.87 4.47% 36.09% Scheduled Overtime $ 10,403.00 $ $ 10,403.00 $ 6,944.30 $ 6,944.30 $ 691.74 $ 4,150.44 $ 6,252.56 $ 1,051.06 6.65% 39.90% Night Shift Premium $ 200.00 $ $ 200.00 $ 200.00 $ 200.00 $ - $ - $ 200.00 $ 100.00 0.00% 0.00% Meals $ 700.00 $ $ 700.00 $ (340.00) $ (340.00) $ 10.00 $ 1,050.00 $ (350.00) $ (700.00) 1.43% 150.00% Temporary Differential $ 2,928.00 $ $ 2,928.00 $ 2,806.00 $ 2,806.00 $ - $ 122.00 $ 2,806.00 $ 1,342.00 0.00% 4.17% Bureau Opp Benefit Incentive $ $ - $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! 001 - 1101 - 566.05 -01 SS CONTR $ 14,373.00 $ 7,000.00 $ 7,000.00 $ 21,373.00 $ 1,036.70 $ 8,036.70 $ 2,351.72 $ 15,688.02 $ 5,684.98 $ (5,001.52) 11.00% 73.40% 001-1101-566.05-02 HF CONTR $ 65,773.00 $ - $ 65,773.00 $ 41,541.46 $ 41,541.46 $ 3,411.17 $ 27,642.71 $ 38,130.29 $ 5,243.79 5.19% 42.03% 001 - 1101 - 566.05 -03 RET CONTR $ 195,271.00 $ (7,000.00) $ (7,000.00) $ 188,271.00 $ 122,399.13 $ 115,399.13 $ 13,866.11 $ 86,737.98 $ 101,533.02 $ 7,397.52 7.36% 46.07% 001-1101-566.05-04 W/C TTD $ 1.00 $ - $ 1.00 $ 1.00 $ 1.00 $ 1,357.54 $ 1,357.54 $ (1,356.54) $ (1,357.04) 135754.00% 135754.00/ 001 - 1101 - 566.05 -05 WIC MED $ 1,000.00 $ 100.00 $ 222.00 $ 1,222.00 $ (55.08) $ 44.92 $ 2,931.94 $ 4,109.02 $ (2,887.02) $ (3,498.02) 239.93% 336.25% 001 - 1101 - 566.05 -06 UNEMP COMP $ 1.00 $ - $ 1.00 $ 1.00 $ 1.00 $ - $ - $ 1.00 $ 0.50 0.00% 0.00% 001- 1101 - 566.05 -09 MILEAGE $ 1,000.00 $ $ 1,000.00 $ 903.43 $ 903.43 $ - $ 96.57 $ 903.43 $ 403.43 0.00% 9.66% 001 - 1101 - 566.05 -12 OTHER POST E $ 295,939.00 $ $ 295,939.00 $ 202,355.54 $ 202,355.54 $ 14,511.82 $ 108,095.28 $ 187,843.72 $ 39,874.22 4.90% 36.53% 001 - 1101 - 566.10 -03 TELEPHONE $ 13,000.00 $ $ 13,000.00 $ 8,190.09 $ 8,190.09 $ 1,534.39 $ 6,344.30 $ 6,655.70 $ 155.70 11.80% 48.80% 001. 1101. 566.30 -00 OTHER SVCS $ 5,200.00 $ $ - $ 5,200.00 $ 4,858.13 $ 4,858.13 $ - $ 341.87 $ 4,858.13 $ 2,258.13 0.00% 6.57% CERT Prog & Fingerprnt& Backgrd ( $ 5,200.00 $ $ 5,200.00 $ 4,858.13 $ 4,858.13 $ 341.87 $ 4,858.13 $ 2,258.13 0.00% 6.57% 001 - 1101 - 566.31 -00 DUES /SUBS $ 2,000.00 $ $ 2,000.00 $ 2,000.00 $ 2,000.00 $ - $ 2,000.00 $ 1,000.00 0.00% 0.00% 001 - 1101 - 566.35 -00 SPEC PROJ $ 17,000.00 $ $ 17,000.00 $ 9,316.33 $ 9,316.33 $ 5,846.63 $ 13,530.30 $ 3,469.70 $ (5,030.30) 34.39% 79.59% 001 - 1101 - 566.41 -01 BUILDING $ 12.00 $ $ 12.00 $ 11.79 $ 11.79 $ 0.21 $ 11.79 $ 5.79 0.00% 1.75% 001 - 1101 - 566.41 -03 OTH RENTAL $ - $ $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! 001 - 1101 - 566.43 -01 R &M BLDG $ 1,000.00 $ $ 1,000.00 $ 1,000.00 $ 1,000.00 $ - $ 1,000.00 $ 500.00 0.00% 0.00% 001 - 1101 - 566.43 -02 R &M EQ $ 26,000.00 $ $ 26,000.00 $ 12,529.99 $ 12,529.99 $ 65.41 $ 13,535.42 $ 12,464.58 $ (535.42) 0.25% 52.06% 001 - 1101- 566.56 -01 AIRFARE GEN $ 5,100.00 $ $ 5,100.00 $ 5.14 $ 5.14 $ 5,094.86 $ 5.14 $ (2,544.86) 0.00% 99.90% 001 - 1101 - 566.56- 02PERDIEM GEN $ 7,800.00 $ $ 7,800.00 $ 1,472.34 $ 1,472.34 $ 6,327.66 $ 1,472.34 $ (2,427.66) 0.00% 81.12% 001 - 1101 - 566.56 -03 CAR RENTAL $ 1,600.00 $ $ 1,600.00 $ 1,183.00 $ 1,183.00 $ 215.00 $ 632.00 $ 968.00 $ 168.00 13.44% 39.50% 001 - 1101 - 566.56- 040THTRAV $ 3,450.00 $ $ 3,450.00 $ 1,535.00 $ 1,535.00 $ 1,915.00 $ 1,535.00 $ (190.00) 0.00% 55.51% 001 - 1101 - 566.56 -07 AIRFARE, TRG $ 7,500.00 $ $ 7,500.00 $ 7,318.00 $ 7,318.00 $ 182.00 $ 7,318.00 $ 3,568.00 0.00% 2.43% 001 - 1101 - 566.56 -08 PER DIEM, TR( $ 3,600.00 $ $ 3,600.00 $ 3,580.00 $ 3,580.00 $ 20.00 $ 3,580.00 $ 1,780.00 0.00% 0.56% 001 - 1101 - 566.56 -09 CAR &PARK,TR $ 1,000.00 $ $ 1,000.00 $ 1,000.00 $ 1,000.00 $ - $ 1,000.00 $ 500.00 0.00% 0.00% 001 - 1101 - 566.56 -10 OTHER, TRG $ 3,700.00 $ $ 3,700.00 $ 3,700.00 $ 3,700.00 $ 325.00 $ 325.00 $ 3,375.00 $ 1,525.00 8.78% 8.78% 001 - 1101 - 566.57 -00 PRINTING $ 400.00 $ $ 400.00 $ 400.00 $ 400.00 $ - $ 400.00 $ 200.00 0.00% 0.00% 001 - 1101 - 566.61 -01 OFC SUPP $ 8,500.00 $ $ 8,500.00 $ 8,097.30 $ 8,097.30 $ 492.56 $ 895.26 $ 7,604.74 $ 3,354.74 5.79% 10.53% 001 - 1101 - 566.62 -01 OTHER SMEQ $ 23,650.00 $ $ 23,650.00 $ 25,097.02 $ 25,097.02 $ (1,447.02) $ 25,097.02 $ 13,272.02 0.00% -6.12% 001 -1101 -566.65-00 COLL BARG $ 70,720.00 $ $ $ 70,720.00 $ 4,827.10 $ 4,827.10 $ (1,520.25) $ 64,372.65 $ 6,347.35 $ (29,012.65) -2.15% 91.02% Uniform Maint Allowance $ 2,520.00 $ $ 2,520.00 $ 2,520.00 $ 2,520.00 $ 210.00 $ 210.00 $ 2,310.00 $ 1,050.00 8.33% 8.33% Ann Phys,Subst Scr, Imm,Exit Phy: $ 68,200.00 $ $ 68,200.00 $ 2,307.10 $ 2,307.10 $ (1,730.25) $ 64,162.65 $ 4,037.35 $ (30,062.65) -2.54% 94.08% 001 - 1101 - 566.67 -00 OTHER COMM( $ 480.00 $ $ 480.00 $ 361.88 $ 361.88 $ 39.54 $ 157.66 $ 322.34 $ 82.34 8.24% 32.85% 001 - 1101 - 566.68 -00 PSTGE & FR $ 100.00 $ $ 100.00 $ 100.00 $ 100.00 $ - $ 100.00 $ 50.00 0.00% 0.00% 001 - 1101 - 566.88 -03 VEH LEASE PU $ 20,600.00 $ $ 20,600.00 $ 20,600.00 $ 20,600.00 $ - $ 20,600.00 $ 10,300.00 0.00% 0.00% 001 - 1101 - 566.89 -01 EQUIPMENT $ 16,000.00 $ $ 16,000.00 $ 15,999.86 $ 15,999.86 $ 0.14 $ 15,999.86 $ 7,999.86 0.00% 0.00% 001 - 1101 - 566.89 -03 COMP &ACCES $ 15,800.00 $ $ 15,800.00 $ 15,800.00 $ 15,800.00 $ - $ 15,800.00 $ 7,900.00 0.00% 0.00% $ 1,815,076.00 $ 1,113,607.65 $ 816,338.77 $ 998,737.23 ADMINISTRATION TOTALS $ 1,815,076.00 $ - $ - $ 1,815,076.00 $ 1,113,607.65 $ 1,113,607.65 $ 114,870.42 $ 816,338.77 $ 998,737.23 $ 80,378.86 6.33% 44.98% Page 1 Budget Report 1/16/2013 Includes payroll dates 12/31/2012 & 1/15/2013 Percent of FY Expended 50.00% Percent of FY Remaining 50.00% Original ACCOUNT KAUAI FIRE DEPARTMENT 1 APPROPRIATION BALANCE - FY 2012 -2013 As of December 31, 2012 (Current Transfer (PP 11 & 12) Unassigned + Prior Month Bal) Monthly Appropriation Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Re, bud x% FY EV In /(Out) To Date In /Out Budget Balance 12/1/2012 Encumbrance To Date Incl Encumbr - TotalExptodate % Of YTD Appr: % Of (Curr + Revised FIRE OPERATIONS 1 11 001. 1102. 566.01 -01 REG SAL $ 7,867,347.00 $ (63,964.00) $ 7,803,383.00 $ 4,634,778.63 $ 4,634,778.63 $ 631,584.58 $ 3,800,188.95 $ 4,003,194.05 $ 101,502.55 8.09% 48.70% AJEs for Fed Grant - Safer $ - $ (11, 633.61) 001. 1102 - 566.02 -01 REG OT $ 769,189.00 $ $ $ 769,189.00 $ 434,780.01 $ 434,780.01 $ 25,098.36 $ 359,507.35 $ 409,681.65 $ 25,087.15 3.26% 46.74% Holiday Pay $ 641,432.00 $ $ 641,432.00 $ 409,047.35 $ 409,047.35 $ 38,566.55 $ 270,951.20 $ 370,480.80 $ 49,764.80 6.01% 42.24% Overtime Pay $ 127,757.00 $ $ 127,757.00 $ 25,044.88 $ 25,044.88 $ (13,468.19) $ 89,243.93 $ 38,513.07 $ (25,365.43) - 10.54% 69.85% Prev Bureau - Project #F12022 $ - $ 687.78 $ 687.78 $ (687.78) $ 687.78 001. 1102 - 566.02 -03 RIR OIT $ 50,000.00 $ 50,000.00 $ 13,171.10 $ 13,171.10 $ 3,674.66 $ 40,503.56 $ 9,496.44 $ (15,503.56) 7.35% 81.01% 001. 1102 - 566.03 -01 PREM PAY $ 463,104.00 $ $ $ 463,104.00 $ 265,784.83 $ 265,784.83 $ 41,152.39 $ 238,471.56 $ 224,632.44 $ (6,919.56) 8.89% 51.49% P/R Credit 10/22/12 $ $ - $ 77.94 $ 77.94 $ - $ (77.94) $ 77.94 $ 77.94 #DIV /0! #DIV /0! Temporary Assignment $ 120,000.00 $ $ 120,000.00 $ 65,981.49 $ 65,981.49 $ 11,865.13 $ 65,883.64 $ 54,116.36 $ (5,883.64) 9.89% 54.90% Scheduled Overtime $ 231,104.00 $ $ 231,104.00 $ 136,864.42 $ 136,864.42 $ 18,935.54 $ 113,175.12 $ 117,928.88 $ 2,376.88 8.19% 48.97% Hazard Pay $ 67,000.00 $ $ 67,000.00 $ 36,390.35 $ 36,390.35 $ 6,169.63 $ 36,779.28 $ 30,220.72 $ (3,279.28) 9.21% 54.89% Night Alarm Premium $ 45,000.00 $ $ 45,000.00 $ 26,470.63 $ 26,470.63 $ 4,182.09 $ 22,711.46 $ 22,288.54 $ (211.46) 9.29% 50.47% Bureau Opp Benefit Incentive $ $ - $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! 001 - 1102 - 566.05 -01 SS CONTR $ 133,282.00 $ $ 133,282.00 $ 83,186.45 $ 83,186.45 $ 9,338.33 $ 59,433.88 $ 73,848.12 $ 7,207.12 7.01% 44.59% 001 - 1102 - 566.05 -02 HF CONTR $ 750,960.00 $ $ 750,960.00 $ 430,474.95 $ 430,474.95 $ 55,323.52 $ 375,808.57 $ 375,151.43 $ (328.57) 7.37% 50.04% 001 -1102-566.05-03 RET CONTR $ 1,810,801.00 $ $ 1,810,801.00 $ 987,966.21 $ 987,966.21 $ 154,167.58 $ 977,002.37 $ 833,798.63 $ (71,601.87) 8.51% 53.95% 001 - 1102 - 566.05 -04 WCTTD $ 1.00 $ 3,420.00 $ 3,421.00 $ 0.43 $ 0.43 $ - $ 3,420.57 $ 0.43 $ (1,710.07) 0.00% 99.99% 001 - 1102 - 566.05 -05 WIC MED $ 5,000.00 $ - $ 5,000.00 $ 594.91 $ 594.91 $ 1,401.84 $ 5,806.93 $ (806.93) $ (3,306.93) 28.04% 116.14% 001 - 1102 - 566.05 -06 UNEMP COMP $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ - $ - $ 1.00 $ 0.50 0.00% 0.00% 001 - 1102 - 566.05 -09 MILEAGE $ 15,000.00 $ $ 15,000.00 $ 1,331.32 $ 1,331.32 $ 1,416.85 $ 15,085.53 $ (85.53) $ (7,585.53) 9.45% 100.57% 001 - 1102 - 566.05 -12 OTHER POST E $ 2,829,988.00 $ $ 2,829,988.00 $ 1,903,002.04 $ 1,903,002.04 $ 135,721.73 $ 1,062,707.69 $ 1,767,280.31 $ 352,286.31 4.80% 37.55% 001 - 1102 - 566.10 -01 ELEC $ 185,000.00 $ $ 185,000.00 $ 126,449.08 $ 126,449.08 $ 11,789.12 $ 70,340.04 $ 114,659.96 $ 22,159.96 6.37% 38.02% 001 - 1102 - 566.10 -02 WATER $ 12,660.00 $ $ 12,660.00 $ 8,632.30 $ 8,632.30 $ 8,532.84 $ 12,560.54 $ 99.46 $ (6,230.54) 67.40% 99.21% 001 - 1102 - 566.10 -04 SEWER $ 9,495.00 $ $ 9,495.00 $ 6,068.16 $ 6,068.16 $ 402.44 $ 3,829.28 $ 5,665.72 $ 918.22 4.24% 40.33% 001 - 1102 - 566.30- 000THSVCS $ 468,640.00 $ $ 468,640.00 $ 21,771.80 $ 21,771.80 $ 5,002.90 $ 451,871.10 $ 16,768.90 $ (217,551.10) 1.07% 96.42% 001 - 1102 - 566.43 -02 R &M EQ $ 30,500.00 $ 10,544.00 $ 41,044.00 $ 17,673.92 $ 17,673.92 $ 23,370.08 $ 17,673.92 $ (2,848.08) 0.00% 56.94% 001 - 1102 - 566.43 -03 R &M VEH $ 67,000.00 $ - $ 67,000.00 $ 16,484.31 $ 16,484.31 $ (9,379.71) $ 41,135.98 $ 25,864.02 $ (7,635.98) - 14.00% 61.40% 001 - 1102 - 566.61 -02 OTH SUPP $ 75,000.00 $ $ 75,000.00 $ 57,544.09 $ 57,544.09 $ 3,073.02 $ 20,528.93 $ 54,471.07 $ 16,971.07 4.10% 27.37% 001 - 1102 - 566.62 -01 SM EQUIP $ 18,940.00 $ $ 18,940.00 $ 148.27 $ 148.27 $ 18,791.73 $ 148.27 $ (9,321.73) 0.00% 99.22% 001 - 1102. 566.65 -00 COLL BARG $ 329,460.00 $ $ $ 329,460.00 $ 253,279.02 $ 253,279.02 $ 13,559.63 $ 89,740.61 $ 239,719.39 $ 74,989.39 4.12% 27.24% Uniform Allowance $ 57,960.00 $ $ 57,960.00 $ 57,890.00 $ 57,890.00 $ - $ 70.00 $ 57,890.00 $ 28,910.00 0.00% 0.12% Other $ 271,500.00 $ $ 271,500.00 $ 195,389.02 $ 195,389.02 $ 13,559.63 $ 89,670.61 $ 181,829.39 $ 46,079.39 4.99% 33.03% 001 - 1102 - 566.66 -01 GAS $ 103,000.00 $ $ 103,000.00 $ 79,715.65 $ 79,715.65 $ 14,535.42 $ 37,819.77 $ 65,180.23 $ 13,680.23 14.11% 36.72% 001 - 1102 - 566.66 -02 OIL $ 3,500.00 $ $ 3,500.00 $ 3,500.00 $ 3,500.00 $ - $ 3,500.00 $ 1,750.00 0.00% 0.00% 001 - 1102 - 566.66 -03 DIESEL $ 45,000.00 $ $ 45,000.00 $ 25,401.79 $ 25,401.79 $ 13,504.20 $ 33,102.41 $ 11,897.59 $ (10,602.41) 30.01% 73.56% 001 - 1102 - 566.66 -04 PROPANE $ 15,000.00 $ $ 15,000.00 $ 9,843.19 $ 9,843.19 $ 982.89 $ 6,139.70 $ 8,860.30 $ 1,360.30 6.55% 40.93% 001 - 1102 - 566.88 -01 VEH /AUTO $ $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! 001 - 1102 - 566.89 -05 LEASED PROP $ 613,443.00 $ $ 613,443.00 $ 34,939.68 $ 34,939.68 $ - $ 578,503.32 $ 34,939.68 $ (271,781.82) 0.00% 94.30% 001 - 1102 - 566.89- 06EQ/PUBSFTY $ 57,150.00 $ $ 57,150.00 $ 46,080.17 $ 46,080.17 $ 26,764.00 $ 37,833.83 $ 19,316.17 $ (9,258.83) 46.83% 66.20% $ 16,678,461.00 $ 9,462,603.31 $ 8,363,504.28 $ 8,314,956.72 OPERATIONS TOTALS $ 16,678,461.00 $ $ $ 16,678,461.00 $ 9,462,603.31 $ 9,462,603.31 $ 1,147,646.59 $ 8,363,504.28 $ 8,314,956.72 $ 445,470.87 6.88% 50.15% Page 2 1/16/2013 Budget Report Includes payroll dates 12/31/2012 & 1/15/2013 KAUAI FIRE DEPARTMENT Percent of FY Expended 50.00% APPROPRIATION BALANCE - FY 2012 -2013 Percent of FY Remaining 50.00% As of December 31, 2012 (Current Transfer (PP 11 & 12) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg.Bal. Expenditure/ Total Expenses BalofAppropr Rev. bud x %FYEv (Curr+ Revised ACCOUNT Budget In /(Out) To Date In /Out Budget Balance 12/1/2012 Encumbrance To Date Incl Encumbr - TotalExptodate Enc) Budget Rank for Rank R/R Hours - Maximum 1,656.00 R/R Hours FYTD 1,044.00 % of R/R Hours YTD 63.04% R/R Hours - Current Month 108.00 (RC +RA +RR bal) % R/R Hours - Current Mo. 6.52% Page 3 1/16/2013 Budget Report Includes payroll dates 12/31/2012 & 1/15/2013 KAUAI FIRE DEPARTMENT Percent of FY Expended 50.00% APPROPRIATION BALANCE - FY 2012 -2013 Percent of FY Remaining 50.00% As of December 31, 2012 (Current Transfer (PP 11 & 12) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg.Bal. Expenditure/ Total Expenses BalofAppropr Rev. bud x %FYEv (Curr+ Revised ACCOUNT Budget In /(Out) To Date In /Out Budget Balance 12/1/2012 Encumbrance To Date Incl Encumbr Total Exp to date Enc) Budget FIRE PREVENTION 001 -1103- 566.01 -01 REG SAL $ 279,492.00 $ $ 279,492.00 $ 163,692.86 $ 163,692.86 $ 23,088.00 $ 138,887.14 $ 140,604.86 $ 858.86 8.26% 49.69% 001 -1103- 566.02 -01 REG OT $ 17,574.00 $ $ 17,574.00 $ 5,252.92 $ 5,252.92 $ 2,810.51 $ 15,131.59 $ 2,442.41 $ (6,344.59) 15.99% 86.10% 001 -1103- 566.03 -01 PREM PAY $ 47,090.00 $ $ $ 47,090.00 $ 28,945.51 $ 28,945.51 $ 3,946.26 $ 22,090.75 $ 24,999.25 $ 1,454.25 8.38% 46.91% Bureau Opp Benefit Incentive $ 16,800.00 $ $ 16,800.00 $ 9,800.00 $ 9,800.00 $ 1,400.00 $ 8,400.00 $ 8,400.00 $ - 8.33% 50.00% Meals $ 100.00 $ $ 100.00 $ 100.00 $ 100.00 $ - $ - $ 100.00 $ 50.00 0.00% 0.00% Temporary Assignment $ 2,100.00 $ $ 2,100.00 $ 1,286.67 $ 1,286.67 $ 445.68 $ 1,259.01 $ 840.99 $ (209.01) 21.22% 59.95% Night Shift Premium $ 90.00 $ $ 90.00 $ 90.00 $ 90.00 $ - $ - $ 90.00 $ 45.00 0.00% 0.00% Stand -By Pay $ 28,000.00 $ $ 28,000.00 $ 17,668.84 $ 17,668.84 $ 2,100.58 $ 12,431.74 $ 15,568.26 $ 1,568.26 7.50% 44.40% 001 -1103- 566.05 -01 SS CONTR $ 5,000.00 $ $ 5,000.00 $ 3,066.28 $ 3,066.28 $ 395.50 $ 2,329.22 $ 2,670.78 $ 170.78 7.91% 46.58% 001 -1103- 566.05 -02 HF CONTR $ 34,566.00 $ $ 34,566.00 $ 19,481.70 $ 19,481.70 $ 2,117.30 $ 17,201.60 $ 17,364.40 $ 81.40 6.13% 49.76% 001 -1103- 566.05 -03 RET CONTR $ 67,924.00 $ $ 67,924.00 $ 35,787.01 $ 35,787.01 $ 6,558.36 $ 38,695.35 $ 29,228.65 $ (4,733.35) 9.66% 56.97% 001 - 1103- 566.05 -04 W/C TTD $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ - $ - $ 1.00 $ 0.50 0.00% 0.00% 001 - 1103 - 566.05 -05 WC MED $ 500.00 $ $ 500.00 $ 500.00 $ 500.00 $ $ 500.00 $ 250.00 0.00% 0.00% 001 - 1103 - 566.05 -06 UNEMP COMP $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ $ $ 1.00 $ 0.50 0.00% 0.00% 001 - 1103 - 566.05 -09 MILEAGE $ - $ $ - $ - $ - $ $ $ - $ - #DIV /0! #DIV /0! 001 -1103- 566.05 -12 OTHER POSTE $ 107,033.00 $ $ 107,033.00 $ 70,863.99 $ 70,863.99 $ 6,111.19 $ 42,280.20 $ 64,752.80 $ 11,236.30 5.71% 39.50% 001 -1103- 566.31 -00 DUES &SUBS $ 3,000.00 $ $ 3,000.00 $ 2,850.00 $ 2,850.00 $ 150.00 $ 2,850.00 $ 1,350.00 0.00% 5.00% 001 - 1103 - 566.55 -00 ADVERTISING $ 1,000.00 $ $ 1,000.00 $ 1,000.00 $ 1,000.00 $ - $ 1,000.00 $ 500.00 0.00% 0.00% 001 -1103- 566.56 -01 AIRFARE, GEN $ 1,659.00 $ $ 1,659.00 $ 1,477.00 $ 1,477.00 $ 854.39 $ 1,036.39 $ 622.61 $ (206.89) 51.50% 62.47% 001 - 1103- 566.56 -02 PER DIEM, GEt $ 2,286.00 $ $ 2,286.00 $ 1,616.00 $ 1,616.00 $ 670.00 $ 1,616.00 $ 473.00 0.00% 29.31% 001 - 1103 - 566.56.03 CAR RENTAL &I $ 42.00 $ $ 42.00 $ 42.00 $ 42.00 $ - $ 42.00 $ 21.00 0.00% 0.00% 001- 1103 - 566.56 -04 OTHER TRAY, $ 1,490.00 $ (635.00) $ 855.00 $ 855.00 $ 855.00 $ - $ 855.00 $ 427.50 0.00% 0.00% 001 - 1103 - 566.56 -07 AIRFARE, TRG $ 446.00 $ 310.00 $ 756.00 $ 24.20 $ 24.20 $ 731.80 $ 24.20 $ (353.80) 0.00% 96.80% 001 - 1103 - 566.56 -08 PER DIEM, TR( $ 140.00 $ 140.00 $ 280.00 $ - $ - $ 280.00 $ - $ (140.00) 0.00% 100.00% 001 - 1103 - 566.56 -09 CAR RENT &PA $ 83.00 $ 185.00 $ 268.00 $ 4.62 $ 4.62 $ 263.38 $ 4.62 $ (129.38) 0.00% 98.28% 001 - 1103 - 566.56 -10 OTHER, TRG $ 700.00 $ - $ 700.00 $ 89.00 $ 89.00 $ 65.00 $ 676.00 $ 24.00 $ (326.00) 9.29% 96.57% 001 - 1103 - 566.61 -02 OTH SUPP $ 12,000.00 $ $ 12,000.00 $ 5,942.64 $ 5,942.64 $ 285.16 $ 6,342.52 $ 5,657.48 $ (342.52) 2.38% 52.85% 001 - 1103 - 566.62 -01 SM EQUIP $ 1,500.00 $ $ 1,500.00 $ 1,500.51 $ 1,500.51 $ (0.51) $ 1,500.51 $ 750.51 0.00% -0.03% 001 - 1103 - 566.65 -00 COLL BARG $ 1,680.00 $ $ $ 1,680.00 $ 1,680.00 $ 1,680.00 $ - $ $ 1,680.00 $ 840.00 0.00% 0.00% Uniform Allowance $ 1,680.00 $ $ 1,680.00 $ 1,680.00 $ 1,680.00 $ - $ $ 1,680.00 $ 840.00 0.00% 0.00% Other $ $ - $ - $ - $ $ - $ - #DIV /0! #DIV /0! 001 -1103- 566.89 -01 EQUIPMENT $ 6,300.00 $ $ 6,300.00 $ 3,800.01 $ 3,800.01 $ 2,499.99 $ 3,800.01 $ 650.01 0.00% 39.68% $ 591,507.00 $ 348,473.25 $ 289,265.42 $ 302,241.58 PREVENTION TOTALS $ 591,507.00 $ $ $ 591,507.00 $ 348,473.25 $ 348,473.25 $ 46,231.67 $ 289,265.42 $ 302,241.58 $ 4,897.57 7.82% 48.90% Page 4 1/16/2013 Budget Report Includes payroll dates 12/31/2012 & 1/15/2013 Percent of FY Expended 50.00% Percent of FY Remaining 50.00% ACCOUNT Original Ri vinat KAUAI FIRE DEPARTMENT APPROPRIATION BALANCE - FY 2012 -2013 As of December 31, 2012 11 (Current Transfer (PP 11 & 12) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Re, bud x% FY EV (Curr + Revised In /(Out) To Date In /Out Budget Balance 12/1/2012 Encumbrance To Date Incl Encumbr - TotalExptodate Enc) Budget FIRE TRAINING 11 001 -1104- 566.01 -01 REG SAL $ 141,564.00 $ - $ 141,564.00 $ 82,579.00 $ 82,579.00 $ 11,797.00 $ 70,782.00 $ 70,782.00 $ - 8.33% 50.00% 001 - 1104 - 566.02 -01 REG OT $ 28,950.00 $ $ 28,950.00 $ 28,200.55 $ 28,200.55 $ 203.02 $ 952.47 $ 27,997.53 $ 13,522.53 0.70% 3.29% Trng BackFill OT /Instr OT /Reg OT $ $ - $ - $ - $ - 001. 1104. 566.03 -01 PREM PAY $ 9,200.00 $ $ - $ 9,200.00 $ 5,296.30 $ 5,296.30 $ 890.84 $ 4,794.54 $ 4,405.46 $ (194.54) 9.68% 52.11% Bureau Opp Benefit Incentive $ 8,400.00 $ $ 8,400.00 $ 4,900.00 $ 4,900.00 $ 700.00 $ 4,200.00 $ 4,200.00 $ - 8.33% 50.00% Meals $ 100.00 $ $ 100.00 $ 100.00 $ 100.00 $ - $ - $ 100.00 $ 50.00 0.00% 0.00% Temporary Assignment $ 700.00 $ $ 700.00 $ 296.30 $ 296.30 $ 190.84 $ 594.54 $ 105.46 $ (244.54) 27.26% 84.93% Night Shift Premium /Hazard Duty $ $ - $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! 001 - 1104 - 566.05 -01 SS CONTR $ 2,621.00 $ $ 2,621.00 $ 499.20 $ 499.20 $ 215.10 $ 2,336.90 $ 284.10 $ (1,026.40) 8.21% 89.16% 001 - 1104 - 566.05- 02HFCONTR $ 21,756.00 $ $ 21,756.00 $ 7,054.89 $ 7,054.89 $ (598.00) $ 14,103.11 $ 7,652.89 $ (3,225.11) -2.75% 64.82% 001- 1104 - 566.05 -03 RET CONTR $ 35,611.00 $ $ 35,611.00 $ 968.97 $ 968.97 $ 3,472.06 $ 38,114.09 :3 (2,503.09) $ (20,308.59) 9.75% 107.03% 001 - 1104 - 566.05 -04 WIC TTD $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ - $ - $ 1.00 $ 0.50 0.00% 0.00% 001 - 1104 - 566.05 -05 W/C MED $ 500.00 $ $ 500.00 $ 500.00 $ 500.00 $ $ 500.00 $ 250.00 0.00% 0.00% 001 -1104- 566.05 -06 UNEMP COMP $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ $ $ 1.00 $ 0.50 0.00% 1110.00% 001 - 1104 - 566.05 -09 MILEAGE $ 1.00 $ 20.00 $ 21.00 $ 9.90 $ 9.90 $ $ 11.10 $ 9.90 $ (0.60) 0.00% 450328.86% 001 - 1104 - 566.05 -10 OTHER EMP BE $ 1.00 $ - $ 1.00 $ 1.00 $ 1.00 $ $ - $ 1.00 $ 0.50 0.00% 780728.00% 001- 1104 - 566.05 -12 OTHER POST E $ 55,891.00 $ - $ 55,891.00 $ 18,970.29 $ 18,970.29 $ 3,235.31 $ 40,156.02 $ 15,734.98 $ (12,210.52) 5.79% 85.82% 001- 1104 - 566.24 -00 TRAINING $ 253,000.00 $ (20.00) $ 252,980.00 $ 153,436.96 $ 153,436.96 $ 2,822.20 $ 94,557.96 $ 150,614.76 $ 24,124.76 1.12% 40.46% Training - Other Than OT $ $ - $ - $ - $ - $ 7,807.28 001 - 1104 - 566.30 -00 OTHER SVC $ - $ $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! 001 - 1104 - 566.43 -02 R &M EQUIP $ 8,000.00 $ $ 8,000.00 $ 7,425.39 $ 7,425.39 $ 574.61 $ 7,425.39 $ 3,425.39 0.00% 7.18% 001 - 1104 - 566.56 -04 OTHER TRAVE $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ - $ 1.00 $ 0.50 0.00% 0.00% 001 -1104- 566.56 -07 AIRFARE, TRG $ 16,560.00 $ $ 16,560.00 $ 13,603.00 $ 13,603.00 $ 162.00 $ 3,119.00 $ 13,441.00 $ 5,161.00 0.98% 18.83% 001 -1104- 566.56 -08 PER DIEM, TR( $ 21,650.00 $ $ 21,650.00 $ 16,027.25 $ 16,027.25 $ (11.79) $ 5,610.96 $ 16,039.04 $ 5,214.04 -0.05% 25.92% 001 - 1104- 566.56 -09 CAR RENTAL $ 5,440.00 $ $ 5,440.00 $ 5,241.25 $ 5,241.25 $ 372.12 $ 570.87 $ 4,869.13 $ 2,149.13 6.84% 10.49% 001 -1104- 566.56 -10 OTHER, TRG $ 25,214.00 $ $ 25,214.00 $ 21,675.72 $ 21,675.72 $ 2,015.00 $ 5,553.28 $ 19,660.72 $ 7,053.72 7.99% 22.02% 001 - 1104 - 566.61 -01 OFC SUPPLIES $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ - $ 1.00 $ 0.50 0.00% 0.00% 001- 1104 - 566.61 -02 SUPPLIES /OTF $ 4,500.00 $ $ 4,500.00 $ 3,885.00 $ 3,885.00 $ 615.00 $ 3,885.00 $ 1,635.00 0.00% 13.67% 001 - 1104 - 566.61 -03 CONTROLLED $ - $ $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! 001 - 1104 - 566.62 -01 OTHER SMALL $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ $ 1.00 $ 0.50 0.00% 0.00% 001 - 1104 - 566.65 -00 COLL BARG $ 840.00 $ $ - $ 840.00 $ 840.00 $ 840.00 $ - $ $ 840.00 $ 420.00 0.00% 0.00% Uniform Allowance $ 840.00 $ $ 840.00 $ 840.00 $ 840.00 $ $ $ 840.00 $ 420.00 0.00% 0.00% Other $ $ - $ - $ - $ $ - $ - #DIV /0! #DIV /0! 001 -1104- 566.89 -01 EQUIPMENT $ - $ $ - $ - $ - $ $ - $ - #DIV /0! #DIV /0! $ 631,304.00 $ 366,219.67 $ 289,659.19 $ 341,644.81 TRAINING BUREAU TOTALS $ 631,304.00 $ $ $ 631,304.00 $ 366,219.67 $ 366,219.67 $ 24,574.86 $ 289,659.19 $ 341,644.81 $ 18,519.09 3.89% 45.88% Page 5 1/16/2013 Budget Report Includes payroll dates 12/31/2012 & 1/15/2013 KAUAI FIRE DEPARTMENT Percent of FY Expended 50.00% APPROPRIATION BALANCE - FY 2012 -2013 Percent of FY Remaining 50.00% As of December 31, 2012 (Current Transfer (PP 11 & 12) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x %FYEV (Curr+ Revised ACCOUNT Budget In /(Out) To Date In /Out Budget Balance 12/1/2012 Encumbrance To Date Incl Encumbr Total Exp to date Enc) Budget OCEAN SAFETY BUREAU 1 001.1105. 566.01 -01 REG SAL $ 1,917,070.00 $ (1,400.00) $ (23,788.00) $ 1,893,282.00 $ 1,139,479.52 $ 1,138,079.52 $ 145,924.79 $ 901,127.27 $ 992,154.73 $ 45,513.73 7.71% 47.60% Charged to State Grant - Kee Beach $ (10, 191.84) 001. 1105. 566.02 -01 REG OT $ 135,000.00 $ $ 135,000.00 $ 80,115.40 $ 80,115.40 $ 8,352.43 $ 63,237.03 $ 71,762.97 $ 4,262.97 6.19% 46.84% Charged to State Grant - Kee Beach $ (462.22) 001. 1105. 566.03 -01 PREM PAY $ 53,850.00 $ - $ $ 53,850.00 $ 33,917.84 $ 33,917.84 $ 4,231.13 $ 24,163.29 $ 29,686.71 $ 2,761.71 7.86% 44.87% Temporary Assignment $ 10,000.00 $ $ 10,000.00 $ 6,930.34 $ 6,930.34 $ 549.88 $ 3,619.54 $ 6,380.46 $ 1,380.46 5.50% 36.20% Meals $ 50.00 $ $ 50.00 $ 50.00 $ 50.00 $ - $ - $ 50.00 $ 25.00 0.00% 0.00% Hazard Jetski Premium $ 43,800.00 $ $ 43,800.00 $ 26,937.50 $ 26,937.50 $ 3,681.25 $ 20,543.75 $ 23,256.25 $ 1,356.25 8.40% 46.90% Charged to State Grant - Kee Beach $ - $ - $ - $ - $ - 001- 1105 - 566.05 -01 SS CONTR $ 157,216.00 $ $ 157,216.00 $ 96,947.86 $ 96,947.86 $ 11,403.38 $ 71,671.52 $ 85,544.48 $ 6,936.48 7.25% 45.59% AJE from State Grant - Kee Beach 001 -1105-566.05-02 HF CONTR $ 208,005.00 $ $ 208,005.00 $ 121,213.60 $ 121,213.60 $ (13,364.07) $ 73,427.33 $ 134,577.67 $ 30,575.17 -6.42% 35.30% AJE from State Grant - Kee Beach 001 -1105- 566.05 -03 RET CONTR $ 404,857.00 $ $ 404,857.00 $ 279,870.26 $ 279,870.26 $ 27,009.13 $ 151,995.87 $ 252,861.13 $ 50,432.63 6.67% 37.54% AJE from State Grant - Kee Beach 001 - 1105 - 566.05 -04 WIC TTD $ 1.00 $ 22,388.00 $ 22,389.00 $ 17,677.80 $ 17,677.80 $ 17,183.78 $ 21,894.98 $ 494.02 $ (10,700.48) 76.75% 97.79% 001 - 1105 - 566.05 -05 WIC MED $ 15,000.00 $ - $ 15,000.00 $ 1,335.93 $ 1,335.93 $ 2,363.03 $ 16,027.10 $ (1,027.10) $ (8,527.10) 15.75% 106.85% 001 - 1105 - 566.05 -06 UNEMP COMP $ 1.00 $ - $ 1.00 $ 1.00 $ 1.00 $ - $ 1.00 $ 0.50 0.00% 0.00% 001 - 1105 - 566.05 -09 MILEAGE $ 2,000.00 $ 1,400.00 $ 1,400.00 $ 3,400.00 $ (196.77) $ 1,203.23 $ 326.90 $ 2,523.67 $ 876.33 $ (823.67) 9.61% 74.23% 001 - 1105 - 566.05 -12 OTHER POST E $ 636,493.00 $ - $ 636,493.00 $ 438,266.87 $ 438,266.87 $ 35,311.54 $ 233,537.67 $ 402,955.33 $ 84,708.83 5.55% 36.69% 001. 1105. 566.24 -00 TRAINING $ 30,000.00 $ (2,755.00) $ 27,245.00 $ 14,688.93 $ 14,688.93 $ 1,336.56 $ 10,171.95 $ 13,352.37 $ 729.87 4.91% 47.32% Training - Other Than OT $ (1,000.00) $ (1,000.00) $ - $ - $ 2,720.68 001 - 1105 - 566.30 -00 OTH SVCS $ 22,000.00 $ $ 22,000.00 $ 14,275.06 $ 14,275.06 $ - $ 7,724.94 $ 14,275.06 $ 3,275.06 0.00% 35.11% 001 - 1105 - 566.43 -02 R &M EQ $ 20,000.00 $ $ 20,000.00 $ 17,302.49 $ 17,302.49 $ 394.08 $ 3,091.59 $ 16,908.41 $ 6,908.41 1.97% 15.46% 001 - 1105 - 566.43 -03 R &M VEH $ 26,000.00 $ $ 26,000.00 $ 17,722.48 $ 17,722.48 $ 812.69 $ 9,090.21 $ 16,909.79 $ 3,909.79 3.13% 34.96% 001 - 1105 - 566.56 -01 AIRFARE, GEN $ 5,118.00 $ $ 5,118.00 $ 3,550.71 $ 3,550.71 $ 1,567.29 $ 3,550.71 $ 991.71 0.00% 30.62% 001 - 1105 - 566.56 -02 PER DIEM, GO $ 1,645.00 $ $ 1,645.00 $ 1,140.00 $ 1,140.00 $ 634.49 $ 1,139.49 $ 505.51 $ (316.99) 38.57% 69.27% 001 - 1105 - 566.56 -03 CAR RENTAL &I $ 705.00 $ $ 705.00 $ 146.61 $ 146.61 $ 558.39 $ 146.61 $ (205.89) 0.00% 79.20% 001 - 1105 - 566.56 -04 OTHER TRAVE $ 225.00 $ $ 225.00 $ 25.00 $ 25.00 $ 200.00 $ 25.00 $ (87.50) 0.00% 88.89% 001 - 1105 - 566.56 -07 AIRFARE, TRAI $ 1,585.00 $ 1,000.00 $ 2,585.00 $ 800.05 $ 800.05 $ 1,784.95 $ 800.05 $ (492.45) 0.00% 69.05% 001 - 1105 - 566.56 -08 PER DIEM, TR/ $ 1,320.00 $ 1,000.00 $ 2,320.00 $ 742.28 $ 742.28 $ 1,577.72 $ 742.28 $ (417.72) 0.00% 68.01% 001 - 1105 - 566.56 -09 CAR RENTAL &I $ 398.00 $ - $ 398.00 $ 343.00 $ 343.00 $ 55.00 $ 343.00 $ 144.00 0.00% 13.82% 001 - 1105 - 566.56 -10 OTHER, TRAIN $ 315.00 $ 1,755.00 $ 2,070.00 $ 590.00 $ 590.00 $ 325.00 $ 1,805.00 $ 265.00 $ (770.00) 15.70% 87.20% 001 - 1105 - 566.61 -02 OTHER SUPPL $ 36,000.00 $ - $ 36,000.00 $ 28,909.03 $ 28,909.03 $ 328.28 $ 7,419.25 $ 28,580.75 $ 10,580.75 0.91% 20.61% 001 - 1105 - 566.61 -03 CONTROLLED $ - $ $ - $ - $ - $ - $ - $ - #DIV /01 #DIV /0! 001 - 1105 - 566.62 -01 OTHER SMALL $ 2,950.00 $ $ 2,950.00 $ 2,801.24 $ 2,801.24 $ 148.76 $ 2,801.24 $ 1,326.24 0.00% 5.04% 001. 1105. 566.65.00 COLL BARG $ 56,240.00 $ $ (2,550.00) $ 53,690.00 $ 51,792.27 $ 51,792.27 $ - $ 1,897.73 $ 51,792.27 $ 24,947.27 0.00% 3.53% Uniform Allowance $ 3,240.00 $ - $ 3,240.00 $ 3,240.00 $ 3,240.00 $ - $ - $ 3,240.00 $ 1,620.00 0.00% 0.00% Other $ 53,000.00 $ (2,550.00) $ 50,450.00 $ 48,552.27 $ 48,552.27 $ 1,897.73 $ 48,552.27 $ 23,327.27 0.00% 3.76% 001 - 1105 - 566.66 -01 GASOLINE $ - $ $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! 001 - 1105 - 566.66 -02 OIL $ 1,000.00 $ $ 1,000.00 $ 1,000.00 $ 1,000.00 $ - $ 1,000.00 $ 500.00 0.00% 0.00% 001 - 1105 - 566.89 -06 EQ /PUB SFTY $ 18,100.00 $ 2,550.00 $ 20,650.00 $ 2.84 $ 2.84 $ 20,647.16 $ 2.84 $ (10,322.16) 0.00% 99.99% $ 3,753,094.00 $ 2,364,461.30 $ 2,364,461.30 $ 1,631,205.84 $ 2,121,888.16 OCEAN SAFETY TOTALS $ 3,753,094.00 $ - $ - $ 3,753,094.00 $ 2,364,461.30 $ 2,364,461.30 $ 242,573.14 $ 1,631,205.84 $ 2,121,888.16 $ 242,894.92 6.46% 43.46% Page 6 1/16/2013 Budget Report Includes payroll dates 12/31/2012 & 1/15/2013 KAUAI FIRE DEPARTMENT Percent of FY Expended 50.00% APPROPRIATION BALANCE - FY 2012 -2013 Percent of FY Remaining 50.00% As of December 31, 2012 (Current Transfer (PP 11 & 12) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x %FYEV (Curr+ Revised ACCOUNT Budget I In /(Out) To Date In /Out Budget Balance 12/1/2012 Encumbrance To Date Incl Encumbr - TotalExptodate Enc) Budget FIRE COMMISSION i 001 - 1106 - 566.05 -09 MILEAGE $ - $ $ - $ - $ - $ $ - $ - #DIV /0! #DIV /0! 001 - 1106 - 566.24 -00 TRAINING $ 1,000.00 $ $ 1,000.00 $ 1,000.00 $ 1,000.00 $ $ 1,000.00 $ 500.00 0.00% 0.00% 001 - 1106- 566.31 -00 DUES &SUBS $ 585.00 $ $ 585.00 $ 585.00 $ 585.00 $ $ 585.00 $ 292.50 0.00% 0.00% 001 - 1106 - 566.55 -00 ADVERTISING $ 350.00 $ $ 350.00 $ 350.00 $ 350.00 $ $ 350.00 $ 175.00 0.00% 0.00% 001 - 1106 - 566.56 -01 AIRFARE /GEN $ 3,000.00 $ $ 3,000.00 $ 836.30 $ 836.30 $ 2,163.70 $ 836.30 $ (663.70) 0.00% 72.12% 001 - 1106 - 566.56 -02 PER DIEM /GEN $ 4,550.00 $ $ 4,550.00 $ 1,305.75 $ 1,305.75 $ 3,244.25 $ 1,305.75 $ (969.25) 0.00% 71.30% 001 - 1106 - 566.56 -03 CAR RENT &PA $ 975.00 $ $ 975.00 $ 975.00 $ 975.00 $ 172.00 $ 172.00 $ 803.00 $ 315.50 17.64% 17.64% 001 - 1106 - 566.56 -04 OTHER TRAVX $ 2,030.00 $ $ 2,030.00 $ 1,250.00 $ 1,250.00 $ 780.00 $ 1,250.00 $ 235.00 0.00% 38.42% 001 - 1106 - 566.61 -01 OFC SUPPLIES $ 300.00 $ $ 300.00 $ 300.00 $ 300.00 $ - $ 300.00 $ 150.00 0.00% 0.00% 001 - 1106. 566.61 -02 OTHER SUPPL $ 25.00 $ $ 25.00 $ 25.00 $ 25.00 $ $ 25.00 $ 12.50 0.00% 0.00% 001 - 1106- 566.67 -00 OTHER COMM( $ 331.00 $ $ 331.00 $ 331.00 $ 331.00 $ $ 331.00 $ 165.50 0.00% 0.00% 001 - 1106 - 566.68 -00 POST &FREIGH $ 50.00 $ $ 50.00 $ 50.00 $ 50.00 $ $ 50.00 $ 25.00 0.00% 0.00% $ 13,196.00 $ 7,008.05 $ 7,008.05 $ 6,359.95 $ 6,836.05 FIRE COMMISSION TOTALS $ 13,196.00 $ - $ - $ 13,196.00 $ 7,008.05 $ 7,008.05 $ 172.00 $ 6,359.95 $ 6,836.05 $ 238.05 1.30% 48.20% Page 7 1/16/2013 Budget Report Includes payroll dates 12/31/2012 & 1/15/2013 Non - payroll $ 20,540,308.00 Payroll $ 741,940.00 KAUAI FIRE DEPARTMENT $ 13,196.00 Fire Commission $ 23,359,859.00 87.93% Payroll % Percent of FY Expended 50.00% APPROPRIATION BALANCE - FY 2012 -2013 Percent of FY Remaining 50.00% As of December 31, 2012 (Current Transfer (PP 11 & 12) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x %FYEV (Curr+ Revised ACCOUNT Budget I In /(Out) To Date In /Out Budget Balance 12/1/2012 Encumbrance To Date Incl Encumbr Total Exp to date Enc) Budget Budgeted but not Expended % ADMINISTRATION TOTALS $ 1,815,076.00 $ $ $ 1,815,076.00 $ 1,113,607.65 $ 1,113,607.65 $ 114,870.42 $ 816,338.77 $ 998,737.23 $ 80,378.86 6.33% 44.98% $ 91,199.23 5.02% OPERATIONS TOTALS $ 16,678,461.00 $ $ $ 16,678,461.00 $ 9,462,603.31 $ 9,462,603.31 $ 1,147,646.59 $ 8,363,504.28 $ 8,314,956.72 $ 445,470.87 6.88% 50.15% $ (24,273.78) -0.15% PREVENTION TOTALS $ 591,507.00 $ $ $ 591,507.00 $ 348,473.25 $ 348,473.25 $ 46,231.67 $ 289,265.42 $ 302,241.58 $ 4,897.57 7.82% 48.90% $ 6,488.08 1.10% TRAINING BUREAU TOTALS $ 631,304.00 $ $ $ 631,304.00 $ 366,219.67 $ 366,219.67 $ 24,574.86 $ 289,659.19 $ 341,644.81 $ 18,519.09 3.89% 45.88% $ 25,992.81 4.12% OCEAN SAFETY TOTALS $ 3,753,094.00 $ $ $ 3,753,094.00 $ 2,364,461.30 $ 2,364,461.30 $ 242,573.14 $ 1,631,205.84 $ 2,121,888.16 $ 242,894.92 6.46% 43.46% $ 245,341.16 6.54/ $ 23,469,442.00 $ $ $ 23,469,442.00 $ 13,655,365.18 $ 13,655,365.18 $ 1,575,896.68 $ 11,389,973.50 $ 12,079,468.50 $ 792,161.31 $ 0.31 $ 2.33 $344,747.50 $ 2,064,415.00 Non - payroll $ 20,540,308.00 Payroll $ 741,940.00 Training & Coll Bargaining $ 13,196.00 Fire Commission $ 23,359,859.00 87.93% Payroll % Budgeted (should have spent) Actual Expenses Budgeted but not expended Admin Bldg and R &M EQ Others $ 11,734,721.00 50.00% $ 11,389,973.50 48.53% $ 344,747.50 1.47% 529.63 $ 448,027.41 $ 793,304.54 Page 8 1/16/2013 Budget Report Guy Croydon Chair Jimmy Miranda Vice -Chair TO: FROM: VIA: CC: SUBJECT: COUNTY OF KAUAI FIRE COMMISSION C/o Office of Boards & Commissions 4444 Rice Street, Suite 150 L-1hu'e, HI 96766 MEMORANDUM January 24, 2013 Robert Westerman, Fire Chief Members: Dan Brown Basiho Fuertes Jesse Fukushima Linda Kaauwai - Iwamoto Eugene Jimenez Guy Croydon, Chair Paula Morikami, Administrator, Office of Boards and Commission*yyy'*— Gary Heu, Managing Director Request for Training Programs and Standard Operating Procedures At the Commission's January 7, 2013 meeting a motion approved Commissioner Fukushima's request to review the department's operations, as deemed necessary, for the purpose of recommending improvements to the Fire Chief. Specifically relating to: (1) Management training programs for Captains and all other upper level management, and; (2) Standard operating procedures from the ranks of Captain to Deputy Chief. Please provide any and all documents within the department's possession relating to the items listed above on or before February 1, 2013. If you have any further questions please contact Cherisse Zaima at ext. 4881. Mahalo. An Equal Opportunity Employer From: Guy Croydon To: Cherisse Zaima; Subject: RE: Fire Commission 2 -4 -13 DRAFT Agenda Date: Thursday, January 24, 2013 3:04:42 PM Aloha Kauai Fire Commissioners and Staff, Thank you for honoring me by appointing me as Fire Commission Chair. Unfortunately my job in Kona does not allow me enough flexibility in scheduling to accept the position. Actually I must also resign as a commissioner as well. I am sure that the new commission will continue to serve the community well. It has been a pleasure working with all of you. Aloha, ° �- '"Y Vrcyd -.n From: Cherisse Zaima [mai Ito: czaima @kauai.gov] Sent: Wednesday, January 23, 2013 9:43 AM To: flyguy @hawaiiantel.net Subject: Fire Commission 2 -4 -13 DRAFT Agenda Aloha Mr. Croydon, Attached is the draft agenda for the 2 -4 -13 Fire Commission meeting. Please review and comment as necessary. Thank you. O Cherisse R. Zaima Commission Support Clerk Office of Boards and Commissions 4444 Rice Street, Ste. 150 Lihue, Hawaii 96766 Phone: (808) 241 -4881 Fax: (808) 241 -5127 Email: czaima(@,kauai.gov