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Home My WebLink About02-10-14 Agenda PacketArryl Kaneshiro Members: Chair Dirk Apao Lawrence Chaffin Jr. Glen Takenouchi Laurie Yoshida Sandi Sterker Vice Chair Joann Nakashima COUNTY OF KAUAI COST CONTROL COMMISSION NOTICE OF MEETING AND AGENDA Monday, February 10, 2014 1:30 p.m. or shortly thereafter Mo'ikeha Building, Liquor Conference Room 3 4444 Rice Street, Lihue, HI 96766 CALL TO ORDER APPROVAL OF MINUTES Regular meeting minutes of January 13, 2014 BUSINESS CCC 2014 -02 Memorandum dated January 17, 2014 from Chair Arryl Kaneshiro to Deputy Chief of Police Michael Contrades, requesting his presence to discuss a recommendation for a Dictation System in the Kauai Police Department including but not limited to what type of system is needed; costs involved and how much personnel time would it save CCC 2014 -03 Memorandum dated January 17, 2014 from Chair Arryl Kaneshiro to Director of Finance Steve Hunt, requesting his presence to discuss overtime costs for each of the County's departments (a) Communication dated January 30, 2014 from Director of Finance Steve Hunt to Chair Kaneshiro, regarding information to the overtime costs for each of the County departments. CCC 2014 -04 Copy of Ordinance No. 959 relating to Charges and Fees ANNOUNCEMENTS The next meeting: Monday, March 10, 2014, at 1:30 p.m. at the Mo'ikeha Building, Liquor Conference Room 3. NOTICE OF EXECUTIVE SESSION Pursuant to Hawai'i Revised Statutes §92 -7 (a), the Commission may, when deemed necessary, hold an Executive Session on any agenda item without written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held in pursuant An Equal Opportunity Employer to H.R.S. §924 and §92 -9 and shall be limited to those items described in H.R.S. §92 -5(a). Discussions held in Executive Session are closed to the public. ADJOURNMENT PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24 -hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing 26 The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comment only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting. The length of time allocated to person(s) wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. cc: County Attorney Send written testimony to: Cost Control Commission Attn: Mercedes Omo Office Boards and Commissions 4444 Rice Street, Suite 150 Lihue, HI 96766 E -Mail: myoun(@kauai. og_v Phone: (808) 241 4920 Fax: (808) 241 -5127 SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the Boards and Commissions Support Clerk at (808) 241 -4920 at least five (5) working days prior to the MGM! Cost Control Commission — Monday, February 10, 2014 Minutes of Meeting OPEN SESSION Board/Committee: COST CONTROL COMMISSION Meeting Date January 13, 2014 Location Start of Meeting: 1:33 p.m. End of Meeting: 2:36 p.m. Present Chair Arryl Kaneshiro; Vice Chair Laurie Yoshida; Members: Dirk Apao, Lawrence Chaffin Jr., Sandi Sterker and Glen Takenouchi Also present: Deputy County Attorney Jennifer Winn; Boards & Commissions Office Staff: Support Clerk Mercedes Youn; Administrator Paula Morikami; Administrative Aide Teresa Tamura Public testimony: Lonnie Sykos Excused Joanne Nakashima Absent SUBJECT DISCUSSION ACTION Call To Order Chair Kaneshiro called the meeting to order at 1:33 pm. Approval of Regular Open Session Minutes of December 9, 2013. Minutes Commissioner Chaffin pointed out that it was his understanding that Chair Sterker meant to say that her point was NOT to raise taxes. Commissioner Sterker clarified that by raising taxes it would eliminate certain exemptions and stated that the majority of the nonprofit organizations use fire and police services. Commissioner Chaffin said that at the last meeting, he commented that the Commission should supply the Police Department with its own dictation system, and although it was just a comment he felt that the Commission agreed that it was meant to be a recommendation and not just a comment. Commissioner Takenouchi said that no motion was made to that effect. Vice Chair Yoshida stated that all formal matters should come with a request to the Chair; otherwise the Commission would view it as just a comment. Cost Control Commission Regular Meeting - Open Session January 13, 2014 Page 2. SUBJECT DISCUSSION ACTION Commissioner Chaffin stated that his question really revolves around whether making a comment would be enough to place it on next agenda, or is he just spinning his wheels. Vice Chair Yoshida stated that Commissioner Chaffin would be spinning his wheels because the matter should be addressed to the Chair for placement on the agenda for further discussion. Commissioner Chaffin questioned if it would be appropriate at this time to ask the Commission if his comments about a dictation system in the Police Department can be placed on next month's agenda. Chair Kaneshiro noted that if Commissioner Chaffin wants the matter placed on the next agenda he would have no problem with it. Chair Kaneshiro asked if there were any more changes to the minutes if not he would like to entertain a motion to approve the meeting minutes, as amended. Commissioner Chaffin moved to approve the meeting minutes, as amended. Commissioner Takenouchi seconded the motion. Motion carried 6:0 CCC 2014 -01 Discussion and decision - making on new business pursuant to the Kauai Cogply Charter, Article XXVII, Section 28.04. Chair Kaneshiro stated that the goal of the Cost Control Commission is to reduce the cost of county government while maintaining a reasonable level of public services. In addition, the Commission shall review personnel costs; real property taxes, travel budgets, contract procedures; review with the aim of eliminating programs and services available or more efficiently supplied by other governments or organizations; eliminate or consolidate overlapping or duplicate programs and services, and scrutinize for reduction in any county operation. Cost Control Commission Regular Meeting - Open Session January 13, 2014 EM SUBJECT DISCUSSION ACTION Chair Kaneshiro opened the floor for public testimony. Lonnie Sykos stated that as a matter of procedure it would be beneficial for the public to listen to the discussion before giving a response because he felt all testimony would be based on the Commission's discussion relative to the agenda item. He asked the Commission to consider his request to change its procedural rules. Mr. Sykos testified that like many people in the public he has concerns about the finances of the County and the rate of growth in the government operations. He said that the Commission should be aware that if the County has a 7% growth rate it would double the County's expenses in ten (10) years. He asked that the Commission pose his question to the Mayor and the Council as to the rate of growth for the County based on the economy outside of government spending. He said that the County is basing its future ability to collect taxes on what it perceives the federal government is doing, which includes the State's economy, and is an area in which the County has no control on how the money is spent. He stated that he also wanted to address how the County informs the public about rate of growth based on its current hiring and wage projections, including the cost of government, and how much taxes must be increased. In regard to the Human Resources Department, Mr. Sykos stated the County has failed to reform and modernize the County's human resource functions, which he believes is the cause of why the County had to spend millions of dollars on settlements and defending the County labor claims, and its lack of oversight pertaining to sick leave and vacation time. Cost Control Commission Regular Meeting - Open Session January 13, 2014 SUBJECT DISCUSSION ACTION Chair Kaneshiro stated that the discussion should be based on the items listed in Section 28.04 of the Kauai County Charter for 2014. Deputy County Attorney Winn thanked the Commission for giving her the opportunity to address their questions. She could not stay for the entire the meeting, but would be happy to answer any legal questions posed by the Commission. Commissioner Chaffm stated that Commissioner Kaneshiro made a comment that the collective bargaining process is out of the hands of the Commission to which Councilmember Yukimura made a comment that the Cost Control Commission could make a recommendation through the Mayor for introduction to the County Council. He asked, based on Ms. Yukimura's comment, what else the Commission can do that is within its purview. Deputy County Attorney Winn stated that she could not answer his question because she does not know what Councilmember Yukimura meant by her statement. As to what the Cost Control Commission can do relative to the collective bargaining process, the Commission cannot get involved with what goes into the contract and it can only make suggestions to the Mayor as to what changes it would like to see. She added that if a particular matter within the contract raises a concern she cannot advise the Commission at this time because she does not know the specifics of the contract. She informed the members that she would be happy to look into the matter and come back at a later date with the information and to see if the Commission had other concerns. Cost Control Commission Regular Meeting Open Session January 13, 2014 Page 5 SUBJECT DISCUSSION ACTION Commission Sterker said that at a previous meeting, Ms. Esaki clarified that Councilmember Yukimura's intent was to inform the Commission on the recent arbitrator's decision, and to ask the Commission to look long range on how the County makes decisions relating to cost. Ms. Winn said that although the Commission does not have control over what goes into the contracts the Commission has the ability to make recommendations. However, she does not know whether there should be a standardized process for something that is outside of the collective bargaining agreement; the Commission may want to consider whether standardizing would be good for the County as a whole. Commissioner Sterker stated that Commissioner Chaffin alluded to the fact that if the Commission decides to get involved would it make a difference, or would the Commission just be spinning its wheels. Ms. Winn said that the Commission could either ask Councilmember Yukimura for more input, or she could contact Councilmember Yukimura to see if she had any specific ideas and report back to the Commission. Commissioner Sterker voiced her concerns that some members were frustrated because the Commission spent two years working on real property tax exemptions that ended up being shut down by the County Council. At this point, the Commission only wants to look into what it can do to make a difference because it would make no sense for the Commission to delve into something it has no control over. Vice Chair Yoshida said going back to the agenda item one thing that takes her back to Councilmember Yukimura's request is that the Commission should look long range at the County's arbitration and bargaining unit process. Cost Control Commission Regular Meeting - Open Session January 13, 2014 SUBJECT DISCUSSION ACTION She stated that although the Commission has no impact on the process, the Commission did find that the process had some serious flaws, particularly to how long it takes the County to complete a budget and financial report, which created a lot of issues with the arbitrator. She asked if there was a way to help the Finance Department come up with a solution to the point where it can produce a report in a timely manner rather than use the Audited Certified Report that is eighteen months old. Commissioner Sterker said that the Commission has the authority to look at contractual procedures with the intent of eliminating, consolidating, overlapping, or duplicate programs and services. Vice Chair Yoshida asked what type of documents the County is required to submit because unlike the County, the private industries would not go into an arbitration hearing with year old financial information just because that's all that is available. She suggested that the Commission do some research into the State laws to see what type of information is required. Commissioner Apao commented that in all fairness the conditions have improved, because he understands that the County Council is using current financial information to help them make decisions. He pointed out to the Commission that the decision has already been made and the County is stuck with it for the next couple of years; he agrees with Vice Chair Yoshida that the County needs to prepare better before going to another round because at this point nothing can be done; the decisions have been made. Vice Chair Yoshida indicated that the Commission should work on a recommendation that would require the County to use current information rather than old information. Cost Control Commission Regular Meeting Open Session January 13, 2014 Page 7 SUBJECT DISCUSSION ACTION Chair Kaneshiro stated that it would be beneficial for the Commission to know the type of information that is needed before it can make any recommendations to help improve the process. Vice Chair Yoshida pointed out that the bottom line is whether the County has the ability to pay the increases that the unions are asking for. Commissioner Apao asked if the Commission wanted to have another look at Human Resources. Vice Chair Yoshida said that the collective bargaining process not only affects the Police Department, but other bargaining units as well including the financials of how each collective bargaining unit works together. Commissioner Sterker recalled that the Commission talked about the different agencies and the bargaining units they come under. Vice Chair Yoshida noted that most agencies have multiple unions. Commissioner Sterker said that it would be helpful for the Commission to get a list of the different agencies, and the name of the collective bargaining units they come under. Commissioner Chaffm said that there must be some type of chart showing names of the different unions and the bargaining units they come under. Vice Chair Yoshida suggested that the Commission request the information from the Human Resources Department and not the Finance Department. Commissioner Sterker asked if there are other agencies in the County that are not represented by a union. Vice Chair Yoshida pointed out that the Mayor's Office are all appointees and are considered exempt. Cost Control Commission Regular Meeting - Open Session January 13 2014 zim SUBJECT DISCUSSION ACTION Chair Kaneshiro said that he liked Commissioner Apao's proposal to bring back representatives from the Human Resources Department to provide an update on its progress. Commissioner Sterker asked if the Commission should continue looking into the overtime in the other departments, particularly in the Parks and Recreation Department. Vice Chair Yoshida asked who would the Commission request the information from? Ms. Morikami replied that the Director of Finance can provide the information. Chair Kaneshiro said that although he was comfortable with what the police had to say about its overtime he would like the Commission to invite them back for an update in the future. Commissioner Sterker stated that it is her understanding that the golf course is accruing a lot of overtime due to a shortage of workers. Commissioner Takenouchi asked if there was a laundry list of items that the Commission should look at to which Commissioner Sterker replied no. Commissioner Sterker asked for a progress update on the litigation team in the County Attorney's Office. Ms. Morikami said that that the positions would be budgeted in the County Attorney's Office, and that the discussion will take place on March 15'h during the budget review session. Chair Kaneshiro said that he hates to beat on a dead horse, but it is his understanding that the County Council made significant changes to the real property taxes, but the Commission did not get any updates on what the changes were. Chair Kaneshiro said that since the Commission has followed the issue for quite some time it would be nice to get an update on how it helped the deficiencies in the Real Property Tax Department. Cost Control Commission Regular Meeting - Open Session January 13, 2014 SUBJECT DISCUSSION ACTION Commissioner Sterker said that the Commission should also revisit the Kauai Bus because the County is planning to expand the services, and that the Commission should know what the projections are cost wise. Commissioner Chaffin said that he would like the Department of Transportation to provide a graphic chart of the entire island showing each route including any proposal for additional routes. Vice Chair Yoshida said that the information should include financial data on how expanding the services would impact the County. She also asked if there was information available on the current fee structures in each department that may need addressing such as licensing fees and permits. Ms. Morikami said that matter is being heard at the County Council, which includes the tipping fee for the landfill. Vice Chair Yoshida said that although the Commission may not recommend any increases in some areas there is still the issue pertaining to camping, park and liquor permits that the Commission may want to look at. Commissioner Sterker said that six (6) months ago, the Commission met with Parks Director Lenny Rapozo to discuss increasing the permit fees for park users. However, Mr. Rapozo informed the Commission that he was against any increase because he felt the park pavilions are the one place where people who are out of work can come together to spend time with their families. Commissioner Sterker said that the only concern she had at that time was the' public's use of the County's electricity to charge their laptops. She suggested that the Commission revisit the issue before the end of the year. Ms. Morikami shared with the Commission that the County Council passed an Ordinance that now requires each department to provide a list of fee schedules. Vice Chair Yoshida asked what department the information is Cost Control Commission Regular Meeting - Open Session January 13, 2014 Page 10 SUBJECT DISCUSSION ACTION being sent to. Ms. Morikami replied that the information is being sent to the Department of Finance. Vice Chair Yoshida said because the information is being compiled the Commission would not have to request for anything specific at this time other than keep it on its radar until the list is ready for review to see which department stands out, and then invite that department to a meeting to discuss the fees. Commissioner Takenouchi asked whether the Commission should look into rental/leases of County buildings. Vice Chair Yoshida asked if he wants to include third -party leases. Commissioner Sterker said that the Fire Department is the only department that she knows of that was leasing office space outside of the County, and that there were plans to accommodate additional storage space. Commissioner Sterker said she remembers the Commission talking about scheduling a tour of the County buildings, including the old Big Save building, however it never happened. She asked if it would be appropriate to ask for an update from the Space Planner. Vice Chair Yoshida asked who is in charge of the renovations at the old Big Save building to which Ms. Morikami replied that County Engineer Larry Dill is in charge of the renovations. Chair Kaneshiro stated that the Commission should request for an update from County Engineer Larry Dill in the future. Commissioner Sterker stated that the Commission should continue its discussion on the arbitration issue. Chair Kaneshiro said that at this point, he would rather wait until the budget review sessions start. Commissioner Chaffin voiced his concerns that his comments really revolve around the fact that the Commission can discuss things, but yet things never get resolved. Commissioner Sterker said the Commission has discussed matters in the past with results such as the recommendation to increase real Cost Control Commission Regular Meeting - Open Session January 13, 2014 Page 11 SUBJECT DISCUSSION ACTION property tax exemptions. Vice Chair Yoshida said the big issue is that if a comment is made the proper protocol is to make a request to the Chair that he place the item on the next agenda for further discussion. Commissioner Takenouchi asked if the Commission should invite Deputy Chief Contrades to its February meeting to discuss a recommendation for a new dictation system in the Police Department. Commissioner Sterker indicated that the purpose is to determine what type of system the department needs; the name of the vendor the department made its inquiry to; and how much personnel time would it save. Vice Chair Yoshida said that the following items will be placed on the next agenda. • Discussion on a possible recommendation for a new dictation system in the Kauai Police Department; Staff to send a memo to Deputy Chief Contrades; • Send a memo to Steve Hunt, Director of Finance or Human Resources requesting information for the Commission to review first as it relates to overtime in each department to include the amount of employees; how much overtime is being accrued; pay scale for the overtime; place on March's agenda to determine which department the Commission wants to closely look at; • Fee Schedule for all County departments Vice Chair Yoshida asked if the Commission should send a letter to the Finance Department in advance to request for information on the fee schedule for all County departments or wait until the information in available. Ms.. Morikami said that she has a copy of Ordinance No. 959 and will give it the Cost Control Commission Regular Meeting January 13, 2014 Open Session Page 12 SUBJECT DISCUSSION ACTION Commission. Vice Chair Yoshida said that the Commission's intent is to review all of the information it requested beforehand so it can decide what item to place on it agendas. Announcements Next meeting — February 10, 2014 at 1:30 p.m.. in the Mo'ikeha Building in e Liquor Conference Room Adjournment Commissioner Chaffin requested to hear additional testimony from Mr. Sykos before adjourning the meeting. Chair Kaneshiro said that he would allow only three minutes for testimony. Commissioner Chaffin said that although he appreciates Mr. Sykos verbal testimony he would rather have him submit written testimony so that the Commission can review it first, and then put it on its next agenda for further discussion. Mr. Sykos stated that for the past five (5) years he has given testimony about how the County's computer system is so antiquated that when JoAnn Yukimura was Mayor it was a legacy system that she inherited. The County does not have a modern system as one would ekpect, and until the County replaces the system there will always be a lag of information coming from finance. He asked that the Commission review the following issues pertaining to the County Auditor's reports in which the public was not given the opportunity to provide testimony, which is required by law. There are overtime issues in the Solid Waste Division that have been a public issue for many years because of employees calling in sick, which requires calling in another person to cover the shift resulting in overtime. Commissioner Chaffin asked Mr. Sykos to put his testimony in writing. Chair Kaneshiro thanked Mr. Sykos for his testimony and called for a motion to adjourn the meeting. Cost Control Commission ? Regular Meeting - Open Session January 13, 2014 . Wage 13 SUBJECT DISCUSSION ACTION Commissioner Sterker moved to adjourn the meeting. Commissioner Takenouchi seconded the motion. Motion carried 6:0 Submitted by. Reviewed and Approved by: Mercedes Youn, Staff Support Clerk Arryl Kaneshiro, Chair Approved as circulated (add date of meeting approval). Approved as amended. See minutes of meeting. i Arryl Kaneshiro Members: Chair Dirk Apao Lawrence Chaffin Jr. Laurie Yoshida Joanne Nakashima Vice Chair Sandi Sterker Glen Takenouchi COUNTY OF KAUAI COST CONTROL COMMISSION MEMORANDUM TO: Michael Contrades, Deputy Chief of Police FROM: Arryl Kaneshiro, Cost Control Commission Chair VIA: Paula M. Morikami, Office of Boards and Commissions Administrator CC: Darryl Perry, Chief of Police Nadine Nakamura, Managing Director DATE: January 17, 2014 SUBJECT: Request for your attendance to discuss Dictation System in the Kauai Police Department Aloha Deputy Chief Contrades, At its meeting on Monday, January 13, 2014, the Cost Control Commission had a brief discussion regarding a Dictation System in the Kauai Police Department. The Commission would like to request your presence at our next meeting on Monday, February 10, 2014 to determine what type of system is needed; costs involved and how much personnel time would it save. Our next meeting will be held on February 10, 2014, at 1:30 p.m., at the Mo'ikeha Building in the Liquor Conference Room. Please call or email Teresa Tamura at ext.4918 or ttamuraAkauai.g_o_v if you or a representative will be able to attend our next meeting. If you have any questions please don't hesitate to call. Mahalo. An Equal Opportunity Employer Arryl Kaneshiro Members: Chair Dirk Apao Lawrence Chaffin Jr. Laurie Yoshida Joanne Nakashima Vice Chair Sandi Sterker Glen Takenouchi COUNTY OF KAUAI COST CONTROL COMMISSION MEMORANDUM TO: Steve Hunt, Director of Finance FROM: Arryl Kaneshiro, Cost Control Commission Chair VIA: Paula M. Morikami, Office of Boards and Commissions Administrator CC: Nadine Nakamura, Managing Director DATE: January 17, 2014 SUBJECT: Information Request on Overtime for All Departments Aloha Mr. Hunt, The Cost Control Commission is requesting your presence at its next meeting to discuss overtime costs for each of the County departments. Please submit any information you may have by February 4, 20140 If more time is needed, please let us know. Our next meeting will be held on February 10, 2014, at 1:30 p.m., located in the Liquor Conference Room. Please call or email Teresa Tamura at ext.4918 or ttamuraaa,kauai.gov if you or a representative will be able to attend our next meeting. If you have any questions please don't hesitate to call. Mahalo. An Equal Opportunity Employer Bernard P. Carvalho, Jr. Mayor Nadine K. Nakamura Managing Director DEPARTMENT OF FINANCE County of Kauai, State of Hawaii 4444 Rice Street, Suite 280, Lihu'e, Hawai'i 96766 TEL(808)241 -4200 FAX(808)241 -6529 January 30, 2014 Chair Arryl Kaneshiro Cost Control Commission c/o Boards & Commissions Office 4444 Rice Street, Suite 150 Uh u'e, Hl 96766 Dear Chair Kaneshiro: Steven A. Hunt Director of Finance Sally A. Motta Deputy Director of Finance Mahalo for your memo of January 17, 2014 regarding your request for information as it relates to our overtime costs for each of the County departments. Please find our report attached as requested. Unfortunately, I will not be able to be present at the meeting at 1:30 on Monday, February 10th, 2014 as I will be conducting Budget Hearings for our upcoming fiscal year. I have asked my Deputy Director of Finance, Sally Motta to attend your meeting on my behalf. We look forward to the Cost Control Commission meeting. With warm aloha, Steven A. Hunt An Equal Opportunity Employer Overtime Expenditures by Fund (Per Detailed Budget Report - Element 02 - "Regular Overtime, Training, Rank - for- Rank") Overtime Expenditures by Department (Per Detailed Budget Report - Element 02 - "Regular Overtime, Training, Rank - for - Rank") Fund Fund_Desc FY 2011 FY 2012 FY 2013 FY 2014 4 Mos 001 GENERAL FUND 41117,908 31950,914 41570,489 11559,607 201 HIGHWAY FUND 322,014 400,063 212,824 65,126 204 LIQUOR FUND 21943 21025 11831 11081 208 SOLID WASTE FUND 664,365 478,560 192,243 38,389 211 HOUSING & COMMUNITY DEV 678 790 105 427 250 FEDERAL GRANTS FUND 123,056 149,047 172,099 31,303 251 STATE GRANT FUND 24,096 14,405 42,039 21458 252 SECTION 8 FUND 11750 1,038 51 43 254 BLDG PERMIT REVOLVING 144 0 887 0 401 BOND FUND 25,038 25,485 31095 0 408 GENERAL CIP FUND 0 0 0 0 409 HIGHWAY CIP FUND 378 21737 179 0 410 CIP GRANTS FUND 21886 61855 15,327 0 502 SEWER FUND 209,633 167,801 178,595 101,845 503 GOLF FUND 30,492 49,807 52,956 120489 513 KALEPA HOUSING FUND 0 01 35 140 514 PAANAU HOUSING FUND 0 01 01 0 Grand Total 1 1 51525,381 51249,529 5,4421755 11812,907 Overtime Expenditures by Department (Per Detailed Budget Report - Element 02 - "Regular Overtime, Training, Rank - for - Rank") Page 1 W: \Cost Control Commission \Overtime Dept De t_Desc FY 2011 FY 2012 FY 2013 FY 2014 4 Mos 01 MAYOR'S OFFICE 34 0 60 4 02 COUNTY CLERK 102,797 47,150 69,713 6,784 03 COUNTY ATTORNEY 0 0 0 0 04 PROSECUTING ATTORNEY 37,951 19,186 39,343 3,858 05 FINANCE 52,972 89,227 79,256 18,854 06 PERSONNEL 0 8,310 282 0 08 PLANNING 31796 12,113 6,709 738 09 ECONOMIC DEVELOPMENT 5,240 2,310 21120 31368 10 POLICE 21864,764 2,643,011 31051,095 962,267 11 FIRE 916,477 957,836 11170,269 432,764 12 CIVIL DEFENSE 20,583 22,501 41921 61409 13 COUNTY AUDITOR 0 20 PUBLIC WORKS 11243,355 11172,449 699,911 255,161 30 PARKS AND RECREATION 156,806 179,829 216,638 63,195 43 ELDERLY AFFAIRS 41901 11304 1 188 44 HOUSING AGENCY 51999 31438 191 765 45 TRANSPORTATION 106,764 88,840 100,414 57,472 50 LIQUOR CONTROL 21943 2,025 11831 11081 Grand Total 51525,381 51249,529 51442,755 11812,907 Page 1 W: \Cost Control Commission \Overtime Overtime Expenditures by Fund, by Department (Per Detailed Budget Report - Element 02 - "Regular Overtime, Training, Rank- for- Ranle') Page 2 W: \Cost Control Commission \Overtime Fund Fund_Desc De t De t Desc FY 2011 FY 2012 FY 2013 FY 2014 4 Mos 001 GENERAL FUND 01 MAYOR'S OFFICE 0 0 47,150 94 69,713 4 6,784 _ 02 COUNTY CLERK 102,797 04 05 PROSECUTING ATTORNEY FINANCE 37,953 52,635 19,186 88,226 6,203 78,773 1,157 18,769 06 08 PERSONNEL PLANNING 0 3,039 8,310 11,225 282 6,560 2,120 0 560 3,368 _ 09 ECONOMIC DEVELOPMENT 4,885 2f310 10 POLICE 2,743,703 2,515 318 2,935,121 944,559 11 FIRE 909,630 9.47,261 1,133,654 4,560 431,818 6,409 12 20 CIVIL DEFENSE PUBLIC WORKS 15,467 13,512 23,198 91,299 _ 93 846 49,257 30 43 PARKS AND RECREATION ELDERLY AFFAIRS 121,442 128,635 2,375 0 163,683 0 50,706 70 _ 44 HOUSING AGENCY 96 826 - - - - - -- 0 75 880 155 45 993 45 TRANSPORTATION 100,687 - - -- -- - - - - -- -- 77 656 GENERAL FUND Total PUBLIC WORKS 4,117,908 322,014 3,950,914 400,063 4570,489 1,559,607 65,126 201 HIGHWAY FUND Total 20 212,824 204 LIQUOR FUND Total 50 LIQUOR CONTROL 2,943 2,025 1,831 1,081 208 SOLID WASTE FUND Total 20 PUBLIC WORKS 664,365 478,560 192,243 38,389 211 HOUSING & COMMUNITY DE_VTotal 44 HOUSING AGENCY 6781 790 105 427 250 FEDERAL GRANTS FUND 01 MAYOR'S OFFICE 341 0 -34 0 04 PROSECUTING ATTORNEY -2 0 33,140 2,701 05 FINANCE 0 475 0 0 08 PLANNING 757 888 149 178 09 ECONOMIC DEVELOPMENT 354 0 0 0 10 POLICE 109,834 120,600 86,089 16,827 11 FIRE 0 7,291 27,858 0 12 CIVIL DEFENSE 0 6,522 362 0 _ 43 ELDERLY AFFAIRS 2,526 1,304 1 118 44 HOUSING AGENCY 3,476 783 0 0 _ FEDERAL GRANTS FUND Total 45 TRANSPORTATION 6,077 11,184 24,534 11,479 _ 123,056 149,947 172,099 31,303 251 STATE GRANT FUND _ 05 FINANCE 3371 527 482 85 09 ECONOMIC DEVELOPMENT1 1 0 0 0 10 POLICE 11,228 7,093 29,885 882 11 FIRE 6,847 3,283 8,757 947 _ 12 CML DEFENSE 5,116 21466 0 0 Page 2 W: \Cost Control Commission \Overtime