HomeMy WebLinkAbout7-14-14 Minutes CCC(CZ)(tt)COUNTY OF KAUAI
Minutes of Meeting
OPEN SESSION
Board /Committee:
Cost Control Commission
Meeting Date
July 14, 2014
Location
Mo'ikeha Building — Meeting Room 2A/B
Start of Meeting: 1:30 p.m.
End of Meeting: 2:03 p.m.
Present
Chair Arryl Kaneshiro; Vice -Chair Laurie Yoshida; Members: Dirk Apao and Glenn Takenouchi
Also present: Board & Commissions Office Staff: Support Clerk Mercedes Youn
Excused
Commissioners Joanne Nakashima and Sandi Sterker
Absent
SUBJECT
DISCUSSION
ACTION
Call To Order
Chair Kaneshiro called the meeting to order at
1:30 p.m. with four (4) Commissioners present
to ascertain a quorum.
Approval of
Regular Open Session Minutes of June 9, 2014.
Commissioner Takenouchi moved to approve the
Minutes
minutes as circulated, Commissioner Apao
seconded the motion. Motion carried 4:0
Business CCC-
Review and discuss the County of Kauai 2013 CAFR and the County's
revenues — fees, rates, assessments and taxes for fiscal year 2014 -15.
2014 -09
Chair Kaneshiro stated given the extent of the information, he suggested
that the Commission start first by reviewing either the 2013 CAFR Report
or the County fees and rates for fiscal year 2014 -15. He questioned when
the last time the County increased its fees and rates for various types of
permits /licenses. Staff shared with the Commission that the County
Council passed Ordinance 959 recommending that the County maintain a
comprehensive log of all County charges and fees. Chair Kaneshiro asked
if the Commission could get a copy of the ordinance for the next meeting
to which Staff replied yes.
Vice Chair Yoshida stated she would like to review the dollar permits
because it is costing the County more to process the permit, which brings
the question of whether the County should charge a fee. She noted that if
Cost Control Commission
Regular Open Session
July 14, 2014
Page 2
SUBJECT
DISCUSSION
ACTION
the dollar fee is attached to a larger fee then it would benefit the County
cost wise to process the permit.
Commissioner Takenouchi asked if there is a mechanism in place which
allows either the Finance Department or individual departments to review
the fees on an annual basis, or is it left up to the Cost Control Commission
to review. He asked whether it would be appropriate to invite Finance
Director Steve Hunt to the next meeting to discuss the type of
methodology /philosophy the County utilizes to determine its fees, rates,
assessments, and taxes.
Staff acknowledged the Commission's request and will send a memo to
Mr. Hunt to invite him to the meeting in August.
Chair Kaneshiro stated a while back the Commission met with Parks
Director Lenny Rapozo to discuss the possibility of increasing the permit
fees for park users; however, Mr. Rapozo informed the Commission that he
was against increasing fees because he felt the park pavilions are the one
place where local families can gather to spend time together.
Chair Kaneshiro noted that if the Commission wants to recommend any fee
increases it would have to justify the cost to provide the service versus
what the County is actually taking in monetarily.
Vice Chair Yoshida stated because the information in the County's
revenues — fees, rates, assessment and taxes report - is compiled she
suggested that the Commission get input from the Director of Finance to
see what form of methodology the County uses to set, review, and adjust its
fees. She also questioned whether the County is reimbursed a portion of
the time its personnel spends on processing the Hawaii State drivers
Cost Control Commission
Regular Open Session
July 14, 2014
Page 3
SUBJECT
DISCUSSION
ACTION
licenses.
Chair Kaneshiro noted that there are two sets of vehicle registration fees,
one for the State and the other for the County, and whether or not the
County gets reimbursed for time spent by personnel to process the State
fees is a question for the Director of Finance to address. Vice Chair
Yoshida questioned what type of fees are subsidized, or which fees the
County determines it wants to subsidize versus the fees that can pay for
itself. Chair Kaneshiro pointed out that some of the fees are so minor it
may not be worth the time to recommend an increase. Vice Chair Yoshida
noted because it would cost the County more to process such a small fee
why not eliminate the dollar fee all together. Chair Kaneshiro explained it
would set bad precedence because once you eliminate a fee (even if it just a
dollar) it would be very difficult to bring it back versus leaving it as is and
then later increase it.
Announcements
Next meeting August 11, 2014, at 1:30 p.m. at the Mo'ikeha Building in
the Liquor Conference Room.
Adjournment
With no further business to discuss, Chair Kaneshiro called for a motion to
At 2:03 p.m. Commissioner Takenouchi moved
adjourn the meeting.
to adjourn the meeting. Vice Chair Yoshida
seconded the motion. Motion carried 4:0
Cost Control Commission
Regular Open Session
July 14, 2014
Submitted by:
Mercedes Youn, Staff Support Clerk
(x) Approved as circulated on: September 8, 2014
( ) Approved as amended. See minutes of meeting.
Page 4
Reviewed and Approved by:
Arryl Kaneshiro, Chair