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HomeMy WebLinkAbout06-18-14 Agenda PacketRegina Carvalho Chair Edie Ignacio- Neumiller Vice Chair Uli i Castor Secretary Sharon Lasker Treasurer RECEIVED Members: Jade Battad '14 JUN 10 All :37 Kathy Crowell Cherie Mooy Liza Cabal Trinidad OFFICE OF THE CT-INTY CLERK IT- Lisa Ellen Smith Ex -Officio COUNTY OF KAUAI COMMITTEE ON THE STATUS OF WOMEN NOTICE OF MEETING AND AGENDA Wednesday, June 18, 2014 5:00 p.m. or shortly thereafter Mo`ikeha Building, Liquor Conference Room 3 4444 Rice Street, Liu` e, HI 96766 CALL TO ORDER APPROVAL OF MINUTES Regular Open Session Minutes of May 21, 2014 BUSINESS CSW 2013 -33 Discussion on future Committee events for fiscal year 2014 -15 including but not limited to • September 2014 Health Fair • "Rise of the Wahine" future film events • Career day/luncheon for females 9a' and 12a' grade residing on the island of Kauai • October Breast Cancer Awareness Month CSW 2014 -01 Discussion and decision - making on the Committee's goals and objectives for 2014 (On- going) , CSW 2014 -03 Discussion and possible decision - making on setting up a free workshop relating to empowerment coaching on various topics affecting women on a daily basis (On- going) CSW 2014 -05 Discussion relating to State funding, including, but not limited, to any funding requirements and restrictions (On- going) An Equal Opportunity Employer ANNOUNCEMENTS Next Meeting- July 16, 2014, 5:00 p.m. at the Mo`ikeha Building, in Meeting Room 2 A/B EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes, H.R.S. §92 -7(a), the Committee may, when deemed necessary, hold an Executive Session on any agenda item without the written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held pursuant to H.R.S. §92 -4 and shall be limited to those items described in H.R.S. §92 -5(a). Discussions held in Executive Session are closed to the public. ADJOURNMENT cc: Deputy County Attorney Andrea Suzuki PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24 -hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing; 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting clearly indicating the name of the testifier; and While every effort will be made to copy, organize and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member Send written testimony to: Committee on the Status of Women Attn: Mercedes Omo Office of Boards and Commissions 4444 Rice Street, Suite 150 L-1hu`e, HI 96766 E -mail: myoun @kauai.gov Phone: (808) 241 -4920 Fax: (808) 241 -5127 SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the Office of Boards and Commission Support Clerk at (808) 241 -4920 at least five (5) working days prior to the meeting. Committee on the Status of Women — June 18, 2014 2 1 P a g e �o�.noF��w, 'IN Tla�B'e�A!�IU.r,�V,edJ Minutes of Meeting OPEN SESSION Board/Committee: I Committee on the Status of Women Meeting Date I May 21, 2014 Location Mo'ikeha Building, Meeting Room 2A/2B Start of Meeting: 5:02 p.m. I End of Meeting: 6:11 p.m. Present Chair Regina Carvalho; Vice Chair Edie Ignacio - Neumiller; Members: Uli'i Castor, (Entered the meeting at 5:04 p.m.) Sharon Lasker, Kathy Crowell, Liza Cabal- Trinidad Also present: Boards & Commissions Office Staff. Support Clerk Mercedes Youn Public testimony: Pat Hunter Williams and Ihilani Kali Excused Jade Battad Absent Cherie Mooy SUBJECT DISCUSSION ACTION Call To Order Chair Carvalho called the meeting to order at 5:02 p.m. Approval of Regular Open Session Minutes of April 16, 2014 Ms. Cabal- Trinidad moved to approve the Minutes meeting minutes as circulated. Ms. Lasker seconded the motion. Motion carried 5:0 Budget Report The budget report reflected a total of $1,854.59 in expenditures to date for FY 2013 -14 with remaining balance of $145.41. Chair Carvalho called for a motion to receive the budget report for fiscal Vice Chair Ignacio - Neumiller moved to receive year 2013 -14 as submitted. the budget report for fiscal year 2013 -14 as submitted. Ms. Lasker seconded the motion. Motion carried 5:0 CSW 2013 -29 Discussion on continued recruitment for the Committee on the Status of Women (On- going) Chair Carvalho welcomed new member Kathy Lee Crowell. Committee on the Status of Women Regular Open Session May 21, 2014 Page 2 SUBJECT DISCUSSION ACTION Ms. Crowell shared with the members that she is the coordinator for the Kauai Domestic Violence Prevention Task Force and also volunteer's her time at Nana's House assisting with child and family services. Ms. Crowell stated that she is originally from Manoa Valley on Oahu but has lived on Kauai since 1993. She is married to Kauai boy Dee Crowell. Ms. Cabal- Trinidad asked how many members the committee wants to recruit. Chair Carvalho explained that over the past few years the committee had a problem with retaining members and to address the problem the members decided to seek out individuals who can truly commit and can make contributions to the solutions of problems relating to the status of women. Ms. Cabal- Trinidad asked what criteria is needed to ascertain a quorum. Staff explained that a minimum number of members is necessary to conduct business; the higher the membership, the higher the number of members are needed to ascertain a quorum. Chair Carvalho pointed out that there are currently two members on the committee whose terms expire at the end of the year and the goal is to fill these positions. She encouraged the committee to seek out potential members and if possible invite them to a meeting so they can see for themselves what the committee is all about. Ms. Lasker stated that she has three people in mind that she would like to approach and will provide them a brochure so that they have a sense of what the committee is all about. Chair Carvalho asked the committee to review the brochure for any changes or additions. Ms. Smith stated that if anyone had changes to let staff know. Committee on the Status of Women Regular Open Session May 21, 2014 Page 3 SUBJECT DISCUSSION ACTION Chair Carvalho stated that she would take item CSW 2014 -05 before item CSW 2013 -33. CSW 2014 -05 Discussion relating to State funding, including but not limited to, any funding requirements and restrictions. Ms. Smith reported that she received a grant funding request from Vice Chair Ignacio - Neumiller which she forwarded to the State Commission for consideration however, the request was returned asking for more specifics relating to each event and its guests speakers. Ms. Smith stated that she would like to complete the request today so that she could send it back to the State Commission in a timely manner before the fiscal year ends on June 30''. Vice Chair Ignacio - Neumiller stated that she put together a list of projects /materials for fiscal year 2014 -15 including the cost estimate for each of the items. Business cards: $500.00 CSW Banner: $300.00 Print Ads for future projects: $1000.00 Radio Ads: $600.00 Airfare for guest speakers: $2000.00 Various logo items: $200.00 Refreshments for events: $200.00 Use of facilities: $1000.00 Committee on the Status of Women Regular Open Session May 21, 2014 Page 4 SUBJECT 0 DISCUSSION ACTION Ms. Lasker stated that if the committee plans to purchase various logo items the estimated cost of $200.00 is too low. Chair Carvalho stated that she would like to invite Budget Director Ernest Barreira to a meeting to talk about the process when applying for grant funding. Staff acknowledged the request and will contact Mr. Barreira and invite him to the next meeting. Ms. Smith stated that the committee needs to iron out the details of each event, its purpose, and the cost relating to it. Vice Chair Ignacio- Nuemiller asked in reference to Ms. Lasker's concerns that the cost estimate to purchase various logo items is too low, what would she recommend. Ms. Lasker stated that because the committee would be utilizing the logo items for each event she believes $1000.00 would be an appropriate amount. She stated that intent is to promote the message relative to each individual event. Ms. Crowell pointed out that the cost estimate for the banner is also too low because she just had one made two months ago that cost $500.00. Chair Carvalho asked besides the Rise of the Wahine event could the committee include other events. Ms. Smith stated that just as long as she is identifies, the name of each speaker, and the name of the speaking event. The Committee received testimony from Ms. Pat Hunter - Williams. Ms. Hunter - Williams asked the committee to list Dean Kaneshiro and Ryan Tsuji as guest speakers for the Rise of the Wahine event. She asked if the committee could also incorporate March Women's History Month to see if they could get funding for that event. Committee on the Status of Women Regular Open Session May 21, 2014 Page 5 SUBJECT DISCUSSION ACTION Ms. Hunter - Williams stated that although the committee has already committed to host the Lihu`e event, she asked if it was possible for the committee to help promote the other two events as well. Ms. Hunter - Williams shared her concerns that the State did not receive a request for State funding from producer Tiffany Taylor including a letter of support from Vice Chair Ignacio - Nuemiller. Ms. Smith stated that the State Commission did not receive the request as of the last agenda which prompted her to follow -up with the Commission's secretary on whether they even received the funding request at all. Ms. Hunter - Williams stated that she is at a loss because both she and Ms. Taylor spent a lot time itemizing what it would cost to do the event on each island. Ms. Smith stated that it's not like the State could give her a lot of money because the State would prefer giving small amounts. Vice Chair Ignacio- Neumiller asked if it was okay to increase the amount for the airfare and hotel accommodations. Ms. Hunter - Williams stated that it was a good idea to which Ms. Cabal- Trinidad agreed. Chair Carvalho stated that the committee should keep in mind that CSW already has a budget established for fiscal year 2014 -15. Ms. Hunter - Williams stated that the committee should ask for a substantial amount and whether it's accepted or not, at least the committee tried. She asked besides the airfare and hotel accommodations if the committee could include car rental. Chair Carvalho asked if $3500.00 was enough to cover all of the expenses relating to the Rise of the Wahine event to which Chair Ignacio - Neumiller replied yes. Committee on the Status of Women Regular Open Session May 21, 2014 Page 6 SUBJECT DISCUSSION ACTION Ms. Lasker asked how the funds would be distributed once approved. Ms. Smith explained that once the committee gets the approval from Council the State will send the check which will be kept in a separate account. Chair Carvalho stated that the committee needs to seek Council's approval first before it can apply for the grant. Ms. Hunter - Williams stated that she could write a letter of support and appear before Council if that is what the committee wants. Chair Carvalho summed up the following increases. 1) Banner - $500.00; 2) Logo items - $1000.00; 3) Speaker(s) airfare, hotel, and rental car - $3500.00. Ms. Smith stated that she would like to get the list as soon as possible so she can forward the request to the State Commission for placement on the agenda whether it may or may not coincide with Council's approval. Chair Carvalho stated that she had spoken to the school superintendent and the principal from Waimea High School and both have agreed to support the career day luncheon which its purpose is to educate and expose young girls to careers. Chair Carvalho asked if $1500.00 was enough money to host the luncheon. Ms. Smith stated that it would be a good idea to draft an agenda outlining the day's events. Vice -Chair Ignacio- Nuemiller asked what month is the event taking place. Chair Carvalho stated that she is looking at the month of November but is open for suggestions. Vice Chair Ignacio - Nuemiller stated that there could be unforeseen expenses and asked if the committee would consider raising the amount to $2000.00. Ms. Lasker stated that it would also be a good idea to invite the school's principals to attend the event. Vice Chair Ignacio - Nuemiller asked if the cost to purchase leis is included. Ms. Lasker stated that the committee Committee on the Status of Women Regular Open Session May 21, 2014 Page 7 SUBJECT DISCUSSION ACTION could just assign leis to the event. The Committee received testimony from Ihilani Kali. Ms. Kali gave an overview of the Council's guidelines for transmitting council and committee agenda items. She stated that it is important that the council receive the agenda item two (2) Fridays prior to the meeting date. In regard to request for grant funding the agenda item needs to state what the organization is applying for and after the money is received how the grant money will be expended. She stated that in addition to itemizing, the request should justify how it will help the committee in the future. Ms. Hunter - Williams introduced Ms. Val Kauo -Hays and Amy (no last name was given) as potential members. CSW 2013 -33 Discussion on future Committee events for 2014 including but not limited to: • September 2014 Health Fair — No update • Rise of the Wahine future film events (On- going) • Recap of April's Walk A Mile In Her Shoes event Vice Chair Ignacio - Nuemiller reported that although the event went well she would encourage each member to help at next year's event. • Drug Court Graduation Ceremony Friday 30.2014 at 12:00 Vice Chair Ignacio - Nuemiller moved and Ms. Castor seconded the motion to allow Ms. Lasker p.m. in Courtroom No. 4 Chair Carvalho asked at what extent the committee would want to to represent the Committee on the Status of participate. Women at the event; allocate $145.00 from the committee's budget to purchase leis for the graduates and refreshments. Committee on the Status of Women Regular Open Session May 21, 2014 Page 8 SUBJECT DISCUSSION ACTION Motion carried 6:0 • Collaboration with other agencies that supports the Committee's mission statement Vice Chair Ignacio - Neumiller gave an overview of the Zonta Club's guidelines for participating in their events. Chair Carvalho asked if the Filipino Women's Club has a process similar to the Zonta Club. Ms. Cabal - Trinidad shared a conversation she had with her fellow members regarding collaborating with CSW. Vice Chair Ignacio - Neumiller noted that it would be a good idea to invite the Filipino Women's Club to a CSW meeting. • Career day luncheon (On- going) CSW 2014 -01 Discussion and decision - making on the Committee's goals and objectives for 2014 On- going) Chair Carvalho asked if anyone had any ideas to contribute, hearing none, the item will remain on the agenda for continued discussion. CSW 2014 -03 Discussion and possible decision - making on setting up a free workshop relating to o empowerment coaching on various topics affecting women on a daily basis. (On- going) Chair Carvalho stated Managing Director Nadine Nakamura came to speak to the committee about holding a Brown Bag luncheon for employees in the County. Chair Carvalho stated that this would be a good opportunity to for Savita Agarwal to hold her workshop on empowerment coaching. Ms. Cabal- Trinidad asked when Ms. A arwal will be available to host her Committee on the Status of Women Regular Open Session May 21, 2014 Page 9 SUBJECT DISCUSSION ACTION free workshop. Chair Carvalho stated that Ms. Agarwal mentioned to her that a goo d time to hold her workshop is around the holidays. Announcements Next meeting — June 18, 2014 at 5:00 p.m. in the Mo'ikeha Building, Meeting Room 2A/2B. Vice Chair Ignacio - Neumiller announced the following: • Leo Ambujza Editor of the For Kauai Magazine provided questions for the committee to complete. The article on CSW is scheduled to appear in the July issue. She stated that she would contact the members via phone or email to provide any additional information. • On June 5t' Ms. Agarwal will be the guest speaker at the Zonta Club of Kauai general membership meeting at the Regency Puakea in Puhi. • On the last Wednesday of each month the Women in Business is hosting a networking event at Kilohana Restaurant starting at 5:00 p.m. Cost person is $15.00; attendees must RSVP. • The United Way is hosting a fundraiser event "Hawaiian Tea Time on August Yd from 3:00 — 5:00 p.m. The event is in honor of Queen Lili`uokalani; cost to attend is $65.00 per person. • Ihilani Kali was asked by Chair Carvalho to do a presentation in the future to educate the committee on how to draft bills on issues that affect women in general. Ms. Kali stated that she would ask someone from Council Services to attend the presentation to provide the committee with a comprehensive overview on bill writing. Adjournment At 6:11 p.m. Chair Carvalho declared the meeting adjourned. Committee on the Status of Women Regular Open Session May 21, 2014 Submitted by: Mercedes Youn, Staff Support Clerk () Approved as circulated on: () Approved as amended. See minutes of meeting. Page 10 Reviewed and Approved by: Regina Carvalho, Chair