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HomeMy WebLinkAbout11-19-14 Agenda PacketRegina Carvalho Chair Edie Ignacio - Neumiller Vice Chair Uli i Castor Secretary Sharon Lasker Treasurer RFCF1VEb Jade Battad Virginia Beck Kathy Crowell '14 NOV 12 P 2 :04 Cherie Mooy Liza Cabal Trinidad OFFICE OF THE COUNTY CLERK COUI"TY OF KAUAI Lisa Ellen Smith Ex -Officio COUNTY OF KAUAI COMMITTEE ON THE STATUS OF WOMEN NOTICE OF MEETING AND AGENDA Wednesday, November 19, 2014 5:00 p.m. or shortly thereafter Mo`ikeha Building, Meeting Room 2A/2B 4444 Rice Street, L1hu`e, HI 96766 CALL TO ORDER APPROVAL OF MINUTES • Regular meeting minutes of August 20, 2014 BUDGET REPORTS FOR FISCAL 2014 -15 POWERPOINT PRESENTATION BY CYNTHIA CHIANG OF PLANNED PARENTHOOD OF HAWAI'I ON TEEN PREGNANCY PREVENTION AND SEX EDUCATION BUSINESS CSW 2013 -33 Discussion and possible decision - making on future Committee events for fiscal year 2014 -15 including but not limited to: • "Rise of the Wahine" future film events • Career day/luncheon for females 9h through 12'h grade residing on the island of Kauai • March Women's History Month • Discussion and decision - making to participate in the 2014 Pink Sunday Woman's Expo on Sunday, November 23, 2014, at the Kauai Veteran's Center from 9 a.m. to 3 p.m. ANNOUNCEMENTS Next meeting- December 17, 2014, 5:00 p.m. at the Mo`ikeha Building, in Meeting Room 2 A/B An Equal Opportunity Employer EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes, H.R.S. §92 -7(a), the Committee may, when deemed necessary, hold an Executive Session on any agenda item without the written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held pursuant to H.R.S. §92 -4 and shall be limited to those items described in H.R.S. §92 -5(a). Discussions held in Executive Session are closed to the public. ADJOURNMENT cc: Deputy County Attorney Andrea Suzuki PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24 -hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing; 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting clearly indicating the name of the testifier; and While every effort will be made to copy, organize and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member Send written testimony to: Committee on the Status of Women Attn: Mercedes Omo Office of Boards and Commissions 4444 Rice Street, Suite 150 Llhu`e, HI 96766 E -mail: myoun@kauai.gov Phone: (808) 241 -4920 Fax: (808) 241 -5127 SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the Office of Boards and Commission Support Clerk at (808) 241 -4920 at least five (5) working days prior to the meeting. Committee on the Status of Women — November 19, 2014 2 1 P a g e COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committee: I Committee on the Status of Women Meeting Date I August 20, 2014 Location Mo'ikeha Building — Meeting Room 2A/B Start of Meeting: 5:08 p.m. T End of Meeting: 6:05 p.m. Present Chair Regina Carvalho; Vice -Chair Edie Ignacio - Neumiller; Members: Uli'i Castor (Entered the meeting at 5:11 p.m.) Sharon Lasker; Kathy Crowell; Cherie Mooy (Left the meeting at 5:59 p.m.) Also present: Board & Commissions Office Staff. Support Clerk Barbara Davis and Administrative Aide Teresa Tamura; Deputy County Attorney Andrea Suzuki Excused Liza Cabal Trinidad and Ex- Officio Lisa Ellen Smith Absent Jade Battad SUBJECT DISCUSSION ACTION Call To Order Chair Carvalho called the meeting to order at 5:08 p.m. with five (5) members present to ascertain a quorum. Approval of Regular Open Session Minutes of July 16, 2014. Vice Chair Ignacio - Nuemiller moved to approve Minutes the minutes as circulated. Ms. Lasker seconded the motion. Motion carried 5:0 Budget and The budget report for August 2014 reflected a total expenditure of $474.14 Expenditures to purchase CSW bags leaving a remaining balance of $1525.86. report for FY 2014 -15 Chair Carvalho questioned whether granted funds from HSCSW were received and if a separate account was set -up exclusively for the committee to allocate the funds. Administrative Aide Teresa Tamura -Amoy informed the committee that a separate account has been set -up through fiscal and that the money the committee is using currently comes from the Office of Boards and Commissions commodities account, and will be tracked as the funds are being expended. Chair Carvalho asked the committee if they had suggestions on how to expend the money allocated in the committee's FY 2014 -15 budget. She mentioned in the past that the money was used to purchase certain items, Committee on the Status of Women Regular Open Session August 20, 2014 Page 2 SUBJECT DISCUSSION ACTION food, and leis for certain events. Ms. Lasker noted that it was her understanding that the State granted funds were previously itemized. Presentation by Ms. Mooy shared with the committee that she attended a presentation given Planned by Y.W.C.A. on sex education and social media which she found very Parenthood on interesting because it focused on educating parents on the importance of Sex Education keeping the lines of communication open with their children. and Teen Pregnancy Chair Carvalho asked whether those in attendance were teachers or members of the public. Ms. Mooy stated the presentation was by invitation and the attendees were a mixture of people in the community, some of which she knew, but the rest she did not recognize. Chair Carvalho stated it seems that CSW is always left out of the loop when it comes to knowing what type of events are being presented by other organizations therefore, moving forward she would appreciate any information relating to an event that might be of interest to the committee. Ms. Crowell stated she would contact Y.W.C.A. Director Renae Hamilton to let her know about the committee's interest in participating in their future events. Business CSW 2013 -33 Discussion and decision - making on future Committee events for fiscal year 2014 -15 including but not limited to: • September 2014 Health Fair Chair Carvalho asked Ms. Lasker if she contacted the Breadfruit Institute to see if they are willing to send someone to do the healthy cooking demonstration to which Ms. Lasker replied no, and pointed out that she wanted more clarification on what the committee wants to ask of them. Chair Carvalho shared with the committee that she had the opportunity to taste a delicious kale salad made with strawberries and nuts. She stated Committee on the Status of Women Regular Open Session August 20, 2014 Page 3 SUBJECT DISCUSSION ACTION that she approached the woman to see if she would be willing to prepare the dish and bring it to the committee's September meeting so that the committee could taste it, and she could do a demonstration at the health fair. Ms. Crowell stated she was under the impression that the committee was responsible for their own tables and chairs. Chair Carvalho stated the tables and chairs will be provided; the only thing the committee is responsible for is setting up its own area. Chair Carvalho also noted that she would follow -up with Theresa Koki to inquire about the amount people she expects to attend the health fair, and whether or not arrangements can be made to include either a Zumba or a Yoga Class. Ms. Lasker asked when the cooking demonstration would start, and how long it would last because as much as possible she would like to work around their time. Chair Carvalho stated she would check with Ms. Koki. Chair Carvalho inquired whether arrangements are being made to accommodate the KCC nursing students at the health fair. Ms. Mooy stated arrangements are being made through the KCC nursing program, and unlike last year she will be able to assist the committee this year because there will be more than enough instructors to help the nursing students. Ms. Lasker asked whether she should arrange to have one of the nurses from Puakea there to which Chair Carvalho replied no. Chair Carvalho asked for an update on advertising quotes to promote the event. Ms. Lasker reported that the non - profit rate to run a quarter page one -time ad will cost $390.00; half -page will cost $780.00 which includes color. She noted that if the committee wanted to run the ad longer she would need to get another quote; however, Eden from the Garden Island Newspaper has expressed her willingness to work within the committee's budget. Chair Carvalho noted that the committee might also want to check on placing an Committee on the Status of Women Regular Open Session August 20, 2014 Page 4 SUBJECT DISCUSSION ACTION ad in the For Kaua` i Magazine. Ms. Lasker mentioned that the committee might also want to consider placing an ad in the Kauai Community Federal Credit Union newsletter because it has 32,000 members. Vice Chair Ignacio - Nuemiller stated she would contact KIUC with regard to the cost to place an ad in their magazine. Ms. Lasker noted that she would contact the credit union and For Kauai Magazine with regard to advertising quotes. • "Rise of the Wahine" future film events Chair Carvalho expressed her disappointment that the CSW has not received any updates from Pat Hunter - Williams in regard to the film completion date and therefore, felt that the committee should contact the producers directly. Chair Carvalho mentioned that it would cost the committee nothing to hold the event at the Convention Hall because it is a county event. Vice Chair Ignacio - Nuemiller stated she contacted Tony Kilbirth from the Kauai Community College Performing Arts Center to inquire about the cost to rent the KCC Performing Arts Center facility. She stated the auditorium can hold up to 500 people and will cost anywhere from $800.00 to $1000.00 (4 hours) just to use the facility. Ms. Lasker stated that it was her understanding that the committee wanted to hold the event in a centralized location (11hu`e), and that the other screenings would be considered separate. Chair Carvalho replied that at a prior meeting the committee decided that it would only be responsible for the Llhu`e event, but would help to promote the event at the other locations. Ms. Mooy asked if it was possible to hold the event in March as art of Women's History month. Chair Carvalho stated although she liked Committee on the Status of Women Regular Open Session August 20, 2014 Page 5 SUBJECT DISCUSSION ACTION the idea the committee still has no idea whether or not the film would be completed by the end of the year. Vice Chair Ignacio - Nuemiller noted that she could send a message to the producers via Facebook to try to get an update on the completion date. • Career day/luncheon for females 9h through 12th grade residing on the island of Kauai Chair Carvalho recapped the discussions at the last meeting: • Work in conjunction with the different school counselors to discuss the process and criteria to determine which student would be selected to attend the career day/luncheon; • Selection on the venue including the cost of hosting the luncheon for 40 to 50 people; • Selection of panelists/keynote speakers Ms. Crowell reported that Dr. Virginia Beck has expressed her willingness to participate in the career day, and that she invited her to become a member of the CSW. Vice Chair Ignacio - Nuemiller noted that Dr. Beck should fill out an application and submit it to the Office of Boards and Commissions for the Mayor's consideration. Chair Carvalho asked Ms. Agarwal if she would like to be a panelists /guest speaker to which Ms. Agarwal replied yes. Vice Chair Ignacio- Nuemiller noted that she would check with Ms. Cabal- Trinidad to see whether she contacted Ms. Topenio. Ms. Crowell reported that she spoke to Renae Hamilton and found out that the person who had direct contact with Bethany Hamilton has moved back Committee on the Status of Women Regular Open Session August 20, 2014 Page 6 SUBJECT DISCUSSION ACTION to the mainland and left no contact information. Ms. Lasker stated her husband Chuck knows someone on Bethany's management team and if the committee agrees she will ask him to get Bethany's email address. She stated her husband believes that Bethany would respond kindly to the email if it came directly from the First Lady (Chair Carvalho) and knowing Bethany, this is the type of thing she would love to do as long as she is on the island. Ms. Lasker asked the Chair if it was okay to send Bethany's information to her address to which Chair Carvalho replied absolutely. Ms. Lasker also noted that she would contact Barbara Bennett and mention to her if she would consider being one of the panelists /guest speakers. Vice Chair Ignacio - Nuemiller stated in response to Ms. Agarwal's suggestion to select a person with high credentials she believes the right person to contact is the Chancellor of Kauai Community College Helen Cox. Ms. Mooy stated from the committee's perspective it would be great to have someone like Chancellor Cox interact with these young women. Ms. Crowell stated she would contact Chancellor Cox. Chair Carvalho noted that in addition to Chancellor Cox the committee might want to consider asking Miss Hawaii Stephanie Steuri. Ms. Mooy asked how many speakers /panelists the committee wants. Chair Carvalho stated not to get off of the subject, but she would like the committee to keep in mind that in the future she would like to host a Women's Leadership Conference, but for now the focus is to find top keynote speakers /panelists who can motivate and inspire these young women with their stories of success and overcoming adversity. Ms. Agarwal joined in the conversation stating that these young women need to know that there are resources out there to help them achieve their Committee on the Status of Women Regular Open Session August 20, 2014 Page 7 SUBJECT DISCUSSION ACTION goals. She stated with no disrespect most of the young people here will probably end up finding work in the hospitality industry because that is all that they know, which is why she feels it is so important to reach out to these young women to let them know that there are great opportunities out there. Ms. Agarwal stated the committee should select speakers who came from humble beginnings and did not have the resources, but at the end was able to reach their goals. She noted that perhaps the committee could invite someone with an uncommon profession such as a woman astronaut to be a guest speaker. Ms. Lasker stated at the last meeting, the committee talked about creating rotating sessions where a small group would come together to discuss a specific subject or aspects relative to the profession of the different guest speakers. Vice Chair Ignacio - Nuemiller asked if it would help to expedite the planning process if two members are permitted to discuss between themselves matters relating to official business, or would the committee have to call for a special meeting. Staff stated if the committee wanted to hold a special meeting it would need pick a date, and then have Staff check to see which meeting room is available prior to posting the agenda. Ms. Mooy moved that a special meeting be held to discuss plans for the upcoming Career day/luncheon in November. Vice Chair Ignacio - Nuemiller seconded the motion. Motion carried 6:0 Staff informed the committee that the date /time/location of the special meeting will have to be confirmed by Mercedes before she can post the ends six 6 days prior to the meqj!!S date. Committee on the Status of Women Regular Open Session August 20, 2014 Page 8 SUBJECT DISCUSSION ACTION • October Breast Cancer Awareness Month Chair Carvalho reported that she had the chance to speak with Fitness Instructor Bev Brody who is willing to do the warm up exercise; however, she asked if the time could be moved to 11:00 a.m. instead 11:30 a.m. Also, Ms. Brody expressed her concerns about pedestrian safety; apparently the route leads to an intersection fronting Hilo Hattie's with little room to walk without stepping into traffic, and with the amount of participants it could pose a real safety hazard. Vice Chair Ignacio - Nuemiller stated she agrees with Ms. Brody's concerns about safety because it is a busy intersection. Chair Carvalho stated although the intersection is busy the whole idea behind the walk is to bring public awareness, and with October 1' being a month and half away the committee still has time to work out the logistics. Chair Carvalho also noted that she would check on what it would cost to purchase a balloon arch and pink ribbons to line Kuhio Highway. Vice Chair Ignacio - Nuemiller stated since the last meeting she had an opportunity to speak to Johnette Chun who suggested that the committee approach women in the military to participate. In addition, Ms. Chun also informed her that State Representative Tulsi Gabbard will be here in October to attend an event. Chair Carvalho noted that the committee should contact Kaulana Finn to inquire about the specifics and to see how CSW can support the event. Ms. Castor noted that it is her understanding that Ms. Gabbard will be attending the Annual Navy Ball. Committee on the Status of Women Regular Open Session August 20, 2014 Page 9 SUBJECT DISCUSSION ACTION Chair Carvalho noted that she would like someone to check with Mary Daubert in regard to doing a press release for the event. Vice Chair Ignacio - Nuemiller asked whether a proclamation was done last year, if so, perhaps the committee could do another proclamation this year to which Chair Carvalho replied that the committee did not do a proclamation last year and would probably not do one this year. Chair Carvalho asked if it was possible to get verbal commitments today from members who plan to attend the event, if not, to let her know as soon as possible. Ms. Mooy left the meeting at 5:59 p.m. • Public Service Announcement on Voter Registration Chair Carvalho suggested that the committee defer this item for continued discussion at the next meeting when Ms. Smith is present. • March Women's History Month Chair Carvalho stated the committee needs to receive an update from the film producers first before it can make plans relative to Women's History Month. Announcements Next meeting — September 17, 2014, 5:00 p.m. at the Mo'ikeha Building, in Meeting room 2A.2B. The following events were announced: • The second series of "Empowerment Workshop" is scheduled for Wednesday, August 27, 2014, from 11:30 a.m. till 12:30 p.m. in meeting room 2A/2B. • Vice Chair Ignacio- Nuemiller announced that she spoke to Johnette Chun and her supervisor in regard to holding an empowerment updated 9/23/14 COMMITTEE ON THE STATUS OF WOMEN BUDGET 2014 -2015 Request Date Payment Date Paid To (Name) Description (Include date and location of event) Supplies Food Travel Fees Printing & Advertising 9/23/2014 Edie Ignacio - Neumiller 1st Qtr. Mileage $3.36 9/23/2014 Kathleen Crowell 1st Qtr. Mileage $23.00 9/23/2014 Liza Cabal- Trinidad 1st Qtr. Mileage $1.12 9/23/2014 Cherie Mooy 1st Qtr. Mileage $1.12 9/23/2014 Sharon Lasker 1st Qtr. Mileage $41.00 9/23/2014 Charlene Castor 1st Qtr. Mileage $34.00 9/25/20141 1 Costco supplies - Health Fair $86.81 9/25/2014 Wal-Mart supplies - Health Fair $51.96 9/30/20141 1 Costco supplies -Walk $53.06 191.83 1 $ - 1 $103.601 - Total Expense 2014 -2015 Budget Remaining Balance 295.43 1 1,704.571 updated 10/28/14 COMMITTEE ON THE STATUS OF WOMEN 8-r4TE Grant M15001 Request Date Payment Date Paid To (Name) Description (Include date and location of event) Supplies Food Travel Fees Printing & Advertising 9/38/14 Ink Spot Printing Business Cards 466.67 7/28/2014 41mprint Reuseable Bags 474.14 10/28/2014 Specialty Balloons Balloon Decoration 247.40 247.40 $ - $ - - Total Expense Grant Total Remaining Balance 940.81 1,188.21 10,000.00 8,811.79 Visit www.ywcakaual org or call Michelle at 245 -5959 or email michelledDywcakaual.org for more Information. SPONSORSHIP OPPORTUNITIESI III Proceeds to benefit programs that help Kaua) women & their families Enjoy Early Holiday Shopping and the many talents of Kaua'i Women at the 210 Annual PINK SUNDAY YWCA KAUAI WOMEN'S EXPOI Family Fun • Free Admission • Over 75 Vendors eliminating racism ywca empowering women imp CHANCE TO WINS Unique Coach purse $1 /ticket drawing Fashion Show - 1 pm Glamour & Beauty Arts & Crafts Photobooth Health Products Music & Dance Keiki Area: GOT GAME Book Signing Food Booths & Food Trucks Rink sunJay YWCA KAUA I WOMEN'S EXPO Sunday, November 23, 2014 Kauai Veterans Center 9am to 3pm