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Home My WebLink AboutFY 2016 Budget Presentation-Civil DefenseRE -r r=-1 \!r:.-n -•-'-P_I J ·15 MA R 19 P 3 :o 0 COUNTY OF KAUA'I Civil Defense Agency 2016 Budget Presentation April 13, 2015 Elton S . Ushio Civil Defense Manager Halo Halo zozo Grou;ing Kaua'i responsibly. Civil Defense Agency I. Mission Statement To protect lives and property in the County of Kaua'i by coordinating and integrating efforts among all levels of government and the private sector to mitigate against , prepare for , respond to and recover from natural disasters, acts of terrorism and other threats and hazards. II. Vision The Kaua'i Civil Defense Agency strives to actively promote and enhance whole-community preparedness , resilience and safety in the face of numerous threats , hazards and disasters that can potentially affect our island communities. III. FY '15 Successes and Achievements Goal l: Maintain and improve the operating efficiency of the Emergency Operations Center (EOC) • County of Kaua ' i Multi-Hazard Mitigation Plan update was contracted and is underway , with a draft due in March 2015 and targeted Federal Emergency Management Agency (FEMA) approval in June 2015 ; • Emergency Operations Center (EOC) operations were enhanced by : o Development and implementation of a hybrid EOC organizationa l/operational structure based on National Incident Management System/Incident Command System and Emergency Support Functions . o Type III All-Hazards Incident Management Team (AHIMT) training was conducted , and procedures were integrated into EOC operations. o Greater Aleutian Tsunami (GAT) evacuation z one and Ni 'ihau historic and GAT equivalents to be completed by April 2015. • Since July 2014 , we initiated 2 Full EOC activations due to Tropical Stonn Warnings (lselle and Ana) and 2 separate partial EOC activations for Flash Flood Warnings. Goal 2: Train staff , governmental and non-governmental emergency responders by their participation in exercises and attendance at formal training sessions. • Participation in v arious exercises : o Annual Ci v il Support Team multi-agency Weapons of Mass-Destruction (WMD) Exercise , September 2014 o Department of Health Ebola Exercise -December 2015 o Fire /Police /Civil Dense Communications mini-exercise /drill -January 2015 o Weapons ofMass-Destruction/Hazmat Tabletop Exercise -April 2015 o Vigilant Guard 2015 -To be held in June 2015 , with current planning to include: • Category 4 Hurricane Exercise • Ha z ma t/Chemical Biological Radiological Nuclear (CBRN) Exercise • Search and Rescue Exercise • Disease Outbreak component • Cyber Attac k/Cyber Security component Civil Defense Agency Page 1 • Hosted /coordinated or participated in the following briefings /trainings /seminars: o Department of Homeland Security (DHS) robotic aircraft (drone) briefing -July 2014 o Strategic Planning Symposium -July 2014 o Critical Resources and Key Resources (AWR-213) course-August 2014 o Advanced Critical Infrastructure Protection (MGT-414) -August 2014 o Tactical Interoperable Communications Plan workshop -August 2014 o All-Hazards Incident Management Team (305) Training-September 2014 o FEMA Public Assistance Training-September 2014 o Advanced Disaster Life Support Training-October 2014 o National Weather Service 2014-15 Wet Season Briefing-November 2014 o Incident Command System 300 /400 courses -November 2014 o Pictometry Geographic Information Systems Training-December 2014 o FEMA Fire Management Assistance Grant and Debris Management Training - December 2014 o Electrical Micro grid Training -January 2015 o Incident Command System 100 /200 courses -January 2015 o Cyber Security Training -February 2015 Goal 3: Re -align the positions in the Kaua 'i Civil Defense Agency (KCDA) to better meet emergency management mission requirements. • Worked with Human Resources and the Administration to reorganize the agency in a manner that would better-meet the current and future needs of KCDA; • Filled the Grant Coordinator position funded under the FY 15 budget. Goal 4 : Promote public awareness through education and outreach , public presentations , public relations news releases , distribution of emergency preparedness literature and associated initiatives such as Storm Ready /Tsunami Ready Community programs , and the Community Emergency Response Team (CERT) program. • Assigned a dedicated Emergency Management Administrative Officer position to preparedness, community outreach/awareness , resilience and mitigation initiatives ; • Participated in Department of Education (DOE) evacuation drills; • Multi-Hazard Mitigation Community Meetings were held around the island; • Completed the Tsunami Evacuation Zone and Route signage project , in follow-up to the new Tsunami Evacuation Zones , along with a supporting Tsunami E va cuation brochure ; • Community Emergency Response Team Courses: o LThu 'e , June /July 2014 (11 graduates) o Kapa ' a, January /February 2015 (8 graduates) o Island-wide refresher training , October 2014 (56 participants) o LThu'e , February /March 2015 (9 graduates) o Kllauea , February /March 2015 Goal 5: Maintain the operational ready-status and efficacy of emergency management , communications , interoperable communications , local notification and warning systems and procedures. • Completed Phase II of the 800 MHz P25 Maintenance Upgrade; Civil Defense Agency Page 2 • Installed State Broadband Global Area Network (BGAN) system for additional redundant voice and data capabilities; • EXEDE satellite voice and data system installation is underway, with completion by June 2015; • Acquired 2 new additional Daniels portable repeaters, bringing our total to 3 deployable units for remote area or backup repeater coverage; • Performed repeater site maintenance and repairs; • Siren Modernization Project Phase I completed -9 new or upgraded sirens; • Emergency Mass-Notification System multi-term procurement underway with targeted May 2015 completion; • Siren Modernization Project Phase II commenced -To add additional new /upgraded srrens. IV. FY '15 Challenges • The County Emergency Operations Plan (EOP) update is pending possible funding as of this writing via partnership with the Department of Health statewide Local Emergency Planning Committee (LEPC) mechanism ; • KCDA purchased a large tent shelter for the supplemental tsunami refuge /holding area for West-Kaua'i , but suitable location still being pursued. Targeted completion by June 30, 2015 ; • Although Phase II of the 800 MHz Maintenance Upgrade was completed , moving into Phase III has faced funding challenges. KCDA has been working to le verage grant , County , and Capital Improvemet /CIP sources to support this: o Option 1 involves interim hardening of the current microwave dishes that allow for repeater to repeater communication. Though the least-costly option at approximately $260 ,000 , the microwave would have to be replaced again by the completion of Phase III ; o Option 2 is to fund approximately $1,000 ,000 as a portion of Phase III; o Kaua 'i 's legislative delegation has introduced a CIP request for Phase III of the Motorola 800 MHz upgrade in the amount of $2 .1 million. v. FY '16 Goals and Objectives Goal I: Maintain and improve the operating efficiency of the Emergency Operations Center (EOC). • Updating of the County of Kaua'i Emergency Operations Plan ; • Review and maintain other supporting plans , policies and procedures; • Continue to develop and expand All-Hazards Incident Management Team capacity for EOC and field responders; • Implement phased upgrading of EOC equipment, including the main and alternate EOC facilities; • Continue skills development and enhancement via training and exercise participation; • Complete the implementation of the Regional Resource Inventory Database initiative. Civil Defense Agency Page 3 Goal 2: Adapt KCDA's training and exercise program to address the whole-community approach to emergency management. • Provide prioritized training to develop and enhance the skills and abilities of staff, governmental , private-sector non-governmental and community-based emergency management partners ; • Maintain skills and test plans and procedures by regularly hosting and /or supporting exercises; • Coordinate and support county-level participation in offsite training and exercise opportunities . Goal 3 : Promote community awareness , preparedness and resilience through education and outreach , publications, media releases , the Community Emergency Response Team (CERT) program and other initiatives. • Continue community outreach efforts via regularly-scheduled events ; • Continue to work with schools via outreach and readiness drills ; • Continue to support and expand the CERT pro gram ; • Produce quarterly media releases relating to community awareness , preparedness and resilience. Goal 4: Maintain and enhance the operational ready-status and efficacy of operational communications , interoperable communications, redundant voice /data systems , and emergency notification and warning systems. • Commence and complete funded portions of Phase III of the 800 MHz P25 Maintenance Upgrade project ; • Continue to expand and enhance redundant operational and interoperable communications capabilities ; • Maintain notification and warning systems while expanding the number of trained user /operators . Goal 5: Leverage grant funding to supplement KCDA 's prevention , preparedness , response , recovery and mitigation efforts . • Continue to leverage , implement and manage Homeland Security Grant Program funding; • Continue to leverage , implement and manage Emergency Management Performance Grant funding ; • Implement and manage other sources of grant funding , as feasible . VI. Performance Measures Goal 1: • Plan , policy and procedure updates ; • AHIMT -Courses hosted /coordinated , key personnel trained in Type III AHIMT and position-specific training; • EOC / Alt EOC upgrades ; • EOC staff trainin g/exercise participation documentation ; Civil Defense Agency Page 4 • Successful establishment and functional implementation of the Regional Resource Inventory Database. Goal 2: • Documentation of training provided /hosted; • Documentation of exercises; • Documentation of offsite training and exercise participation coordinated by KCDA. Goal 3: • Documentation of community outreach events; • Documentation of DOE outreach· and drill participation; • CERT -Number /location of courses and participants /graduates; • Documentation of quarterly media releases. Goal 4: • Benchmark/component completions for Phase III of the 800 MHz P25 Maintenance Upgrade; • Documentation of equipment obtained and /or capabilities built /enhanced; • Siren test and mass-notification system test /use results; • The number of trained operators of the above systems. Goal 5 : • Documentation of grant funding secured and managed ; • Track by area of use ; • Cross-reference to County initiatives /capabilities enhanced by leveraging of grant funding. Budget Overview Salary and Wages * Benefits Utilities Vehicle/Equip, Lease Operations *FY 2015 Benefits include restorin Civil Defense Agency Fund: GENERAL FUND Department: CIVIL DEFENSE FY 2015 379,581 229,495 105,130 35,900 899,838 FY 2016 318,625 182,238 106,950 13,900 696,871 1,318,584 $ + / - -60,956 -47,257 1,820 -22,000 -202,967 -331,360 0 /o +I - -16.1% -20.6% 1.7% -61.3% -22.6% -20.1% Page 5 FY 2015 Operating Budget FY 2016 Operating Budget 2% •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations 1% FY 2015 and FY 2016 Comparison •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease •Operations 1,000,000 ~------------------------- 900,000 -l----"----=c:....._----'"---"~---------------..--------1 800,000 -r-----------------------. ,~ .. i-----i 700 ,000 ------------------------- 600,000 -+----------------------- 500,000 -r-----------------------1_~ 400,000 +----------------------~ 300 ,000 200 ,000 100 ,000 0 Salary and Wages Civil Defense Agency Benefits Utilities Vehicle/Equip, Operations Lease FY 2015 FY 2016 Page 6 Itemized Listing of Grant Funds BUDGET VJ ORK SHEET FOR FY 2016 CIVIL DEFENSE AGENCY GENERA L FUND FY2016 STAT E GRANT Revolvi n g Grant A CCT . N O . DES C RIPTI ON ~ FY2016 ERRF xxx -120 1 -5 77.01-01 SA L A RIES ~ $ 293 ,624 xxx -12 01 -5 77 .01 -0 5 VA C A T I ON P AY OUT $ 1 xxx -1201-5 77 .02-0 2 O V ERTIME $ 20 000 xxx -1201-577 .0 3 -01 PREMIUM $ 5 ,000 xxx -1 2 01-577 .05 -01 SOCIAL SECURITY CONT.(7 .65%) $ 24 375 xxx -120 1 -5 77.0 5-0 2 H E AL TI-I FUND CONT I $ 38,412 xxx -1201-577.0 5-03 R E TIR E M E NT CON T . (17%) $ 54166 xxx -1201-577 .05-0 4 W ORKERS C O M P . PPD $ 1 xxx -1 20 1 -577 .05-0 5 W ORKERS C OM P . M EDI $ 1 xxx-1 20 1-577 0 5 -06 UNE M PLO YM ENT C O M P . )$ 1 xxx -1 20 1-5 77.05 -09 M ILE A GE I $ 600 xxx -1 20 1 -5 77.05-11 GR A NT EMPL O YEE BENEFrT S I $ 1 xxx -1 2 0 1 -5 77.05 -1 2 OTH E R POST E MP B E N EF IT(20 .3%) $ 64 ,681 xxx -12 0 1 -5 77 .1 0 -01 ELE C TRI C rTY $ 1 06 ,800 xxx -1 2 0 1 -5 7 7.10-0 2 WA TER I $ 150 xxx -12 0 1-5 77 .2 4 -00 TR A INING $ 4 ,000 xxx-1 2 0 1-5 77 .30 -00 OTHER S ER V I C E S $ 38 ,000 $ 1 2 ,1 48 xxx -1 20 1-57 7.31 -0 0 DUE S & SUB S CRIPT I ONS $ 790 xxx -1 2 0 1 -577 .35 -0 0 SPE C IAL PROJECT S $ 15 ,000 xxx -1201-57 7 41-0 2 COPIER R ENT A L $ 8 500 xxx -1201-577 4 1-03 O THER RENT A LS $ 99 ,593 xxx -1201 -5 77 43 -0 1 BUILDING $ 72 500 xxx -1 20 1-5 77 43 -0 2 EQUIP M ENT $ 440 ,700 $ 3 00 xxx -1 20 1 -5 7743 -03 V EH I CLE S I xxx -120 1-5 77.55-0 0 A D V ERTISING I $ 1 2 0 xxx -12 01-5 77.56 -01 A IRF A RE , GE N ERAL $ 3 ,860 $ 10,Q35 xxx-1 20 1-577.56 -02 PER DIE M, GENER A L $ 2 ,658 $ 20 ,840 xxx -1 201 -5 77..56 -03 CA R RENT A L & P A R K I N G $ 1 ,300 $ 5 ,5 18 xxx-1 20 1-577.56 -04 O THER TR AV EL GENERAL $ 500 $ 3 ,2 7 8 xxx -1 2 01-577 .5 7 -0 0 PRINTING $ 450 xxx -12 01-5 77 .61 -01 OFFICE S UPPLIE S ~ $ 1 ,500 $ 1 ,6 5 0 xxx -12 01-57 7 .6 1-0 2 OTHER S UPPLIE S $ 1 ,000 $ 30 xxx -1 2 01-5 77 .6 2 -01 SMA LL EQUIP M ENT ~ $ 5 ,69 5 xxx -120 1-5 77 .66 -01 G AS OLINE $ xxx -120 1-5 77 .66 -03 DIE S E L $ 500 xxx -1 20 1-5 77 .66 -04 PR O P A NE $ 5 ,720 xxx -1 20 1-5 77 .68 -00 PO S T AG E & FREIGHT $ 300 $ 50 xxx -1 201-577 .86 -0 1 L A ND A C Q UI S rTION xxx -1 20 1-5 77 .88 -03 V EHI C LE S/A UTOM O BILES $ xxx -1 201 -577 .88 -02 V EHI C LE LE A SE /PUR C H A SE $ 13 ,900 xxx -1 201 -5 77 .89 -01 EQUIPMENT xxx-1 201 -5 77 .8 9 -03 C OM PUTER S A ND AC CE S S . $ 5 ,506 xxx -1 201 -577.89 -06 EQUIP M ENT /PUBLI C SA FE TY TOT A L $ 1 ,318 ,584 $ 6 5 ,1 70 Civil Defense Agency GRANT FUNDS FED E RAL GRANTS FY 2013 HSGP FY 2014 HSGP F Y 2014 EMPG FY 201S HSGP FY 201S EMPG PENDING PENDING $ 49 ,305.00 $ 39,150.00 $ 96 ,000.00 I $ 3,772.00 $ 5,290.00 $ 5,000 .00 $ 43.00 $ 58.00 $ 500.00 $ 7,396.00 $ 6,224 .00 $ 10,000.00 $ 11,834.00 $ 9,278.00 $ 18,500.00 I I I $ 51,650.00 $ 60,000.00 I $ 10,850.00 $ 400.00 $ 10 ,7 50 .0 0 $ 50 .00 I $ 1,500.00 $ 50.00 I $ 900.00 $ 2,000.00 I $ 5,000.00 I $ 325,000.00 $400,052.00 $ 475 ,000 $ 525 ,55 2 $ 130 ,000 PENDING I PENDING Page 7