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Home My WebLink AboutFY 2016 Budget Presentation-TransportationRE r.t:I\ EO ·15 MA R 19 P 3 :Q 1 COUNTY OF KAUA'I Transportation Agency 2016 Budget Presentation March 13, 2015 Celia Mahikoa Executive on Transportation Jeremy Kalawai' a Lee Program Specialist III I Halo Halo 2020 Transportation Agency I. Mission To provide the Kaua'i community with accessible transportation services with professionalism and the Aloha spirit. II. Fiscal Year 2015 Successes and Achie v ements !!I ! Bus Stop Passenger Shelters ~~ The Kaua'i Bus' fixed route buses currently provide service at 119 bus stops. Of these, 88 of them are currently without some form of shelter at or adjacent to the bus stop. In the first phase of carrying out our commitment to providing a more user-friendly service by sheltering all bus stops by the year 2020 , the Transportation Agency had funding available to proceed with a contract to have six bus stops sheltered this fiscal year. The slab and site construction work was completed in November, and the Transportation Agency has been working closely with the Kaua'i Filipino Community Council (KFCC) for the shelter assembly and installation. The dedicated members of the KFCC are coordinating the shelter installation with several other v olunteer organizations , e x emplifying significant community investment in the project. Kaua'i County was also provided a generous allocation of $600,000 by the State Legislature this fiscal year to fund the second phase of construction to be initiated later this year. (Photo: Bus Stop Blessing , Kapahi , October 2014) 2016 Budget Presentation Page 1 II. Fiscal Year 2015 Successes and Achievements (continued) Additional Holiday Bus Service To address the numerous requests made by bus riders each holiday season, as well as further fulfill our commitment to providing a safe and convenient transportation option for so many individuals on Kaua'i who either can't afford an automobile or choose not to own or use an automobile, bus service was provided on Thursday , November 27, 2014 (Thanksgiving day), Thursday, December 25, 2014 (Christmas day), and January 1, 2015 (New Year's day) for the first time . The additional service resulted in over 600 rides provided per holiday. Organizational Restructuring The Transportation Agency was able to restructure a portion of its organization to better support improvements to bus service , and in the near future, anticipates being able to proceed with identifying ways to improve bus schedules for the public, while also implementing changes to increase efficiencies of transit service. Computer-Aided Dispatch and Automated Vehicle Locator System The procurement of a computer-aided dispatch and automated vehicle locator (CAD / A VL) system has been carried out with a contract award anticipated before the end of the current fiscal year. More information about the project is provided in the fiscal year 2016 Goals and Objectives section. Bus Fare Structure Improvements The Transportation Agency continued research regarding the requirements and common practices within the transit industry to identify potential improvements to its existing fare and bus pass policy . As a result, considerations towards implementing changes to the fare structure for fixed route and paratransit bus service will be proposed in the upcoming fiscal year to support choice in accessible transportation and incentivize the use of mainstream, integrated transit to the maximum extent possible. North and South Shore Transit Feasibility Study The Planning Department has taken the lead, working closely with the Transportation Agency to carry out the procurement of professional services and drafting a contract with a consultant to complete a North and South Shore Transit Feasibility Study. The study is anticipated to provide an extensive plan to address the proposed transit operational and fiscal solutions for the North Shore and South Shore areas, and should be completed by the summer of2016. 2016 Budget Presentation Page 2 III. Fiscal Year 2015 Challenges Overtime Expenses The Transportation Agency is committed to maintaining reliable bus service for its many valuable customers, and therefore due to several factors has found it necessary to incur a significant increase in overtime expenses in fiscal year 2015. The pie chart below reflects July 2014-December 2014 overtime expenses. Accounting $2 ,843 \ 2 ~~""7 ~ // ........ . Supervision $1 ,219 1 % /Mechanics $20,359 ·''~<-,-,, 14% .... . . . . . . . . Ove11ime Expenses FY2015: $137,747 (6 months) FY2014: $147 ,187 (12 month s ) FY2013: $75,880 (12 month s ) Bus Drivers: Sixty -seven percent ($89,320) of the Agency's overtime expense is a result of providing service on holidays, ensuring that service is not negatively impacted by bus driver absences, that driver shifts are covered at all times, and that we are in compliance with the UPW Unit 01 Collective Bargaining Agreement. There have been and continue to be an unprecedented number of bus drivers needing to be out on long term (non-work -related) absences, which prompts the need to have their shifts filled every day by on -call drivers, and when necessary, full-time drivers working overtime. Clerk Dispatchers: Sixteen percent ($24,006) of the Agency's overtime expense is incurred by Clerk Dispatchers who are instrumental in maintaining order in transit operations for twenty hours a day, addressing our customers' need for paratransit reservations , bus schedule, and bus location information , and effectively checking all drivers and operations staff in and out throughout the day. Most of the overtime expenses incurred by the dispatch team were prompted by the need to have all dispatcher shifts sufficiently covered on holidays, as well as while proceeding with the lengthy recruitment process required to fill three vacancies that occurred early this fiscal year. Mechanics: Fourteen percent ($20,359) of the Agency's ove1iime expense is incurred by the Mechanics to ensure that there are a sufficient number of vehicles available to maintain transit service. Most of the overtime expenses occurred while proceeding with the lengthy recruitment process required to fill a vacancy in the repair shop. Accounting /Supervision: These two categories account for two and one percent of the Agency's overtime expense, respectively ($4,062). Most of this expense was prompted by the need to cover necessary duties during an extended absence in operations management. 2016 Budget Presentation Page 3 III. Fiscal Year 2015 Challenges (continued) Short-Range Transit Plan The Transportation Agency received authorization in July for the availability of $200,000 in Federal Transit Administration grant funds to carry out a Short-Range Transit Plan for Kaua'i. The Agency was not able to initiate the professional services procurement in time to secure a contract this fiscal year, and has requested that the matching funds be made available to allow proceeding with procuring professional services in the upcoming fiscal year. Procurement will proceed in the first quarter of fiscal year 2016. IV. Fiscal Year 2016 Goals and Objectives m 1 11 Bus Stop Passenger Shelters ~.,~ The Transportation Agency has received $600,000 in funding from the State legislature, and along with over $300,000 in CIP funds, will be able to proceed with Phase II of the Holoholo 2020 bus stop improvement project, which includes the construction of approximately 18 bus shelters scheduled for completion by the summer of 2016. The County has also requested $1,500,000 in additional funding from the legislature to shelter an estimated 30 additional bus stops in Phase III of construction . Approval for Phase III funding is currently pending legislative approval. !!I I !! Bus Service and Schedule Improvements ~~ The Transportation Agency is committed to identifying ways to improve bus service for the public, and will be reviewing the existing scheduled route times and implementing route time adjustments to reduce delays and missed connections between routes. The Agency will also continue to pursue completing the steps necessary to integrate full-sized transit buses into its operation, and determine whether or not this should be considered part of the Agency's long -term vehicle replacement plan. !I !! Computer-Aided Dispatch and Automated Vehicle Locator (CAD /AVL) System~~ The Transportation Agency will be finalizing its contract for a CAD / A VL system to heighten efficiency of the paratransit reservation booking system , provide the public with real-time vehicle location information , and provide dispatchers and management with vehicle location and operator information. The anticipated "live" date for the implementation of this program is spring 2016. ~I !! Short -Range Transit Plan ~~ The Transportation Agency will proceed with procurement of a consultant to carry out the Sh01i- Range Transit Plan which will include transit service expansion, satellite baseyard space planning, and a financial plan to achieve the recommended goals . A draft plan should be available for presentation to the County Council by the winter of 2016. 2016 Budget Presentation Page 4 V. Performance Measures Revenue Increases Kaua'i County's investment in public bus service has led to steady increases in public bus ridership over the past two decades, which has also resulted in consistent increases in revenue collected. For the first time, the Transportation Agency anticipates exceeding $1 ,000,000 in revenue to be collected by the end of the current fiscal year. The incremental annual increase in bus pass pricing for three years that was approved during the fiscal year 2014 budget session, as well as gradual increases in bus ridership have been the primary factors influencing the increases in revenue. Bus Revenue: 2006 -2015 $1,200 ,000 $1,000,000 $800 ,000 $600,000 $400,000 $200 ,000 "O 2 (.) " $-·~ 0.. 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 * * Bus Ridership Fixed route ridership exhibited a modest increase for fiscal year 2014 , reflective of the fact that further significant investments in transit service were not made during that period. The line graph below illustrates transit ridership growth experienced over the last ten years, including the fact that it more than doubled over the past five years : 900 ,000 800 ,00 0 @ ~ 700 ,000 g_ 600 ,000 15 500 ,00 0 u ·~ 40 0 ,000 ~ 3 00 ,000 0.. ·::::: 2 0 0.000 r--. 1 00 ,000 0 Fixed Route 2005 2006 20 0 7 2 008 2009 20 1 0 20 11 20 1 2 20 1 3 20 1 4 F i sca l Y ea r 2016 Budget Presentation Page 5 V. Performance Measures (continued) Bus Ridership (continued) Paratransit ridership experienced a slight decrease in fiscal year 2014, which is primarily attributed to the Agency 's practice of encouraging the use of fixed route bus service for those trips that can be accommodated with fixed-route service. This practice encourages riders to integrate their transportation needs into the same accessible transit system as the general public , with the freedom and convenience of not being required to make a paratransit reservation the day prior. 78 ,000 i;; 76 ,000 ~ 74 ,000 ~ 72 ,000 P- -0 70 ,000 - :2 68 ,000 6 66 ,000 ct 64 ,000 Cl) .9-62 ,000 ~ 60 ,000 58 ,000 Paratransit 2005 2006 2007 2008 2009 2010 20 1 I 20 1 2 20l3 2014 Fiscal Year 2016 Budget Presentation Page 6 VI. Budget Overview Transportation -General Fund Salary and Wages *Benefits Utilities Vehicle/Equip, 'Lease Operations * FY 2015 Benefits . include , Fund: GENERAL RJND Depattment: JBANSpoRTAUQN FY20:15 FY .201 .6 2,743,413 2,672,307 1,420,743 1,390,265 57,342 83,537 36,501 1l ~ ~ 4,485,877 4,351l,32!0 $+ [-%+{- -71,106 -2 .6% -30,478 ~2.:1% 26,195 45 •. 7"/o -36,500 -100 .0% ~ ~ -134,557 -3 .0% fY 2015 Operating 8'Udget FY 2016 Operating Budge t 2 ,500,000 2 ,000,000 1,500,000 1,000,000 500 .,000 2016 Budget Presentation • sa!aiy and wages •Benefits •Utilities •vehicle/Equip, Lease •operations FY 2015 and FY 2016 Comparison Benefits uti l ities Vehide/tEquip, Lease •Sil l ~ and Wages •Benefits •utilities • V ehide/Equip , Lease • Qpe:rations operations l;iJFY2015 l;iJFY2016 Page 7 VI. Budget Overview (continued) Transportation -Highway Fund Salary and Wages *Benefits utilities Vehide/1 Equip, Lease Operations * FY 2015 Benefits include . Fund: HIGHWAY RJND Deua1trnent: JBANSeoRfAUON FY2015 FY2016 742,455 742,455 350,067 332,991 0 '° 606,000 600,000 l.J2i,22J 1,1WMl!J~ 3,022,815 2,855 ,44 6 $+/-O/ot-/- 0 0.0% -17,:076 -4.9% 0 0.0% -61000 -1.0% -w.m ~ -167,369 -5.5% FY 2015 Operating 8l!ldget FY 2016 Operating Bllldge t •salary and wages •Benefits •utilities • Vehide/Equip, Lease •Operations I FY .2015 and FY 2016 Com r pa 1 rison 600 ,000 400,000 200 .,000 sa l ary and wages 2016 Budget Presentation Uliilities Vehide/1 Equip, Lease •salary and Wages •eenefits •utilities • Vehide/Equip, Lease • qperations tilFV 2015 liiFV 2016 operations Page 8 VI. Budget Overview (continued) Transportation -Federal Grant Fund Rund: FEDERAL GRANT: FTA SECTION 5311 Depg r trnem: JBANSPORTATION FY2015 FY2016 !+ l -fJ/o t-l - Salary and Wages 476,907 495,123 18,216 3.8% * !Benefits 142,453 148,877 6,424 4.5% utilities 0 '° 0 0 .0% Vehicle/Equip, Lease 0 '° 0 0.0% Operations .Q ~ .Q ~ 619,360 644,00G 24,'640 4.0% *' FY 2015 Benefits induOO FY 2015 Operating Budget FY 2016 Operating Budget 600,000 500 ,000 _, -I •' .,._, ,.~,~ - 400 .,000 300 ,000 200,000 - - f 100 ,000 0 •salary and wages •Benefits •utilities •vehicle /Equip , Lease •Operations FY .2015 a n d FY 2016 Com 1 pa ri son - .. salary and wages Benefits utilities Veh id e/IEqu i p , Lease 2016 Budget Presenta ti on •sa l ary and wa ,ges •Benefits •utilities • Vehide/Equip, Lease •operat i ons operations IJFY 2015 lilfY2016 Page 9 VI. Budget Overview (continued) Transportation -Combined Ge n eral Fund, Highway F u n d , Fe d era l Gran t Fund fiund(s): GENERAL. H IG H WAY, FEDERAL GRANT RJNDS Department: TRANSPORTATION FY .2015 FY2016 $+ (-%+[- Salary and Wages *Benefits utilities Vehicle/Equip ,, Lease Operations * FY 2015 Benefits include restmi FY 1015 Operating Budget 3,962,775 1,913,263 57,342 642,501 1.:i~2.1Zl 8,128,052 3,909,885 -52,890 -l.3'% 1,872,133 -41,130 -2.1'% 83,537 26,195 45.7% 600,001 -42,500 -6,6°/o 1.J!l:i.212 -l!!i:fi.:2!il .:l1!!.&!'!a 7,850,766 -277,286 -3 ... 4% fY .2016 Operating Budget •salary and W.ages • .sal:ary and wages •uti l ities • Vehide/Equip, Lease • Ope£ations FY 2015 and 1 FY .28'16 Com 1 par 1 ison 3,500 ;000 3,000 ;000 2,soo ,000 2 ,000 ,000 1,500 ,000 1 ,000;000 500,000 salary and Wages 2016 B u dge t Presentation Benefits Ut i l ities Veh i cle/Equip, Lease •Benefits •utilities •Vehicle/Equip ·, Lease • Operations liilFY 20l!5 liil FY 2016 Operations Page 10 Fleet Management The federally designated useful life of transit vehicles of the s i ze currently in the Kaua 1 i Bus fleet are 5 years or 150,000 miles. Due to the practice ofregularly comp l ying with the manufacturer's recommended maintenance schedules, most vehicles in the Kaua 1 i Bus fleet are able to be kept in service until they have reached over 300,000 miles . The Transportation Agency is receiving 20 vehicles in March 2015 , utilizing the last of its existing grant funds awarded specifically for vehicle replacement. Additional funds are anticipated to be made available by the Federal Transit Administration within the next year that will assist with replacing existing vehicles. The Transportation Agency plans to include several larger capacity buses in future purchases with a goal of incrementally increasing the efficiency of the fleet. The "Fleet Replacement Schedule" below illustrates the replacements required through fiscal year 2020 to keep the fleet in a state of good repair. I I I I I I I I Fleet Replacement Schedule Fiscal Federa l Local Match Funding Year Qty I Size Qty (80%) (20% min.) Total Cost Secured? 7 < 30 ft Pending Fund 2016 5 > 30 ft 12 $2,00 0,000 $500,000 $2,500,000 A va ila bili ty 7 < 30 ft Pending Fund 2 0 17 6 > 30 ft 13 $2,400,000 $600,000 $3,000,000 Availability 7 < 30 ft Pending Fund 20 1 8 7 > 30 ft 14 $2 ,80 0,000 $7 00 ,000 $3,500,000 Availability 7 > 30 ft Pending Fund 2 0 19 7 < 30 ft 14 $3,200,000 $8 00,000 $4 ,000,000 A vaila bili ty 7 > 30 ft Pending Fund 2 0 20 7 < 30 ft 14 $3,600,000 $9 00 ,0 00 $4,500,000 Availability * Estimates are based on the purchase of larger capacity transit vehicles beginning in Fiscal Year 2016, as well as an incremental expansion of vehicle replacement quantities, due to the projected continued increase in transit demand . 2016 Budget Presentation Page 11