HomeMy WebLinkAboutFY 2016 Budget Presentation-Fire---I l l
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Growing Kllua'l responsib l y.
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COUNTY OF KAUAI
Fire Department
2016 Budget Presentation
April 7, 2015
Robert Westerman
Fire Chief
~~R 23 ° 1 :?S
•['
•
Fire Department
I MISSION
The mission of the Kauai Fire Department is to protect and preserve life, property, and the
environment of Kauai County from fires and all types of life threatening emergencies. To
minimize fire losses and responses ; to be prepared for emergencies; and to efficiently respond to
all emergencies through the reinforcement of prevention and training programs. It is also our
mission to provide a comprehensive ocean safety and lifeguard program for the island of Kauai
that includes prevention, response, rescue and public education components.
II VISION
We wish to redefine the fire service for our community and provide a sustainable and flexible
department capable of responding to toda y's immediate needs and tomorrow's growth.
III SUCCESSES AND ACHIEVEMENTS
Department/ Administration
1) Strategic Plan -The Strategic Plan Assessment (phase 1) is complete and the Planning
(phase 2) is ongoing with an anticipated June 2015 completion date.
2) Completed a first of its kind 5 Day-day Supervisory Training for the Ocean Safet y
Supervisors. We were assisted by the Department of Human Resources and the County
Attorne y office to discuss roles and responsibilities , Ethics Policy , Collective Bargaining ,
and Work Place Violence. The training also included discussion of the reorganization
with a review of expectations . A detailed discussion was held on the new SOG (Standard
Operation Guidelines) and we also brought in Mr. Lee Matsui to go over Labor relations,
conflict resolution and performance appraisals . Lee has worked for HGEA and the
County of Maui, Human Resources , he provide a very balanced approach to the labor
relations issue .
3) Captain Dean Lake completed his second EFO (E x ecutive Fire Officer Program) paper
on "Improving Incident Report Data Entry for the Kauai Fire Department ".
4) Firemen attended many community events such as the Senior Valentine 's Dance , Lights
On Rice , Waimea Lighted Christmas Parade , and HOSPICE Concert in the Sky to name a
few. Over a 1,000 volunteer man hours and hundreds of on duty hours was spent in
setting up and tearing down of these events.
2016 Budget Presentation Page 1
5) Responses as a percentage of total calls reflect that EMS is our number one class of
response.
Emergency Response % by Type
Re s cue OSB Fire
4 %
Grants as a Percentage of Budget
2.22 %
• 2009 • 2010 • 2011 • 2012 • 2013 • 2014
6) Completed re-organization of Ocean Safety Bureau , to include the addition of WSO IV ' s
and Program Support Technician positions.
7) Completed re-organization of Administration support staff .
8) Worked on reclassification of vacant position (Payroll Specialist) and recruitment.
9) Worked with IT and completed e-mail access for Operations personnel , resulting m
better, faster communication and response .
10) Improved internal payroll processing in order to meet payroll timelines with less stress
and resulting in time saving.
11) Devised electronic process for sending corrected timesheets to Operations
individuals . Resulted in greater response and faster corrections.
2016 Budget Presentation Page 2
12) Streamlined P-Card purchasing, made for more efficiency in processing and ability to
utilize budget funds.
13) Improved travel request processing and submittal of receipts and recaps in a timely
manner.
Prevention Bureau
1) Education: Sparky Trailer & Community Outreach 10, 777 encounters and every school
2) Inspections: Increased Prevention & Engine Company Pre-Plans -312 plans and
inspections
3) Plans Review: 711 Construction Plans & Fire Protection
4) Fire Inspector I certification through the International Codes Council (ICC)
5) 1 s t initial Authority Having Jurisdiction (AHJ) Meeting -Building Officials, Code
Enforcers, and Inspection, testing, and maintenance companies to discuss how Fire and
Publics Works can better coordinate required inspections and reduce errors in the
permitting process.
6) Fire Investigations: 11 Structure Fires
Training Bureau
1) 25th Recruit class is the first recruit class to be National Registry of Emergency Medical
Technicians -Level B (NREMT-B) setting the standard for future KFD recruits as well
as the department.
2) Began the path to Fire fighter 1 and 2 Professional Board (Pro Board) certification for
recruits due to audit of State Pro Board program getting certifications are pending
outcome of audit.
3) Beginning February 17, 2015 , KFD will be starting our 1 s t NREMT-B class for line
personnel. The class will be taught by KFD Instructors following Kapi ' olani Community
College (KCC) curriculum with KCC instructor guidance.
4) Completed 1 s t Swift Water Training class. The initial class was part of the 25th Recruit
class. Curriculum for line personnel to be completed in the near future.
5) Completed Fire Instructor 1 and 2 classes . These classes were taught by Maui Fire
Department Instructors. 12 personnel trained to both levels certifications are waiting on
their certifications pending and audit of the state program by the Pro board .
2016 Budget Presentation • Page 3
Ocean Safety
1) Hosted the 2014 State Jr Lifeguard Championships at Kalapaki Beach on August 2, 2014
over 150 kids and families from around the State.
a. Kaua'i Junior Guards WON the State Jr . Life Guard Championship for
the 11th time in a row
2) Hosted the two day State Drowning Prevention Conference
a. July 31 and August 1, 2014 at the Marriott KalapakI Beach.
3) Junior lifeguards traveled to Virginia Beach for the National competition and placed
second in the team competition. Between August 3rd thru 8 111 2014 the team received 48
total medals .
4) Expanded the Keiki Guard program (8 -12 yr. old) to four locations. Over 300 kids
participated in our 2014 Jr lifeguard program
5) Assisted a Jr Lifeguard student with her senior project -SPLASH . She donated her
proceedings back to the Jr lifeguard program.
6) Exiting on -call positions were reallocated and the division was restructured to include
four Water Safety Officers IV and program support technician. No new positons were
created.
7) Worked with HGEA to create a new Bargaining Unit BU#14 which includes, Ocean
Safety Officers, Sherriff's, Harbor Police, DLNR Officer.
8) Attended United States Lifeguarding Association (USLA) Board of Directors Conference
a. April 2014 at Huntington Beach California
b. November 2014 at Virginia Beach, Virginia
9) Stats for the year Ocean Safety
a. Rescue's = 191
b. Preventative Actions= 81,015
c. First Aid= 3 ,877
d .. Public Contact= 158,837
e. Jet Ski Rescue's = 56
f. Total Beach attendance = 1 ,491,528
g . Drowning's = 6 total,= 4 ocean related and 2 fresh water
CERT (Community Emergency Response Team)
1) Stats for CERT
2016 Budget Presentation Page 4
a. Basic 24-hour trammg classes: Hanalei 9, Lihue 11, Kapa'a 9, Kalaheo
(3)/Koloa/Hanapepe 10 , Princeville 9 , Kekaha 2, Kilauea 10 , Kapa'a High
School 30/14
b . CPR/first aid certification: 30
c. Instructor Training: 8 new instructors
d. Train the Trainer Class : 7 Instructors
Events /Outreach:
1) Visioning Meeting for CERT with KFD , KPD, KCD
2) Kapa 'a Neighborhood Meeting, County fair , North Shore Resiliency Outreach Event,
Waimea Town Celebration, Prince Kuhio Day , Hanalei Long Distance Swim , Hawai'i
Vice Principals Conference, Kaua'i Health and Wellness Fair, Hanalei Community
Resilience Meeting (outreach/education/recruitment)
3) North Shore CERT HAM training prep for Makani Pahili
4) Kapa' a Disaster Preparedness Expo, Kaua'i Marathon (provided First Aid)
5) Makani Pahili: Ha'ena, Princeville , Kilauea , Anahola and Kapa'a CERT's participated
and did simulated damages assessments and reported via the HAM radio network.
IV CHALLENGES
1) Community risk reduction is our number one priority and firefighter risk reduction is
number two on the premise we foresee the following challenges. Implementation of the
new fire code as it relates to solar energy is proving to be challenging .
2) With the reduction in Fire Prevention staffing we will have a slowdown in inspection,
plans reviews and public outreach and education . We will have a slight increase in
overtime to overcome the short falls and try to maintain minimum compliance and
community programs .
3) We will remain at or below the status quo and cannot move forward without the proper
staffing at the management level. The Assistant Chiefs of Operations and Administration
are needed to keep programs on track like the defunct accreditation program. Many
initiatives have been started but lack the follow through without staff to monitor and
manage the programs.
4) Drowning rates are a Yo-Yo back down to 4 ocean drowning 's from a record high ocean
related in 2013 . Airport videos remind visitors of ocean safety and increased education
by the hospitality industry and use of the rescue tubes may all contribute toward the
reductions in drawings . We do know that we must continue in our education efforts on all
fronts. We are hoping the Education/Prevention Officer will help by adding new
2016 Budget Presentation Page 5
m1tiat1ves and managing and monitoring the existing programs. He has just been
promoted and is starting to work the program.
Kauai Drowning 2004 to 2014
"
12
I I I
5) Signage replacements : Due to manpower coverage the OSB struggles to keep up with the
signage replacement program. We will be working using limited duty personnel to catch
up with the program .
6) Ocean Safety Bureau Equipment Corrosion issues: Vehicles , ATV, Jet Ski, Trailers
corrosion concerns Short life span due to corrosion. Corrosion continues to be a problem
with our equipment we wash as much as possible but location of equipment is the
determining factor.
7) Ocean Safety Bureau Manpower shortage concerns: Long term injuries -Periodic
resignations -Low pay in completion with local construction economy heating up has
caused some shortfalls we are hopeful the negotiations will improve the pay for our
WSO's .
Focus for next year for Fire Administration
8) Continue payroll training of all Fire Department employees to further streamline the
processmg.
9) Work with Department of Human resources to clarify responsibilities of their department
and Fire Department and work toward electronic payroll check receipt, ·individual
network access for training, and simple changes in employee status
10) Create email access for OSB in order to cut down on deli v ery of hard copy documents
11) Continue to work on notary license for Secretary
2016 Budget Presentation Page 6
V. FY15 GOALS and OBJECTIVES
Goal A) D el i ver prompt and effective emergency services
1) Respond to all calls for service within 6 minutes 90% time IA W NFP A 1710. 1 We
exceeded the response time at all times of day.
"' .,
350
300
250
le 200 0
Sl-.,
c: 150 0 ..
I -+--
, I
~
\_
Average Response Time by Time of Day
12 .0 0
r --k /\.
I -----. ~ !'A 10.00
L/' v _lj "'
8.00
I\.. I --........... ~ F i r e 6 Min
'I-.......... ,..,__,... ..,, ~ -T im e Line -I I '-'-'·--,
I) 4.00 h.. ., -#o f Response '\ v 1 00
2.00
-Avg Time
50
0.00
2) Complete the BORA (Building Occupancy and Risk Assessment) data input for the
Standards of Coverage document: @50% comp l eted
Preplans Completed by Station Shift
3.2
2 .8
2.4
2
1.6
1.2
0.8
0 .4
Station Shift
• ST2-RED
&II ST6-BLUE
• ST3-GREEN
• S T4-G REE N
• ST7 -BLUE
STB GREEN
• ST 1-G REEN
• ST2-GREEN
• ST3-BLUE
• ST4-BLUE
• STS-BLUE
STS-GREEN
• ST6-RED
• ST7-GREEN
1 NFPA 1710 : National Fire Protection Association Standard for the organization and deplo y ment of Fire
Suppression Operation , Emergency Medical Operations and Special Operations to the public by Career Fire
Departments.
• .
2016 Budget Presentation Page 7
3) Complete the Standard Operating Guidelines : Still working on formatting the draft
In the process of Researching
Training SOG's
personnel man hours. existing SOGs, contacted NFA for
1
OBJECTIVES: Accountability in the unknown if other additional information on creating
Training Program & Establish Training
e x pen s e s e x i s t if any SOGs and have received information
Goals Guidelines from other departments training
SOGs
Review e x isting SOGs and decide if it 4/29 Have revised Training
currently meet s our needs or if Departments over all SOG also we
updating is required . Research other have received Maui 's SOG for
PLAN:
departments around the state and guidance . 5/ 27 We Have created
nationally to see if we can review draft document and are in the
their Training SOGs and use some of process of putting it on KFD SOG
the information to create our own format. 6/30 working with Capt .
Drafts. Kanoho Draft nearing completion.
Due Date Status
Step 1 Research old SOG 's 03/31/14 in Progress Completed
Step 2 Identify good and Bad 04/30/14 in Progress completed
Create Drafts 06/30/15 Nearing We have a d r aft not in our format
Step 3 completion still need s some revision.
Step 4 Finalize and di s tribute 07/01/15
Goal B) Develop and support a safe and effective organization.
1) Staff all en g in e companies with four firefighters at least 80 % of the time . Over the last
two year we ha v e b e en able to maintain an acceptable level of s taffing for many reasons ,
including lo w turnover , high morale , less absences, and rank for rank.
Daily Staffing Levels CY 13-14
100 %
~8 9 % -w '-"1i'9 "~"'"9lY ~ -~&.&~8 % _/'8 6~"""8 7%/8 5 % V 85% "-83 %,
' ~
9 0%
80%
7 0%
6 0%
5 0%
4 0%
3 0%
p
NFPA
1710
Standard
80 %
ercentage of days
2
0% t:!Z 6 %
13
7 4 3 3 3
1 7 with 3 daily
1 0%:.%~ ~1 .% ~-1 % staffingputt i ng
_ _ _ __ ____ ________ ______ _ _ _ _ _ firefighters and
0 % -6 % · community at
~.....,,,,., '-;> ~~ x ~ ~,,., St.~,,_, ~~ ~;-S" -X~ x~ ~ St.~ greater risk
\'> ~'> ~,,, \" ..,.,<i oi!!-0 \'> ~,,, ~,,, \" ..,.,<i oi!!-0
a. The purple line is the average percentage of days that we have four or fi v e
firefighters staffing each fire station . O v er 80 % ex ceeds the standard and is
good .
2016 Budget Presentation • Page 8
b. The red line indicates the average percentage of days in that month that we
only had three firefighters per station. Over 20% is bad and exceeds the
standard and substantially increases the risk to firefighters and the community.
Goal C) Provide training and education that supports and encourages competence and career
development.
1) Minimum 2 firefighters attend the National Fire Academy during the year -three
Firefighters, Fire Chief Robert Westerman , Deputy Chief Blalock, and Fire Captain Dean
Lake received training.
2) Outline of a standardized comprehensive training and promotion from initial recruit to
fire chief.
Create the 1st Step in Yellow Brick Contacting other departments
3 Road from FFR to FC unkno wn at this time. (Maui) to gather information .
OBJECTIVES: To identify a clear path Creating a draft outline.
for Promotions
Identify which certificates would be 4/29 We have chosen Proboard and
required for each step in our outline will be modeling our PDP using
determine which certification route to Maui's as a guide. Our first step in
PLAN: take( Pro board /IFSAC)that best fits our PDP w ill be wi th the 25th recruit
our needs. Contact other class. With FFI , FFll certifications .
departments through out state for
their path to help us create ours.
-Due Date Status
Step 1 Outline the Path 03/31/14 in progress
Determine required training and 04/30/14 In progress We have created a draft document
certifications to complete the yel low 5/27 process of which certs to start
Step 2 brick road wi th and should be able to subm it
Research and identify and choose a 06/30/14 1st. Draft We have created a draft document
Fire Department model, write SOG completed 5/27 process of which certs to start
Step 3 wit h and should be able to submit
Test Model Fire Department model, 07/01/15 In progress We have selected Pro Board and are
write SOG testing it w ith the exisitng recruit
Step 4 class .
Finalize Model Fire Department 10/01/15 Pending
model, complete SOG
Step S
3) Move forward a succession plan for the top management positions within the department
-Delayed due to extreme pay inversion with the Chief and Deputy
4) Completion of the 16 week training course for the 25th KFD Recruit Class which
included Pro Board Certification and NREMT certification.
Goal D) Find new sources of revenues to supplement general funds used to support the
department.
2016 Budget Presentation • Page 9
1) Apply for at least two competitive grants to provide resources for further training and
education in fire service fields of discipline through federal and state funded grants and
opportunities thru FEMA, DOT , State Civil Defense and Homeland Security. An
application to the Department of Highways Transportation Grant was completed and
subsequently denied. A grant to FEMA, Assistance to Firefighter Grant was submitted
for Training Fire Fighters in Arson Investigation was submitted and subsequently denied.
Goal E) Ensure health , safety, and wellness of department personnel
1) Changed the physical to do the blood test pre appointment for the doctor to better discuss
and issues identified by the testing.
Goal F) Conduct fire inspections at intervals consistent with applicable laws & standards.
1) Complete business inspections of apartments and condominiums. Inspections for all
apartments and condos on the island are almost complete . Facilities on the North shore still
remain and will be a struggle with the staffing issues at hand .
2) To develop and maintain a more reliable and functional system of logging and tracking
training records of all personnel and staff.
V. DEPARTMENT BUDGET DISCUSSION
1) The current Fire Department for 2015 is $25 ,496 ,021. The 2016 proposed budget is
$26,669 ,572 a 4% increase overall, 4.95% increase in salaries and benefits and .37%
decrease in Operating funds
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$-
2016 Budget Presentation
Budget FY 12 -FV16
FY12 FY13 FY14 FY15 FY16
•
•Total
•Salary
•Benefits
•Operating Costs
Page 10
2) Our call total for 2014 was 5,794 is a 2% increase over 2013 and a 39% increase since
2002. The trend line shows over the last 12 years an average growth in the calls year over
year has been 4% a year.
Total Calls by Year and % Increases
6000 -
4000
-i-'1
~.-l I~ ~ :> 7 <
-o/c
--~fi-Z I ~ I'"' 2c o/c
rt. ~~--,/ :,-.... ,,,_)I~
~f,1 ~~ o/c !"' -z.,, ~ 2, o/c 1 ,.-
~ -10 ~I ~ u
• (~9
) I 0 -r 'n I r '
,... l •7< N 9o I J .'9) llii~ • ,µ , •9) I o / • -( /) ~-
= •K ict, _ ic~ , :t..i r( O'o II -~
5500
5000
4500
3500
3000
2500 -
2000
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
45%
0 9~0%
35%
30%
25%
20%
15%
10%
5%
0%
-5%
-10%
c::=::J Call Total
~Percent
Change
YoverY
3) 72% of the calls were for medical, 1 % or 54 rescue calls required the helicopter and 251
rescues were ocean safety, the OSB rescues are not included in our call totals. 27 calls
required Fire and or OSB in water craft or heavy surf.
Emergency Response % by Type
Rescue Air 1
1%
Operating Budget Discussion
2016 Budget Presentation
Rescue OSB Fire
EMS
72%
Page 11
1) We will replace Engine 1 and 8 with 2 smaller units to compensate for the bridge loading
issues on the north shore. For Station 1 and 8 we will relocate Engine 8 's larger engine
to another station y et to be determined. Replacement coincides with lease expirations.
We now have only one reserve engine. The vehicle /equipment line item is stable as
leases expire and new leases are a s signed. We are purchasing two new OSB trucks to
replace rusting units.
2) We reduced the operating bud g et @$71 ,000 dollars partl y due to travel reduction of
$13 ,549 .
3) Our Salaries and Benefits increased from 89% to 90% of the budget due to negotiated
labor increases. Our Operations funding decreased by 1 %.
FY 2015 Operating Budget
•S a lary a n d W ag e s
•Ben e fits
•Utiliti es
•Vehicle/Equip,
Lea s e
• Oper a tion s
FY 2016 Operating Budget
•Sala r y and Wa ges
•Be nefi ts
•Ut i liti es
•Vehicle/Equip,
Lease
• O p erat i o n s
4) Our Fire loss in 2014 w as valued at $1 ,032 ,000 a decrease o v er 2013 by 52%.
Monetary Loss/Damage due to Fire
Calendar 2008 to 2014
$9,000,000
$8,000,000
$7,000,000
$6 ,000,000
$5,000,000
$4,000,000
$3,000,000 ---$2,.431.,5 00 ,00 __
$2,000,000 t s-0 -04-;700 __ _
$1,000,0: ~-=
2008 2009 2010 2011 2012 2013 2014
2016 Budget Presentation Page 12
5) Our Volunteer Assistance Grant from the State , a federal government pass-through , will
be reduced to $18 ,750 for the next grant period. The Homeland Security Grants for Fire
alone has been reduced to less than a $245,000 from high of $750 ,000. The SAFER grant
is funding 95% of six positions until April 2016 and then they will be fully absorbed into
the budget.
Dollars Aquired Via Grants
$3,000,000.00 -------------------
$2,617,445.04
$2,500,000.00
$2,000,000.00
$1,500,000 .00
$1,000,000.00
$500 ,000 .00
$0.00 +---'""'""...._~_._._.--~~......._~__._--~-
2009 2010 2011 2012 2013 2014
6) Managing the grant is e x tremely difficult with low staffing assigned to this task. We
ha v e double booked our limited staff , but as new priorities are identified , attention i s
averted to other areas . Due to the federal deficit, grantor has not been granting
extensions.
2016 Budget Presentation Page 13 • ,
County of Kaua 'i
Fire Depa1iment
GR-\:'\TS Budget: July 1 , 2015 -June30 , 2016
January 2015
F ll O F W F 1 2 0 1S F 1 2 01i F 1 2 " F A006 F l 5 00 5 T o tal
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F ilO FW F l2 01 S F!2 0 1 F 12 F 1~006 F 1 500 5
2 51 2 5 1 25 1 2 5 1 2 5 0 25 0
F ir ~wo rks Tra il ~r \'F . .1_
.'.u:!it ~is c ?emits P l an R~v i ~w Btrlget
Ord •91 i Ord •9!i Ord •9 !1 F l 2 017 SA FE R F !5 00 5
2016 Budget Presentation Page 14