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Home My WebLink About2014_0106 Fire Agenda PacketJimmy Miranda Chair Jesse Fukushima Vice -Chair CALL TO ORDER BUSINESS KFC 2014 -001 COUNTY OF KAUAI FIRE COMMISSION NOTICE OF MEETING AND AGENDA Monday, January 6, 2014 2:00 p.m. or shortly thereafter Mo`ikeha Building, Meeting Room 2A /B 4444 Rice Street, Lihu`e, HI 96766 Election of Chair and Vice -Chair for 2014 APPROVAL OF MINUTES • Regular Open Session Minutes of December 2, 2013 • Executive Session minutes of December 2, 2013 Members: Savita Agarwal Dan Brown Heidy Huddy- Yamamoto Eugene Jimenez CHIEF'S MONTHLY REPORT • Overview for the month of November 2013 and pertinent updates • Budget Report as of November 30, 2013 BUSINESS KFC 2014 -002 Discussion and decision - making on the Chief's uniform allowance as set forth by the Salary Commission in its Resolution 2013 -1, Article 7 KFC 2014 -003 Goals and Objectives for 2014 as it relates to DPS Performance Administrative Policies ANNNOUNCEMENTS Next Meeting: Monday, February 3, 2014 — 2:00 pm, Mo`ikeha Building, Meeting Room 2A /B ADJOURNMENT NOTICE OF EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes, ( "H.R.S. ") §92 -7(a), the Commission may, when deemed necessary, hold an Executive Session on any agenda item without written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held pursuant to H.R.S. §92 -4 and §92 -9 and shall be limited to those items described in H.R.S. §92 -5(a). Discussions held in Executive Session are closed to the public. c: Mauna Kea Trask, Deputy County Attorney Chief Westerman An Equal Opportunity Employer PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24 -hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing; 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting. While every effort will be made to copy, organize, and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Send written testimony to: Fire Commission Attn: Cherisse Zaima Office of Boards and Commissions 4444 Rice Street, Suite 150 Lihu`e, HI 96766 e -mail: czaima e,kauai.gov Phone: 241 -4881 Fax: 241 -5127 Special Assistance If you need an alternate format or an auxiliary aid to participate, please contact the Boards & Commissions SUDDort Clerk at 241 -4881 at least five (5) working days prior to the meeting. Kauai Fire Commission, January 6, 2014 2 P a g c QRIA f T1 Tj� B�e� A I� li ro ve J COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board /Committee: FIRE COMMISSION Meeting Date December 2, 2013 Location Mo`ikeha Building, Meeting Room 2A /213 Start of Meeting: 2:10 p.m. End of Meeting: 3:12 p.m. Present Chair Jimmy Miranda; Members: Eugene Jimenez; Dan Brown; Savita Agarwal; Heidy Huddy- Yamamoto Also: Fire Chief Robert Westerman; Deputy County Attorney Mauna Kea Trask; Boards & Commissions Office Staff: Support Clerk Cherisse Zaima; Administrative Aide Teresa Tamura Excused Jesse Fukushima Absent SUBJECT DISCUSSION ACTION Call To Order Chair Miranda called the meeting to order at 2:10 p.m. with 5 members present, constituting a quorum. Approval of Regular Open Session Minutes of November 4, 2013 Ms. Huddy- Yamamoto moved to approve the Minutes minutes as circulated. Mr. Jimenez seconded the motion. Motion carried 5:0. Chiefs Monthly Overview for the month of October 2013 and pertinent updates Budget Report as of October 31, 2013 Report Chief Westerman provided an overview of his monthly report noting he had gone to Oahu for the Governor's Proclamation for Fire Prevention Week. Operations Bureau Chief Westerman reported that call loads have gone up quite a bit, most of which are medical calls. Due to continuing issues with the Ocean Safety trucks rusting out extremely badly, which costs approximately $10,000 each time they need to repair it, Chief Westerman will be requesting that certain vehicles not be included for Kauai Fire Commission Open Session December 2, 2013 Pate 2 SUBJECT DISCUSSION ACTION replacement in the upcoming budget. Instead, they will attempt to increase the use of ATVs, and install temporary storage at each of the sites to alleviate the need to haul everything to the towers by truck. Ocean Safety Bureau Chief Westerman noted the Department is working on ways to improve the Summary portion of the Ocean Safety section of the report. Ms. Huddy- Yamamoto noted the spinal and head injuries reported at Po`ipu, and asked if they all were related to body surfing to which Chief Westerman replied yes. She asked if there is any warning signage located there. Chief Westerman stated there are two hazard signs, one for the rocks, and one for the shorebreak; the shorebreak is what usually gets them. In reference to the entry on Meeting on Upcoming Budget, Mr. Jimenez asked what parameters were established in coming up with next year's budget. Chief Westerman stated direction from the Administration has been status quo. Budget Report Chief Westerman provided an overview of the October budget report. At the request of Mr. Miranda, Chief Westerman explained how overtime is incurred. Ms. Agarwal commented that she saw the Ocean Safety video at the airport, noting that she did not see passengers viewing it. She stated that it is a very well done video, but people are not paying attention. Chief Westerman noted that he had preferred the video monitor to be right above the baggage carousel where passengers could view it while they wait for their bags; however, the current location of the video kiosk is the space they were given by the airport. He further noted that HGEA is committed to trying to Kauai Fire Commission Open Session December 2, 2013 Pate 3 SUBJECT DISCUSSION ACTION get the Ocean Safety video on airplanes by the end of next year. Mr. Brown moved to accept the Chief's monthly report and budget report. Ms. Agarwal seconded the motion. Motion carried 5:0 Executive Pursuant to Hawaii Revised Statutes § §92 -4 and 92 -5 (a) (2) (4), 92 -9 (a) Session (1 -4) (b), the purpose of this executive session is to receive and approve Executive Session minutes, to consider the evaluation of an officer or employee where consideration of matters affecting privacy will be involved; provided that if the individual concerned requests an open meeting, an open meeting shall be held, and to consult with the Commission's legal counsel on questions and issues pertaining to the Commission's powers, duties, privileges, immunities, and liabilities as they may relate to this item, deliberate and take such action as appropriate. ■ ES -013 Executive Session minutes of November 4, 2013 ■ ES -012 KFC 2013 -18 Development, discussion and decision - making for the 2012 performance evaluation of the Fire Chief (on- going) (a) Review of stakeholder and peer employee evaluations Mr. Jimenez moved to enter into executive session. Mr. Brown seconded the motion. Motion carried 5:0. Return to Open Ratify Commission actions taken in the Executive Session for item: The meeting reconvened in open session at 3:10 Session ES -013 p.m. ES -012 Mr. Brown moved to ratify the Commission's actions taken in executive session. Huddy- Yamamoto seconded the motion. Motion carried 5:0. Announcements Next Meeting: Monday, January 6, 2014 — 2:00 p.m., Mo`ikeha Building, Meeting Room 2A /B Kauai Fire Commission Open Session December 2, 2013 Page 4 SUBJECT DISCUSSION ACTION Adjournment Mr. Jimenez moved to adjourn the meeting. Mr. Brown seconded the motion. Motion carried 5:0. The meeting was adjourned at 3:12 p.m. Submitted by: Cherisse Zaima, Support Clerk O Approved as is. () Approved with amendments See minutes of Reviewed and Approved by: meeting. Jimmy Miranda, Chair In MEMORANDUM TO: Kaua'i Fire Commission FROM: Robert Westerman DATE: December 19, 2013 RE: Fire Commission Report for the month of November 2013 CHIEF OF THE DEPARTMENT: • • • • • • • • • • Swearing in of New Managing Director Meeting with Tritech Software Systems Kaneioluma Heiau Update Kekaha Ag Park Field Trip HCOM and Meeting with Governor New Landfill Siting Meeting with National Leaders from Washington American Cancer Society Meet & Greet Koloa Solar Groundbreaking Extreme Fuel Technology Follow -up Kauai Historic Preservation ReviewPolicy Meeting Meet CPEP Grantees Adolescent Treatment Meeting 11th Annual Old Koloa Sugar Mill Run Immigrant Resource Center Inaugural Open House Governor's swearing in of Committee Appointee's KPAA Fall Membership Meeting KFD Grant Committee Meeting Department Head Interview CBOC Briefing HFCA Meeting LBA Annual Meeting Tropical Care 2014EMOPS Training �c�,nH sa�Ff` FIgE LIFEGUARD DEPT. �4 41 co'SN�+ Chief's Monthly Report Page 1 of 15 Commendations: • Thank you note from Lihue Hongwanji Preschool • Thank you note from Kamehameha Preschool Kau makani • KFD Kalaheo Station 3, internal OPERATIONS BUREAU: APPARATUS STATUS Apparatus November 2013 Current YTD Last YTD Medical Calls 294 3431 2431 Structure Fire 3 14 8 Vehicle Accident 15 189 133 Vehicle Fire 2 20 20 Brush Fire 1 85 97 Rescue 5 91 65 HazMat 0 13 17 Cancelled in route 39 445 370 Other 73 734 511 Total 432 5022 3652 APPARATUS STATUS Apparatus Year, Make, Model Status CALL SIGN Comments Battalion 2006 FORD EXPEDITION Mission BC Chief SSV AWD, U161 Capable Engine 1 2005 INTERNATIONAL 4400 Mission E1 SBA 4X2 Capable Engine 2 2002 PIERCE QUANTUM Mission E2 A/C Inoperative. PUMPER Capable Engine 3 2002 Pierce Quantum Mission E3 Capable Engine 4 2007 PIERCE DASH Mission E4 A/C Inoperative. PUMPER Capable Engine 5 2008 PIERCE PUMPER Mission E5 VELOCITY SERIES Capable Engine 6 2009 PIERCE PUMPER Mission E6 VELOCITY SERIES Capable Spare 1994 Seagrave Command Partial E6S Engine 6 Pumper 78660 Mission Capable Chief's Monthly Report Page 2 of 15 Engine 7 2007 PIERCE DASH Mission E7 PUMPER Capable Engine 8 2010 PIERCE PUMPER Mission E -8 Front suction fixed. Driver VELOCITY SERIES Capable side aux. inlet not closing properly. HAZMAT 8 2006 PIERCE HAZ -MAT Mission HZMT8 COMMAND VEHICLE Capable P3 2005 FORD 145 SUPERCAB Mission P3 4X21 X125 Capable P4 1999 DODGE GRAND Mission P4 CARAVAN SPORT NSKH53 Capable P1 2009 Dodge Durango SE Mission Prevention 4x4 Capable 1 P2 2009 TOYOTA Mission Prevention HIGHLANDER 4WD Capable 2 Radon 1 26' Radon Mission Radon 3 Full Fuel Capable Rescue 3 2011 FORD F550 CREW Mission Rescue 3 CAB Capable Truck 1 2011 FORD F550 CREW Mission T1 CAB Capable Truck 2 2008 FORD F350 CREW Mission T2 A/C coil beneath dash CHASSIS CAB DRW 4X4 Capable leaks. . W372 Truck 4 2011 FORD F550 CREW Mission T4 CAB Capable Truck 5 2004 FORD F350, CREW Mission T5 CHASSIS CAB DRW 4X4, Capable W376 Truck 6 2009 FORD F550 CREW Mission T6 CHASSIS CAB DRW 4X4 Capable W577 Truck 7 2008 FORD F350 CREW Mission T7 CHASSIS CAB DRW 4X4 Capable W372 Truck 8 2010, Ford, F550 pickup Mission T8 Capable Heavy 2010 INTERNATIONAL 4400 Mission Truck 3 Rescue SBA 4X2 Capable Station 1 E1 (Hanalei) • 11/1 Inc. #4795 Hiker D.O.A. on the Hanakapiai Trail. Body flown out by R -3 and Air -1. • 11/1 Inc. #4799 T/C with injuries in Kilauea. • 11/8 Inc. #4881 North Shore Resilience Meeting. • 11/8 Inc. #4892 Missing swimmer at Anini. Chief's Monthly Report Page 3 of 15 • 11/19 E3 Inc. #5062 Structure Fire 5826 Kahiliholo rd • 11/08 • Inc. #4894 Surfer in Distress at Kalihiwai. • 11/10 E -3/R -3 personnel preplan of Kauai Athletic Club Inc. #4916 False Alarm Fire call 2291 Kahili Quarry Rd. • 11/10 • Inc. #4920 Surfer in distress at Kepuhi Pt. Haena. • 11/12 11/20/13 Inc. #4948 False Alarm Fire call 5192 Weke Rd. • 11/12 Hang X -mas lights at County Inc. #4950 Overturned vessel fronting Kalalau Valley. Station 2 E2 (Kapa'a) • 11/27/13 Loop Road Automobile Fire Station E3 (Uhu'e Suppression) R -3/E -3 Inspection of Kaua'i school with Prevention staff • 11/8/13- • E -3 visited KEO Early Learning for Fire Safety and Prevention. • 11/8/13- E -3/R -3 personnel preplan of Kauai Athletic Club • 11/16/13 Helped at the community color powder fun run • 11/18/13 • 11/19/13 Hang Christmas Lights at Old County building • 11/20/13 Building Hang Christmas lights at Old County Building • 11/19/21 Hang X -mas lights at County X -mas lights at County Building • 11/21/13 X -mas lights at County Building • 11/21/13 Community Meeting at Llhu'e Neighborhood Center Rescue R3 (Lihu'e Rescue • 11/15/13 6 E6 (Hanapepe) R -3/E -3 Inspection of Kaua'i school with Prevention staff • 11/18/13 11/27 • Hang Christmas Lights at Old county building • 11/16/13 Helped at the community color powder fun run • 11/20/13 Hang Christmas lights at Old County Building • 11/19/13 Hang X -mas lights at County Building • 11/21/13 Hang X -mas lights at County Building • 11/21/13 Community Meeting at Llhu`e Neighborhood Center Station 4 E4 (Koloa) Station S ES (Kalaheo Station 6 E6 (Hanapepe) Station Description 11/27 • 11/26/13 Set up tables for Salvation Army Thanksgiving Meal Station 7 E7 (Waimea) • Organized and participated in Honor Guard at FF Tavares' funeral services at Holy Cross church. Station 8 E8 (Kai'akea) • Inc #3771, the house fire at 3771 Kawelo St. in Anahola. RMS /CAD REPORT Date Incident # Time Station Description 11/27 5184 1814 2 Loop Road Auto Fire Chief's Monthly Report Page 4 of 15 TRAINING BUREAU: November 2013 Month YTD On- Island Training Sessions Held 15 163 Off - Island Training Sessions Held 0 0 Total Hours in Training 352 7377 New Recruit Training Sessions Held 0 64 Total Hours in Training 20 2736 Summary • Summary • CPR Recertification 6 Sessions Held • Public Safety Diver Training 3 Sessions Held • Recruit Final Exam • DOH HAZCAT Training 3 Sessions Held PREVENTION BUREAU: November 2013 Month YTD Fire Investigation 3 11 Additional Dwelling Unit Permit Applications 2 46 Building Permit Plan Review 31 259 Planning Department Review 2 39 Certificate of Occupancy Inspection 12 79 Business Occupancy Inspection 15 52 Witness Acceptance Tests 0 19 Fire Extinguisher Training 4 8 Fire Safety Presentation 1 62 Telephone Inquiries 151 1226 Complaint Investigations 0 18 Sparky Presentation 2 7 Fireworks Displays & Inspections 0 20 FireRMS Updates & Maintenance Hours 3 92 Misc. Activities 86 710 Fire Investigations — 1. Structure Fire Kawelo St. Anahola 2. Structure Fire Puhi St. Lihue 3. Structure Fire — Kahiliholo Rd. Kilauea Additional Dwelling Unit Permit App. — 1. ADU for Lamaarid at Ihona, R -2/6" Y. 2. ADU for Christopher Scott at Kahana, R -4/6" Y Chief's Monthly Report Page 5 of 15 Building Permit Plan Review - 1. BPMT #:13 -2335 TI at 4 -1191 Kuhio Hwy. 2. BPMT #: 13 -2187 Telecom upgrade at 4 -1197 Kuhio Hwy for AT &T. 3. BPMT #: 13 -2371 Ground mount PV at 520 Aleka Loop. 4. BPMT #: 13 -2570 PV system at 2545 Kiahuna Plantation Drive, Golf course restaurant. 5. BPMT #: 13 -2608 PV roof mount at 3990 Rice Street, Hawaii Gas. 6. BPMT #: 13 -1540, 2063 PV roof system at Waimea High School, 9707 Tsuchiya Road. 7. BPMT #: 13 -2593 3411 Wilcox Road, bldg. L at Banyon Harbor Resort. 8. BPMT #: 13 -2592 3411 Wilcox Road, Bldg. I at Banyan Harbor Resort. 9. BPMT #: 13 -2591 PV roof mount at 3411 Banyan Harbor Resort bldg. J, 3411 Wilcox road. 10. BPMT #: 13 -908 remodel at Poipu Sands unit 233. 1565 Pee Road. 11. BPMT #: 13 -2652 PV roof at 4359 Pahee Street, 12. BPMT #: 13 -2666 TI at 2440 Hoonani Road. 13. BPMT #: 13 -2333, 2334 Fascia R &R at King K, 4380 Hanamaulu Road 14. BPMT #: 13 -2659 New building at Aleka Loop, Longs Drugs. 15. BPMT #: 13 -2716 PV carport mount at 2545 Kiahuna Plantation Drive, Kiahuna Golf Course. 16. BPMT #: 13 -2731 PV roof mount system at 3925 Milikeleka Street. 17. BPMT #: 13 -2331 TI at 4422 Kukui Grove Street, Taco Bell, 18. BPMT #: 13 -2772 PV roof mount at 3125 A Elua Street. 19. BPMT #: 13 -2696 TI at 9565 Kaumualii Hwy, 20. BPMT #: 13 -2697 ADU at 6628 Kuono Road. 21. BPMT #: 13 -2336 Move dryer at Pioneer, 1 -385 Kaumualii Planning Department Review - 1. Class IV Zoning Permit Z -IV- 2014 -5, Proposed residential structure in Kilauea 2. Class IV Zoning Permit Z -IV- 2014 -6, Project Development for affordable multifamily housing for seniors in Lihue, Rice Camp Partners Certificate of Occupancy Inspection - 1. BPMT #: 12 -1744 Storage to an ADU at 232 Keokeo Road. 2. BPMT #: 13- 1992,1993 PV roof mount at 4501 Pilikoa Street 3. BPMT #: 13 -1630 roof mount PV at 3028 Aukele Street. 4. BPMT #: 13 -830 Interior renovations at 2371 Hoohu Road, Bldg.10 unit 1005. 5, BPMT #: 09 -621 New Church Building at 3370 Poipu Road. 6. BPMT #: 12 -1544 new deck at Hanalei Shopping Center, 5 -5161 Kuhio Hwy. 7. BPMT #: 07 -776 Lawai Intl Center at 3519 Lauoho Road. Business Occupancy Inspection - 1. Kalaheo Elementary School 2. Eleele Elementary School 3. King Kaumualii Elementary School 4. Ke Kula Aupuni, Kekaha 5. School Inspection: Kauai High School with Lynn Antonio 6. Wilcox Elementary School Chief's Monthly Report Page 6 of 15 7. Kapaa Elementary School 8. Omao Care Home. Scheduled Re- Inspection due to multiple issues 9. Kilauea Elementary School 10. Hanalei Elementary School 11. Kapaa High School Witness Acceptance Test — None Fire Extinguisher Training — 1. Digital FET. Wyndham Princeville. Four classes of 5 to 15 people. 46 employees total. 2. HMSA Health Fair at Kukui Grove — approximately 70 people 3. Digital Fire Extinguisher Training (DFET): Veterans Affairs Clinic (20 participants) by the request of Fire Chief Westerman 4. Digital Fire Extinguisher Training (DFET): 5 Participants Sign Art by request of Dawn Lagundino General Manager Fireworks Displays & Inspections — 10 rem Fire Safety Presentation — Fire Safety Trailer- None Sparky Presentation — 1. Kauai Christmas Parade at Kukui Grove Complaint Investigation — None FireRMS Updates - 1. Update and review FireRMS Occupancy information. Misc. Activities — 1. Assisted with CPR training for Department 2. Observed evacuation drill at Chiefess Kamakahele Middle School and gave feedback 3. Meeting with Oahu Gas regarding storage tanks 4. Correspondence with Tarun Kundhi of Hexagon Ragasco regarding new type of composite LPG cylinders 5. Research 72 re: Record of completion requirements and shop drawings. 6. Meeting with Masimo Account Manager Derek Morita in re Pulse Oximeter Equipment and Grant Specialist Technical Support 7. Meeting with Training Captain Mike Scovel in re NFA Application Workshop 8. Pick up KFD Prevention Sparky Head from Fire 2 Vehicle at Station 3 Lihue 9, KFD Grant Committee Management 10. KFD Grant Committee Meeting 11. KFD Grant Committee Management: Fire Prevention & Safety Trailer Grant Closeout Chief's Monthly Report Page 7 of 15 Reports and AFG Radio Grant Amendment Request Submissions 12. KFD Grant Management: 2012 AFG Radio 3rd Request for Amendment submission, 2012 AFG Radio Semi - Annual Performance Report submission, 2010 Fire Prevention & Safety Semi - Annual Performance Report submission, Correspondence with Vicki Wade AFG /FPS, and Correspondence with John Volz AFG /FPS 13. KFD Grant Committee Management: Correspondence with Katrina Hagan FEMA in re DUNS Number & SAM.GOV Registration, Correspondence with Ken Shimonishi COK Budget Analyst in re DUNS Number & SAM.GOV, Update of FEMA AFG Alternate Contact (Ronald Bush) on AFG Radio Grant, meeting with FF III Ron Bush in re FEMA Grant Management 14. KFD Grant Sharepoint Management: Uploading of Grant Documents 15. KFD Grant Committee Management: AFG Radion Grant Update Alternate Contact 1 to FF III Ron Bush, Correspondence with Katrice Hagan FEMA in re acceptance of COK DUNS Number and processing of FP &S Fire Safety Trailer Grant Amendment to extend Period of Performance, and Uploading of documents to KFD Grant Sharepoint Site 16. Vision 20/20 Survey of Public Education Materials for Fire Prevention 17. KFD Prevention Social Media Updates via Hootsuite (Facebook & Twitter) 18. KFD Prevention Social Media Management via Hootsuite (Schedules Messaging of Facebook Posts & Twitter Tweets for 11/9 -11/13 19. KFD Prevention Sharepoint Management Updates: Kalaheo School Inspections Uploading (2012 -2013) 20. KFD Prevention Sharepoint Management: Uploading of Eleele School Inspection and Map 21, National Fire Academy— Managing Effective Fire Prevention Programs 22. Meeting to review Inspector Makepa's class at the NFA. 23. Submitted application to participate in the Lights on Rice Christmas parade for Sparky. 24. New tires and safety check for vehicle. 25. Collect and compile Fire Investigation documents and statements. 26. Review and respond to emails and requests. 27. Review operating instructions and test functions for Pelican 9460 Remote Area Lighting System. 28. Phone interview of burn victim from Kawelo Road fire via Straub Burn Center. 29. Post Incident Walk- Through ( #4962) Garden Island BBQ; Small fire at base of flat stove; No Fire Hood Suppression Deployment; Quick -train on FET; Assessment with recommendations to update maintenance on current FET inventory; Quick -train on manual deployment of Fire Hood Suppression; Hood Suppression Chemical Supply Tank appears to be weeping 30. Staff Meeting 31. Annual physical 32. Meeting with Purchasing regarding Knox Box key lock boxes 33. Meeting with Fire Chief regarding upcoming budget 34. Work on quotes for all weather camera 35. Processed retail fireworks permit for Ishihara Market. 36. Researching NFPA 72 re: ADA requirements and inquiry to NFPA for clarification. 37. TSP -13 -40 Malama Pono Craft Fair on Poipu Beach Park on 11/30/2013. 38. TSP -13 -41 Sakimae Wedding at Poipu Beach Park on 11/22/2014. Chief's Monthly Report Page 8 of 15 39. Met with Les Ysutake re: composite cylinders. 40. Meeting with COK Grant Consultant Mary Cronin in re AFG Grants 41. KFD Annual Physical Examination Kuhio Medical Dr. Raymond Martinez 42. Deliver Hazmat ID to Station 8 Kaiakea for KFD Training Bureau 43. Fire Investigation Correspondence: Telephone Call from Christian Hamm requesting permission to close doors on container; Permission granted by FC Daryl Date for sole purpose of closing container; Interview in re if smokers vs. non - smokers live on property. 44. Fire Investigation Correspondence: Telephone Call to Wendell Kam Manager Young Brothers Kauai Region in re replacement cost of a 20 ' x 8' shipping container estimated at $5000 -6000; 45. Meeting with David Miyaskai (KCD Radio), FC Gordon Tamura (Communications Committee), FF III Ron Bush (AFG Radio Grant Manager) 46. Confirmation of Approval of 2010 Fire Prevention & Safety Fire Safety Trailer Reimbursement Request $104,000 47. Meeting with COK Grant Consultant and Department Heads in re Tiger Grant Funding /Projects 48. AFG Fire Prevention & Safety Trailer Payment Processing ($104,000) 49. Research fire cause related to computers, laptops, batteries, and other computer related equipment. 50. Post Fire Debriefing: Anahola Fire. Video conference call at ST8 with Blue shift responders. 51. Phone conference with DHHL requesting letter stating home is unsafe for occupancy. Advised them to consult a structural engineer. FPB functions only as orgin and cause investigation. 52. Research safety message options for Spring2014 PSA. 53. Kauai Family Magazine Spring issue photo shoot. 54. Graphic design and image manipulation for FPB PSA Sparky's Corner in Kauai Family Magazine Spring 2014 issue 55. Transport mule from Kaiakea Station to Lihue Station for Christmas Parade 56. Staff meeting 57. Meeting with Department of Water regarding replacement of fire hydrant at Kiahuna Plantation in Koloa 58. Meeting with Doug Haig re: fire lane access on back side of Rotunda 59. TSP -13 -42 Ham Young Funeral at Waioli Beach Park on 12/06/2013. 60. KFD Expanded Staff Meeting (Grants) 61. 2013 AFG Grant Application Development for Disaster Generators 62. 2010 Fire Prevention & Safety Grant $104,000 Direct Deposit Payment Confirmation from Alex Keliipio 63. 2012 AFG Radio Grant: Review of SPO VL 05 -13 (WSCA Contract for Public Safety) Chief's Monthly Report Page 9 of 15 OCEAN SAFETY BUREAU: Month of: November 2013 Type of Training Hours in YTD Training Rescue Craft Recert. 11 -15 -2013- 8 -5 pm NorthShore Beaches/ OSB Storage Room/ 9 -OSB Personal- 2 - Instructors 88 hrs. Jul Aug Sep Oct Total Training Hours Dec 1996 2013 Drowning Statistics Summary Ocean Safety Bureau: • K. Vierra attended the USLA board of Directors conference in Boston • Kauai Lifeguard Association meeting • Drowning at Lawai beach resort #17 • Ocean Safety summit at KFD Head quarters • Jr. Lifeguard/Saving lives meeting project update Ke'e Tower • 11/1 Responded to heart attack near Hanakapiai beach LG #55 responded with permission from North Base, he then hiked in with licensed physician onto the trail with AED /02 unit. When rescue3 arrived on scene victim was DOA, AED was hooked up, but no shocked advised. LG #55 then walked with the wife of victim back to Ke'e. He then got back to baseyard at 1830hrs • 11/3 1505hrs LG #43 rescued distressed woman 15yds off of shore in front of tower. No medical assistance needed. • 11/5 1540hrs LG #45 rescued distressed woman in channel approx. 100ft from shore • 11/25 1400hrs LG #55 responds to 2 distressed snorkelers in channel. No medical assistance needed. • 11/26 Snorkeling Closed due to increasing surf. • 11/29 Lagoon Closed due to warning level surf. Haena Tower • 11/15 1130hrs LG #47 and #55 rescued distressed male swimmer in front of tower, was brought to shore with rescue board. While on shore they administered 02 for approx. 10mins, victim was then released back to beach with no other medical assistance needed. • 11/21 1000hrs LG #45 water preventions • 1400 hrs 2 swimmers picked up from hanakapiai beach • 1500hrs surfer treated for broken ankle, driving in with personal vehicle to seek medical attention • 11/27 1355hrs LG #10 Routine Rescue for an exhausted male swimmer, brought in on rescue board and released back to beach. No medical assistance adhered. Chief's Monthly Report Page 10 of 15 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 2012 1 0 0 0 0 0 1 0 0 0 0 0 2 2013 3 5 2 1 0 1 2 1 1 0 1 17 Summary Ocean Safety Bureau: • K. Vierra attended the USLA board of Directors conference in Boston • Kauai Lifeguard Association meeting • Drowning at Lawai beach resort #17 • Ocean Safety summit at KFD Head quarters • Jr. Lifeguard/Saving lives meeting project update Ke'e Tower • 11/1 Responded to heart attack near Hanakapiai beach LG #55 responded with permission from North Base, he then hiked in with licensed physician onto the trail with AED /02 unit. When rescue3 arrived on scene victim was DOA, AED was hooked up, but no shocked advised. LG #55 then walked with the wife of victim back to Ke'e. He then got back to baseyard at 1830hrs • 11/3 1505hrs LG #43 rescued distressed woman 15yds off of shore in front of tower. No medical assistance needed. • 11/5 1540hrs LG #45 rescued distressed woman in channel approx. 100ft from shore • 11/25 1400hrs LG #55 responds to 2 distressed snorkelers in channel. No medical assistance needed. • 11/26 Snorkeling Closed due to increasing surf. • 11/29 Lagoon Closed due to warning level surf. Haena Tower • 11/15 1130hrs LG #47 and #55 rescued distressed male swimmer in front of tower, was brought to shore with rescue board. While on shore they administered 02 for approx. 10mins, victim was then released back to beach with no other medical assistance needed. • 11/21 1000hrs LG #45 water preventions • 1400 hrs 2 swimmers picked up from hanakapiai beach • 1500hrs surfer treated for broken ankle, driving in with personal vehicle to seek medical attention • 11/27 1355hrs LG #10 Routine Rescue for an exhausted male swimmer, brought in on rescue board and released back to beach. No medical assistance adhered. Chief's Monthly Report Page 10 of 15 Pine Trees Tower • 11/3 Rip preventions throughout day • 11/5 Treated male tourist with a cut and bloody nose from being hit by his surfboard. • 11/9 Heavy rains which closed the Hanalei bridge • 11/13 High Surf Warning Signs Posted at each parking lot in hanalei • 11/16 signs posted for dangerous rip current at pinetrees • 11/25 female treated with ice pack due to smashing her nose on her surfboard. Pavilion Tower • 11/4 1430hrs 2 exhausted female standup paddlers rescued by LG #45 brought in and were treated with 02 for exhaustion and motion sickness. • 11/7 1145hrs Male walked up with dislocated right shoulder. Fire and Medics are called to respond to scene. • 11/10 jet ski launched for surfer in distress at wainiha bay. Surfer was checked out by LG45 and Fire. • 11/16 1245hrs LG #36 responded to the cape for a surfer who hit face on the sand bar. She refused medical assistance, and had no spinal injury suspected. • 11/25 Prevention with Stand Up Paddlers Anahola Tower • 11/14 Washed truck and cleaned tower Kealia Tower • 11/10 Jetski launched for Distressed Kite Surfer. Victim was in the middle of wailua bay when call came in, and the call was called off due to Kiter being pushed in by large surf and wind onto the shore near lydgate beach • 11/26 1400hrs LG #31 rescues a distressed male swimmer 150 yards to the right of the lifeguard tower .Brought to shore with no medical assistance needed • 1415 hrs Lifeguard responds to biker down on bike path. Injury to ankle and refuses further treatment or medical assistance. • 11/29 Jetski Offline due to manpower shortage Lydgate Tower • 11/10 Kite surfer in distress. While Kealia jetski was responding, the victim was pushed in by large surf and strong wind conditions. He was onshore before lifeguards got to scene. Po'ipu Tower • 11/20 1100hrs respond to Brenneckes beach for a suspected spinal injury. Victim immobilized and treated by Station 4 and Medic 21 • 11/25 1000hrs responded to side of road fronting Brenneckes, a woman tripped, fell and broke her left arm just above the wrist. Station 4 and medics were called and she was transported via Medics to hospital. • 11/27 1130hrs responded to Brenneckes beach for a suspected spinal injury. Victim hit the bottom of sand bar causing pain to his mid /lower back. Station 4 and Medics were called and they transported him to hospital to seek further medical attention. • 11/28 1015hrs responded to Brenneckes beach for a suspected spinal injury, victim was boogie boarding when she went over the falls and hit the sand bar really hard, hearing a crack in her neck. When she got to shore she was unable to move neck without pain, Lifeguards then did Chief's Monthly Report Page 11 of 15 spinal precautions and back boarded her up until fire and medics arrive. She was then transported via ambulance to seek medical attention at hospital. • Jet ski also responded to Mahaulep'u beach to bring swimmer in who jumped off of the cliff in a dangerous area • 11/29 1300hrs respond to Brenneckes beach for a suspected spinal injury. When lifeguards got there victim was standing in parking lot stating that his shoulder was possibly dislocated. Victim started to feel faint so the lifeguards sat him down and administered 02 and applied a sling to shoulder. Victim then went to seek Medical attention at Hospital via personal vehicle. Salt Pond Tower • 11/10 One man canoe paddler lost out of port allen, eventually made his way in safely to the shores of port allen. • 11/29 Lifeguards administered ice pack to a female who hit her face on the back of her brother's head. No further medical assistance needed. Kekaha Tower • 11/4 Wash down and cleaned tower. • 11/16 1545hrs responded to female with a suspected spinal injury 50 yards to the right of the lifeguard tower. Fire and Medics were called to scene. Lifeguards did the spinal precautionary and boarded her up on the backboard. She was then transported to seek medical attention at hospital. Chief's Monthly Report Page 12 of 15 November 18, 2013 Fire Chief Robert Westerman Kauai Fire Department 4444 Rice Street Suite 315 Uhu'e, Hawaii, 96766, Dear Fire Chief Westerman, On behalf of the keiki and kumu of Kamehameha Preschool at Kaumakani, I would like to express our deepest appreciation to the County of Kaua'i and their hard working firefighters for bringing the Sparky Fire Prevention trailer to our school on October 18, 2013 and teaching us how to stay safe in a fire. Our 72 keiki and 8 teachers all learned different ways to keep safe — stop drop and roll if there's fire on our clothes, and to feel the door if its hot before opening it. We learned how to climb out the window to get away from a fire in the house, and the teachers all got hands on experience with using a fire extinguisher to put out a fire! A special mahalo goes out to Fire Fighter Kilipaki Vaughan, who was very responsive to our questions and needs when setting up the visit, and to the 4 fire fighters who came and made the experience meaningful and fun for our keikil Thank you for providing such a wonderful learning adventure for the keiki of Kaua'i! Sincerely, G7; Al. =- Aunty Liane Robinson P3 Teacher Kamehameha Preschool Chief's Monthly Report Page 13 of 15 Eve Donningcil From: KFD KALAHEO3 Sent: Monday, November 25, 2013 3:38 PM To: KFD HANALEI1; KFD HANALEI2; KFD HANALEI3; KFD HANAPEPE1; KFD HANAPEPE2; KFD HANAPEPE3; KFD KAIAKEA1; KFD KAIAKEA2; KFD KAIAKEA3; KFD KALAHEO1; KFD KALAHEO2; KFD KALAHEO3; KFD KAPAAI; KFD KAPAA2; KFD KAPAA3; KFD KOLOAI; KFD KOLOA2; KFD KOLOA3; KFD LIHUE1; KFD LIHUE2; KFD LIHUE3; KFD RESCUE1; KFD RESCUE2; KFD RESCUES; KFD WAIMEA1; KFD WAIMEA2; KFD WAIMEA3; Battalion 1; Battalion 2; Battalion 3; John Blalock; KFD Safer; KFD Train 2; KFDTraining Captain; Robert Westerman; Daryl Date; Jeremie Makepa; Kilipaki Vaughan; Robert Craddick Subject: Exceptional service of our mechanics Aloha All, I just wanted to share how exceptional our fire mechanics are. We were having a lot of problems with our BT5 over the past year or so. The decision was made with all who were involved to let us have the F550 that was in Lihue (mahalo nui loa). Today we off loaded the old BT5 at around Sam so the mechanics could change over our skid unit. We were out on a call and came back to the station at approx. 1330, and low and behold, the new T5 was sitting there waiting for us. I would like to send a great big mahalo to our two mechanics that have been working vigilantly on all of our vehicles. Thank you guys s000 much as this truck is an integral part of our daily response in our district. Happy Thanksgiving to all0 Mahalo, Captain Abreu Station 5 Kalaheo Green shift 3rd Platoon Chief's Monthly Report Page 14 of 15 a s 2013 on beh a t� da;F 4�he,� e' PYeSc,A00% �r u)q 4o co m mid you Y �av; hg :5:h d i I;qen�f qhd tmin-is ut); J o if ,r�)re, Fi�ghklr K o PN �'o I u nee & rid --l�o 0025S of-or oU r ��''et&6- X ev n f h W eve b fs rh , ifele GPI F,�hro d to Qrd ^ K .1` 3:'s h cver, �no� )Cc�lec� �r��1�, e� �✓� one � leryd r, wo, we crre �' re�� have^'` L^e ern e, - Syr h��/j/P GOB.Uor 9a�n�� .Drredvr kchtle, 1-�p��wA J' �Yesehco� Chief's Monthly Report Page 15 of 15 Includes payroll dates 11/29/2013 & 12/13/2013 Percent of FY Expended 41.67% Percent of FY Remaining 58.33% Original KAUAI FIRE DEPARTMENT APPROPRIATION BALANCE - FY 2013 -2014 As of November 30, 2013 (Current Transfer (PP 9 & 10) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x % FY (Curr + Revised In /(Out) To Date In /Out Budqet Balance 11/1/2013 Encumbrance To Date Incl Encumbr Exp Enc) Budget FIRE ADMINISTRATION 001 -1101- 566.01 -01 REG SAL $ 905,007.00 $ (4,721.00) $ 900,286.00 $ 608,802.45 $ 608,802.45 $ 75,173.84 $ 366,657.39 $ 533,628.61 $ 8,461.78 8.35% 40.73% 001 -1101- 566.01 -05 VAC P/O $ 50,000.00 $ $ 50,000.00 $ 18,957.08 $ 18,957.08 $ - $ 31,042.92 $ 18,957.08 $ (10,209.59) 0.00% 62.09% 001 - 1101 - 566.02 -01 REG OT $ 34,847.00 $ - $ - $ 34,847.00 $ 16,848.62 $ 16,848.62 $ 7,816.62 $ 25,815.00 $ 9,032.00 $ (11,295.42) 22.43% 74.08% Overtime $ 13,283.00 $ - $ 13,283.00 $ (848.62) $ (848.62) $ 5,051.10 $ 19,182.72 $ (5,899.72) $ (13,648.14) 38.03% 144.42% Holiday Pay $ 21,564.00 $ - $ 21,564.00 $ 17,697.24 $ 17,697.24 $ 2,765.52 $ 6,632.28 $ 14,931.72 $ 2,352.72 12.82% 30.76% 001 - 1101 - 566.03 -01 PREM PAY $ 15,805.00 $ - $ - $ 15,805.00 $ 10,866.60 $ 10,866.60 $ 1,167.66 $ 6,106.06 $ 9,698.94 $ 479.36 7.39% 38.63% Temporary Assignment $ 4,500.00 $ - $ 4,500.00 $ 3,222.64 $ 3,222.64 $ 305.97 $ 1,583.33 $ 2,916.67 $ 291.67 6.80% 35.19% Scheduled Overtime $ 10,403.00 $ - $ 10,403.00 $ 7,581.96 $ 7,581.96 $ 705.26 $ 3,526.30 $ 6,876.70 $ 808.28 6.78% 33.90% Night Shift Premium $ 200.00 $ - $ 200.00 $ 130.00 $ 130.00 $ 16.43 $ 86.43 $ 113.57 $ (3.10) 8.22% 43.22% Meals $ 700.00 $ - $ 700.00 $ (70.00) $ (70.00) $ 140.00 $ 910.00 $ (210.00) $ (618.33) 20.00% 130.00% Temporary Differential $ 1.00 $ - $ 1.00 $ 1.00 $ 1.00 $ - $ - $ 1.00 $ 0.42 0.00% 0.00% Bureau Opp Benefit Incentive $ 1.00 $ - $ 1.00 $ 1.00 $ 1.00 $ - $ - $ 1.00 $ 0.42 0.00% 0.00% 001 -1101- 566.05 -01 SSCONTR $ 39,472.00 $ $ 39,472.00 $ 27,774.10 $ 27,774.10 $ 3,161.94 $ 14,859.84 $ 24,612.16 $ 1,586.83 8.01% 37.65% 001 -1101- 566.05 -02 HF CONTR $ 88,608.00 $ $ 88,608.00 $ 67,206.05 $ 67,206.05 $ 5,449.74 $ 26,851.69 $ 61,756.31 $ 10,068.31 6.15% 30.30% 001-1101 -566.05-03 RET CONTR $ 184,274.00 $ $ 184,274.00 $ 121,024.29 $ 121,024.29 $ 16,849.11 $ 80,098.82 $ 104,175.18 $ (3,317.99) 9.14% 43.47% 001-1101-566.05-04 W/C TTD $ 1.00 $ 1,880.00 $ 1,881.00 $ 1.23 $ 1.23 $ - $ 1,879.77 $ 1.23 $ (1,096.02) 0.00% 99.93% 001 -1101- 566.05 -05 W/C MED $ 1,000.00 $ 2,841.00 $ 3,841.00 $ 0.29 $ 0.29 $ 669.71 $ 4,510.42 $ (669.42) $ (2,910.00) 17.44% 117.43% 001 - 1101 - 566.05 -06 UNEMP COMP $ 1.00 $ - $ 1.00 $ 1.00 $ 1.00 $ - $ - $ 1.00 $ 0.42 0.00% 0.00% 001 - 1101 - 566.05 -09 MILEAGE $ 1,000.00 $ $ 1,000.00 $ 701.11 $ 701.11 $ 67.80 $ 366.69 $ 633.31 $ 49.98 6.78% 36.67% 001 -1101- 566.05 -12 OTHER POST E $ 212,634.00 $ $ 212,634.00 $ 143,166.92 $ 143,166.92 $ 18,692.77 $ 88,159.85 $ 124,474.15 $ 437.65 8.79% 41.46% 001 -1101- 566.10 -03 TELEPHONE $ 23,000.00 $ $ 23,000.00 $ 15,655.36 $ 15,655.36 $ 1,441.81 $ 8,786.45 $ 14,213.55 $ 796.88 6.27% 38.20% 001 - 1101 - 566.24 -00 TRAINING $ 7,500.00 $ $ 7,500.00 $ 7,500.00 $ 7,500.00 $ - $ 7,500.00 $ 3,125.00 0.00% 0.00% 001 - 1101- 566.30 -00 OTHER SVCS $ 5,200.00 $ $ - $ 5,200.00 $ 5,200.00 $ 5,200.00 $ - $ - $ 5,200.00 $ 2,166.67 0.00% 0.00% CERT Prog & Fingerprnt& Backgrd Chks $ 5,200.00 $ - $ 5,200.00 $ 5,200.00 $ 5,200.00 $ - $ 5,200.00 $ 2,166.67 0.00% 0.00% 001 - 1101 - 566.31 -00 DUES /SUBS $ 2,000.00 $ - $ 2,000.00 $ 1,927.00 $ 1,927.00 $ 73.00 $ 1,927.00 $ 760.33 0.00% 3.65% 001 - 1101 - 566.32 -00 CONSULTANT„ $ 25,000.00 $ $ 25,000.00 $ 25,000.00 $ 25,000.00 $ - $ 25,000.00 $ 10,416.67 0.00% 0.00% 001 - 1101 - 566.35 -00 SPEC PRO, $ 17,000.00 $ $ 17,000.00 $ 14,512.73 $ 14,512.73 $ 160.00 $ 2,647.27 $ 14,352.73 $ 4,436.06 0.94% 15.57% 001 -1101- 566.41 -01 BUILDING $ 9,551.00 $ - $ 9,551.00 $ 9,551.00 $ 9,551.00 $ - $ 9,551.00 $ 3,979.58 0.00% 0.00% 001 - 1101 - 566.41 -03 OTH RENTAL $ - $ $ - $ - $ - $ $ - $ - #DIV /0! #DIV /0! 001 -1101- 566.43 -01 R &M BLDG $ 1,000.00 $ $ 1,000.00 $ 1,000.00 $ 1,000.00 $ $ 1,000.00 $ 416.67 0.00% 0.00% 001 -1101- 566.43 -02 R &M EQ $ 32,000.00 $ $ 32,000.00 $ 22,994.59 $ 22,994.59 $ 69.49 $ 9,074.90 $ 22,925.10 $ 4,258.43, 0.22% 28.36% 001 -1101- 566.56 -01 AIRFARE GEN $ 4,550.00 $ $ 4,550.00 $ 4,099.85 $ 4,099.85 $ 312.40 $ 762.55 $ 3,787.45 $ 1,133.28 6.87% 16.76% 001 - 1101 - 566.56 -02 PERDIEM GEN $ 6,100.00 $ $ 6,100.00 $ 5,176.71 $ 5,176.71 $ 316.82 $ 1,240.11 $ 4,859.89 $ 1,301.56 5.19% 20.33% 001 - 1101 - 566.56 -03 CAR RENTAL $ 1,225.00 $ $ 1,225.00 $ 1,225.00 $ 1,225.00 $ - $ 1,225.00 $ 510.42 0.00% 0.00% 001 - 1101 - 566.56 -04 OTH TRAV $ 2,300.00 $ $ 2,300.00 $ 2,300.00 $ 2,300.00 $ 25.00 $ 25.00 $ 2,275.00 $ 933.33 1.09% 1.09% 001 - 1101 - 566.56 -07 AIRFARE, TRG $ 3,750.00 $ $ 3,750.00 $ 3,515.80 $ 3,515.80 $ 644.90 $ 879.10 $ 2,870.90 $ 683.40 17.20% 23.44% 001 - 1101 - 566.56 -08 PER DIEM, TRC $ 1,800.00 $ $ 1,800.00 $ 1,068.90 $ 1,068.90 $ 731.10 $ 1,068.90 $ 18.90 0.00% 40.62% 001 - 1101 - 566.56 -09 CAR &PARK,TR $ 500.00 $ $ 500.00 $ 454.00 $ 454.00 $ 46.00 $ 454.00 $ 162.33 0.00% 9.20% 001 -1101- 566.56 -10 OTHER, TRG $ 2,350.00 $ $ 2,350.00 $ 2,350.00 $ 2,350.00 $ - $ 2,350.00 $ 979.17 0.00% 0.00% 001 - 1101 - 566.57 -00 PRINTING $ 400.00 $ $ 400.00 $ 400.00 $ 400.00 $ - $ 400.00 $ 166.67 0.00% 0.00% 001 -1101- 566.61 -01 OFC SUPP $ 8,500.00 $ $ 8,500.00 $ 6,367.83 $ 6,367.83 $ 949.78 $ 3,081.95 $ 5,418.05 $ 459.72 11.17% 36.26% 001 - 1101 - 566.62 -01 OTHER SM EQ $ - $ $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! 001 -1101- 566.65 -00 COLL BARG $ 70,300.00 $ $ 10,000.00 $ 80,300.00 $ 11,868.09 $ 11,868.09 $ 56.75 $ 68,488.66 $ 11,811.34 $ (35,030.33) 0.07% 85.29% Uniform Maint Allowance $ 2,100.00 $ - $ 2,100.00 $ 2,100.00 $ 2,100.00 $ - $ - $ 2,100.00 $ 875.00 0.00% 0.00% Ann Phys,Subst Scr, Imm,Exit Phys $ 68,200.00 $ 10,000.00 $ 78,200.00 $ 9,768.09 $ 9,768.09 $ 56.75 $ 68,488.66 $ 9,711.34 $ (35,905.33) 0.07% 87.58% 001 - 1101 - 566.67 -00 OTHER COMMA $ 480.00 $ - $ 480.00 $ 267.62 $ 267.62 $ 212.38 $ 267.62 $ (12.38) 0.00% 44.25% 001 -1101- 566.68 -00 PSTGE & FR $ 100.00 $ $ 100.00 $ 70.06 $ 70.06 $ 46.00 $ 75.94 $ 24.06 $ (34.27) 46.00% 75.94% 001 - 1101 - 566.88 -03 VEH LEASE PU, $ - $ $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! 001 - 1101 - 566.89- 03COMP &ACCES $ 5,500.00 $ $ 5,500.00 $ 2,129.26 $ 2,129.26 $ 0.02 $ 3,370.76 $ 2,129.24 $ (1,079.09) 0.00% 61.29% $ 1,772,755.00 $ 1,159,983.54 $ 745,843.62 $ 1,026,911.38 age 1 ADMINISTRATION TOTALS $ 1,762,755.00 $ $ 10,000.00 $ 1,772,755.00 $ 1,159,983.54 $ 1,159,983.54 $ 133,072.16 $ 745,843.62 $ 1,026,911.38 $ (16,308.72) 7.51% 42.07% Budget Page 1 of 7 Includes payroll dates 11/29/2013 & 12/13/2013 Percent of FY Expended 41.67% Percent of FY Remaining 58.33% KAUAI FIRE DEPARTMENT APPROPRIATION BALANCE - FY 2013 -2014 As of November 30, 2013 Budget Page 2 Of 7 (Current Transfer (PP 9 & 10) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x % FY (Curr + Revised ACCOUNT Budaet In /(Out) To Date In /Out Budaet Balance 11/1/2013 Encumbrance To Date Ind Encumbr ExID Enc) Budget FIRE OPERATIONS 001 -1102- 566.01 -01 REG SAL $ 7,927,368.00 $ (6,871.00) $ (7,213.00) $ 7,920,155.00 $ 5,343,939.39 $ 5,337,068.39 $ 644,365.82 $ 3,227,452.43 $ 4,692,702.57 $ 72,612.15 8.14% 40.75% AJEs for Fed Grant - Safer $ - $ - 001 -1102- 566.02 -01 REG OT $ 583,117.00 $ $ $ 583,117.00 $ 401,276.29 $ 401,276.29 $ 76,118.69 $ 257,959.40 $ 325,157.60 $ (14,993.98) 13.05% 44.24% Holiday Pay $ 505,360.00 $ - $ 505,360.00 $ 388,615.90 $ 388,615.90 S 65,760.72 $ 182,504.82 $ 322,855.18 $ 28,061.85 13.01% 36.11 Overtime Pay $ 77,757.00 $ - $ 77,757.00 $ 12,660.39 $ 12,660.39 S 10,357.97 $ 75,454.58 $ 2,302.42 $ (43,055.83) 13.32% 97.04% AJEs for Fed Grant - Safer $ - $ - $ - $ - $ - $ - 001- 1102 - 566.02 -03 R/R O/T $ 55,000.00 $ - $ 55,000.00 $ 41,178.88 $ 41,178.88 $ 5,030.64 $ 18,851.76 $ 36,148.24 $ 4,064.91 9.15% 34.28% 001 -1102- 566.03 -01 PREM PAY $ 463,105.00 $ $ - $ 463,105.00 $ 300,749.74 $ 300,749.74 $ 38,915.04 $ 201,270.30 $ 261,834.70 $ (8,309.89) 8.40% 43.46% $ - $ - $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! Temporary Assignment $ 120,000.00 $ - $ 120,000.00 $ 73,481.45 $ 73,481.45 $ 10,800.91 $ 57,319.46 $ 62,680.54 $ (7,319.46) 9.00% 47.77% Scheduled Overtime $ 231,104.00 $ - $ 231,104.00 $ 155,480.20 $ 155,480.20 $ 18,916.43 $ 94,540.23 $ 136,563.77 $ 1,753.10 8.19% 40.91% Hazard Pay $ 67,000.00 $ - $ 67,000.00 $ 42,386.60 $ 42,386.60 $ 5,967.05 $ 30,580.45 $ 36,419.55 $ (2,663.78) 8.91% 45.64% Night Alarm Premium $ 45,000.00 $ - $ 45,000.00 $ 29,400.49 $ 29,400.49 $ 3,230.65 $ 18,830.16 $ 26,169.84 $ (80.16) 7.18% 41.84% Bureau Opp Benefit Incentive $ 1.00 $ - $ 1.00 $ 1.00 $ 1.00 $ - $ - $ 1.00 $ 0.42 0.00 %. 0.00% 001 -1102- 566.05 -01 SS CONTR $ 130,915.00 $ $ 130,915.00 $ 92,242.42 $ 92,242.42 $ 9,984.21 $ 48,656.79 $ 82,258.21 $ 5,891.13 7.63% 37.17% 00 1 -1102-566.05-02 H F CONTR $ 821,758.00 $ $ 821,758.00 $ 560,169.89 $ 560,169.89 $ 70,144.35 $ 331,732.46 $ 490,025.54 $ 10,666.71 8.54% 40.37% 001 - 1102 - 566.05- 03RETCONTR $ 1,986,290.00 $ $ 1,986,290.00 $ 1,305,528.03 $ 1,305,528.03 $ 175,632.94 $ 856,394.91 $ 1,129,895.09 $ (28,774.08) 8.84% 43.12% 001 -1102- 566.05 -04 WCTTD $ 1.00 $ 3,336.00 $ 3,658.00 $ 3,659.00 $ (3,335.06) $ 0.94 $ 1,183.45 $ 4,841.51 $ (1,182.51) $ (3,316.93) 32.34% 132.32% 001 -1102- 566.05 -05 W/C MED $ 5,000.00 $ - $ 5,000.00 $ 3,699.31 $ 3,699.31 $ 224.97 $ 1,525.66 $ 3,474.34 $ 557.67 4.50% 30.51% 001 -1102- 566.05 -06 UNEMP COMP $ 1.00 $ 3,535.00 $ 3,535.00 $ 3,536.00 $ (3,534.28) $ 0.72 $ - $ 3,535.28 $ 0.72 $ (2,061.95) 0.00% 99.98% 001 -1102- 566.05 -09 MILEAGE $ 15,000.00 $ - $ 15,000.00 $ 2,782.79 $ 2,782.79 $ 3,015.45 $ 15,232.66 $ (232.66) $ (8,982.66) 20.10% 101.55% 001 - 1102 - 566.05 -12 OTHER POSTE $ 2,008,861.00 $ $ 2,008,861.00 $ 1,356,327.41 $ 1,356,327.41 $ 170,292.32 $ 822,825.91 $ 1,186,035.09 $ 14,199.51 8.48% 40.96% 001 -1102- 566.10 -01 ELEC $ 181,300.00 $ $ 181,300.00 $ 137,514.05 $ 137,514.05 $ 12,577.89 $ 56,363.84 $ 124,936.16 $ 19,177.83 6.94% 31.09% 001 -1102- 566.10 -02 WATER $ 20,000.00 $ $ 20,000.00 $ 14,661.32 $ 14,661.32 $ 1,531.33 $ 6,870.01 $ 13,129.99 $ 1,463.32 7.66% 34.35% 001 -1102- 566.10 -04 SEWER $ 15,000.00 $ $ 15,000.00 $ 12,182.15 $ 12,182.15 $ 345.32 $ 3,163.17 $ 11,836.83 $ 3,086.83 2.30% 21.09% 001 -1102- 566.30 -00 OTH SVCS $ 468,640.00 $ 55,000.00 $ 55,000.00 $ 523,640.00 $ 309,407.29 $ 364,407.29 $ 159,232.71 $ 364,407.29 $ 58,950.62 0.00% 30.41% 001 - 1102 - 566.43 -01 R &M BUILDING $ 5,000.00 $ - $ 5,000.00 $ 5,000.00 $ 5,000.00 $ - $ 5,000.00 $ 2,083.33 0.00% 0.00% 001 -1102- 566.43 -02 R &M EQ $ 46,250.00 $ $ 46,250.00 $ 43,964.57 $ 43,964.57 $ 2,285.43 $ 43,964.57 $ 16,985.40 0.00% 4.94% 001 -1102- 566.43 -03 R &M VEH $ 67,000.00 $ $ 67,000.00 $ 27,042.10 $ 27,042.10 $ 9,885.90 $ 49,843.80 $ 17,156.20 $ (21,927.13) 14.76% 74.39% 001 -1102- 566.61 -02 OTH SUPP $ 75,000.00 $ $ 75,000.00 $ 29,590.74 $ 29,590.74 $ 9,704.56 $ 55,113.82 $ 19,886.18 $ (23,863.82) 12.94% 73.49% 001 -1102- 566.62 -01 SM EQUIP $ 7,300.00 $ $ 7,300.00 $ 7,300.00 $ 7,300.00 $ - $ 7,300.00 $ 3,041.67 0.00% 0.00% 001 - 1102 - 566.65 -00 COLL BARG $ 329,460.00 $ (30,000.00) $ (30,000.00) $ 299,460.00 $ 285,350.55 $ 255,350.55 $ (0.10) $ 44,109.35 $ 255,350.65 $ 80,665.65 0.00% 14.73% Uniform Allowance $ 57,960.00 $ - $ 57,960.00 $ 57,925.00 $ 57,925.00 $ - $ 35.00 $ 57,925.00 $ 24,115.00 0.00% 0.06% Other $ 271,500.00 $ (30,000.00) $ (30,000.00) $ 241,500.00 $ 227,425.55 $ 197,425.55 $ (0.10) $ 44,074.35 $ 197,425.65 $ 56,550.65 0.00% 18.25% 001 - 1102 - 566.66 -01 GAS $ 103,000.00 $ (25,000.00) $ (25,000.00) $ 78,000.00 $ 75,120.75 $ 50,120.75 $ 3,516.76 $ 31,396.01 $ 46,603.99 $ 1,103.99 4.51% 40.25% 001 -1102- 566.66 -02 OIL $ 3,500.00 $ $ 3,500.00 $ 3,291.71 $ 3,291.71 $ 208.29 $ 3,291.71 $ 1,250.04 0.00% 5.95% 001 - 1102 - 566.66 -03 DIESEL $ 50,000.00 $ $ 50,000.00 $ 34,857.14 $ 34,857.14 $ 6,249.49 $ 21,392.35 $ 28,607.65 $ (559.02) 12.50% 42.78% 001 - 1102 - 566.66 -04 PROPANE $ 15,000.00 $ $ 15,000.00 $ 8,922.58 $ 8,922.58 $ 2,408.53 $ 8,485.95 $ 6,514.05 $ (2,235.95) 16.06% 56.57% 001 - 1102 - 566.88 -02 LEASED $ 754,043.00 $ $ 754,043.00 $ 175,539.86 $ 175,539.86 $ 578,503.14 $ 175,539.86 $ (264,318.56) 0.00% 76.72% 001 -1102- 566.89 -01 EQUIPMENT $ 12,000.00 $ $ 12,000.00 $ 1,770.90 $ 1,770.90 $ 10,229.10 $ 1,770.90 $ (5,229.10) 0.00% 85.24% 001 -1102- 566.89 -06 EQ /PUB SFTY $ 62,228.00 $ $ 62,228.00 $ 62,228.00 $ 62,228.00 $ 4,130.82 $ 4,130.82 $ 58,097.18 $ 21,797.51 6.64% 6.64% $ 16,211,117.00 $ 10,634,768.52 $ 6,821,606.86 $ 9,389,510.14 OPERATIONS TOTALS $ 16,211,137.00 $ - $ (20.00) $ 16,211,117.00 $ 10,634,768.52 $ 10,634,768.52 $ 1,245,258.38 $ 6,821,606.86 $ 9,389,510.14 $ 116,465.59 7.68% 42.08% Rank for Rank R/R Hours - Maximum 1,656.00 R/R Hours FYTD 480.00 % of R/R Hours YTD 28.99% R/R Hours - Current Month 144.00 (RC +RA +RR bal) % R/R Hours - Current Mo. 8.70% age 2 age 3 Budget Page 3 Of 7 KAUAI FIRE DEPARTMENT Includes payroll dates 11/29/2013 & 12/13/2013 APPROPRIATION BALANCE - FY 2013 -2014 Percent of FY Expended 41.67% As of November 30, 2013 Percent of FY Remaining 58.33% (Current Transfer (PP 9 & 10) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x % FY (Curr + Revised ACCOUNT Budget In /(Out) To Date In /Out Budget Balance 11/1/2013 Encumbrance To Date Incl Encumbr Exp Enc) Budget FIRE PREVENTION 001 - 1103 - 566.01 -01 REG SAL $ 277,056.00 $ $ 277,056.00 $ 184,704.00 $ 184,704.00 $ 23,088.00 $ 115,440.00 $ 161,616.00 $ - 8.33% 41.67% 001 -1103- 566.02 -01 REG OT $ 92,683.00 $ $ 92,683.00 $ 57,349.98 $ 57,349.98 $ 4,093.67 $ 39,426.69 $ 53,256.31 $ (808.77) 4.42% 42.54% 001 -1103- 566.03 -01 PREM PAY $ 47,090.00 $ $ $ 47,090.00 $ 32,287.00 $ 32,287.00 $ 3,543.82 $ 18,346.82 $ 28,743.18 $ 1,274.01 7.53% 38.96% Bureau Opp Benefit Incentive $ 16,800.00 $ $ 16,800.00 $ 11,200.00 $ 11,200.00 $ 1,400.00 $ 7,000.00 $ 9,800.00 $ - 8.33% 41.67% Meals $ 100.00 $ $ 100.00 $ 100.00 $ 100.00 $ - $ - $ 100.00 $ 41.67 0.00% 0.00% Temporary Assignment $ 2,100.00 $ $ 2,100.00 $ 1,148.78 $ 1,148.78 $ 161.46 $ 1,112.68 $ 987.32 $ (237.68) 7.69% 52.98% Night Shift Premium $ 90.00 $ $ 90.00 $ 90.00 $ 90.00 $ - $ - $ 90.00 $ 37.50 0.00% 0.00% Stand -By Pay $ 28,000.00 $ $ 28,000.00 $ 19,748.22 $ 19,748.22 $ 1,982.36 $ 10,234.14 $ 17,765.86 $ 1,432.53 7.08% 36.55% 001 -1103- 566.05 -01 SS CONTR $ 6,044.00 $ $ 6,044.00 $ 4,475.42 $ 4,475.42 $ 400.02 $ 1,968.60 $ 4,075.40 $ 549.73 6.62% 32.57% 001 - 1103 - 566.05 -02 HF CONTR $ 38,361.00 $ $ 38,361.00 $ 28,676.11 $ 28,676.11 $ 3,049.98 $ 12,734.87 $ 25,626.13 $ 3,248.88 7.95% 33.20% 001-1103-566.05-03 RET CONTR $ 91,702.00 $ $ 91,702.00 $ 63,945.19 $ 63,945.19 $ 7,049.27 $ 34,806.08 $ 56,895.92 $ 3,403.09 7.69% 37.96% 001 - 1103 - 566.05 -04 W/C TTD $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ - $ - $ 1.00 $ 0.42 0.00% 0.00% 001 - 1103 - 566.05 -05 WC MED $ 500.00 $ $ 500.00 $ 500.00 $ 500.00 $ $ 500.00 $ 208.33 0.00% 0.00% 001 - 1103 - 566.05 -06 UNEMP COMP $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ $ $ 1.00 $ 0.42 0.00% 0.00% 001 - 1103 - 566.05 -09 MILEAGE $ - $ $ - $ - $ - $ $ $ - $ - #DIV /0! #DIV /0! 001 - 1103 - 566.05 -12 OTHER POST E $ 92,744.00 $ $ 92,744.00 $ 66,134.51 $ 66,134.51 $ 6,819.41 $ 33,428.90 $ 59,315.10 $ 5,214.43 7.35% 36.04% 001 - 1103 - 566.31 -00 DUES &SUBS $ 3,000.00 $ $ 3,000.00 $ 3,000.00 $ 3,000.00 $ - $ 3,000.00 $ 1,250.00 0.00% 0.00% 001 - 1103 - 566.55 -00 ADVERTISING $ 11,000.00 $ $ 11,000.00 $ 11,000.00 $ 11,000.00 $ - $ 11,000.00 $ 4,583.33 0.00% 0.00% 001 - 1103 - 566.56 -01 AIRFARE, GEN $ 1,882.00 $ $ 1,882.00 $ 1,882.00 $ 1,882.00 $ 181.10 $ 181.10 $ 1,700.90 $ 603.07 9.62% 9.62% 001 - 1103 - 566.56 -02 PER DIEM,GEI` $ 2,426.00 $ $ 2,426.00 $ 2,195.97 $ 2,195.97 $ 90.03 $ 320.06 $ 2,105.94 $ 690.77 3.71% 13.19% 001- 1103 - 566.56.03 CAR RENTALW $ 83.00 $ 100.00 $ 183.00 $ 183.00 $ 183.00 $ 158.00 $ 158.00 $ 25.00 $ (81.75) 86.34% 86.34% 001 - 1103 - 566.56 -04 OTHER TRAV,( $ 1,580.00 $ (100.00) $ 1,480.00 $ 1,280.00 $ 1,280.00 $ 200.00 $ 1,280.00 $ 416.67 0.00% 13.51% 001 - 1103 - 566.56 -07 AIRFARE, TRG $ 892.00 $ $ 892.00 $ 892.00 $ 892.00 $ - $ 892.00 $ 371.67 0.00% 0.00% 001 - 1103 - 566.56 -08 PER DIEM, TRC $ 280.00 $ $ 280.00 $ 280.00 $ 280.00 $ $ 280.00 $ 116.67 0.00% 0.00% 001 - 1103 - 566.56 -09 CAR RENT &PA $ 166.00 $ $ 166.00 $ 166.00 $ 166.00 $ $ 166.00 $ 69.17 0.00% 0.00% 001-1103-566.56-10 OTHER, TRG $ 1,400.00 $ $ 1,400.00 $ 1,400.00 $ 1,400.00 $ $ 1,400.00 $ 583.33 0.00% 0.00% 001-1103-566.61-02 OTH SUPP $ 14,000.00 $ $ 14,000.00 $ 1,046.27 $ 1,046.27 $ $ 12,953.73 $ 1,046.27 $ (7,120.40) 0.00% 92.53% 001 - 1103 - 566.62 -01 SM EQUIP $ 500.00 $ $ 500.00 $ 500.00 $ 500.00 $ - $ 500.00 $ 208.33 0.00% 0.00% 001 - 1103 - 566.65 -00 COLL BARG $ 1,680.00 $ $ - $ 1,680.00 $ 1,680.00 $ 1,680.00 $ - $ $ 1,680.00 $ 700.00 0.00% 0.00% Uniform Allowance $ 1,680.00 $ $ 1,680.00 $ 1,680.00 $ 1,680.00 $ $ $ 1,680.00 $ 700.00 0.00% 0.00% Other $ $ - $ - $ - $ $ - $ - #DIV /0! #DIV /0! 001 - 1103 - 566.89 -01 EQUIPMENT $ 8,501.00 $ $ 8,501.00 $ 5,465.02 $ 5,465.02 $ 1,667.83 $ 4,703.81 $ 3,797.19 $ (1,161.73) 19.62% 55.33% $ 693,572.00 $ 469,044.47 $ 274,668.66 $ 418,903.34 PREVENTION TOTALS $ 693,572.00 $ - $ $ 693,572.00 $ 469,044.47 $ 469,044.47 $ 50,141.13 $ 274,668.66 $ 418,903.34 $ 13,411.34 7.23% 39.60% age 3 Budget Page 3 Of 7 Budget Page 4 Of 7 age 4 KAUAI FIRE DEPARTMENT Includes payroll dates 11/29/2013 & 12/13/2013 APPROPRIATION BALANCE - FY 2013 -2014 Percent of FY Expended 41.67% As of November 30, 2013 Percent of FY Remaining 58.33% (Current Transfer (PP 9 & 10) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x % FY (Curr + Revised ACCOUNT Budget In /(Out) To Date In /Out Budget Balance 11/1/2013 Encumbrance To Date Incl Encumbr Exp Enc) Budget FIRE TRAINING 001 - 1104 - 566.01 -01 REG SAL $ 141,564.00 $ $ 141,564.00 $ 93,564.00 $ 93,564.00 $ 12,000.00 $ 60,000.00 $ 81,564.00 $ (1,015.00) 8.48% 42.38% 001 -1104- 566.02 -01 REG OT $ 227,900.00 $ $ 227,900.00 $ 97,375.18 $ 97,375.18 $ 10,985.34 $ 141,510.16 $ 86,389.84 $ (187,712.51) 4.82% 62.09% Trng OT/Trng BackFill OT/Instr OT $ $ - $ - $ - $ 10,893.66 $ 141,160.68 001 -1104- 566.03- 01PREM PAY $ 9,200.00 $ $ $ 9,200.00 $ 6,125.68 $ 6,125.68 $ 700.00 $ 3,774.32 $ 5,425.68 $ 59.01 7.61% 41.03% Bureau Opp Benefit Incentive $ 8,400.00 $ $ 8,400.00 $ 5,600.00 $ 5,600.00 $ 700.00 $ 3,500.00 $ 4,900.00 $ - 8.33% 41.67% Meals $ 100.00 $ $ 100.00 $ 100.00 $ 100.00 $ - $ - $ 100.00 $ 41.67 0.00% 0.00% Temporary Assignment $ 700.00 $ $ 700.00 $ 425.68 $ 425.68 $ $ 274.32 $ 425.68 $ 17.35 0.00% 39.19% Night Shift Premium /Hazard Duty $ $ - $ - $ - $ $ - $ - $ - #DIV /0! #DIV /0! 001 -1104- 566.05 -01 SS CONTR $ 5,491.00 $ $ 5,491.00 $ 3,078.26 $ 3,078.26 $ 307.18 $ 2,719.92 $ 2,771.08 $ (432.00) 5.59% 49.53% 001 - 1104 - 566.05 -02 HF CONTR $ 28,688.00 $ $ 28,688.00 $ 11,291.10 $ 11,291.10 $ 2,704.74 $ 20,101.64 $ 8,586.36 $ (8,148.31) 9.43% 70.07% 001 -1104-566.05-03 RET CONTR $ 83,306.00 $ $ 83,306.00 $ 41,160.69 $ 41,160.69 $ 5,427.44 $ 47,572.75 $ 35,733.25 $ (12,861.92) 6.52% 57.11% 001 - 1104 - 566.05 -04 W/C TTD $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ - $ - $ 1.00 $ 0.42 0.00% 0.00% 001 - 1104 - 566.05 -05 W/C IVIED $ 500.00 $ $ 500.00 $ 500.00 $ 500.00 $ $ 500.00 $ 208.33 0.00% 0.00% 001 - 1104 - 566.05 -06 UNEMP COMP $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ $ $ 1.00 $ 0.42 0.00% 113.00% 001 - 1104 - 566.05 -09 MILEAGE $ 1.00 $ 20.00 $ 21.00 $ 19.87 $ 19.87 $ $ 1.13 $ 19.87 $ 7.62 0.00% 5922.62% 001 - 1104 - 566.05 -10 OTHER EMP BE $ - $ - $ - $ - $ - $ $ - $ - $ - #DIV /0! #DIV /0! 001 - 1104 - 566.05 -12 OTHER POST E $ 84,253.00 $ - $ 84,253.00 $ 43,522.23 $ 43,522.23 $ 5,328.00 $ 46,058.77 $ 38,194.23 $ (10,953.35) 7.31% 60.35% 001 - 1104 - 566.24 -00 TRAINING $ 47,800.00 $ (10,000.00) $ 37,800.00 $ 33,844.40 $ 33,844.40 $ 1,242.62 $ 1,242.62 $ 31,766.69 $ 9,716.69 5.50% 15.96% Training - Other Than OT $ $ - $ - $ - $ 835.09 $ 4,790.69 001 - 1104 - 566.30 -00 OTHER SVC $ - $ $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! 001 - 1104 - 566.43 -02 R &M EQUIP $ 12,700.00 $ $ 12,700.00 $ 11,899.46 $ 11,899.46 $ 800.54 $ 11,899.46 $ 4,491.13 0.00% 6.30% 001 - 1104 - 566.56 -04 OTHER TRAVE $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ - $ 1.00 $ 0.42 0.00% 0.00% 001 - 1104 - 566.56 -07 AIRFARE, TRG $ 16,560.00 $ $ 16,560.00 $ 13,406.32 $ 13,406.32 $ 2,233.30 $ 5,386.98 $ 11,173.02 $ 1,513.02 13.49% 32.53% 001 - 1104 - 566.56 -08 PER DIEM, TRC $ 21,650.00 $ $ 21,650.00 $ 12,739.48 $ 12,739.48 $ (201.46) $ 8,709.06 $ 12,940.94 $ 311.77 -0.93% 40.23% 001 - 1104 - 566.56 -09 CAR RENTAL $ 5,440.00 $ $ 5,440.00 $ 4,488.51 $ 4,488.51 $ 951.49 $ 4,488.51 $ 1,315.18 0.00% 17.49% 001 -1104-566.56-10 OTHER, TRG $ 25,214.00 $ $ 25,214.00 $ 21,119.36 $ 21,119.36 $ 1,004.88 $ 5,099.52 $ 20,114.48 $ 5,406.31 3.99% 20.22% 001 - 1104 - 566.61 -01 OFC SUPPLIES $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ - $ 1.00 $ 0.42 0.00% 0.00% 001 - 1104 - 566.61 -02 SUPPLIES /OTH $ 4,500.00 $ $ 4,500.00 $ 4,500.00 $ 4,500.00 $ $ 4,500.00 $ 1,875.00 0.00% 0.00% 001 - 1104 - 566.61 -03 CONTROLLED. $ - $ $ - $ - $ - $ $ - $ - #DIV /0! #DIV /0! 001 - 1104 - 566.62 -01 OTHER SMALL $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ $ 1.00 $ 0.42 0.00% 0.00% 001 -1104- 566.65 -00 COLL BARG $ 840.00 $ $ $ 840.00 $ 840.00 $ 840.00 $ - $ $ 840.00 $ 350.00 0.00% 0.00% Uniform Allowance $ 840.00 $ $ 840.00 $ 840.00 $ 840.00 $ $ $ 840.00 $ 350.00 0.00% 0.00% Other $ $ - $ - $ - $ $ - $ - #DIV /0! #DIV /0! 001 - 1104 - 566.89 -01 EQUIPMENT $ - $ $ - $ - $ - $ $ - $ - #DIV /0! #DIV /0! $ 705,632.00 $ 399,479.54 $ 348,719.59 $ 356,912.41 TRAINING BUREAU TOTALS $ 715,612.00 $ $ (9,980.00) $ 705,632.00 $ 399,479.54 $ 399,479.54 $ 42,567.13 $ 348,719.59 $ 356,912.41 $ (201,623.25) 6.03% 49.42% age 4 age 5 Budget Page 5 Of 7 KAUAI FIRE DEPARTMENT Includes payroll dates 11/29/2013 & 12/13/2013 APPROPRIATION BALANCE - FY 2013 -2014 Percent of FY Expended 41.67% As of November 30, 2013 Percent of FY Remaining 58.33% (Current Transfer (PP 9 & 10) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x % FY (Curr + Revised ACCOUNT Budget In /(Out) To Date In /Out Budget Balance 11/1/2013 Encumbrance To Date Incl Encumbr Exp Enc) Budget OCEAN SAFETY BUREAU 001 - 1105 - 566.01 -01 REG SAL $ 1,979,741.00 $ (9,549.00) $ (26,549.00) $ 1,953,192.00 $ 1,397,222.23 $ 1,387,673.23 $ 147,161.09 $ 712,679.86 $ 1,240,512.14 $ 101,150.14 7.53% 36.49% Charged to State Grant - Kee Beach $ (8,176.48) 001 -1105- 566.02 -01 REG OT $ 180,944.00 $ $ 180,944.00 $ 128,633.26 $ 128,633.26 $ 15,004.63 $ 67,315.37 $ 113,628.63 $ 8,077.96 8.29% 37.20% Charged to State Grant - Kee Beach $ (277.20) 001 -1105- 566.03 -01 PREM PAY $ 53,850.00 $ - $ $ 53,850.00 $ 37,648.93 $ 37,648.93 $ 4,098.65 $ 20,299.72 $ 33,550.28 $ 2,137.78 7.61% 37.70% Temporary Assignment $ 10,000.00 $ $ 10,000.00 $ 6,862.01 $ 6,862.01 $ 861.88 $ 3,999.87 $ 6,000.13 $ 166.80 8.62% 40.00% Meals $ 50.00 $ $ 50.00 $ - $ - $ - $ 50.00 $ - $ (29.17) 0.00% 100.00% Hazard Jetski Premium $ 43,800.00 $ $ 43,800.00 $ 30,415.00 $ 30,415.00 $ 3,281.25 $ 16,666.25 $ 27,133.75 $ 1,583.75 7.49% 38.05% Charged to State Grant - Kee Beach $ 371.92 $ 371.92 $ (44.48) $ (416.40) $ 416.40 001 -1105- 566.05 -01 SS CONTR $ 161,630.00 $ $ 161,630.00 $ 116,669.28 $ 116,669.28 $ 11,827.70 $ 56,788.42 $ 104,841.58 $ 10,557.41 7.32% 35.13% AJE from State Grant - Kee Beach 001 -1105- 566.05 -02 HF CONTR $ 264,919.00 $ $ 264,919.00 $ 200,274.06 $ 200,274.06 $ 16,281.21 $ 80,926.15 $ 183,992.85 $ 29,456.77 6.15% 30.55% AJE from State Grant - Kee Beach 001 -1105- 566.05 -03 RET CONTR $ 327,844.00 $ $ 327,844.00 $ 225,348.27 $ 225,348.27 $ 26,225.27 $ 128,721.00 $ 199,123.00 $ 7,880.67 8.00% 39.26% AJE from State Grant - Kee Beach 001 -1105-566.05-04 W/C TTD $ 1.00 $ 9,549.00 $ 26,549.00 $ 26,550.00 $ (9,548.83) $ 0.17 $ - $ 26,549.83 $ 0.17 $ (15,487.33) 0.00% 100.00% 001 -1105- 566.05 -05 W/C MED $ 15,000.00 $ - $ 15,000.00 $ 4,056.41 $ 4,056.41 $ 3,811.48 $ 14,755.07 $ 244.93 $ (8,505.07) 25.41% 98.37% 001 - 1105 - 566.05 -06 UNEMP COMP $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ - $ 1.00 $ 0.42 0.00% 0.00% 001 -1105- 566.05 -09 MILEAGE $ 2,000.00 $ $ 2,000.00 $ 558.92 $ 558.92 $ 299.48 $ 1,740.56 $ 259.44 $ (907.23) 14.97% 87.03% 001 -1105- 566.05 -12 OTHER POST E $ 492,734.00 $ $ 492,734.00 $ 352,096.90 $ 352,096.90 $ 36,589.85 $ 177,226.95 $ 315,507.05 $ 28,078.88 7.43% 35.97% 001 - 1105 - 566.24 -00 TRAINING $ 2,000.00 $ $ 2,000.00 $ 250.00 $ 250.00 $ - $ $ 250.00 $ (916.67) 0.00% 87.50% Training - Other Than OT $ $ - $ - $ - $ 1,750.00 001 - 1105 - 566.30- 000THSVCS $ 34,000.00 $ (2,500.00) $ 31,500.00 $ 23,519.44 $ 23,519.44 $ 7,980.56 $ 23,519.44 $ 5,144.44 0.00% 25.34% 001 -1105- 566.43 -02 R &M EQ $ 13,000.00 $ $ 13,000.00 $ 11,542.80 $ 11,542.80 $ 1,457.20 $ 11,542.80 $ 3,959.47 0.00% 11.21% 001 -1105- 566.43 -03 R &M VEH $ 26,000.00 $ $ 26,000.00 $ 17,972.88 $ 17,972.88 $ 636.98 $ 8,664.10 $ 17,335.90 $ 2,169.23 2.45% 33.32% 001 -1105- 566.56 -01 AIRFARE, GENT $ 8,402.00 $ (3,000.00) $ 5,402.00 $ 5,114.55 $ 5,114.55 $ 410.50 $ 697.95 $ 4,704.05 $ 1,552.88 7.60% 12.92% 001 - 1105 - 566.56 -02 PER DIEM, GEl` $ 1,040.00 $ 4,500.00 $ 5,540.00 $ 2,219.20 $ 2,219.20 $ 478.22 $ 3,799.02 $ 1,740.98 $ (1,490.69) 8.63% 68.57% 001 -1105- 566.56 -03 CAR RENTAL &I $ 1,195.00 $ - $ 1,195.00 $ 1,149.00 $ 1,149.00 $ 92.00 $ 138.00 $ 1,057.00 $ 359.92 7.70% 11.55% 001 - 1105 - 566.56 -04 OTHER TRAVE $ 225.00 $ 1,000.00 $ 1,225.00 $ 775.00 $ 775.00 $ 450.00 $ 775.00 $ 60.42 0.00% 36.73% 001 - 1105 - 566.56 -07 AIRFARE, TRAI $ 2,060.00 $ - $ 2,060.00 $ 2,060.00 $ 2,060.00 $ - $ 2,060.00 $ 858.33 0.00% 0.00% 001 - 1105 - 566.56 -08 PER DIEM, TRP $ 940.00 $ $ 940.00 $ 940.00 $ 940.00 $ $ 940.00 $ 391.67 0.00% 0.00% 001 - 1105 - 566.56 -09 CAR RENTAL &I $ 420.00 $ $ 420.00 $ 420.00 $ 420.00 $ $ 420.00 $ 175.00 0.00% 0.00% 001 - 1105 - 566.56 -10 OTHER, TRAINI $ 630.00 $ $ 630.00 $ 630.00 $ 630.00 $ $ 630.00 $ 262.50 0.00% 0.00% 001 - 1105 - 566.61 -02 OTHER SUPPLI $ 43,000.00 $ $ 43,000.00 $ 32,090.45 $ 32,090.45 $ 10,909.55 $ 32,090.45 $ 7,007.12 0.00% 25.37% 001 - 1105 - 566.61 -03 CONTROLLED $ - $ $ - $ - $ - $ - $ - $ - #DIV /OI #DIV /OI 001 - 1105 - 566.62 -01 OTHER SMALL $ 1,000.00 $ $ 1,000.00 $ 1,000.00 $ 1,000.00 $ - $ 1,000.00 $ 416.67 0.00% 0.00% 001 -1105- 566.65 -00 COLL BARG $ 56,240.00 $ $ $ 56,240.00 $ 52,663.69 $ 52,663.69 $ 10,168.59 $ 13,744.90 $ 42,495.10 $ 9,688.43 18.08% 24.44% Uniform Allowance $ 3,240.00 $ $ 3,240.00 $ 3,222.00 $ 3,222.00 $ - $ 18.00 $ 3,222.00 $ 1,332.00 0.00% 0.56% Other $ 53,000.00 $ $ 53,000.00 $ 49,441.69 $ 49,441.69 $ 10,168.59 $ 13,726.90 $ 39,273.10 $ 8,356.43 19.19% 25.90% 001 - 1105 - 566.66 -02 OIL $ 1,000.00 $ $ 1,000.00 $ 1,000.00 $ 1,000.00 $ - $ 1,000.00 $ 416.67 0.00% 0.00% 001 - 1105 - 566.89 -01 EQUIPMENT $ 4,500.00 $ $ 4,500.00 $ 4,500.00 $ 4,500.00 $ - $ 4,500.00 $ 1,875.00 0.00% 0.00% 001 - 1105 - 566.89 -03 COMPUTERS A $ 3,000.00 $ $ 3,000.00 $ 2.17 $ 2.17 $ (83.26) $ 2,914.57 $ 85.43 $ (1,664.57) -2.78% 97.15% 001 - 1105 - 566.89 -06 EQ /PUB SFTY $ 14,500.00 $ $ 14,500.00 $ 14,500.00 $ 14,500.00 $ - $ 14,500.00 $ 6,041.67 0.00% 0.00% $ 3,691,816.00 $ 2,625,309.61 $ 2,625,309.61 $ 1,339,508.78 $ 2,352,307.22 OCEAN SAFETY TOTALS $ 3,691,816.00 $ $ $ 3,691,816.00 $ 2,625,309.61 $ 2,625,309.61 $ 273,002.39 $ 1,339,508.78 $ 2,352,307.22 $ 196,999.22 7.39% 36.28% age 5 Budget Page 5 Of 7 Includes payroll dates 11/29/2013 & 12/13/2013 Percent of FY Expended 41.67% Percent of FY Remaining 58.33 % KAUAI FIRE DEPARTMENT APPROPRIATION BALANCE - FY 2013 -2014 As of November 30, 2013 Budget Page 6 Of 7 age 6 (Current Transfer (PP 9 & 10) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x % FY (Curr + Revised ACCOUNT Budget In /(Out) To Date In /Out Budget Balance 11/1/2013 Encumbrance To Date Incl Encumbr Exp Enc) Budget FIRE COMMISSION 001 - 1106 - 566.05 -09 MILEAGE $ - $ $ - $ - $ - $ $ $ - #DIV /0! #DIV /0! 001 - 1106 - 566.24 -00 TRAINING $ 1,000.00 $ $ 1,000.00 $ 1,000.00 $ 1,000.00 $ $ 1,000.00 $ 416.67 0.00% 0.00% 001 - 1106 - 566.31 -00 DUES &SUBS $ 585.00 $ $ 585.00 $ 585.00 $ 585.00 $ $ 585.00 $ 243.75 0.00% 0.00% 001 - 1106 - 566.55 -00 ADVERTISING $ 350.00 $ $ 350.00 $ 350.00 $ 350.00 $ $ 350.00 $ 145.83 0.00% 0.00% 001 - 1106 - 566.56 -01 AIRFARE /GEN $ 3,000.00 $ $ 3,000.00 $ 1,537.22 $ 1,537.22 $ 249.95 $ 1,712.73 $ 1,287.27 $ (462.73) 8.33% 57.09% 001 - 1106 - 566.56 -02 PER DIEM /GEN $ 4,550.00 $ $ 4,550.00 $ 2,340.40 $ 2,340.40 $ 2,209.60 $ 2,340.40 $ (313.77) 0.00% 48.56% 001 - 1106 - 566.56 -03 CAR RENT &PA $ 975.00 $ $ 975.00 $ 975.00 $ 975.00 $ - $ 975.00 $ 406.25 0.00% 0.00% 001 -1106-566.56-04 OTHER TRAV/C $ 2,030.00 $ $ 2,030.00 $ 1,335.00 $ 1,335.00 $ 390.00 $ 1,085.00 $ 945.00 $ (239.17) 19.21% 53.45% 001 - 1106 - 566.61 -01 OFC SUPPLIES $ 300.00 $ $ 300.00 $ 300.00 $ 300.00 $ - $ 300.00 $ 125.00 0.00% 0.00 % 001 - 1106 - 566.61 -02 OTHER SUPPLI $ 25.00 $ $ 25.00 $ 25.00 $ 25.00 $ - $ 25.00 $ 10.42 0.00% 0.00% 001 - 1106 - 566.67 -00 OTHER COMW $ 331.00 $ $ 331.00 $ 277.89 $ 277.89 $ 53.11 $ 277.89 $ 84.81 0.00% 16.05% 001 - 1106 - 566.68 -00 POST &FREIGHT $ 50.00 $ $ 50.00 $ 50.00 $ 50.00 $ - $ 50.00 $ 20.83 0.00% 0.00% $ 13,196.00 $ 8,775.51 $ 8,775.51 $ 5,060.44 $ 8,135.56 FIRE COMMISSION TOTALS $ 13,196.00 $ $ $ 13,196.00 $ 8,775.51 $ 8,775.51 $ 639.95 $ 5,060.44 $ 8,135.56 $ 437.89 4.85% 38.35% age 6 Includes payroll dates 11/29/2013 & 12/13/2013 Percent of FY Expended 41.67% Percent of FY Remaining 58.33% pw w Original Transfers Total Transfers KAUAI FIRE DEPARTMENT APPROPRIATION BALANCE - FY 2013 -2014 As of November 30, 2013 (Current Transfer (PP 9 & 10) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x % FY (Curr + Revised Budget Balance 11/1/2013 Encumbrance To Date Incl Encumbr Exp Enc) Budqet age 7 121125 Budget Page of 7 Budgeted (should have spent) $ 9,614,538.33 41.67% $ 2,750,196.00 Non - payroll Actual Expenses $ 9,530,347.51 41.30% $ 20,300,636.00 Budgeted but not Budgeted but not expended $ 84,190.82 0.36% $ 392,700.00 Other Coll Bargaining Admin Bldg and R &M EQ $ (8,238.02) $ 13,196.00 Fire Commission Others $ Expended % ADMINISTRATION TOTALS $ 1,762,755.00 $ $ $ 1,772,755.00 $ 1,159,983.54 $ 1,159,983.54 $ 133,072.16 $ 745,843.62 $ 1,026,911.38 $ (16,308.72) 7.51% 42.07% $ (7,195.70) -0.41% OPERATIONS TOTALS $ 16,211,137.00 $ $ $ 16,211,117.00 $ 10,634,768.52 $ 10,634,768.52 $ 1,245,258.38 $ 6,821,606.86 $ 9,389,510.14 $ 116,465.59 7.68% 42.08% $ (66,974.78) -0.41% PREVENTION TOTALS $ 693,572.00 $ $ $ 693,572.00 $ 469,044.47 $ 469,044.47 $ 50,141.13 $ 274,668.66 $ 418,903.34 $ 13,411.34 7.23% 39.60% $ 14,319.67 2.06% TRAINING BUREAU TOTALS $ 715,612.00 $ - $ $ 705,632.00 $ 399,479.54 $ 399,479.54 $ 42,567.13 $ 348,719.59 $ 356,912.41 $ (201,623.25) 6.03% 49.42% $ (54,706.26) -775% OCEAN SAFETY TOTALS $ 3,691,816.00 $ $ $ 3,691,816.00 $ 2,625,309.61 $ 2,625,309.61 $ 273,002.39 $ 1,339,508.78 $ 2,352,307.22 $ 196,999.22 7.39% 36.28% $ 198,747.89 5.38% $84,190.82 $ 23,074,892.00 $ - $ - $ 23,074,892.00 $ 15,288,585.68 $ 15,288,585.68 $ 1,744,041.19 $ 9,530,347.51 $ 13,544,544.49 $ 108,944.18 $ 0.36 $ 2.09 age 7 121125 Budget Page of 7 Budgeted (should have spent) $ 9,614,538.33 41.67% $ 2,750,196.00 Non - payroll Actual Expenses $ 9,530,347.51 41.30% $ 20,300,636.00 Payroll Budgeted but not expended $ 84,190.82 0.36% $ 392,700.00 Other Coll Bargaining Admin Bldg and R &M EQ $ (8,238.02) $ 13,196.00 Fire Commission Others $ 176,059.41 $ 23,456,728.00 $ 252,012.21 86.55% Payroll % age 7 121125 Budget Page of 7 Charles King Chair Michael Machado Vice Chair County of Kaua'i Salary Commission Office of Boards and Commissions 4444 Rice Street, Suite 150 Llhu`e, Hawaii 96766 Members: Robert Crowell Randy Finlay Sheri Kunioka -Volz Jo Ann Shimamoto TO: Mayor Bernard P. Carvalho Jay Furfaro, Chairperson and Members of the County Council Attention: Ricky Watanabe, County Clerk FROM: Charles King, Chairperson Via: Paula Morikami, Administrator, Office of Boards and Commissionsf61 Gary Heu, Managing Directo Cc: Thomas Takatsuki, Acting Director of Personnel Services Steven Hunt, Director of Finance Beth Tokioka, Director of Communications Alfred Castillo, County Attorney Date: September 19, 2013 Subject: Resolution 2013 -1, A Resolution Amending Resolution No. 2012 -1 Relating to the Salaries of Certain Officers and Employees of the County of Kauai At its meeting on September 18, 2013, the Salary Commission voted to approve Resolution 2013 -1 by a vote of 6 -0. Please see the attached Resolution which has been signed by the members of the Salary Commission. If you have any questions, please call Paula Morikami at 241 -4922. Thank you. KFC 2014 -002 SALARY COMMISSION COUNTY OF KAUAI RESOLUTION AMENDING RESOLUTION NO. 2012 -1 RELATING TO THE SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE COUNTY OF KAUAI WHEREAS, the Director of Finance testified before the Salary Commission that he does not anticipate an increase in revenues to the County in the next fiscal year; and WHEREAS, the Salary Commission received a letter dated August 13, 2013 from the Mayor requesting that it consider foregoing any maximum salary increases for another year; and WHEREAS, the Salary Commission finds that the maximum salaries established in Resolution No. 2012 -1, 2012 -2, and 2012 -3 shall remain the same; and WHEREAS, the Director of Finance testified that the Mayor and Council members utilize their personal cars and cell phones for official business; and WHEREAS, the Commission finds that a car /cell phone allowance should be established for the Mayor and Councilmembers; and WHEREAS, the Director of Finance testified that the Police Chief and the Deputy Police Chief are receiving the same uniform and gun allowances that are afforded to the police officers under the SHOPO collective bargaining agreement; and WHEREAS, the Director of Finance testified that the Fire Chief and the Deputy Fire Chief are receiving the same uniform allowances that are afforded to the fire fighters under the HFFA collective bargaining agreement; and WHEREAS, the Commission finds that it is appropriate for the Police Chief, Deputy Police Chief, Fire Chief and Deputy Fire Chief to receive the same allowances as their bargaining unit employees; BE IT RESOLVED by the Salary Commission of the County of Kauai, State of Hawaii, that additional sections be added to Resolution No. 2012 -1 as follows: "Article 4. Car /Cell Phone Allowance for the Mayor and Councilmembers. KFC 2014 -002 In addition to the Mayor's respective salary, the Mayor shall be paid an annual amount of $6,000 for car /cell phone allowance in lieu of mileage and cell phone reimbursement for the use of the Mayor's personal car and cellphone for official county business. In addition to their respective salaries, Councilmembers shall be paid an annual amount of $6,000 for car /cell phone allowance in lieu of mileage and cell phone reimbursement for the use of their personal automobiles and cellphones for official county business. Article 5. Uniform and Gun Allowance for Police Chief and Deputy Police Chief. In addition to their respective salaries, the Police Chief and Deputy Police Chief shall be paid a uniform and gun allowance in the amount as provided in the SHOPO collective bargaining agreement for police officers. Article 6. Standard of Conduct Compensation for Police Chief and Deputy Police Chief. In addition to their respective salaries, the Police Chief and Deputy Police Chief shall be paid a standard of conduct compensation in the amount as provided in the SHOPO collective bargaining agreement for the most senior police officers. Article 7. Uniform Allowance for Fire Chief and Deputy Fire Chief. In addition to their respective salaries, the Fire Chief and Deputy Fire Chief shall be paid a uniform allowance in the amount as provided in the HFFA collective bargaining agreement for fire fighters." BE IT FURTHER RESOLVED, that except as expressly amended herein and by Resolution Nos. 2012 -3 and 2012 -2, Salary Resolution No. 2012 -1 shall remain in full force and effect. BE IT FINALLY RESOLVED, the County Clerk shall transmit to the Salary Commission, Mayor, Director of Finance and Personnel Director a final approved copy of this resolution and note any amendments thereto within thirty (30) days after the effective date of this resolution. Adopted by the Salary Commission at its meeting on September 18, 2013: KFC 2014 -002 G Robert Crowell I Ann Shimamoto KFC 2014 -002 A 4 II. III. IV. V. dMa- WE DEPARTMENT OF PERSONNEL COUNTY OF F.AUA' I VON SERVICES ADMINISTRATIVE POLICIES & PROCEDURES PERFORMANCE EVAIJUATION FOR EXECUTIVE APPOINTEES POLICY An objective evaluation of the performance of the County's non- elected executive appointees covered by Section 3 -2.1 of the Kauai County Code shall be conducted regularly. Aspects of performance to be evaluated shall include managerial competencies and ability to either meet or exceed job expectations as specified on their job description or by other relevant factors. RATIONALE This policy provides a means to determine meeting or exceeding job requirements as description, and to highlight employees' and areas that need to be strengthened. DEFINITIONS whether employees are defined on the position progress and strengths "Appointing authority" means the Mayor or designee, board, commission or department head having the power to make adjustments for their respective employees. "County" means the County of Kauai. "Director" means the Director of Personnel Services for the County of Kauai. This policy applies to all non - elected department heads, deputies and executives covered by Section 3 -2.1 of the Kauai County Code within the executive branch of the County of Kauai. RESPONSIBILITIES -4; KFC 2019-09 d KFC 2014 -003 t t F Maw PERFORMANCE EVALUATION FOR EXECUTIVE APPt3S TEE VI. wl C. DPS is responsible for ensuring compliance with established policy procedures, maintaining forms and documents relative to this policy, and evaluating the effectiveness of the program and making appropriate adjustments. as necessary. Original forms and documents will be kept in the affected employee's official personnel file. Copies will be maintained at DPS. D. The Mayor or his designated representative is responsible for reviewing of the Executive Appointees Performance Evaluation guidelines and procedures. E. Executive employees' responsibilities: 1. Actively look for ways to measure own performance on the job; 2. Propose ideas to appointing authority when requested; 3. Keep an open mind when discussing goals with appointing authority; 4. Provide realistic and accurate input at the end of the rating period. F. Appointing authority's responsibilities: 1. Set attainable and realistic goals with employees; 2. Challenge employees to increase effort or performance through challenging goals; 3. Clarify expectations for employee performance; 4. Monitor employee performance and provide feedback to aid in employee development. A. The executive employee drafts goals /standards for the coming year, 1. Goals should be specific, measurable, attainable, realistic and time - oriented. 2. Categories of goals a) Individual goals 1) focus on achievements of the individual KFC 2014 -003 .V E �V op PERFORMANCE EVALUA`T'ION FOR EXECUTIVE APPOINTEEZS VIZ. tM 21, treat all employees within the work unit equally; 3) achievement makes contribution toward organizational goals. c) Organizational goals 1} relate to achievement of organizational goals, objectives, and mission; 2) focus on the organization and the employees' role in achieving the organizational mission; 3) identify competencies needed to meet organizational goals. B. Employee and appointing authority agree to standards and goals for the year. C. Goals are reassessed and modified at mid -year. D. Appointing authority obtains input on performance from a minimum of eight (g) multiple sources (e.g. subordinates, co- workers and superiors). E. The Director may authorize Commissions to evaluate the performance of their executive appointees on approved rating sheets that may provide for weighted judgment suited to their organizational needs. Data will be transmitted on Form KPC -10 to satisfy Salary Commission requirements. F. Appointing authority summarized performance and provides comments on Form KPC -101 G. Appointing authority and executive employee meet to discuss performance and to set new goals for planned improvement for the coming year. H. Appointing authority and executive employee sign and date the form. I. Appointing authority submits the appropriate form(s) to the Director of Personnel Services who creates reports to Mayor and Salary Commission as required. AUTH0PITIES & ?REFERENCES Hawaii Revised Statutes 76 -12, §76 -13, 70 -17, §39C; Pules of the Director of Personnel Services, 1-3. Effect,ve 05/03/2007 P KFC 2014 -003 <d SMOW ... « PERSONNEL •lr _ OF L. The Executive Appointees Performance Evaluation Program requires non�elected executive appointees covered by Section 3� of - Kaua'l County • i - to be evaluated at least once, annually. The purpose of the evaluation is to assess the services of - employee during the rating period • ensure the employee meets thperformance - • - of position. The performance evaluation # i - • in personnel 'actions taken by an appointing authority as applicable. Criteria: The following general performance factors, and any othe specific factor pertinent to the executive appointee should used in the performance evaluation. • Customer Service /Attitude, Cooperation and Collaboration i Planning and Organizing of Objectives ' • Leadership /Supervisory Skills • Communication Skills • Personnel Management, including Employee Retention • Achieving Goals /Quality and Quantity of Work * Policy Development/ Problem Solving, Initiative and Creativity * Management of Financial and Material Resources KFC 2014 -003 • tt • it t4 i t! Ratin2,. indicates of the executive appointee's performance for r following r • ' Unsatisfactory • ! does ` ! meet minimum standards • i ! Needs Improvement - performance must improv employee to be successful in this category,,* Satisfactory employee performance me standards • • Excellent employee ! and occasionally exceeds performance standardsf* • i r - employee often i ` performanc- standards. Fr ! s • ' i Rt � • • IM R KFC 2014 -003 � M �_ c V- Appointees • - • it m OvaluatIon Guidelines Sources of data/information i the development of I performance expectations include future plans, program initiatives, situational variables, past performance areas needing improvement, etc, Copies of - documents be made for appointing authority # employee's r- s # • origin documents ! in the employeefs departmental pe # - - The original Fo 0 Evaluation Factors: Appointees/Managers is the only document that needs to be sen to the Department of Personnel Services. I 91 KFC 2014 -003