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Home My WebLink About7-7-14 Fire DRAFT agenda packetJesse Fukushima Chair Eugene K. Jimenez Vice -Chair COUNTY OF KAUAI FIRE COMMISSION NOTICE OF MEETING AND AGENDA Monday, July 7, 2014 2:00 p.m. or shortly thereafter Mo`ikeha Building, Meeting Room 2A /B 4444 Rice Street, Lt -hu`e, HI 96766 CALL TO ORDER APPROVAL OF MINUTES ■ Regular Open Session Minutes of June 2, 2014 CHIEF'S MONTHLY REPORT Members: Savita Agarwal Dan Brown Heidy Huddy- Yamamoto Bradley Maruyama Jimmy Miranda • Overview for the month of May 2014 and pertinent updates • Budget Report as of May 31, 2014 BUSINESS KFC 2014 -012 Request by the Office of Boards and Commissions to the Department of Personnel Services (DPS) to conduct a training on the DPS evaluation process with the County Commission members who appoint and evaluate their department head (a) Evaluation Timeline (b) DPS Administrative Policies and Procedures KFC 2014 -013 Review of Resolution of Commendation for Hanakapi ai rescue KFC 2014 -014 Discussion on improving Kauai Fire Department's public relations EXECUTIVE SESSION Pursuant to Hawai'i Revised Statutes Sections 92 -4 and 92- 5(a)(2 & 4), the Fire Commission requests an executive session with the County Attorney pertaining to the evaluation process of the Fire Chief and, if necessary, to consult with the County's legal counsel. This session pertains to the evaluation process of the Fire Chief, where consideration of matters affecting privacy may be involved and, if necessary, to consult with legal counsel regarding the powers, duties, privileges, immunities, and /or liabilities of the Council and the County as they relate to this agenda item. ES -017: KFC 2014 -011 Development & Discussion of 2013 evaluation for Fire Chief ANNNOUNCEMENTS Next Meeting: Monday, August 5, 2014 — 2:00 pm, Mo`ikeha Building, Meeting Room 2A /B An Equal Opportunity Employer ADJOURNMENT NOTICE OF EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes, ( "H.R.S. ") §92 -7(a), the Commission may, when deemed necessary, hold an Executive Session on any agenda item without written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held pursuant to H.R.S. §92 -4 and §92 -9 and shall be limited to those items described in H.R.S. §92- 5(a). Discussions held in Executive Session are closed to the public. c: Nicholas Courson, Deputy County Attorney Chief Westerman PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24 -hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing; 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting. While every effort will be made to copy, organize, and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Send written testimony Fire Commission Attn: Cherisse Zaima Office of Boards and Commissions 4444 Rice Street, Suite 150 Lihu`e, HI 96766 e -mail: czaimagkauai.gov Phone: 241 -4881 Fax: 241 -5127 Special Assistance If you need an alternate format or an auxiliary aid to participate, please contact the Boards & Commissions Support Clerk at 241 -4881 at least five (5) workinLy days prior to the meeting. Kauai Fire Commission, July 7, 2014 2 1 P a g c DR�AT�T�JB1JA_IIroveJ COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board /Committee: FIRE COMMISSION Meeting Date June 2, 2014 Location Mo`ikeha Building, Meeting Room 2A /213 Start of Meeting: 2:03 p.m. End of Meeting: 3:05 p.m. Present Chair Jesse Fukushima; Vice Chair Eugene Jimenez; Members: Dan Brown; Savita Agarwal; Bradley Maruyama (2:19 p.m.) Also: Fire Chief Robert Westerman; Boards & Commissions Office Staff: Support Clerk Cherisse Zaima; Administrative Aide Teresa Tamura Excused Heidy Huddy- Yamamoto; Jimmy Miranda Approval of Absent Mr. Brown moved to approve the open session Minutes SUBJECT DISCUSSION ACTION Call To Order Chair Fukushima called the meeting to order at 2:03 p.m. with 4 members present, constituting a quorum. Approval of ■ Re lgu ar Open Session Minutes of May 5, 2014 Mr. Brown moved to approve the open session Minutes minutes as amended. Ms. Agarwal seconded the Chief Westerman made a point of clarification on Page 5 where it motion. references MDTs, the cost savings should reflect $9,000 each. Motion carried 4:0. Chiefs Monthly ■ Overview for the month of April 2014 and pertinent updates Report Chief Westerman provided an overview of the monthly report. (On file) Operations Bureau Mr. Fukushima asked what the main reason is that calls are cancelled in route to which Chief Westerman replied he ventures to guess that perhaps the medical unit, or police officers arrived at the scene before Fire, or Kauai Fire Commission Open Session June 2, 2014 Page 2 perhaps as the dispatcher continued to communicate with the person on the phone, they determined emergency service was not needed. Chief Westerman reported on the current water shortage occurring in Kalaheo, noting that as soon as KFD received word of the shortage, their tanker was moved to be available in that district. Response criteria has also been temporarily changed until water is restored in that area. Mr. Fukushima asked how much gallons of water a tanker holds to which Chief Westerman replied 1,800 gallons. To address the potable water issue, the County has bleached out some of their water tenders to utilize for potable water, and also have water bladders that can be put in place if need be; however, the Water Department doesn't feel that is necessary at this time. Training Bureau Chief Westerman reported that some swift water training had been done on Oahu, which replicated what was done in Colorado. Water Safety Officers also participated in the Oahu train - the - trainer swift water course. Mr. Jimenez asked how many personnel participated in the swift water training to which Chief Westerman replied six; these participants will now provide training to KFD personnel. Ms. Agarwal asked for clarification on "green" and "red" to which Chief Westerman replied there are three different battalions each designated by color codes: blue, red, and green. Prevention Bureau Mr. Fukushima asked how many personnel review building plans to which Chief Westerman replied they have one plans examiner. Mr. Fukushima suggested the Department consider increasing personnel, similar to what the Kauai Fire Commission Open Session June 2, 2014 Page 3 Planning Commission has done to accommodate anticipated future plan submittals which will result from Ordinance 2545 relating to ADUs. Ocean Safety Bureau Chief Westerman described some of the issues the Water Safety Officers have had with the homeless population at the beach. Mr. Fukushima asked if the situation described in the report took place near the restrooms to which Chief Westerman replied yes. Chief Westerman pointed out the numerous commendations received for the recent rescue of 121 people from Hanakapi ai, noting the Department has nominated the crews involved in the rescue for the Ben Franklin Award of Valor given by the International Association of Fire Chiefs. Referencing the commendation for assistance provided at the Mayor's Youth track meet held in April, Mr. Brown commented that type of PR is good for the Department considering many community members don't have a great understanding of the other aspects of a firefighter's job. When they attend these events, they are still working to provide first aid and emergency services as needed; it's not only going into a house fire, the mountains or the ocean to rescue someone. Chief Westerman noted one of the biggest issues they have is with the public's perception of the Fire Department, pointing out that fires are only about five percent of everything they respond to; a large percentage of what they do is medical response, hazmat, rescues, etc. Ms. Agarwal stated the firefighters have gone above and beyond their duties, and she requested some commendation letters be done to recognize and appreciate their services. Mr. Fukushima agreed, adding that they could bring forth the individuals as well as the helicopter pilot involved in the rescue so the Fire Commission may acknowledge and commend them. Commissioner Bradley Maruyama entered the meeting at 2:19 p.m. Kauai Fire Commission Open Session June 2, 2014 Page 4 Mr. Jimenez reminded the Commission that the commission members have been invited to the County Council's recognition of those involved in the recent Hanakapi ai rescue, which will take place at Council Chambers on Wednesday, June 4, 2014. He agrees that the Commission could do something, but noted it is already being done on a grand scale. Mr. Fukushima stated he understands it is being done by Council, but he feels the Commission is part of the Fire Department, though at the civilian level. Mr. Brown stated he did not think recognition could be given to any individual, but rather the crew as a whole to which Mr. Fukushima asked staff to look into the issue. Mr. Jimenez noted the helicopter crew should be recognized at well. Mr. Fukushima would like to do the presentation at the July meeting if at all possible. Ms. Agarwal stated the general public is not aware of what the firefighters actually do, and asked how they can get access to the commendation letters. Staff informed Ms. Agarwal that the contents of the entire Fire Commission packet, which include commendation letters, is posted to the Fire Commission page on the County of Kauai website. Ms. Agarwal commented she does not feel that is enough as not many people visit the site. Mr. Jimenez stated it would be too difficult to put it in the Garden Island if you are receiving an abundance of letters at once; however he does agree that more people should see it. Ms. Agarwal reiterated there is no way for the general public to know what the firefighters are doing, and questioned how they can better inform the public. Chief Westerman agreed and suggested the Commission provide ideas on ways to increase public relations when the Department begins walking through the new strategic plan. ■ Budget Report as of April 30, 2014 Chief Westerman provided an overview of the budget report. Staff will consult with the County Attorney's office on the appropriate format for the commendation. Staff later confirmed that there is no prohibition on recognizing individuals. Kauai Fire Commission Open Session June 2, 2014 Pate 5 In response to Mr. Fukushima, Chief Westerman provided a brief explanation of the overtime costs budgeted for recruit training. Mr. Jimenez moved to receive the Chief's monthly report and budget report. Mr. Brown seconded the motion. Motion carried 5:0. Business KFC 2014 -004 2014 Goals of the Kauai Fire Department (on going,_ uarterl Chief Westerman provided an update of the 2014 goals. (On file) Administration Goat #2 Update All KFD Position Descriptions Mr. Fukushima asked if this includes the Deputy Fire Chief's position description to which Chief Westerman replied yes. Goal #5 Payroll Policy Update Mr. Jimenez asked who is responsible for completing this objective to which Chief Westerman replied the Administrative Officer. He noted she is very overworked, and does not have sufficient staff to complete this goal. However, the implementation of a new position to the Ocean Safety Bureau will take some of the workload off of the current staff. Training Goal #4 Write Fire Department Training Plan Mr. Brown commented he feels this is a very good program that will help recruits set goals for their entire career. Mr. Fukushima requested to view the SOGs in its final form once complete. Kauai Fire Commission Open Session June 2, 2014 Prevention Pate 6 Goal #3 Increase Fire Inspector Skills to Include Pyrotechnics Mr. Fukushima asked who is currently inspecting pyrotechnics now to which Chief Westerman stated the Fire Department does, but with very little education on it. There is a pyrotechnics company on the West Coast that offers training courses on pyrotechnics, which Prevention officers will be attending. Mr. Fukushima stated a contractor's license is required to put on pyrotechnics shows, and asked if the Department has had any discussion with contractors of the expectations of the State in licensing. Chief Westerman stated the Department's task is to make sure they comply with the laws, and whether it appears safe. He pointed out the intent of this particular training is to explore the details of what could potentially go wrong, and trying to be prepared for the worst case scenario. Ocean Safety Goal #3 Re- allocation Plan Ms. Agarwal asked if this plan includes the grooming of the future Fire Chief. Chief Westerman replied no, this plan pertains only to the Ocean Safety Bureau. The grooming of the future Fire Chief falls under the succession plan in the Training goals. Chief Westerman stated the succession plan has motivated many to continue their education, and obtain the skills necessary to get promoted. Ms. Agarwal stated she is surprised that the County does not reimburse the firefighters for any courses they wish to take. Chief Westerman explained programs such as the National Fire Academy is almost entirely paid for by Kauai Fire Commission Open Session June 2, 2014 Pate 7 FEMA; 90 percent. The Department allows them time to attend those courses, and pays for meals. However, if they are taking college courses to finish up their own degree, there is no reimbursement plan for that. Mr. Jimenez commented that at the start of his tenure as a Fire Commissioner, he was focused on having measurable goals and objectives for the Fire Chief, and he is really pleased with the report the Chief has provided. This provides a gauge of how well the Department is doing in meeting their goals. Mr. Fukushima thank Mr. Jimenez for initiating the quarterly goals. Mr. Brown agreed with Mr. Jimenez, and stated he would really like to explore avenues of providing better PR for the Fire Department, he requested it be put on the agenda for discussion. Mr. Jimenez replied if the Commission wishes, they can include that as a major goal or effort for the upcoming strategic plan. Mr. Jimenez noted it has been discussed many times in the past, but it is difficult thing for the Commission to implement. However, having it be part of the Department's strategic plan will ensure it will be an on -going public relations program. Ms. Agarwal argued that if it is left up to a public relations department, they will say they do not have the budget for it. Mr. Jimenez stated they can start off small, and hopefully lead to greater things in the future. Mr. Fukushima requested, in addition to drafting a commendation for the rescue crew and helicopter pilot for the rescue at Hanakapi ai, that staff contact the Garden Island newspaper and the Mayor's PIO to be involved with the presentation at next month's meeting. Mr. Fukushima commented that aside from a natural disaster, this is the largest rescue operation that has ever taken place, and that should be well promoted. Kauai Fire Commission Open Session June 2, 2014 Page 8 Mr. Jimenez asked whether the recognition should be by way of certificates of appreciation as opposed to a resolution. Mr. Brown would like to ensure everyone who contributed to the rescue Staff will consult with the County Attorney and efforts are recognized, not just the individuals who physically went in to draft a commendation to be included on the July retrieve the victims. Mr. Fukushima agreed. 7, 2014 meeting agenda. Mr. Fukushima commented on the KFD training he observed at Ahukini Pier, and highly encouraged the commission members to attend any such Mr. Jimenez moved to receive the 2014 Goals. trainings if they have the opportunity to do so. Mr. Maruyama seconded the motion. Motion carried 5:0. KFC 2014 -010 2015 Budget Presentation for the Kauai Fire Department Staff noted this was included on the agenda for the Commission's receipt and review. This has already gone to Council for approval. Mr. Jimenez requested that the Chief provide the final approved budget at the next meeting to allow the opportunity for the Chief to go over any changes that were made to the budget. Mr. Fukushima pointed out that departments will begin preparing for the upcoming FY 15/16 budget beginning in September at which time the Mr. Jimenez moved to receive the 2015 budget Commission can make recommendations to the Chief. presentation. Ms. Agarwal seconded the motion. Motion carried 5:01 Announcements Next Meeting: Monday, July 7, 2014 — 2:00 p.m., Mo`ikeha Building, Meeting Room 2A /B Adjournment Chair Fukushima adjourned the meeting at 3:05 p.m. Kauai Fire Commission Open Session June 2, 2014 Submitted by: Cherisse Zaima, Support Clerk () Approved as is. O Approved with amendments. See minutes of Page 9 Reviewed and Approved by: meeting. Jesse Fukushima, Chair In MEMORANDUM TO: Kaua'i Fire Commission FROM: Robert Westerman DATE: June 19, 2014 RE: Fire Commission Report for the month of May 2014 CHIEF OF THE DEPARTMENT: • • • • • • Fire Commission meeting KFD Grant Committee Meeting Council Appreciation for Hanakapi'ai Rescue ARS Demo at Ahukini Ground Breaking at Kekaha Gardens Park Budget Decision Making at Council Beach Sign Meeting NFA, Baltimore MD County Council Meeting Parking Audit Workshop Departmental Meeting COK Hurricane Response Framework Stakeholder Seminar 1 & 2 NOAA Hurricane Season Brief One OSB Personnel on Workers Comp. OPERATIONS BUREAU: �c�,nH sa�Ff` FIgE LIFEGUARD DEPT. 4 41 co Chief's Monthly Report Page 1 of 13 May 2014 Current YTD Last YTD Medical Calls 328 1635 3431 Structure Fire 1 3 14 �c�,nH sa�Ff` FIgE LIFEGUARD DEPT. 4 41 co Chief's Monthly Report Page 1 of 13 Vehicle Accident 21 102 189 Vehicle Fire 2 11 20 Brush Fire 5 18 85 Rescue 10 36 91 HazMat 1 7 13 Cancelled in route 34 191 445 Other 60 339 734 Total 462 2342 5022 EQUIPMENT & APPARATUS STATUS RADON 1 Boat, no pump 2007 Mission Capable WHALER 2 Boat, no pump 2013 Mission Capable TRUCK 2 Brush truck 2004 Mission Capable TRUCK 1 Brush truck 2011 Mission Capable TRUCK 5 Brush truck 2012 Mission Capable TRUCK 4 Brush truck 2011 Mission Capable TRUCK 6 Brush truck 2009 Mission Capable TRUCK 8 Brush truck 2010 Mission Capable TRUCK 7 Brush truck 2007 Mission Capable TRAIN 1 Chief officer car 2007 Mission Capable TRAIN 2 Chief officer car 1999 Mission Capable BC Chief officer car 2005 Mission Capable FIRE 2 Chief officer car 2008 Mission Capable FIRE 1 Chief officer car 2009 Mission Capable OSB DURANGO Chief officer car 2009 Mission Capable PREV 1 Chief officer car 2009 Mission Capable CERT Chief officer car 2013 Mission Capable SPARE ENGINE 7 Engine 1994 Offline SPARE ENGINE 6 Engine 1994 Mission Capable ENGINE 2 Engine 2002 Partial Mission Capable ENGINE 1 Engine 2005 Mission Capable ENGINE 3 Engine 2002 Mission Capable ENGINE 4 Engine 2007 Mission Capable ENGINE 7 Engine 2007 Mission Capable ENGINE 6 Engine 2009 Mission Capable ENGINE 8 Engine 2010 Mission Capable Chief's Monthly Report Page 2 of 13 ENGINE 5 Engine 2008 Mission Capable HAZMAT 8 HazMat unit 2006 Mission Capable AIR1 Helicopter 2009 Mission Capable R3 A16547 Rescue unit 2012 Mission Capable TENDER 1 Tanker or tender 1997 Mission Capable RMS /CAD REPORT DATE INCIDENT TIME STATION DESCRIPTION 5/05 2035 1840 E5 /t5 53 YO female with self - inflicted gunshot wound to lower abdomen; .22 caliber round Station 1 E1 (Hanalei) • 5/2 Inc #1984 Electrical Fire at Makai Club Princeville • 5/6 Fire ground survival class at station. • 5/7 Inc #2066 Injured Hiker Hanakapiai Valley • 5/9 Inc #2102 False Alarm Fire 6180 Kahiliholo Rd. • 5/16 Inc #2225 Missing Sailboat Hanalei • 5/25 Inc #2332 False Alarm Fire 4590 Emmalani Dr. • 5/25 Inc #2334 Jetski at Pilaa not working • 5/25 Inc #2343 Assault at SeaLodge • 5/26 Inc #2349 False fire alarm at 5560 Weke Rd. Station 2 E2 (KapaIa) • 5/8 Inc #2075 Removed an employee from a stalled elevator at Kalani Puu during island wide power outage. Station E3 (Uhu'e Suppression) Rescue R3 (Lihu'e Rescue) Station 4 E4 (K61oa Station 5 E5 (Kalaheo) • 5/5: See RMS Inc# 2035 female with self - inflicted gunshot wound to her abdomen. • 5/12: Assisted Kalaheo Elementary School with marking field for May Day event on Friday • 5/19: Relocate to District 4; E4/T4 preplan of NTBG. • 5/19: See RMS Inc # 22327 KPD investigating male subject that poured diesel fuel on weeds fronting Paanau Village (approx. 3 gallons). • 5/27: Water Tanker delivered to Station 5 for District 5's water shortage problem. E -5 Blue personnel were certified to operate tanker by Capt. N. Hosaka on 5/27/14. • 5/29: Spoke to Val Reyna of Dept. of Water to preplan water usage in Kalaheo district in the event of an emergency. Station 6 E6 (Hanapepe) • May 2, 2014 Station visitation, 75 Third graders from Eleele School • May 7, 2014 Station visitation, 35 Preschool students from Kamehameha Preschool Station 7 E7 (Waimea Chief's Monthly Report Page 3 of 13 Station 8 E8 (Kai'akea TRAINING BUREAU: May 2014 Month YTD On- Island Training Sessions Held 17 61 Off- Island Training Sessions Held 0 g Total Hours in Training 1089 3141 New Recruit Training Sessions Held 23 23 Total Hours in Training 320 1032 Summary • Fire Ground Survival Sta. 1 3 Sessions Held • Recruit Training DPS Orientation CPR Training IFSTA Essentials Ch. 1,2,3,4 • Recruit Online ICS Classes 100/200/700/800 • Recruit RMS Classes 2 Sessions Held • AIRS Training 8 Sessions Held PREVENTION BUREAU. May 2014 Month YTD Fire Investigation 0 3 Additional Dwelling Unit Permit Applications 1 18 Building Permit Plan Review 7 148 Planning Department Review 3 27 Certificate of Occupancy Inspection 2 44 Business Occupancy Inspection 0 127 Witness Acceptance Tests 0 7 Fire Extinguisher Training 1 8 Fire Safety Presentation 1 26 Telephone Inquiries 22 383 Complaint Investigations 1 2 Sparky Presentation 0 0 Fireworks Displays & Inspections 0 3 FireRMS Updates & Maintenance Hours 0 2 Misc. Activities 16 256 Chief's Monthly Report Page 4 of 13 Complaint Investigations - 1. Telephone Complaint via Debi Dill in re Big Save Kapaa Outdoor Storage of Pallets; Concerned about current storage in light of recent Pallet Fire near property; Email of Photo Additional Dwelling Unit Permit App. - 1. ADU at Kahana Street R -6/8" Y. 2. ADU at Alohi Street. Building Permit Plan Review - 1. BPMT #: 14- 476,477 As -built restrooms at 3145 Akahi Steet. 2. BPMT #: 14 -381 restroom at child care center, 3 -1901 Kaumualii Hwy. 3. BPMT #: 14 -932 PV roof system at 4 -820 Kuhio Hwy, 4. BPMT #: 14 -922 PV roof system at 4 -820 Kuhio Hwy. 5. BPMT #: 14 -921 PV roof system at 4 -820 Kuhio Hwy. 6. BPMT #: 14 -930 PV roof system at 4 -820 Kuhio Hwy. 7. BPMT #: 14 -966 PV system at Smiths, 3 -5971 Kuhio Hwy. 8. BPMT #: 14 -726 office expansion for BASF at 6526 Kaumualii Hwy. 9. BPMT #:14 -920 PV roof system at Waipouli Beach resort, 4 -820 Kuhio Hwy. 10. BPMT #: 14 -931 BPMT #: 13 PV roof system at 4 -820 Kuhio Hwy. 11. BPMT #: 14 -923 BPMT #: 14 PV roof system at resort at 4 -820 Kuhio Hwy. 12. BPMT #: 14 -924 PV system at 4 -820 Kuhio Hwy. 13. BPMT #: 14 -919 PV system at Waipouli Resort at 4 -820 Kuhio Hwy. 14. BPMT #: 14 -880 TI at 1662 Haleukana Street. 15. BPMT #: 14 -881 Demising wall at 1662 Haleukana Street. 16. BPMT #: 14 -882 restroom at 1662 Haleukana Street. 17. BPMT #: 14 -969 Hyatt Dock restaurant upgrades at 1571 Poipu Road. 18. BPMT #: 14 -967 Stevenson Library Sushi bar upgrades at Hyatt, 1571 Poipu Road. 19. BPMT #: 14 -822 ADA restroom at Pali Kai Warehouse, 2955 Aukele Street. 20. BPMT #: 14 -1028 As built re -roof at 4370 Kukui Grove Street. 21. Sprinkler shop drawings for Ross 22. BPMT #: 14 -754 Stairs to a mobile office at 2731 Ala Kinioki. 23. BPMT #: 14 -859 replace water fountains at 8140 Kekaha Road. 24. BPMT #: 14 -494 Re- roofing at 9707 Tsychiya Road. 25. BPMT #: 14 -798 retaining wall at Waewae Road. 26. BPMT #: 14 -1062 ADU at 4075 Pai Street. 27. BPMT #: 14 -970 TI at 2250 Ainakoa Street. 28. BPMT #: 14 -1018 ADU at 4750 Mailihuna Road. 29. BPMT #: 14 -1078 PV roof mount at Hanalei Center, 5 -5161 Kuhio Hwy. 30. BPMT #: 14 -841 re -roof at Macy's, 3 -2600 Kaumualii Hwy. 31. BPMT #: 14 -594 Dryer vent installation at 3880 Wyllie Road. 32. BPMT #: 14 -386 storage building at 3718 Kapunohu Street. 33. BPMT #: 13 -2966 New church at 2733 Ala kinoiki Street. 34. BPMT #: 14 -905 retaining wall from a previous permit on a seperate permit, 3108 Waewae Road. 35. BPMT #: 14 -870 ADU at 4750 Mailihuna. 36. BPMT #: 14 -986 TI at 1596 Haleukana Street. 37. BPMT #: 14 -578 ground mount PV at 3411 Wilcox Road. Chief's Monthly Report Page 5 of 13 Planning Department Review — 1. SMA Minor Permit SMA(M)- 2014 -21, Photovoltaic garage structure at Islander TI at Mahina Clothing unit F135 at 2829 Ala Kalanikaumaka. On The Beach 2. SMA Minor Permit, parking of 2 food wagons and construction of a bar with renovations at a condo unit E bldg. 10 Alii Kai at 3830 Edward kitchen and outside sitting area in Kapaa 3. SMA Minor Permit SMA(M)- 2014 -19, Interior and exterior renovations to existing lobby /restaurant building at Kauai Sands Hotel 4. SMA Minor Permit SMA(M)- 2014 -20, Conservation management actions, int renovations at 5050 Lawai Road, Kuhio shores unit 209. including construction of predator -proof fencing, removal of non - native BPMT #: 13 mammalian predators, and habitat restoration at the Kilauea Point National balcony at Kaha Lani bldg.? unit 222, 4460 Nehe Road. Wildlife Refuge 5. SMA Minor Permit, stepping stone pathway and split rail fencing along property adu AT 5409 Makalea Street. line for residential property in Kealia 6. SMA Minor Permit, addition of spa to existing pool deck in Koloa 7. Class IV Zoning Permit Z -IV- 2014 -16, Visitor Center Facility Koloa Rum BPMT #: 13 Corporation 8. Class IV Zoning Permit Z -IV- 2014 -17, Operations involving food truck vendors in BPMT #: 13 Koloa 9. Class IV Zoning Permit Z -IV- 2014 -18, variance of lot size for 2 -lot subdivision of BPMT #: 13 a parcel in Moloaa Certificate of Occupancy Inspection — 1. BPMT #: 14 -597 Florist shop at 3 -4251 Kuhio Hwy. 2. BPMT #: 13 -1512 Ventura office building at 4202 Rice Street. 3. BPMT #: 13 -1252 Hanamaulu Trading Company shell building, 3 -4221 Kuhio hwy. 4. BPMT #: 13 -2408 balcony replace /repair unit 228 bldg 9 Kaha Lani, 4460 Nehe Road. 5. BPMT #: 14 -276 TI at Mahina Clothing unit F135 at 2829 Ala Kalanikaumaka. 6. BPMT #: 13 -2988 renovations at a condo unit E bldg. 10 Alii Kai at 3830 Edward road. 7. BPMT #: 12 -315 int renovations at 5050 Lawai Road, Kuhio shores unit 209. 8. BPMT #: 13 -2399 balcony at Kaha Lani bldg.? unit 222, 4460 Nehe Road. 9. BPMT #: 13 -886 adu AT 5409 Makalea Street. 10. BPMT #: 13 -2400 Replace balcony at bldg 7 unit 223 Kaha Lani 4460 Nehe Road. 11. BPMT #: 13 -1148 ADU at 4796 Hauaala Road. 12. BPMT #: 13 -1839 TI at 4 -771 Kuhio Hwy,Sherwin- Williams. 13. BPMT #: 13 -2329 TI at 9899Waimea Road. 14. BPMT #: 13 -120 ADU at 3205 Jerves Street. Business Occupancy Inspection — 1. Business inspection at 4611 Mamane St. (Starline Foundation) 2. Wilcox Memorial Hospital annual inspection Fire Extinguisher Training Fire Safety Presentation — 1. Ag- Awareness Day at UH Agriculture Research Facility in Wailua Chief's Monthly Report Page 6 of 13 2. CERT class in Kilauea. 3. Sparky Trailer Kilauea School (Day 1 of 2): 165 Total Encounters (153 keiki & 12 teachers) 4. Sparky Trailer Kilauea School (Day 2 of 2): 138 Total Encounters (132 keiki & 6 teachers) 5. Fire Safety Trailer at May Day By The Bay in Hanalei, 264 encounters 6. Sparky Trailer Eleele School (Day 1 of 2): 159 Total Encounters (148 keiki + 11 teachers) 7. Sparky Trailer Eleele Elementary (Day 2 of 2) Total Encounters :202 (187 Keiki & 15 Adults) 8. Fire Safety Trailer at Kilauea Town Celebration, 144 encounters Witness Acceptance Test — 1. Witness Acceptance Test for Kapa'a Missionary Church's Kitchen Hood. Ansul system passed. Island wide HVAC and NFP present. Misc. Activities — 1 . Executive Staff Meeting 2. Discussion with Fire 2 & Prevention Bureau in re Information Technology, Web - based Software for Fire Inspections, and NFPA 3. Research & Development of Tablet /Cloud -Based Fire Inspections (Code Enforcement); Comcate, Buildingreports.com, CityReporter, The Compliance Engine 4. Work with Fire Inspector Washburn on 2014 Fireworks Retail Sales Licenses (Sharepoint Digital File & Processing) 5. Meeting with Rose Bettencourt in re 2013 SAFER Grant Management /Logistics 6. KFD Grant Committee Bimonthly Meeting: 7. 2013 SAFER Grant Management /Logistics Meeting with Rose Bettencourt/FF Devin Medeiros 8. Request to Fire 2 for Water Tender Specifications 9. Correspondence with State Department of Health (DOH) Environmental Health Specialist Joshua Marvit in re Notice of Violations /Reports; Coordination of Quarterly Inspections of Restaurant Occupancies 10. Review of Instruction Procedures with KFD Training in re Fire Fighter Recruit Class Training (June /July 2014) 11. Develop & Produce KFD Prevention Restaurant Fire Safety 101 Handout 12. Coordination of Collaborative Effort with Kauai Invasive Species Committee (KISC) Tiffani Keanini on Production of Invasive Species Handout for School Students / Keiki 13. Code Review NFPA 1 Healthcare Occupancy (5/8/14 Preparation for Wilcox Hospital Inspection) 14. KFD Professional Development Plan (Amended) in collaboration with KFD Training & FC Sol Kanoho 15.6/5/14 AHJ Meeting Flyer Amendment with Shyla Ayau 16. Plan Review Shop Drawings (Fire Alarm System for Point at Poipu Phase 4) 17. KFD Prevention Social Media Management via Hootsuite (Face boo k /Twitter) "Arson Week 5/4- 10/14" 18. Scheduling of 6/13/14 Sparky Trailer Waiohai /Kiahuna Hotels FET (Mark Domingcil /Tim Blum) 19. Correspondence and planning for upcoming brushfire mitigation meeting in June Chief's Monthly Report Page 7 of 13 20. Correspondence with BullEx representative regarding broken propane regulator 21. Code Review 22. Deliver mail to Station 8 and Station 2 23. Pick up parts to repair burn pan on trailer. 24. Process 15 Fireworks Licenses for TNT fireworks. 25. Parking Audit Workshop departmental meeting 26. Meeting with Nick Courson of attorney's office regarding notice of violation procedures 27. Work on notice of violation procedures 28. Staff meeting 29. TSP -14 -19 Kahepuu Graduation party at Lucy Wright Park on 6/14/14. 30. Vehicle maintenance and troubleshoot computer. 31. CERT unit instruction at Kilauea NC. 32. AS400 review. 33. Cloud -Based Fire Inspection of The Compliance Engine Webinar /Demonstration by Brycer (Matt Rice) 34.AFG Radio Grant Period Of Performance Reporting; FP &S Smoke Alarms Grant Period of Performance Reporting 35. Grant Closeout meeting with Fire Administration 36. ARS Helicopter Short -Haul Refresher (Porters, Kokee) 37. Pick -up training trailer from Hanalei and transport to Lihue fire station for FF Survival class. Deliver training books to stations 1, 2, & 8. 38. Perform 2 Environmental Record Reviews. 39. Brushfire Mitigation Agenda 40. Prevention Sharepoint and office work. 41. Knox Gate Switch at 4170 N. Waiakalua. 42. Staff meeting 43. Meeting at Kauai Community College regarding active shooter drill 44. Met with attorney Nick Courson regarding finalizing Fire Chief's Orders procedure 45. Teleconference call with Kauai Marriott regarding repair of fire line 46. Correspondence with Knox company regarding installation inventory list for Kauai 47. CERT class in Kilauea. 48. Fireworks permit for Salt Pond Store. 49, SOG Committee Meeting @ KFD HQ (Program Director FC Solomon Kanoho) 50. Meeting with FF III Sean Smith on Cloud -Based Fire Inspection /Occupancy Alternatives 51.AFG /FP &S Grant Management (Radios & Smoke Alarms) 52.2012 Fire Prevention & Safety Grant Request for Amendment (six -Month Extension for Smoke Alarm Installation) 53. Correspondence with Longs Kapaa in re Outdoor Storage of Excess Pallets (approx. 200 +) & Cardboard Bundles 54. Coordination /Correspondence /Preparation for 6/5/14 AHJ Meeting; Confirmation RSVPs of Attendance 55, Prevention Head's Up: 6/5/14 Hawaii Explosives & Pyrotechnics Intent to Transport (Nawiliwili to Grand Hyatt Poipu) 56.AHJ Meeting Powerpoint Presentation 57. Assist Fire 1 with Helicopter Short Haul Pictures /Video for Presentation 58. Telephone Inquiry from Longs Kapaa (Billy Iloreta) in re 5/20/14 Educational Visit Chief's Monthly Report Page 8 of 13 of Outisde Storage of Pallets (approximately 300 -400) 59. KFD Prevention Social Media Update via Hootsuite: Severe Weather Update for Memorial Weekend 60. KFD Prevention Social Media Update via Hootsuite: ICC Building Safety Month & National Hurricane Preparedness Week 61. KFD Prevention Social Media Update via Hootsuite: Hanalei Bridge /River Updates (808) 241 -1725 62. Sparky Trailer Management /Scheduling: Coordination for 6/13/14 Sparky Trailer FET Kiahuna Plantation /Waiohai; Update of Trailer Encounters; 6/7/14 Sparky Trailer Hawaii Pacific Health Kids Fest Wailua Marina & Kapaa Blue Engine 63. Sparky Staff Scheduling Management via Outlook; Beta Test to Sparky Staff Instructors via Email Invitations 64. Updating NFPA Standards Binders 65. Prepare fire investigation report for fire at Coconut Coasters, Kapaa. 66. Work on Sparky Trailer and prep for upcoming events. 67. Complete Job Performance Review for Inspector Washburn's end of probation 68. Met with Administration of Shops at Kukuiula regarding Knox lock box locations on property 69. Expanded Staff meeting 70. Kauai Drought Committee meeting 71. Meeting with Dorvin Leis at Ross's to discuss minor installation issues. 72. Notice of Violation Correspondence (Brick Oven Pizza): 73. Follow -Up Re- inspections on Notice of Violations for the following: Brick Oven Pizza Kalaheo, Birdie's Cafe, Savage Shrimp 74.2013 FP &S Smoke Alarm Grant Management: Correspondence with Vicki Wade FEMA in re Amendment Request for Extension (6 Months) 75.AFG /SAFER Grant Award Success Story Development: 21st Recruit Class Graduation Photo (FF Ambo Hedstrom), Kaiakea Station, Improved Insurance Rates 76.AHJ Meeting: Invitations /RSVP /Agenda Correspondence (State Charter Commission /Kauai Public Charter Schools /Boards & Commissions /COK Building) 77, By Request of Deputy Chief Blalock, assist with IAFC Ben Franklin Award of Valor (Rescue 3 Red & Air 1 Pilot Cliff Cates) 78. NFPA CodeBuilder Beta Test Training 79. Process firework application for fireworks show at Grand Hyatt on June 5, 2014. 80. Prepare for Brushfire Mitigation Meeting 81.Assess proposed gate for Paanau Village Fire Lane. 82. Deliver Supplies for CERT to Kapaa High. OCEAN SAFETY BUREAU: Month of: May 2014 Type of Training Hours in YTD Training USLA Re -cert, May- 12,14, 16 2014 Polihale 45 OSB Personal 360 hrs. 6573 8:30- 5:00pm. Total Training Hours 360 hrs. 657.5 Chief's Monthly Report Page 9 of 13 Drowning Statistics Summary • Meeting with KPD, County Parks Rangers, Ocean Safety, and Hawaiian Homes discussing issues at Anahola Beach Park — camping, violence, assaults, drugs, illegal camping, etc. • Kauai World Challenge — Canoe race from Kapaa to Salt Pond • Keiki and Jr Lifeguard registrations — Keiki program all full • USLA Open Ocean training Ocean Safety Bureau Ke'e Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 2012 1 0 0 0 0 0 1 0 0 0 0 0 2 2013 3 5 2 1 0 1 2 1 1 0 1 0 17 2014 0 0 1 1 0 5/4/14 — Single tower coverage with high surf and high crowds • 5/5/14 — Single tower coverage • 5/6/14 — 2 Summary • Meeting with KPD, County Parks Rangers, Ocean Safety, and Hawaiian Homes discussing issues at Anahola Beach Park — camping, violence, assaults, drugs, illegal camping, etc. • Kauai World Challenge — Canoe race from Kapaa to Salt Pond • Keiki and Jr Lifeguard registrations — Keiki program all full • USLA Open Ocean training Ocean Safety Bureau Ke'e Tower • 5/1/14 — Water prevention with rescue board • 5/5/14 — At 9am Alcohol and urination smells from tower — wash down and clean • 5/10/14 — Reports of a hiker with cramps • 5/10/14 — limited snorkeling due to high surf and currents • 5/11/14 — People stranded on other side of Hanakapiai stream • 5/12/14 — Rescue visitor from rip current on rescue board • 5/13/14 — Rescue from rip current • 5/15/14 — Water prevention with rescue board • 5/16/14 — Treat reef laceration to foot • 5/21/14 — Treat injured foot = reef cuts • 5/25/14 — Assist 2 swimmers caught in rip current • 5/26/14 — Assist snorkeler to shore • 5/27/14 — First aid reef cuts Pine Trees Tower • 5/3/14 — Warn illegal jet ski in bay (black pot) • 5/4/14 — Single tower coverage with high surf and high crowds • 5/5/14 — Single tower coverage • 5/6/14 — Call Humane Society of ongoing lose dog issue • 5/10/14 — Single tower coverage — with a lot of rip currents • 5/16/14 — Rescue female out of rip current • 5/20/14 — Rescue young child from rip current • 5/26/14 — Lots of preventions due to strong rip current • 5/30/14 — Respond to swimmers in distress Haena Tower • 5/23/14 — Treat for Jelly fish sting • 5/24/14 —Treat jellyfish stings Pavilion Tower • 5/3/14 — Jet ski off line due to certified operator shortage • 5/10/14 — Report of missing child Chief's Monthly Report Page to of 13 • 5/10/14 — Memorial paddle out at Hanalei pier • 5/11/14 — Respond to a possible broken leg at the pier • 5/27/14 — Rescue 4 people on SUP boards beginner paddlers Anahola Tower • 5/3/14 — Report of young boy burnt by cooking oil — called dispatch • 5/8/14 — Verbal harassment from illegal campers or homeless • 5/20/14 — KPD showed up for private parked bus Kealia Tower • 5/3/14 — 7am jet ski launch for Kauai world challenge escort • 5/5/14 — Rescue assist victim to shore caught in current • 5/9/14 — Jet ski off line due to certified operator shortage Lydgate Tower • 5/21/14 — First aid and administer oxygen Po'ipu Tower • 5/3/14 — Treat laceration to toe • 5/4/14 — Spinal injury at Brenneckes beach • 5/17/14 — Rescue two body boarders at Waiohai • 5/23/14 —Assist paerson who slipped and injured shoulder Salt Pond Tower • 5/30/14 — Assist SUP paddlers to shore • 5/28/14 — Treat burn on leg from moped accident • 5/26/14 — Assist swimmer to shore • 5/24/14 — Call KPD for domestic argument Kekaha Tower Chief's Monthly Report Page 11 of 13 From: Cyndi Ayonon On Behalf Of Mayor Sent: Monday, May 19, 2014 12:42 PM To: SiteKiosk Terminal; Mayor Cc: Bernard Carvalho; Robert Westerman; John Subject: RE: water safety officers are the best Blalock, Beth Tokloka; Sarah Blane Aloha and thanks for sending the Mayor's Office your message. 'I have forwarded your email to our Water Safety Division and extended our deepest thanks to them for a fine job in saving your lives. Mahalo, Cyndi Ayonon Administrative Aide Office of the Mayor From: Site Kiosk Terminal mailto:helpdeskCDshaka,netj Sent: Sunday, May 18, 2014 5:57 PM To: Mayor Subject: water safety officers are the best Dear Mayor: I tried to find a place on the city website to email the Ocean Safety Bureau but was unable to find that department as one that I could email directly. Please forward to the correct department head for me. We recently spent a week at the Waiohai Marriott Hotel in Poipu. Our trip and first visit to your beautiful island was amazing and we were impressed with literally everything we did. We took the catamaran cruise, rode in helipeopters, zip lined, kayaked, and other activities. Our next to last day we rented a boogie board from the independent vendor at the Marriott (who did not give us any warning about the tide and the need for fins) We were swept onto the rocks and were unable to right ourselves and swim away from the dangerous area on our own. I looked up and saw the rescue SeaDoo coming to my aid. The lifeguards named Alohi Costa and Justin Tabalno were able to help me get on the SeaDoo and I believe saved my life. I was bruised and bleeding and exhausted from attempting to no avail to get myself out of the danger zone. I went back to thank them and they were off the, next day but I wanted to be sure and send an official thank you to them. And thank you also to the city of Poipu for staffing their beaches with such well trained water safety officers. Our vacation could have ended tragically if not for them. Sincerely, Susan Bean Hot Springs, AR 501.617.4443 Chief's Monthly Report Page 12 of 13 To: <rwesterman(a�,kauai.gov >, <jornellas &kauai ov> Subject: Waimea High School CPR class Good Morning Fire Chief Westerman and Battalion Chief Ornellas, I would like to take this opportunity to thank you for your continued help and support in allowing Jayson Pablo to conduct his CPR training with my students. We are currently the only school that has consistently provided CPR education and training on the island. I have been working with Jayson for the past 9 years and his knowledge paired with his enthusiasm for training made the class sessions not only educational but also fun and enjoyable. In addition, I would also like to thank Captain Warren's green crew and Captain Cummings blue crew from the Waimea Fire station for their help in assisting Jayson with demonstrations and instructions. Jayson addressed all issues, including signs and symptoms of life threatening situations, the Heimlich Maneuver for adults, children, and infants, how and when to use an AED machine, and the proper techniques for adult, child, and infant CPR. Jayson and the other firefighters demonstrated professionalism and dedication, ensuring that students understood and retained the information. They are all great examples of positive role models in our community. Due to the great success of the program, I would like to continue the CPR training at Waimea High School. I would also like to request Jayson Pablo to continue on as the program's head instructor. Aside from having been with the program for over 15 years, Jayson is also a Waimea High School graduate and is familiar with many of our students and their families. If we can continue with the program for the upcoming 2014 -2015 school year, have Jayson call me at 338 -6810 ext. 178 or my cell phone - 652- 7005. If you have any questions or concerns please feel free to contact me anytime. Mahalo again for your support. Dalton Matsuyama Waimea High School Health Educator Chief's Monthly Report Page 13 of 13 KAUAI FIRE DEPARTMENT Includes payroll dates 5/30/2014 & 6/13/2014 APPROPRIATION BALANCE - FY 2013 -2014 Percent of FY Expended 91.67% Percent of FY Remaining 8.33% As of May 31, 2014 (Current Transfer (PP 21 & 22) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x % FY (Curr + Revised ACCOUNT Budget In /(Out) To Date In /Out Budget Balance 5/1/2014 Encumbrance To Date Inc[ EncumbrM Exp Enc) Budget FIRE ADMINISTRATION 001 -1101- 566.01 -01 REG SAL $ 905,007.00 $ (4,422.00) $ 900,585.00 $ 152,015.67 $ 152,015.67 $ 75,899.84 $ 824,469.17 $ 76,115.83 $ 1,067.08 8.43% 91.55% 001 -1101- 566.01 -05 VAC P/O $ 50,000.00 $ $ 50,000.00 $ 18,957.08 $ 18,957.08 $ $ 31,042.92 $ 18,957.08 $ 14,790.41 0.00% 62.09% 001 - 1101 - 566.02 -01 REG OT $ 34,847.00 $ - $ 20,000.00 $ 54,847.00 $ 6,677.22 $ 6,677.22 $ 4,720.10 $ 52,889.88 $ 1,957.12 $ (2,613.46) 8.61% 96.43% Overtime $ 13,283.00 $ 20,000.00 $ 33,283.00 $ 404.54 $ 404.54 $ 3,061.34 $ 35,939.80 S (2,656.80) $ (5,430.38) 9.20% 107.98% Holiday Pay $ 21,564.00 $ - $ 21,564.00 $ 6,272.68 $ 6,272.68 $ 1,658.76 $ 16,950.08 $ 4,613.92 $ 2,816.92 7.69% 78.60% 001 -1101- 566.03 -01 PREM PAY $ 15,805.00 $ - $ - $ 15,805.00 $ 4,100.80 $ 4,100.80 $ 1,178.23 $ 12,882.43 $ 2,922.57 $ 1,605.49 7.45% 81.51% Temporary Assignment $ 4,500.00 $ - $ 4,500.00 $ 1,433.26 $ 1,43126 $ 206.97 $ 3,273.71 $ 1,226.29 $ 851.29 4.60% 72.75% Scheduled Overtime $ 10,403.00 $ - $ 10,403.00 $ 3,350.40 $ 3,350.40 $ 705.26 $ 7,757.86 $ 2,645.14 $ 1,778.22 6.78% 74.57% Night Shift Premium $ 200.00 $ - $ 200.00 $ 97.14 $ 97.14 $ - $ 102.86 $ 97.14 $ 80.47 0.00% 51.43% Meals $ 700.00 $ - $ 700.00 $ (782.00) $ (782.00) $ 266.00 $ 1,748.00 $ (1,048.00) $ (1,106.33) 38.00% 249.71% Temporary Differential $ 1.00 $ - $ 1.00 $ 1.00 $ 1.00 $ - $ - $ 1.00 $ 0.92 0.00% 0.00% Bureau Opp Benefit Incentive $ 1.00 $ - $ 1.00 $ 1.00 $ 1.00 $ - $ - $ 1.00 $ 0.92 0.00% 0.00% 001 - 1101 - 566.05 -01 SSCONTR $ 39,472.00 $ - $ 39,472.00 $ 8,627.69 $ 8,627.69 $ 3,223.11 $ 34,067.42 $ 5,404.58 $ 2,115.25 8.17% 86.31% 001 -1101- 566.05 -02 HF CONTR $ 88,608.00 $ - $ 88,608.00 $ 32,368.23 $ 32,368.23 $ 5,358.06 $ 61,597.83 $ 27,010.17 $ 19,626.17 6.05% 69.52% 001 -1101- 566.05 -03 RET CONTR $ 184,274.00 $ - $ 184,274.00 $ 22,698.41 $ 22,698.41 $ 16,200.04 $ 177,775.63 $ 6,498.37 $ (8,857.80) 8.79% 96.47% 001 -1101-566.05-04 W/C TTD $ 1.00 $ 1,880.00 $ 1,881.00 $ 1.23 $ 1.23 $ - $ 1,879.77 $ 1.23 $ (155.52) 0.00% 99.93% 001 - 1101 - 566.05 -05 W/C MED $ 1,000.00 $ 5,355.00 $ 6,355.00 $ 0.38 $ 0.38 $ 6,354.62 $ 0.38 $ (529.20) 0.00% 99.99% 001 - 1101 - 566.05 -06 UNEMP COMP $ 1.00 $ - $ 1.00 $ 1.00 $ 1.00 $ $ - $ 1.00 $ 0.92 0.00% 0.00% 001 - 1101 - 566.05 -09 MILEAGE $ 1,000.00 $ - $ 1,000.00 $ 457.47 $ 457.47 $ $ 542.53 $ 457.47 $ 374.14 0.00% 54.25% 001 -1101- 566.05 -12 OTHER POST E $ 212,634.00 $ 4,788.00 $ 217,422.00 $ 38,207.33 $ 38,207.33 $ 18,140.91 $ 197,355.58 $ 20,066.42 $ 1,947.92 8.34% 90.77% 001 - 1101 - 566.10 -03 TELEPHONE $ 23,000.00 $ - $ 23,000.00 $ 5,702.88 $ 5,702.88 $ 17,297.12 $ 5,702.88 $ 3,786.21 0.00% 75.20% 001 - 1101 - 566.24 -00 TRAINING $ 7,500.00 $ $ 7,500.00 $ 7,500.00 $ 7,500.00 $ - $ 7,500.00 $ 6,875.00 0.00% 0.00% 001 - 1101 - 566.30 -00 OTHER SVCS $ 5,200.00 $ $ $ 5,200.00 $ 4,511.80 $ 4,511.80 $ 1,518.32 $ 2,206.52 $ 2,993.48 $ 2,560.15 29.20% 42.43% CERT Prog & Fingerprnt& Backgrd Chks $ 5,200.00 $ - $ 5,200.00 $ 4,511.80 $ 4,511.80 $ 1,518.32 $ 2,206.52 $ 2,993.48 $ 2,560.15 29.20% 42.43% 001 - 1101 - 566.31 -00 DUES /SUBS $ 2,000.00 $ $ 2,000.00 $ 893.00 $ 893.00 $ 1,107.00 $ 893.00 $ 726.33 0.00% 55.35% 001 - 1101 - 566.32 -00 CONSULTANT: $ 25,000.00 $ $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 14,990.00 $ 14,990.00 $ 10,010.00 $ 7,926.67 59.96% 59.96% 001 - 1101 - 566.35 -00 SPEC PROJ $ 17,000.00 $ $ 17,000.00 $ 9,465.29 $ 9,465.29 $ 8,605.66 $ 16,140.37 $ 859.63 $ (557.04) 50.62% 94.94% 001 -1101- 566.41 -01 BUILDING $ 9,551.00 $ $ 9,551.00 $ 9,551.00 $ 9,551.00 $ - $ 9,551.00 $ 8,755.08 0.00% 0.00% 001 - 1101 - 566.41 -03 OTH RENTAL $ - $ - $ - $ - $ - $ $ - $ - #DIV /0! #DIV /0! 001 - 1101 - 566.43 -01 R &M BLDG $ 1,000.00 $ - $ 1,000.00 $ 1,000.00 $ 1,000.00 $ $ 1,000.00 $ 916.67 0.00% 0.00% 001-1101-566.43-02 R&M EQ $ 32,000.00 $ - $ 32,000.00 $ 10,486.85 $ 10,486.85 $ (1,060.49) $ 20,452.66 $ 11,547.34 $ 8,880.671 -3.31% 63.91% 001 -1101- 566.56 -01 AIRFARE GEN $ 4,550.00 $ - $ 4,550.00 $ 2,283.31 $ 2,283.31 $ 1,343.39 $ 3,610.08 $ 939.92 $ 560.75 29.53% 79.34% 001 - 1101- 566.56 -02 PERDIEM GEN $ 6,100.00 $ - $ 6,100.00 $ 4,025.93 $ 4,025.93 $ 1,176.30 $ 3,250.37 $ 2,849.63 $ 2,341.30 19.28% 53.28% 001 -1101- 566.56 -03 CAR RENTAL $ 1,225.00 $ - $ 1,225.00 $ 845.00 $ 845.00 $ 224.00 $ 604.00 $ 621.00 $ 518.92 18.29% 49.31% 001 - 1101 - 566.56 -04 0TH TRAV $ 2,300.00 $ $ 2,300.00 $ 2,275.00 $ 2,275.00 $ 25.00 $ 2,275.00 $ 2,083.33 0.00% 1.09% 001 -1101- 566.56 -07 AIRFARE, TRG $ 3,750.00 $ $ 3,750.00 $ 2,870.90 $ 2,870.90 $ 879.10 $ 2,870.90 $ 2,558.40 0.00% 23.44% 001 - 1101 - 566.56 -08 PER DIEM, TRC $ 1,800.00 $ - $ 1,800.00 $ 1,068.90 $ 1,068.90 $ 731.10 $ 1,068.90 $ 918.90 0.00% 40.62% 001 - 1101 - 566.56 -09 CAR &PARK,TR $ 500.00 $ - $ 500.00 $ 454.00 $ 454.00 $ 46.00 $ 454.00 $ 412.33 0.00% 9.20% 001 -1101- 566.56 -10 OTHER, TRG $ 2,350.00 $ - $ 2,350.00 $ 2,350.00 $ 2,350.00 $ - $ 2,350.00 $ 2,154.17 0.00% 0.00% 001- 1101 - 566.57 -00 PRINTING $ 400.00 $ - $ 400.00 $ 400.00 $ 400.00 $ - $ 400.00 $ 366.67 0.00% 0.00% 001 -1101- 566.61 -01 OFC SUPP $ 8,500.00 $ - $ 8,500.00 $ 3,600.32 $ 3,600.32 $ 4,899.68 $ 3,600.32 $ 2,891.99 0.00% 57.64% 001 - 1101 - 566.62 -01 OTHER SM EQ $ - $ - $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! 001 - 1101- 566.65 -00 COLL BARG $ 70,300.00 $ $ 10,000.00 $ 80,300.00 $ 8,770.81 $ 8,770.81 $ 4,138.80 $ 75,667.99 $ 4,632.01 $ (2,059.66) 5.15% 94.23% Uniform Maint Allowance $ 2,100.00 $ - $ 2,100.00 $ 2,100.00 $ 2,100.00 $ - $ - $ 2,100.00 $ 1,925.00 0.00% 0.00% Ann Phys,Subst Scr, Imm,Exit Phys $ 68,200.00 $ 10,000.00 $ 78,200.00 $ 6,670.81 $ 6,670.81 $ 4,138.80 $ 75,667.99 $ 2,532.01 $ (3,984.66) 5.29% 96.76% 001 - 1101 - 566.67 -00 OTHER COMM( $ 480.00 $ - $ 480.00 $ (122.38) $ (122.38) $ 602.38 $ (122.38) $ (162.38) 0.00% 125.50% 001- 1101 - 566.68 -00 PSTGE & FR $ 100.00 $ - $ 100.00 $ 24.06 $ 24.06 $ 75.94 $ 24.06 $ 15.73 0.00% 75.94% 001 - 1101- 566.88 -03 VEH LEASE PU $ - $ - $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! 001 - 1101 - 566.89 -03 COMP &ACCES $ 5,500.00 $ - $ 5,500.00 $ 763.03 $ 763.03 $ 0.08 $ 4,737.05 $ 762.95 $ 304.62 0.00% 86.13% $ 1,800,356.00 $ 387,832.21 $ 1,568,180.14 $ 232,175.86 age 1 ADMINISTRATION TOTALS $ 1,762,755.00 $ - $ 37,601.00 $ 1,800,356.00 $ 387,832.21 $ 387,832.21 $ 155,656.35 $ 1,568,180.14 $ 232,175.86 $ 62,585.44 8.65% 87.10% Budget Page 1 Of 7 Includes payroll dates 5/30/2014 & 6/13/2014 Percent of FY Expended 91.67% Percent of FY Remaining 8.33% KAUAI FIRE DEPARTMENT APPROPRIATION BALANCE - FY 2013 -2014 As of May 31, 2014 Budget Page 2 Of 7 age 2 (Current Transfer (PP 21 & 22) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x % FY (Curr + Revised ACCOUNT Budget In /(Out) To Date In /Out Budget Balance 5/1/2014 Encumbrance To Date Inc[ EncumbrM Exp Enc) Budget FIRE OPERATIONS 001 - 1102- 566.01 -01 REG SAL $ 7,927,368.00 $ 576,866.00 $ 8,504,234.00 $ 2,044,085.55 $ 2,044,085.55 $ 998,731.92 $ 7,458,880.37 $ 1,045,353.63 $ 336,667.46 11.74% 87.71% AJEs for Fed Grant - Safer $ - $ - 001- 1102 - 566.02 -01 REG OT $ 583,117.00 $ 75,000.00 $ 75,000.00 $ 658,117.00 $ (35,863.98) $ 39,136.02 $ 76,974.77 $ 695,955.75 $ (37,838.75) $ (92,681.83) 11.70% 105.75% Holiday Pay $ 505,360.00 $ - $ 505,360.00 $ 76,589.36 $ 76,589.36 $ 42,765.30 $ 471,535.94 $ 33,824.06 $ (8,289.27) 8.46% 93.31% Overtime Pay $ 77,757.00 $ 75,000.00 $ 75,000.00 $ 152,757.00 $ (112,453.34) $ (37,453.34) $ 34,209.47 $ 224,419.81 $ (71,662.81) $ (84,392.56) 22.39% 146.91% AJEs for Fed Grant - Safer $ - $ - $ - $ - $ - $ - 001- 1102 - 566.02 -03 R/R O/T $ 55,000.00 $ - $ 55,000.00 $ 16,082.92 $ 16,082.92 $ 9,854.64 $ 48,771.72 $ 6,228.28 $ 1,644.95 17.92% 88.68% 001 -1102- 566.03 -01 PREM PAY $ 463,105.00 $ - $ $ 463,105.00 $ 70,982.65 $ 70,982.65 $ 40,895.09 $ 433,017.44 $ 30,087.56 $ (8,504.53) 8.83% 93.50% $ - $ - $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0I Temporary Assignment $ 120,000.00 $ - $ 120,000.00 $ 14,239.17 $ 14,239.17 $ 11,146.23 $ 116,907.06 $ 3,092.94 $ (6,907.06) 9.29% 97.42% Scheduled Overtime $ 231,104.00 $ - $ 231,104.00 $ 41,764.13 $ 41,764.13 $ 19,830.41 $ 209,170.28 $ 21,933.72 $ 2,675.05 8.58% 90.51% Hazard Pay $ 67,000.00 $ - $ 67,000.00 $ 6,540.11 $ 6,540.11 $ 6,458.43 $ 66,918.32 $ 81.68 $ (5,501.65) 9.64% 99.88% Night Alarm Premium $ 45,000.00 $ - $ 45,000.00 $ 8,438.24 $ 8,438.24 $ 3,460.02 $ 40,021.78 $ 4,978.22 $ 1,228.22 7.69% 88.94% Bureau Opp Benefit Incentive $ 1.00 $ - $ 1.00 $ 1.00 $ 1.00 $ - $ - $ 1.00 $ 0.92 0.00% 0,00% 001 -1102- 566.05 -01 SS CONTR $ 130,915.00 $ - $ 130,915.00 $ 32,500.09 $ 32,500.09 $ 15,179.73 $ 113,594.64 $ 17,320.36 $ 6,410.78 11.60% 86.77% 001 -1102- 566.05 -02 HF CONTR $ 821,758.00 $ - $ 821,758.00 $ 141,932.98 $ 141,932.98 $ 73,913.03 $ 753,738.05 $ 68,019.95 $ (459.88) 8.99% 91.72% 001 -1102-566.05-03 RET CONTR $ 1,986,290.00 $ - $ 1,986,290.00 $ 256,984.04 $ 256,984.04 $ 257,527.79 $ 1,986,833.75 $ (543.75) $ (166,067.92) 12.97% 100.03% 001 -1102- 566.05 -04 WCTTD $ 1.00 $ 7,108.00 $ 7,109.00 $ 2,267.49 $ 2,267.49 $ - $ 4,841.51 $ 2,267.49 $ 1,675.07 0.00% 68.10% 001 -1102- 566.05 -05 W/C MED $ 5,000.00 $ 25,200.00 $ 30,200.00 $ 69.73 $ 69.73 $ 463.12 $ 30,593.39 $ (393.39) $ (2,910.06) 1.53% 101.30% 001 -1102- 566.05 -06 UNEMP COMP $ 1.00 $ 5,636.00 $ 5,637.00 $ 0.24 $ 0.24 $ - $ 5,636.76 $ 0.24 $ (469.51) 0.00% 100.00% 001 -1102- 566.05 -09 MILEAGE $ 15,000.00 $ 10,000.00 $ 25,000.00 $ 1,728.80 $ 1,728.80 $ 3,143.28 $ 26,414.48 $ (1,414.48) $ (3,497.81) 12.57% 105.66% 001 -1102- 566.05 -12 OTHER POST E $ 2,008,861.00 $ - $ 2,008,861.00 $ 339,739.49 $ 339,739.49 $ 250,531.63 $ 1,919,653.14 $ 89,207.86 $ (78,197.22) 12.47% 95.56% 001 -1102- 566.10 -01 ELEC $ 181,300.00 $ - $ 181,300.00 $ 67,987.17 $ 67,987.17 $ 6,315.17 $ 119,628.00 $ 61,672.00 $ 46,563.67 3.48% 65.98% 001 -1102- 566.10 -02 WATER $ 20,000.00 $ - $ 20,000.00 $ 4,276.89 $ 4,276.89 $ 385.40 $ 16,108.51 $ 3,891.49 $ 2,224.82 1.93% 80.54% 001 -1102- 566.10 -04 SEWER $ 15,000.00 $ - $ 15,000.00 $ 5,447.14 $ 5,447.14 $ 298.52 $ 9,851.38 $ 5,148.62 $ 3,898.62 1.99% 65.68% 001 - 1102 - 566.30- 000THSVCS $ 468,640.00 $ 137,500.00 $ 606,140.00 $ 121,145.88 $ 121,145.88 $ 484,994.12 $ 121,145.88 $ 70,634.21 0.00% 80.01% 001 -1102- 566.43 -01 R &M BUILDING $ 5,000.00 $ - $ 5,000.00 $ 4,982.23 $ 4,982.23 $ 17.77 $ 4,982.23 $ 4,565.56 0.00% 0.36% 001 -1102- 566.43 -02 R &M EQ $ 46,250.00 $ - $ 46,250.00 $ 40,784.38 $ 40,784.38 $ 14,154.15 $ 19,619.77 $ 26,630.23 $ 22,776.06 30.60% 42.42% 001 -1102- 566.43- 03R &MVEH $ 67,000.00 $ 30,000.00 $ 97,000.00 $ 18,969.69 $ 18,969.69 $ 7,821.21 $ 85,851.52 $ 11,148.48 $ 3,065.15 8.06% 88.51% 001-1102-566.61-02 OTH SUPP $ 75,000.00 $ 20,000.00 $ 95,000.00 $ 11,841.98 $ 11,841.98 $ 6,211.01 $ 89,369.03 $ 5,630.97 $ (2,285.70) 6.54% 94.07% 001 -1102- 566.62 -01 SM EQUIP $ 7,300.00 $ (5,000.00) $ 2,300.00 $ 2,300.00 $ 2,300.00 $ 1,998.95 $ 1,998.95 $ 301.05 $ 109.38 86.91% 86.91% 001 -1102- 566.65 -00 COLL BARG $ 329,460.00 $ - $ (154,032.00) $ 175,428.00 $ 768.33 $ 768.33 $ 3,346.93 $ 1785006.60 $ (2,578.60) $ (17,197.60) 1.91% 101.47% Uniform Allowance $ 57,960.00 $ (41,532.00) $ 16,428.00 $ 16,393.00 $ 16,393.00 $ - $ 35.00 $ 16,393.00 $ 15,024.00 0.00% 0.21% Other $ 271,500.00 $ (112,500.00) $ 159,000.00 $ (15,624.67) $ (15,624.67) $ 3,346.93 $ 177,971.60 S (18,971.60) $ (32,221.60) 2.10% 111.93% 001 -1102- 566.66 -01 GAS $ 103,000.00 $ (25,000.00) $ 78,000.00 $ 35,179.54 $ 35,179.54 $ 42,820.46 $ 35,179.54 $ 28,679.54 0.00% 54.90% 001 - 1102 - 566.66 -02 OIL $ 3,500.00 $ - $ 3,500.00 $ 3,291.71 $ 3,291.71 $ 208.29 $ 3,291.71 $ 3,000.04 0.00% 5.95% 001 -1102- 566.66 -03 DIESEL $ 50,000.00 $ 20,000.00 $ 70,000.00 $ 13,804.06 $ 13,804.06 $ 56,195.94 $ 13,804.06 $ 7,970.73 0.00% 80.28% 001 - 1102 - 566.66 -04 PROPANE $ 15,000.00 $ 2,000.00 $ 17,000.00 $ 2,858.45 $ 2,858.45 $ 1,016.37 $ 15,157.92 $ 1,842.08 $ 425.41 5.98% 89.16% 001- 1102 - 566.88 -02 LEASED $ 754,043.00 $ - $ 754,043.00 $ 175,539.87 $ 175,539.87 $ 578,503.13 $ 175,539.87 $ 112,702.95 0.00% 76.72% 001 - 1102 - 566.89 -01 EQUIPMENT $ 12,000.00 $ (469.00) $ 11,531.00 $ 0.87 $ 0.87 $ 11,530.13 $ 0.87 $ (960.05) 0.00% 99.99% 001- 1102 - 566.89 -06 EQ /PUB SFTY $ 62,228.00 $ - $ 62,228.00 $ 2,968.07 $ 2,968.07 $ 238.54 $ 59,498.47 $ 2,729.53 $ (2,456.14) 0.38% 95.61% $ 16,935,946.00 $ 3,457,656.26 $ 15,247,290.99 $ 1,688,655.01 OPERATIONS TOTALS $ 16,211,137.00 $ 75,000.00 $ 724,809.00 $ 16,935,946.00 $ 3,382,656.26 $ 3,457,656.26 $ 1,769,001.25 $ 15,247,290.99 $ 1,688,655.01 $ 79,815.67 10.45% 90.03% Rank for Rank R/R Hours - Maximum 1,656.00 R/R Hours FYTD 1,236.00 % of R/R Hours YTD 74.64% R/R Hours - Current Month 252.00 (RC +RA +RR bal) % R/R Hours - Current Mo. 15.22% age 2 age 3 Budget Page 3 Of 7 KAUAI FIRE DEPARTMENT Includes payroll dates 5/30/2014 & 6/13/2014 APPROPRIATION BALANCE - FY 2013 -2014 Percent of FY Expended 91.67% As of May 31, 2014 Percent of FY Remaining 8.33% (Current Transfer (PP 21 & 22) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x % FY (Curr + Revised ACCOUNT Budget In /(Out) To Date In /Out Budget Balance 5/1/2014 Encumbrance To Date Inc[ Encumbr Exp Enc) Budget FIRE PREVENTION 001 - 1103 - 566.01 -01 REG SAL $ 277,056.00 $ (100.00) $ 276,956.00 $ 45,467.00 $ 45,467.00 $ 34,460.05 $ 265,949.05 $ 11,006.95 $ (12,072.72) 12.44% 96.03% 001 - 1103 - 566.02 -01 REG OT $ 92,683.00 $ $ 92,683.00 $ 31,933.43 $ 31,933.43 $ 4,525.02 $ 65,274.59 $ 27,408.41 $ 19,684.83 4.88% 70.43% 001 - 1103 - 566.03 -01 PREM PAY $ 47,090.00 $ $ $ 47,090.00 $ 10,061.55 $ 10,061.55 $ 3,729.72 $ 40,758.17 $ 6,331.83 $ 2,407.66 7.92% 86.55% Bureau Opp Benefit Incentive $ 16,800.00 $ $ 16,800.00 $ 2,800.00 $ 2,800.00 $ 1,400.00 $ 15,400.00 $ 1,400.00 $ - 8.33% 91.67% Meals $ 100.00 $ $ 100.00 $ 100.00 $ 100.00 $ - $ - $ 100.00 $ 91.67 0.00% 0.00% Temporary Assignment $ 2,100.00 $ $ 2,100.00 $ (409.89) $ (409.89) $ 84.96 $ 2,594.85 $ (494.85) $ (669.85) 4.05% 123.56% Night Shift Premium $ 90.00 $ $ 90.00 $ 90.00 $ 90.00 $ - $ - $ 90.00 $ 82.50 0.00% 0.00% Stand -By Pay $ 28,000.00 $ $ 28,000.00 $ 7,481.44 $ 7,481.44 $ 2,244.76 $ 22,763.32 $ 5,236.68 $ 2,903.35 8.02% 81.30% 001- 1103- 566.05 -01 SSCONTR $ 6,044.00 $ $ 6,044.00 $ 2,025.93 $ 2,025.93 $ 578.59 $ 4,596.66 $ 1,447.34 $ 943.67 9.57% 76.05% 001 -1103- 566.05 -02 HF CONTR $ 38,361.00 $ $ 38,361.00 $ 10,376.23 $ 10,376.23 $ 3,049.98 $ 31,034.75 $ 7,326.25 $ 4,129.50 7.95% 80.90% 001-1103-566.05-03 RET CONTR $ 91,702.00 $ $ 91,702.00 $ 21,013.38 $ 21,013.38 $ 9,824.42 $ 80,513.04 $ 11,188.96 $ 3,547.13 10.71% 87.80% 001 - 1103 - 566.05 -04 W/C TTD $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ - $ - $ 1.00 $ 0.92 0.00% 0.00% 001 -1103- 566.05 -05 WC MED $ 500.00 $ $ 500.00 $ 500.00 $ 500.00 $ $ 500.00 $ 458.33 0.00% 0.00% 001- 1103 - 566.05 -06 UNEMP COMP $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ - $ $ 1.00 $ 0.92 0.00% 0.00% 001- 1103 - 566.05 -09 MILEAGE $ - $ 100.00 $ 100.00 $ 74.24 $ 74.24 $ 80.64 $ 106.40 $ (6.40) $ (14.73) 80.64% 106.40% 001 - 1103 - 566.05 -12 OTHER POST E $ 92,744.00 $ - $ 92,744.00 $ 24,602.65 $ 24,602.65 $ 9,504.04 $ 77,645.39 $ 15,098.61 $ 7,369.94 10.25% 83.72% 001- 1103 - 566.31 -00 DUES &SUBS $ 3,000.00 $ $ 3,000.00 $ 1,344.94 $ 1,344.94 $ 225.00 $ 1,880.06 $ 1,119.94 $ 869.94 7.50% 62.67% 001- 1103 - 566.55 -00 ADVERTISING $ 11,000.00 $ $ 11,000.00 $ 10,514.68 $ 10,514.68 $ 485.32 $ 10,514.68 $ 9,598.01 0.00% 4.41% 001 - 1103 - 566.56 -01 AIRFARE, GEN $ 1,882.00 $ $ 1,882.00 $ 690.99 $ 690.99 $ 1,317.40 $ 2,508.41 $ (626.41) $ (783.24) 70.00% 133.28% 001 - 1103 - 566.56 -02 PER DIEM, GEr $ 2,426.00 $ $ 2,426.00 $ 375.94 $ 375.94 $ 2,050.06 $ 375.94 $ 173.77 0.00% 84.50% 001 -1103- 566.56.03 CAR RENTAL &I $ 83.00 $ 100.00 $ 183.00 $ 25.00 $ 25.00 $ 158.00 $ 25.00 $ 9.75 0.00% 86.34% 001 -1103- 566.56 -04 OTHER TRAV, ( $ 1,580.00 $ (100.00) $ 1,480.00 $ 585.00 $ 585.00 $ 695.00 $ 1,590.00 $ (110.00) $ (233.33) 46.96% 107.43% 001 - 1103 - 566.56 -07 AIRFARE, TRG $ 892.00 $ $ 892.00 $ 892.00 $ 892.00 $ - $ 892.00 $ 817.67 0.00% 0.00% 001 - 1103 - 566.56 -08 PER DIEM, TRC $ 280.00 $ $ 280.00 $ 280.00 $ 280.00 $ $ 280.00 $ 256.67 0.00% 0.00% 001 - 1103 - 566.56 -09 CAR RENT &PA $ 166.00 $ $ 166.00 $ 166.00 $ 166.00 $ $ 166.00 $ 152.17 0.00% 0.00% 001 -1103- 566.56 -10 OTHER, TRG $ 1,400.00 $ $ 1,400.00 $ 1,400.00 $ 1,400.00 $ $ 1,400.00 $ 1,283.33 0.00% 0.00% 001 -1103- 566.61 -02 OTH SUPP $ 14,000.00 $ $ 14,000.00 $ (0.06) $ (0.06) $ 14,000.06 $ (0.06) $ (1,166.73) 0.00% 100.00% 001 -1103- 566.62 -01 SM EQUIP $ 500.00 $ $ 500.00 $ 314.53 $ 314.53 $ 185.47 $ 314.53 $ 272.86 0.00% 37.09% 001 -1103- 566.65 -00 COLL BARG $ 1,680.00 $ - $ $ 1,680.00 $ 1,680.00 $ 1,680.00 $ - $ - $ 1,680.00 $ 1,540.00 0.00% 0.00% Uniform Allowance $ 1,680.00 $ $ 1,680.00 $ 1,680.00 $ 1,680.00 $ $ $ 1,680.00 $ 1,540.00 0.00% 0.00% Other $ $ - $ - $ - $ $ - $ - #DIV /0! #DIV /0! 001 - 1103 - 566.89 -01 EQUIPMENT $ 8,501.00 $ $ 8,501.00 $ 3,797.26 $ 3,797.26 $ 4,703.74 $ 3,797.26 $ 3,088.84 0.00% 55.33% $ 693,572.00 $ 168,122.69 $ 593,439.17 $ 100,132.83 PREVENTION TOTALS $ 693,572.00 $ - $ $ 693,572.00 $ 168,122.69 $ 168,122.69 $ 67,989.86 $ 593,439.17 $ 100,132.83 $ 40,522.30 9.80% 85.56% age 3 Budget Page 3 Of 7 Budget Page 4 Of 7 age 4 KAUAI FIRE DEPARTMENT Includes payroll dates 5/30/2014 & 6/13/2014 APPROPRIATION BALANCE - FY 2013 -2014 Percent of FY Expended 91.67% As of May 31, 2014 Percent of FY Remaining 8.33% (Current Transfer (PP 21 & 22) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x % FY (Curr + Revised ACCOUNT Budget In /(Out) To Date In /Out Budget Balance 5/1/2014 Encumbrance To Date Inc[ Encumbr Exp Enc) Budget FIRE TRAINING 001 - 1104 - 566.01 -01 REG SAL $ 141,564.00 $ $ 141,564.00 $ 21,564.00 $ 21,564.00 $ 19,805.00 $ 139,805.00 $ 1,759.00 $ (10,038.00) 13.99% 98.76% 001 - 1104 - 566.02 -01 REG OT $ 227,900.00 $ $ 227,900.00 $ 45,169.68 $ 45,169.68 $ 24,786.40 $ 207,516.72 $ 20,383.28 $ (213,676.32) 10.88% 91.06% Trng OT /Trng BackFill OT /Instr OT $ $ - $ - $ - $ 24,141.09 $ 215,067.93 001 -1104- 566.03 -01 PREM PAY $ 9,200.00 $ - $ $ 9,200.00 $ 1,809.88 $ 1,809.88 $ 766.08 $ 8,156.20 $ 1,043.80 $ 277.13 8.33% 88.65% Bureau Opp Benefit Incentive $ 8,400.00 $ $ 8,400.00 $ 1,400.00 $ 1,400.00 $ 700.00 $ 7,700.00 $ 700.00 $ - 8.33% 91.67% Meals $ 100.00 $ $ 100.00 $ 100.00 $ 100.00 $ - $ - $ 100.00 $ 91.67 0.00% 0.00% Temporary Assignment $ 700.00 $ $ 700.00 $ 311.38 $ 311.38 $ 66.08 $ 454.70 $ 245.30 $ 186.97 9.44% 64.96% Night Shift Premium /Hazard Duty $ $ - $ (1.50) $ (1.50) $ - $ 1.50 $ (1.50) $ (1.50) #DIV /0! #DIV /0! 001 -1104- 566.05 -01 SS CONTR $ 5,491.00 $ $ 5,491.00 $ 1,400.75 $ 1,400.75 $ 613.20 $ 4,703.45 $ 787.55 $ 329.97 11.17% 85.66% 001 -1104-566.05-02 HF CONTR $ 28,688.00 $ 8,000.00 $ 8,000.00 $ 36,688.00 $ (3,602.14) $ 4,397.86 $ 3,561.64 $ 35,851.78 $ 836.22 $ (2,221.11) 9.71% 97.72% 001 -1104-566.05-03 RET CONTR $ 83,306.00 $ - $ 83,306.00 $ 9,290.93 $ 9,290.93 $ 10,540.75 $ 84,555.82 $ (1,249.82) $ (8,191.99) 12.65% 101.50% 001- 1104 - 566.05 -04 W/C TTD $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ - $ - $ 1.00 $ 0.92 0.00% 0.00% 001 -1104- 566.05 -05 W/C IVIED $ 500.00 $ $ 500.00 $ 500.00 $ 500.00 $ $ 500.00 $ 458.33 0.00% 0.00% 001 - 1104 - 566.05 -06 UNEMP COMP $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ $ $ 1.00 $ 0.92 0.00% 113.00% 001- 1104 - 566.05 -09 MILEAGE $ 1.00 $ 20.00 $ 21.00 $ 19.87 $ 19.87 $ $ 1.13 $ 19.87 $ 18.12 0.00% 5922.62% 001 - 1104 - 566.05 -10 OTHER EMP BE $ - $ - $ - $ - $ - $ $ - $ - $ - #DIV /0! #DIV /0! 001- 1104 - 566.05 -12 OTHER POST E $ 84,253.00 $ - $ 84,253.00 $ 12,614.22 $ 12,614.22 $ 10,197.00 $ 81,835.78 $ 2,417.22 $ (4,603.86) 13.36% 146.13% 001 - 1104 - 566.24 -00 TRAINING $ 47,800.00 $ (5,000.00) $ 42,800.00 $ 1,334.01 $ 1,334.01 $ - $ 1,242.62 $ 278.22 $ (3,288.45) 2.47% 99.35% Training - Other Than OT $ $ - $ - $ - $ 1,055.79 $ 41,279.16 001- 1104 - 566.30 -00 OTHER SVC $ - $ $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! 001 -1104- 566.43 -02 R &M EQUIP $ 12,700.00 $ (5,000.00) $ 7,700.00 $ 6,899.46 $ 6,899.46 $ 800.54 $ 6,899.46 $ 6,257.79 0.00% 10.40% 001 - 1104 - 566.56 -04 OTHER TRAVEI $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ - $ 1.00 $ 0.92 0.00% 0.00% 001 -1104- 566.56 -07 AIRFARE, TRG $ 16,560.00 $ $ 16,560.00 $ 6,579.48 $ 6,579.48 $ 390.80 $ 10,371.32 $ 6,188.68 $ 4,808.68 2.36% 62.63% 001 -1104- 566.56 -08 PER DIEM, TRC $ 21,650.00 $ $ 21,650.00 $ 6,461.41 $ 6,461.41 $ 3,356.10 $ 18,544.69 $ 3,105.31 $ 1,301.14 15.50% 85.66% 001 -1104- 566.56 -09 CAR RENTAL $ 5,440.00 $ $ 5,440.00 $ 3,300.39 $ 3,300.39 $ 250.00 $ 2,389.61 $ 3,050.39 $ 2,597.06 4.60% 43.93% 001 - 1104 - 566.56 -10 OTHER, TRG $ 25,214.00 $ $ 25,214.00 $ 17,079.00 $ 17,079.00 $ 300.48 $ 8,435.48 $ 16,778.52 $ 14,677.35 1.19% 33.46% 001 - 1104 - 566.61 -01 OFC SUPPLIES $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ - $ 1.00 $ 0.92 0.00% 0.00% 001 -1104- 566.61 -02 SUPPLIES /OTH $ 4,500.00 $ $ 4,500.00 $ 1,835.05 $ 1,835.05 $ 177.38 $ 2,842.33 $ 1,657.67 $ 1,282.67 3.94% 63.16% 001 - 1104 - 566.61 -03 CONTROLLED. $ - $ $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! 001 - 1104 - 566.62 -01 OTHER SMALL $ 1.00 $ $ 1.00 $ 1.00 $ 1.00 $ $ 1.00 $ 0.92 0.00% 0.00% 001 -1104- 566.65 -00 COLL BARG $ 840.00 $ - $ $ 840.00 $ 840.00 $ 840.00 $ - $ $ 840.00 $ 770.00 0.00% 0.00% Uniform Allowance $ 840.00 $ $ 840.00 $ 840.00 $ 840.00 $ - $ $ 840.00 $ 770.00 0.00% 0.00% Other $ $ - $ - $ - $ $ - $ - #DIV /0! #DIV /0! 001 - 1104 - 566.89 -01 EQUIPMENT $ - $ $ - $ - $ - $ $ - $ - #DIV /0! #DIV /0! $ 713,632.00 $ 141,100.99 $ 648,331.63 $ 65,300.37 TRAINING BUREAU TOTALS $ 715,612.00 $ 8,000.00 $ (1,980.00) $ 713,632.00 $ 133,100.99 $ 141,100.99 $ 75,800.62 $ 648,331.63 $ 65,300.37 $ (224,684.25) 10.62% 90.85% age 4 age 5 Budget Page 5 Of 7 KAUAI FIRE DEPARTMENT Includes payroll dates 5/30/2014 & 6/13/2014 APPROPRIATION BALANCE - FY 2013 -2014 Percent of FY Expended 91.67% As of May 31, 2014 Percent of FY Remaining 8.33% (Current Transfer (PP 21 & 22) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x % FY (Curr + Revised ACCOUNT Budget In /(Out) To Date In /Out Budget Balance 5/1/2014 Encumbrance To Date Inc[ Encumbr Exp Enc) Budget OCEAN SAFETY BUREAU 001 - 1105 - 566.01 -01 REG SAL $ 1,979,741.00 $ (75,500.00) $ (153,720.00) $ 1,826,021.00 $ 458,807.86 $ 383,307.86 $ 141,366.17 $ 1,584,079.31 $ 241,941.69 $ 89,773.27 7.74% 86.75% Charged to State Grant - Kee Beach $ (9,497.10) 001 -1105- 566.02 -01 REG OT $ 180,944.00 $ $ 180,944.00 $ 51,432.02 $ 51,432.02 $ 16,972.83 $ 146,484.81 $ 34,459.19 $ 19,380.52 9.38% 80.96% Charged to State Grant - Kee Beach $ - 001- 1105 - 566.03 -01 PREM PAY $ 53,850.00 $ - $ $ 53,850.00 $ 12,756.42 $ 12,756.42 $ 4,195.44 $ 45,289.02 $ 8,560.98 $ 4,073.48 7.79% 84.10% Temporary Assignment $ 10,000.00 $ $ 10,000.00 $ 1,992.62 $ 1,992.62 $ 709.06 $ 8,716.44 $ 1,283.56 $ 450.23 7.09% 87.16% Meals $ 50.00 $ $ 50.00 $ - $ - $ - $ 50.00 $ - $ (4.17) 0.00% 100.00% Hazard Jetski Premium $ 43,800.00 $ $ 43,800.00 $ 10,070.00 $ 10,070.00 $ 3,497.50 $ 37,227.50 $ 6,572.50 $ 2,922.50 7.99% 84.99% Charged to State Grant - Kee Beach $ - $ - $ 696.80 $ 696.80 $ (11.12) $ (707.92) $ 707.92 Night Shift Premium $ (3.00) $ (3.00) $ - $ 3.00 $ (3.00) 001 - 1105 - 566.05 -01 SS CONTR $ 161,630.00 $ $ 161,630.00 $ 47,047.20 $ 47,047.20 $ 11,635.48 $ 126,218.28 $ 35,411.72 $ 21,942.55 7.20% 78.09% AJE from State Grant - Kee Beach 001 -1105- 566.05 -02 HF CONTR $ 264,919.00 $ (8,000.00) $ (8,000.00) $ 256,919.00 $ 103,293.43 $ 95,293.43 $ 16,486.27 $ 178,111.84 $ 78,807.16 $ 57,397.24 6.42% 69.33% AJE from State Grant - Kee Beach 001 -1105-566.05-03 RET CONTR $ 327,844.00 $ - $ 327,844.00 $ 71,776.83 $ 71,776.83 $ 25,160.33 $ 281,227.50 $ 46,616.50 $ 19,296.17 7.67% 85.78% AJE from State Grant - Kee Beach 001 -1105- 566.05 -04 W/C TTD $ 1.00 $ 26,549.00 $ 26,550.00 $ 0.17 $ 0.17 $ - $ 26,549.83 $ 0.17 $ (2,212.33) 0.00% 100.00% 001 - 1105 - 566.05 -05 W/C MED $ 15,000.00 $ 23,370.00 $ 38,370.00 $ 0.21 $ 0.21 $ 5,657.56 $ 44,027.35 $ (5,657.35) $ (8,854.85) 14.74% 114.74% 001- 1105 - 566.05 -06 UNEMP COMP $ 1.00 $ - $ 1.00 $ 1.00 $ 1.00 $ - $ 1.00 $ 0.92 0.00% 0.00% 001 -1105- 566.05 -09 MILEAGE $ 2,000.00 $ 500.00 $ 1,500.00 $ 3,500.00 $ (58.50) $ 441.50 $ 855.68 $ 3,914.18 $ (414.18) $ (705.85) 24.45% 111.83% 001 - 1105 - 566.05 -12 OTHER POST E $ 492,734.00 $ - $ 492,734.00 $ 137,374.27 $ 137,374.27 $ 35,828.36 $ 391,188.09 $ 101,545.91 $ 60,484.74 7.27% 79.39% 001 -1105- 566.24 -00 TRAINING $ 2,000.00 $ (250.00) $ 1,750.00 $ - $ - $ - $ - $ - $ (145.83) 0.00% 100.00% Training - Other Than OT $ - $ - $ - $ - $ 1,750.00 001 -1105- 566.30 -00 OTH SVCS $ 34,000.00 $ (2,500.00) $ 31,500.00 $ 17,927.90 $ 17,927.90 $ 4,881.35 $ 18,453.45 $ 13,046.55 $ 10,421.55 15.50% 58.58% 001 -1105- 566.43 -02 R &M EQ $ 13,000.00 $ $ 13,000.00 $ 6,569.05 $ 6,569.05 $ 667.57 $ 7,098.52 $ 5,901.48 $ 4,818.15 5.14% 54.60% 001 -1105-566.43-03 R&M VEH $ 26,000.00 $ $ 26,000.00 $ 7,503.95 $ 7,503.95 $ 1,579.84 $ 20,075.89 $ 5,924.11 $ 3,757.44 6.08% 77.21% 001 -1105- 566.56 -01 AIRFARE, GENT $ 8,402.00 $ (5,600.00) $ 2,802.00 $ 1,049.73 $ 1,049.73 $ 1,752.27 $ 1,049.73 $ 816.23 0.00% 62.54% 001 - 1105 - 566.56 -02 PER DIEM, GEI` $ 1,040.00 $ 200.00 $ 5,500.00 $ 6,540.00 $ 1,053.33 $ 1,253.33 $ 1,035.45 $ 6,322.12 $ 217.88 $ (327.12) 15.83% 96.67% 001 -1105- 566.56 -03 CAR RENTALW $ 1,195.00 $ 100.00 $ (900.00) $ 295.00 $ 57.00 $ 157.00 $ 138.00 $ 157.00 $ 132.42 0.00% 46.78% 001 - 1105 - 566.56 -04 OTHER TRAVEI $ 225.00 $ 1,000.00 $ 1,225.00 $ 280.00 $ 280.00 $ 200.00 $ 1,145.00 $ 80.00 $ (22.08) 16.33% 93.47% 001 -1105- 566.56 -07 AIRFARE, TRAI $ 2,060.00 $ (1,000.00) $ 1,060.00 $ 1,060.00 $ 1,060.00 $ 390.80 $ 390.80 $ 669.20 $ 580.87 36.87% 36.87% 001 - 1105 - 566.56 -08 PER DIEM, TRA $ 940.00 $ (920.00) $ 20.00 $ - $ - $ 20.00 $ - $ (1.67) 0.00% 100.00% 001 - 1105- 566.56 -09 CAR RENTALW $ 420.00 $ (420.00) $ - $ $ $ - $ $ #DIV /0! #DIV /0! 001 - 1105 - 566.56 -10 OTHER, TRAIN $ 630.00 $ (630.00) $ - $ $ - $ - $ $ #DIV /0! #DIV /0! 001 - 1105 - 566.61 -02 OTHER SUPPLI $ 43,000.00 $ (300.00) $ 5,720.00 $ 48,720.00 $ 4,685.96 $ 4,385.96 $ 1,429.16 $ 45,763.20 $ 2,956.80 $ (1,103.20) 2.93% 93.93% 001 - 1105 - 566.61 -03 CONTROLLED. $ - $ - $ - $ - $ - $ - $ - $ - #DIV /0! #DIV /0! 001 - 1105 - 566.62 -01 OTHER SMALL $ 1,000.00 $ - $ 1,000.00 $ 295.15 $ 295.15 $ 241.95 $ 946.80 $ 53.20 $ (30.13) 24.20% 94.68% 001 -1105- 566.65 -00 COLL BARG $ 56,240.00 $ - $ (25,000.00) $ 31,240.00 $ 3,491.22 $ 3,491.22 $ 67.42 $ 27,816.20 $ 3,423.80 $ 820.47 0.22% 89.04% Uniform Allowance $ 3,240.00 $ - $ 3,240.00 $ 3,095.18 $ 3,095.18 $ 2.73 $ 147.55 $ 3,092.45 $ 2,822.45 0.08% 4.55% Other $ 53,000.00 $ (25,000.00) $ 28,000.00 $ 396.04 $ 396.04 $ 64.69 $ 27,668.65 $ 331.35 $ (2,001.98) 0.23% 98.82% 001 -1105- 566.66 -02OIL $ 1,000.00 $ $ 1,000.00 $ 701.25 $ 701.25 $ 708.06 $ 1,006.81 $ (6.81) $ (90.14) 70.81% 100.68% 001 - 1105 - 566.89 -01 EQUIPMENT $ 4,500.00 $ $ 4,500.00 $ 4,500.00 $ 4,500.00 $ 4,318.55 $ 4,318.55 $ 181.45 $ (193.55) 95.97% 95.97% 001 -1105- 566.89 -03 COMPUTERS A $ 3,000.00 $ $ 3,000.00 $ 120.64 $ 120.64 $ 2,879.36 $ 120.64 $ (129.36) 0.00% 95.98% 001 - 1105 - 566.89 -06 EQ /PUB SFTY $ 14,500.00 $ $ 14,500.00 $ 686.36 $ 686.36 $ 0.92 $ 13,814.56 $ 685.44 $ (522.89) 0.01% 95.27% $ 3,556,515.00 $ 932,412.45 $ 849,412.45 $ 2,980,781.74 $ 575,733.26 OCEAN SAFETY TOTALS $ 3,691,816.00 $ (83,000.00) $ (135,301.00) $ 3,556,515.00 $ 932,412.45 $ 849,412.45 $ 273,679.19 $ 2,980,781.74 $ 575,733.26 $ 276,564.69 7.70% 83.81% age 5 Budget Page 5 Of 7 Budget Page 6 Of 7 FIRE COMMISSION TOTALS $ 13,196.00 $ age 6 $ 13,196.00 $ 7,312.47 $ 7,312.47 $ 5,883.53 $ 7,312.47 - $ - $ 13,196.00 $ 7,312.47 $ 7,312.47 $ - $ 5,883.53 $ 7,312.47 $ 6,212.80 0.00% 44.59% KAUAI FIRE DEPARTMENT Includes payroll dates 5/30/2014 & 6/13/2014 APPROPRIATION BALANCE - FY 2013 -2014 Percent of FY Expended 91.67% As of May 31, 2014 Percent of FY Remaining 8.33% (Current Transfer (PP 21 & 22) Unassigned % Of YTD + Prior Month Bal) Monthly Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x % FY (Curr + Revised ACCOUNT Budget In /(Out) To Date In /Out Budget Balance 5/1/2014 Encumbrance To Date Inc[ Encumbr Exp Enc) Budget FIRE COMMISSION 001 - 1106 - 566.05 -09 MILEAGE $ - $ $ - $ - $ - $ $ - $ - #DIV /O! #DIV /0! 001 - 1106 - 566.24 -00 TRAINING $ 1,000.00 $ $ 1,000.00 $ 1,000.00 $ 1,000.00 $ $ 1,000.00 $ 916.67 0.00% 0.00% 001 -1106- 566.31 -00 DUES &SUBS $ 585.00 $ $ 585.00 $ 585.00 $ 585.00 $ $ 585.00 $ 536.25 0.00% 0.00% 001- 1106- 566.55 -00 ADVERTISING $ 350.00 $ $ 350.00 $ 350.00 $ 350.00 $ $ 350.00 $ 320.83 0.00% 0.00% 001- 1106 - 566.56 -01 AIRFARE /GEN $ 3,000.00 $ $ 3,000.00 $ 1,287.27 $ 1,287.27 $ 1,712.73 $ 1,287.27 $ 1,037.27 0.00% 57.09% 001 -1106- 566.56 -02 PER DIEM /GEN $ 4,550.00 $ $ 4,550.00 $ 1,731.34 $ 1,731.34 $ 2,818.66 $ 1,731.34 $ 1,352.17 0.00% 61.95% 001- 1106- 566.56 -03 CAR RENT &PA $ 975.00 $ $ 975.00 $ 837.00 $ 837.00 $ 138.00 $ 837.00 $ 755.75 0.00% 14.15% 001 -1106- 566.56 -04 OTHER TRAV /C $ 2,030.00 $ $ 2,030.00 $ 945.00 $ 945.00 $ 1,085.00 $ 945.00 $ 775.83 0.00% 53.45% 001 - 1106 - 566.61 -01 OFC SUPPLIES $ 300.00 $ $ 300.00 $ 300.00 $ 300.00 $ - $ 300.00 $ 275.00 0.00% 0.00% 001 - 1106 - 566.61 -02 OTHER SUPPLI $ 25.00 $ $ 25.00 $ 25.00 $ 25.00 $ - $ 25.00 $ 22.92 0.00% 0.00% 001 -1106- 566.67 -00 OTHER COMW $ 331.00 $ $ 331.00 $ 201.86 $ 201.86 $ 129.14 $ 201.86 $ 174.28 0.00% 39.02% 001 -1106- 566.68 -00 POST &FREIGH $ 50.00 $ $ 50.00 $ 50.00 $ 50.00 $ - $ 50.00 $ 45.83 0.00% 0.00% FIRE COMMISSION TOTALS $ 13,196.00 $ age 6 $ 13,196.00 $ 7,312.47 $ 7,312.47 $ 5,883.53 $ 7,312.47 - $ - $ 13,196.00 $ 7,312.47 $ 7,312.47 $ - $ 5,883.53 $ 7,312.47 $ 6,212.80 0.00% 44.59% Includes payroll dates 5/30/2014 & 6/13/2014 Percent of FY Expended 91.67% Percent of FY Remaining 8.33% KAUAI FIRE DEPARTMENT APPROPRIATION BALANCE - FY 2013 -2014 As of May 31, 2014 $ 23,074,892.00 $ 0 - $ T - $ 23,700,021.00 $ 5,004,124.60 $ 5,004,124.60 $ 2,342,127.27 $ 215038,023.67 $ 29661,997.33 $ 234,803.85 $ 0.47 $ 4.37 $686,995.58 A• Budgeted (should have spent) $ 21,725,019.25 91.67% $ 2,750,196.00 (Current Transfer (PP 21 & 22) $ 21,038,023.67 88.77% $ 20,300,636.00 Payroll Budgeted but not expended Unassigned % Of YTD Other Coll Bargaining Admin Bldg and R &M EQ $ (17,635.76) $ 13,196.00 Fire Commission Others $ + Prior Month Bal) Monthly $ 450,168.77 86.55% Appropriation Appr: % of Original Transfers Total Transfers Revised Prior Month Beg. Bal. Expenditure/ Total Expenses Bal of Appropr Rev. bud x % FY (Curr + Revised ACCOUNT Budget In /(Out) To Date In /Out Budget Balance 5/1/2014 Encumbrance To Date Inc[ Encumbr= Exp Enc) Budget Budgeted but not Expended % ADMINISTRATION TOTALS $ 1,762,755.00 $ $ $ 1,800,356.00 $ 387,832.21 $ 387,832.21 $ 155,656.35 $ 1,568,180.14 $ 232,175.86 $ 62,585.44 8.65% 87.10% $ 82,146.19 4.56% OPERATIONS TOTALS $ 16,211,137.00 $ $ - $ 16,935,946.00 $ 3,382,656.26 $ 3,382,656.26 $ 1,769,001.25 $ 15,247,290.99 $ 1,688,655.01 $ 79,815.67 10.45% 90.03% $ 277,326.18 1.64% PREVENTION TOTALS $ 693,572.00 $ $ - $ 693,572.00 $ 168,122.69 $ 168,122.69 $ 67,989.86 $ 593,439.17 $ 100,132.83 $ 40,522.30 9.80% 85.56% $ 42,335.16 6.10% TRAINING BUREAU TOTALS $ 715,612.00 $ $ - $ 713,632.00 $ 133,100.99 $ 133,100.99 $ 75,800.62 $ 648,331.63 $ 65,300.37 $ (224,684.25) 10.62% 90.85% $ 5,831.04 0.82% OCEAN SAFETY TOTALS $ 3,691,816.00 $ $ - $ 3,556,515.00 $ 932,412.45 $ 932,412.45 $ 273,679.19 $ 2,980,781.74 $ 575,733.26 $ 276,564.69 7.70% 83.81% $279,357.01 7.85% $ 23,074,892.00 $ 0 - $ T - $ 23,700,021.00 $ 5,004,124.60 $ 5,004,124.60 $ 2,342,127.27 $ 215038,023.67 $ 29661,997.33 $ 234,803.85 $ 0.47 $ 4.37 $686,995.58 age 7 6/12/201 Budget Page 7 Of 7 Budgeted (should have spent) $ 21,725,019.25 91.67% $ 2,750,196.00 Non - payroll Actual Expenses $ 21,038,023.67 88.77% $ 20,300,636.00 Payroll Budgeted but not expended $ 686,995.58 2.90% $ 392,700.00 Other Coll Bargaining Admin Bldg and R &M EQ $ (17,635.76) $ 13,196.00 Fire Commission Others $ (219,191.05) $ 23,456,728.00 $ 450,168.77 86.55% Payroll % age 7 6/12/201 Budget Page 7 Of 7 TIMELINE July 2014 1. Evaluation Training on new Evaluations approved by Civil Service Commission and Dept. of Personnel Services Qanine Rapozo & Marc Guyot) 2. Start evaluation process on commission - appointed department head (FY13/14) 3. Commission Goal Setting for Department Head (FY15/16) August 2014 — November 2014 1. Evaluation Discussion (FY13/14) 2. Goal Setting Discussion (FY15/16) December 2014 1. Completed Evaluation for FY13/14 due to Department Head 2. FY15/16 Commission Goal Setting for Department Head due February 2015 1. Department Budget Presentation — Fire & Police Commission only - commission to review per Charter 11.03(b) & 12.5(b) 2. Department Budget Reports (dept. reports are sent to DoF for compilation for budget submittal to council) March 2015 — May 1. Possible decision making on Pay Raises per Salary Commission resolution. 2. Pay raise are in effect after 30 day notice to the Director of Personnel Services from appointing authority. Send letter no later than June 1" for the pay raise to be in effect by July 1" of new FY (effective date per resolution). *(Salary Commission to submit resolution by December 2014 to the County Council. If not voted on, resolution takes effect 60 days after resolution is filed with the County Council.) 06/2014 KFC 2014 -012 (a) DEPARTMENT OF PERSONNEL SERVICES COUNTY OF KAUAI ADMINISTRATIVE POLICIES & PROCEDURES PERFORMANCE EVALUATION FOR APPOINTEES I. POLICY An objective evaluation of the performance of the County's non - elected appointees covered by Section 3- 2.1 of the Kauai County Code shall be conducted annually. Aspects of performance to be evaluated shall include managerial competencies as specified on their job description or by other relevant factors. II. RATIONALE This policy provides a means to determine whether appointees are meeting or exceeding job requirements as defined in the position description, and to highlight appointees' progress and strengths and areas that need to be strengthened. III. DEFINITIONS "Appointing authority" means the Mayor or designee, County Council, Prosecuting Attorney, board, commission or department head having the power to make adjustments for their respective appointees. "County" means the County of Kauai "Director" means the Director of Personnel Services for the County of Kauai. IV. SCOPE This policy applies to all non - elected department heads, deputies and executives covered by Section 3- 2.1 of the Kauai County Code of the County of Kauai. Approved 7/22/13 KFC 2014 -012 (b) PERFORMANCE EVALUATION FOR APPOINTEES RESPONSIBILITIES A. The Department of Personnel Services (DPS) is responsible for the development and implementation of the Appointees Performance Evaluation Program, including determination of the form(s) and procedures used. B. The Director is responsible for the administration of the Appointees Performance Evaluation Program. DPS is responsible for ensuring compliance with established policy and procedures, maintaining forms and documents relative to this policy, and evaluating the effectiveness of the program and making appropriate adjustments, as necessary. Original forms and documents will be kept in the affected appointee's official personnel file. C. The Director shall make previous evaluations available to the Appointing Authority as needed. D. The Mayor or hi responsible foi Evaluation for and Procedures. s designated representative is approving the Performance Appointees Administrative Policies E. Appointee's responsibilities: 1. Actively look for ways to measure own performance on the job; 2. Propose ideas to appointing authority when requested; 3. Keep an open mind when appointing authority; 4. Provide realistic and of the rating period, discussing goals with accurate input at the end F. Appointing authority's responsibilities: 1.Set attainable and appointees; 2. Challenge appointee performance through 3. Clarify expectation KFC 2014 -012 (b) realistic goals with s to increase effort or challenging goals; s for appointee performance; 2 PERFORMANCE EVALUATION FOR APPOINTEES 4. Monitor appointee performance and provide feedback to aid in appointee development; 5. Timely completion of the appointee evaluation. v. PROCEDURE A. The appointee and the appo establish goals /standards 1. Goals should be specifi attainable, realistic a may be individual, for organization. inting authority shall for the coming year. c, measurable, nd time - oriented, and the work unit or 2. Goals are reassessed and modified at mid -year. B. In order to provide a comprehensive evaluation to the appointee, the appointing authority will obtain input from both the Mayor and appointees' peers to complete the evaluation. 1. Peers shall be defined as Department Heads, Deputy Department Heads, Executive Assistants and other upper management staff. 2. The appointing authority, with input from the appointee shall determine appropriate peers to provide a good cross section of individuals. 3. Peer evaluations shall be taken into consideration by the appointing authority when scoring an appointee's evaluation. C. The input received in scoring the appointees' evaluation shall be as follows: Board /Commission appointee 510 490 Mayor appointee 1000: Board /Commission Mayor Mayor 3 KFC 2014 -012 (b) PERFORMANCE EVALUATION FOR APPOINTEES County Attorney 50 % . 50 % . Deputy Director 10111 Mayor County Council Department Head County Clerk /County Auditor 1000: County Council D. Appointing authority and appointee meet to discuss achievement of goals and overall performance based on input from all rating sources, and to set new goals for planned improvement for the coming year. E. Appointing authority and appointee sign and date the form. F. Appointing authority submits the appropriate form(s) to the Director who creates reports to Mayor and Salary Commission as required. VI. AUTHORITIES AND REFERENCES Hawaii Revised Statutes §76 -12, §76 -13, §76 -17, §89C; Rules of the Director of Personnel Services, §1 -31 El KFC 2014 -012 (b) County of Kauai FIRE COMMISSION 1&egOtutt"On Of (fommenbatt"On Resolution in Recognition for the April 6th & 7th, 2014, Rescue at Hanakapf`ai, Kalalau Trail Vberea .5, the County of Kaua`i's Firefighters, Rescue Team, and Helicopter Pilot displayed valiant and courageous efforts during the rescue from Hanakapi�ai along the Kalalau trail on April 6th, 2014; and IVOCU&5, a total of one hundred twenty -one hikers were stranded when fast flowing waters made the Hanakapi�ai stream impossible to cross; and Vbered .5, Rescue 3, aboard Air 1, flew twenty three hikers out of Hanakapl'ai valley Sunday evening; and V*rea -5, two members of Rescue 3 spent the night in the Hanakapl'ai valley with the remaining hikers selflessly sharing the hikers' ordeal to provide them with as much support as possible and keeping the them safe until the rescue could resume; and 1D0crea!5, Rescue 3, aboard Air 1, flew an additional ninety eight hikers out of Hanakap�ai valley Monday morning, making a total of twenty five trips; and 3VOCrea5, there were no injuries reported during the major two -day rescue; now, therefore, be it Rvolbeb, the County of Kauai Fire Commission commends and honors all members of Rescue 3 and the pilot of Air 1, for accomplishing with Aloha and professionalism a remarkable feat by any measure, and also all Firefighters and Rescue Teams who put their lives at risk every single day. Approved this 7th day of July 2014. Jesse Fukushima, Chair Savita Agarwal Heidy K. Huddy- Yamamoto Clifton J. Miranda Eugene K. Jimenez, Vice Chair Harold D. Brown Bradley M. Maruyama KFC 2014 -013