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HomeMy WebLinkAboutFY 2016 Budget Presentation-Parks & RecreationCOUNTY OF KAUA'I 1 1!1 HalollDID oz R F r· ~l\ /C:: n ·15 APR -1 A lO :46 D epartment of Parks and Recreation 2016 Budget Presentation April 6, 2015 Leonard A. Rapozo, Jr. Director Ian K. Costa Deputy Director Department of Parks and Recreation I. MISSION Promoting and Enhancing the Quality of Life for the residents of our Island Home Kaua'i. II. INTRODUCTION On November 4, 2006, the electorate ofKaua'i voted to change the Kaua'i County Charter creating the Department of Parks and Recreation (DOPR). The department continues to improve the organizational structure, daily operations and a place in County government. The DOPR strives to steady the course, improve the delivery services, respond to the community concerns, improve on the efficiencies on each facility by being fiscally responsible and address the overdue maintenance needs of our aged facilities while meeting the demands of each park facility. This budget proposal reflects the needs of the department to continue to work in providing the community with recreational programs and facilities within the financial means of this County. III. GOALS The Department of Parks and Recreation (DOPR) is comprised of seven divisions (Administration, Fiscal/Personnel, Convention Hall, Parks Maintenance & Beautification, Recreation, Planning & Development and Wailua Golf Course). The goals ofDOPR are to maintain the core services to the community; improve the quality of and repair, upgrade, improve the facilities that are enjoyed by the visitors and residents of Kaua'i. IV. OPERATING BUDGET-Administration 2016 Budget Presentation Page 2 FY 2015 Operating Budget •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations FY 2016 Operating Budget •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease •Operations FY 2015 and FY 2016 Comparison 300,000 250,000 200,000 150,000 100,000 50,000 0 Salary and Wages 2016 Budget Presentation Benefits Utilities Vehicle/Equip, Operations Lease •FY 2015 FY 2016 Page 3 The Department of Parks and Recreation's (DOPR) proposed budget reflects a decrease of4.31 % of$10,910,815 for FY2015 to $10,441,083 FY2016. Golf has decreased by 3.5% from $2,380,557 FY2015 to $2,297,323 FY2016. The salaries continue to be the largest cost to the DOPR therefore reductions have come from dollar funded positions, supplies and accounts used to provide repair and maintenance to facilities. DOPR continues to look at vacated positions, assess the program needs, collaborate with the Vacancy Committee and make the appropriate decision to fill. Along with the Department of Human Resources (HR), there is the ongoing establishment the postion description for the Bucket Truck Operator and Tree Trimmer position. DOPR will recruit soon. 2016 Budget Presentation Page4 FISCAL/PERSONNEL DIVISION: I. SUCCESSES & ACHIEVEMENTS Enforcement is the main role of our Park Rangers, and continue to provide a wealth of information for both visitors and local residents. They also share general information about our island and about how the Department of Parks and Recreation works and the services we provide. To many visitors coming to a new place for the first time , the Rangers are usually the first contact they have with the island. The first contact is the beginning of an enjoyable vacation and they can depend on their encounter with our Park Rangers to get accurate information about our island . Many return visitors to our island look forward to meeting up with our staff to renew old acquaintances and seek out new information about changes on the island. Recently three additional Park Rangers were hired. They are currently finishing up on their training and should join the other enforcement staff on the road in mid-March. This new group of Park Rangers includes the first two female staff Park Rangers for DOPR. Both have enforcement /security back grounds, one of whom worked for 10 years in a Texas prison working the yard with the general population. DOPR is now fully staffed with nine rangers inclusive of two DOPR supervisors. Park Rangers continue to assist in community events such as annually working at the Mayor-A- Thon by monitoring the course and providing assistance as needed , the Kaua'i World Challenge, canoe regattas at Hanalei Bay including the recent State outrigger canoe championships, monitoring fun/run events on the coastal path by monitoring the course as well as providing any other assistance . In the past, Park Rangers have also assisted on their off duty hours with events such as the Count y Age Group Track Meet, the Mayor's Invitational Track Meet, the Senior Field Day at Lydgate Park and the Summer Enrichment Program's Fun Day at Lydgate Park . Because of the recent increase in visitor drownings, Park Rangers warn visitors of the strong currents and of beaches that have no lifeguard service. They have been focusing on visitors and 2016 Budget Presentation Page 5 warning them of the hidden hazards of our beaches. They all carry copies of the Beach Safety Guide and hand them out to our visitors whenever possible. Rangers take the extra time to give our visitors the information they need to a safe and enjoyable stay on our island. Park Rangers give visitors advice on how to protect belongings while staying in our parks. Because of recent changes to our permitting locations and time, Rangers help visitors with information on new permitting times and locations so visitors can get more camping permits or learn the best places to sample local food. The Enforcement staff pride themselves as being educators first; enforcement and citations come only as a last resort. The only quota Rangers have to fill is keeping our visitors and residents safe and informed so they can enjoy our recreational facilities around the island. Park Rangers have assisted local residents and visitors, in things like changing a flat tire, making a phone call for a tow truck, and staying with a visitor and their family on a dark evening who locked their keys in their rental vehicle until new keys were brought out to them . Park Rangers are extra eyes and ears for the Kaua'i Police Department and regularly assist KPD in monitoring parks and other recreational facilities for problems that include, but not limited to vandalism , graffiti, criminal property damage, underage drinking and drug use. With the assistance ofKPD, Park Rangers do periodic enforcement sweeps of camp grounds and parks in order to control illegal activities. Park Rangers actively assist KPD in locating persons wanted on bench warrants as these individuals hide out at parks and camp grounds. KPD routinely requests the assistance of Park Rangers to team with them when they conduct certain types of enforcement operations or projects at various beach parks or other County facilities. Because Park Rangers are on the road a frequently , they have assisted KPD in locating vehicles that were used in the commission of crimes. Last year our Park Rangers again assisted the Kaua'i Police Department , DLNR's DOCARE Officers and DLNR 's Division of Boating and Ocean Recreation with the annual State Outrigger Canoe Races that were held at Hanalei Bay. Park Rangers assisted with foot patrols monitoring the Hanalei Pavilion area where most of the land based activities took place. They also did roving patrols with vehicles and 4wd utility carts that are normally used for patrolling the coastal path. Park Ranger? assist the Department 's Maintenance and Beautification division when they do periodic major maintenance at our facilities by keeping the general public out of work areas. This allows the maintenance work to be done in a timely efficient manner without delay or interference. Recently , Park Rangers, through a recent ordinance change , have been given the authority to post vehicles as abandoned at our parks and recreational facilities. The changes now allow staff to have an active role in dealing with this problem and relieving some of the pressure and work load from KPD officers . We are currently working on getting training scheduled with KPD's Traffic Safety 2016 Budget Presentation Page 6 Division. Park Rangers assist our maintenance staff by reporting maintenance problems and safety issues they may come across in our parks during their patrols. Park Rangers assist Public Works Solid Waste Coordinator in charge of abandoned and derelict vehicles by taking photos, license numbers and descriptions of vehicles abandoned in our parks to expedite their removal. Park Rangers also accompany the coordinator on occasion to parks where she may have a problem with people in the area. Park Rangers on occasion are asked to standby at a park while the tow company removes vehicles to deter harassment of the tow truck drivers. II. CHALLENGES Park Rangers: The current Park Ranger staff is a total of nine officers. Eight Park Rangers make up the current Enforcement staff, one of which is a working supervisor. Three Park Rangers are currently completing their training and are scheduled to be sworn in sometime in mid-March and begin their field work. The ninth member of this team is the Parks Permitting and Security Coordinator who oversees the entire enforcement operation. The section currently has all positions filled. Vehicles are a challenge; the division had eight vehicles. One vehicle was totaled after being swept off the road by run off from heavy rains. Of the remaining seven vehicles, two of the vehicles, EQ 070 and EQ 071 are both 2005 Ford Ranger pickup trucks. These vehicles were purchased in late 2004 and were passed over for replacement in the 2011-2012, the 2012-2013, the 2013-2014 budgets and the 2014-2015 budgets. They are high mileage and make frequent trips to the shop for repairs. One of these vehicles is now in the shop for engine work. As of February 24, 2015, it has been three weeks in the shop. We did have two Toyota Prius that were transferred to the department, but one of them was the vehicle swept off the road during the last heavy rains. The remaining Prius has been designated to be "retired". When vehicles go into the shop for repairs and are out of service, this means other vehicles in our fleet are used for both the morning and afternoon shifts . This causes the mileage and wear and tear to rise quickly on these vehicles. Because the Park Ranger staff is on call and can be called out at any time to assist in times of possible emergencies and natural disasters such as hurricanes, tsunamis and severe weather or hazardous ocean conditions, they need to have reliable equipment available to them at all times on a moment's notice . A "motor pool" system of vehicles is being created , which we anticipate to help with the shortage of vehicles. 2016 Budget Presentation Page 7 The current staff of eight Park Rangers have two shifts , a 4:00am to 12:00pm shift and a 2:30pm to 10:30pm shift. Three new Park Rangers and the working supervisor are currently training on the afternoon/evening shift . Once training is completed in mid- March , a third shift, 8:00am to 4:00pm will ~ be added , this shift 's primary duties will be monitoring the commercial activities in our parks as well as assisting the morning and afternoon shift staff as needed. The Morning shift will consist of three Park Rangers , the mid-morning /afternoon shift will consist of two Park Rangers , one of which will be the working supervisor and the mid-afternoon/evening shift will consist of three Park Rangers. With over 70 parks, 7 camp ground and numerous recreational facilities including the coastal path , it is still very difficult to effectivel y patrol all a reas and enforce current ordinances. Even with all eight Ranger positions filled , there are gaps in coverage when staff are out sick , on vacation and holidays . With the implementation of the Peddlers and Concessionaires Ordinance , monitoring these commercial activities in our parks have put an additional burden on the Park Rangers ' work load . The recent retirement of the Permit Clerk at the permitting counter in the Pi'ikoi Building and the recommendation of the Vacancy Review Committee to move those functions to the neighborhood centers has resulted in Park Rangers in the field spending more time issuing permits to campers . Ideally , adequate coverage of our parks would be three separate shifts , early morning , mid-day and evening . The morning and evening shifts would have four Park Rangers and the mid-day shift w ould have three Park Rangers. There would be just enough Park Rangers to cover days off , vacation or sick leave on each shift . This would be a total of eleven Park Rangers , plus two working supervisors. Supervisors would be responsible for covering Ha'ena and Kekaha and providing supervision for all shifts . This would put a total of thirteen working staff on the road. Park Rangers deal with the island 's increasing homeless population , people who indulge in alcohol and drugs , people with mental challenges and those with criminal intent. A Park Ranger is not onl y an enforcer of the Kaua 'i County Code , he /she also wears many "hats ". He /she refers the homeless to different programs that might be able to help , like the Salvation Army , KEO, churches , in some cases , the Park Ranger will contact a n agency such as Kaua 'i Economic Opportunit y (KEO ) to have an outreach worker meet a family at a park to sign them up for assistance. A Park Ranger must be a good listener , taking the time to listen to someone who ma y just need to v ent to someone. Sometimes the Ranger acts as a referee or mediator to help settle minor disputes between park users , even between a husband and wife or boy and girl friend. A Park Ranger does all this and more , and most of the time without any type ofrecognition other than knowing that the y were able to help someone . 2016 Budget Presentation Page 8 Permit Section: Up to December 31, 2014, the Permitting Section consisted of a Permit Clerk and a Commercial Activities Permit Clerk. The Permit Clerk worked out of the Pi 'ikoi Building and manned the Main Permit Counter Monday thru Friday , from 8:00am to 4:00pm. The daily duties include preparing deposits from the previous days sales , issuing camping permits to walk up customers, issuing camping permits to mail-in and email requests , issues permits for pavilion, ball field and neighborhood centers. The Permit Clerk also replied to requests for information received by walk-ups, phone , mail and email. This Permit Clerk retired on December 31, 2014 . We had anticipated filling the position as quickly as possible , but the position is not being filled because of the recommendation of the Vacancy Review Committee which claimed the position was a "duplication o f services " and recommended that neighborhood centers do issuing of permits instead. This meant closing the primary, 8 hour, central permitting location , in favor of 5 , limited hour locations , some of which are onl y open 2 or 3 hours on certain days. Closure of the Main Permitting Counter has created confusion and frustration for local residents and for visitors to our island with the new , limited , operating hours and locations. The decision not to fill the Permit Clerk position and to close the Main Permit Counter in the Pi'ikoi Building will be re-evaluated by the Vacancy Review Committee in June 2015 , at which time it ma y be required that we seek funding so that the Main Permit Counter will be staffed again. . In July 2013 , we were able to hire a second Permit Clerk who 's primary job would be to handle all commercial activities applications and permitting . This person was quickly trained in camping and facility reservations and permitting and stepped in to cover for the Permit Clerk that was out due to a medical issue. This clerk has now returned to handling commercial activities request and making herself familiar with past public hearings and reviewing the current ordinance. This clerk is currently preparing for the next round of public hearings that will deal with requests for commercials activities such as lunch wagon vendors for locations around Kaua 'i and requests for surf school activities on the South side of the island. This Permit Clerk has also taken on the added responsibility of some of duties of the now vacant Permit Clerk position such as answering all phone calls , email requests for information , mail-in requests for camping permits that come in that were originally handled at the Main Permit Counter. Currently all league permitting and scheduling for the Kaua'i Interscholastic Federation , Pop Wagner Football , Kauai Youth Football , Little League, Pony League KPAL Sports , HYSA and A YSO Soccer Leagues , Junior Olympic Girls Softball League, Adult Football and Adult Softball games and practices continue to be handled by the Parks Permitting and Security Coordinator with some assistance from the Commercial Activities Permit Clerk. Youth baseball , softball and football have expanded the leagues which have made scheduling playing fields for games and practices very time consuming. A dedicated Permit Clerk is still needed to handle all leagues permitting and scheduling and coordinating between league coordinators and maintenance staff. 2016 Budget Presentation Page 9 III. UPCOMING INITIATIVES Increased areas of responsibilities will always present a challenge for the Enforcement Section , hopefull y in the near future we will be able to increase our staff for better island wide coverage. The current work demand will continue to be managed by the current staff. We will continue to look for ways to do the best we can with the resources available. Regaining funding for the Permit Clerk position and reopening the Main Permit Counter back to its full eight hours operation will be a priority for the Permitting Section . At the six month review of this vacancy on June 2 , 2015 , we will raise the concern regarding reduced customer service with decentralizing permitting. A new Permit Clerk position to handle all league type reservations is still needed and would really help to remove a lot of extra work that the Permitting and Security Coordinator is now doing. This clerk would be able to devote more time to the ever changing requests for field usage for practices and games b y all leagues . This clerk would also be able to assist with special use requests such as Gate Access , Special Events , Craft Fair and festivals. Training is always challenging for both new and existing staff. The Rangers have been invited to join the Liquor Department's Inspectors in Managing of Aggressive Beha v ior (MOAB) which covers self-defense training that includes Weaponless self-defense such as Officer Presence , Verbal Commands , Soft Empty Hand Control Tactics, and Hard Empty Hand Tactics as an example. Park Rangers recently completed PPCT (Pressure Point Control Techniques) Training provided b y Blue Knight Hawaii . Blue Knight Hawaii provided the certified trainers while DOPR helped provide the facilities where the training took place. While most of our training is done in-house , additional training is also provided b y KPD (citation training , radio communications). We are currentl y working with KPD's Traffic Safety Unit to schedule new training on dealing with abandoned vehicles and citation training for new and current staff. Additional training with new police recruits for report writing, self-defense training and other skills would strengthen the Park Rangers skills . With adequate manpower , reliable equipment and a standardized training program , the Park Rangers will continue to be a valuable asset to the Department of Pa r ks and Recreation , to the County of Kaua 'i , our visitors and the residents of Kaua'i . 2016 Budget Presentation Page 10 IV. OPERA TING BUDGET -Fiscal Salary and Wages * Benefits Utilities Vehicle/Equip, Lease Operations * FY 2015 Benefits include restorin FY 2015 FY 2016 554,844 330,847 0 0 29,089 914,780 $ + / -0 to +I - -48,209 -8.0% -3,288 -1.0% 0 0.0% 0 0.0% -2,175 -7.0% -53,672 -5.5% FY 2015 Operating Budget FY 2016 Operating Budget •Salary and Wages • Benefits •Utilities •Vehicle/Equip, Lease •Operations FY 2015 and FY 2016 Comparison 700,000 --.-------------------------------. 500,000 400,000 300,000 200,000 - 100,000 0 Salary and Wages 2016 Budget Presentation Benefits Utilities Vehicle/Equip, Operations Lease •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease •Operations II FY 2015 FY 2016 Page 11 KAUAI MEMORIAL CONVENTION HALL (KWMCH): During FY 2015, the Kaua' i War Memorial Convention Hall again added to its continuing upgrade program which began more than 14 years ago. With the support of the County Administration and the County Council, we were able to make the necessary improvements detailed in our successes and achievements. The Convention Hall enjoyed another successful year in FY 2014 ending on June 30, 2014 , with total revenue of $61 ,284.00. For FY 2015 ending June 30, 2015 , we anticipate hosting a total of 122 revenue events. I. SUCCESSES & ACHIEVEMENTS With funding approved in the FY 2015 Operating Budget, KWMCH Staff worked diligently during the fiscal year to ensure that needed improvements to our facility were completed as follows: 1 . Theatre Stage Lighting System Standby Control Module To ensure against any potential shutdown of the theatre's stage lighting system , we purchased a standby module for the system 's control module deck. In the past, electrical outages and other causes subjected the system's computerized controls to totally shut down; at times during or before scheduled shows /performances. Whenever this occurred, it required a technician to fly in from Honolulu to reset the system . Needless to say , the scheduled event had to be cancelled at great cost and inconvenience. The standby module is programmed and performing the interchange between the inoperable module and the standby unit will allow the show to go on. 2016 Budget Presentation Page 12 2. Theatre Sound System Equalization Analysis To improve the quality of our existing theatre sound system's output, we contracted with Audissey, a sound specialty company, to perform a sound equalization analysis of our system. The analysis will tell us how we can best Balance the sound transmission throughout the theatre and how well our system is performing. It will also help us in determining what we can do to enhance the sound quality so that our theatre users and attendees will enjoy a better experience when participating in one of our many theatre events. 3. Repair of Theatre Side Stage Air Conditioning Air Handler For years, the theatre side stage air conditioning air handler was inoperable due to a broken electric motor. This caused the room environment to be uncomfortable due to poor air circulation. We were able to purchase a new replacement motor and in-house staff performed the replacement and repair. 4. Theatre Stage Lighting System Light Reflectors Repairs Using staff expertise and purchase of required materials, we were able to perform additional repairs to the system's reflectors which enhanced the lighting delivery and provided improved lighting for shows and performances. 5. Theatre Aisle Re-carpeting In August 2014, we completed the re-carpeting of all the theatre aisles with new commercial grade red carpeting that matched the colors of the 1,096 theatre seats. This combination greatly added to the ambience of the theatre. Since then, theatre users and attendees alike have unanimously stated their positive comments of appreciation for this improvement. 6. Exhibit Hall Sound System and Acoustics The sound transmission acoustics of our exhibit halls has been sub-standard. For many years, those attending exhibit hall events complained and endured the difficult to hear conditions. Again, using staff expertise and work, we have solved this problem. We installed new connecting conduits and speaker sites to strategic locations throughout the exhibit halls and lobby that have vastly improved listening capabilities during events especially for speeches and the spoken word. Users can now connect their sound system speakers to these locations to make listening better than ever. 7. Wi-Fi Installation The Department of Finance's Information Services Division completed installation ofWi- Fi service for our exhibit halls, Users can access the internet, if needed, to make their workshops and meetings more productive. 8. New Conference Room Since January 2014, we have been working on plans to convert the existing Arts and Crafts Room located next to Exhibit Hall B, which for many years has been used as a storage room, into a conference room. This change will allow smaller meetings to be held without users having to rent the larger exhibit halls. The conversion requires the installation of a new exterior door, independent air conditioning as well as other room enhancements which 2016 Budget Presentation Page 13 should all be completed by the end of FY 2015. It is our goal that this change will positively contribute to our revenue stream. 9. Chair Truck Replacements For $2,340, DOPR replaced three of our seven 30-year old chair trucks. The old trucks' frames were bent and damaged structurally which made it extremely difficult and dangerous to handle especially when loaded with chairs. II. UPCOMING INITIATIVES 1. Creative Media Technology Center In 2014, Allan Tang of Olomana Loomis ISC, a sub-consultant to the Kaua'i Economic Development Board, approached the DOPR regarding the placement of the Creative Technology Center on County property. After studying several proposed locations in Lihue, it was decided that the proposed center would be best located on the Kaua'i War Memorial Convention Hall grounds, as close as possible to the theatre as its operation would be closely similar. The following is Mr. Tang's description of his proposal: "The Kaua 'i Economic Development Board (KEDB) is considering the Kaua 'i War Memorial Convention Hall as a viable site for the construction of the Kaua 'i Creative Technology Center (KCTC), a new 30, 000-square foot state-of-the-art facility with a professional film studio, recording studio, edit bays, and meeting and classroom space. The KCTC would be constructed adjacent to the existing Convention Hall, on the side closest to Rice Street where the loading docks are located and extending onto the front lawn. The Convention Hall would be an ideal site for the KCTC as there are numerous opportunities for synergy between the two facilities. While the KCTC will be run by a private non-profit organization, independent of the Convention Hall, the two facilities would seek to collaborate to enhance each other's programming. KEDB is currently conducting its due diligence on the property to ensure minimal impact and maximum benefit to both facilities. The project, if approved, is estimated to take two to three years to complete. The KCTC is one of the most significant economic development projects on Kaua 'i in recent years and has the widespread support of leaders in County, State and Federal Government; business; education; the creative industry; and the overall community. The construction of the KCTC adjacent to the Convention Hall would provide unparalleled, first-in-Hawai 'i community mecca of creativity and innovation, right in the heart of Lzhu 'e, for everything from entertainment and cultural activities to job creation, workforce development, and education and training/or the careers of the future." 2. User Fee Increases Plan DOPR completed a user fee study and proposes user fee increases for rental of the theatre and exhibit halls. As reported last year, we plan to seek Administration and County Council approvals in calendar year 2015 with phased implementation of the rate increases 2016 Budget Presentation Page 14 beginning on January 1, 2017 with a three-year implementation period and completing full implementation on January 1, 2019. We believe this phasing of the rate increases will provide time for users to adapt to the changes. Our planned increases will only be a "catch- up" to other facilities on the island as well as throughout the state. The last user fee increase occurred in 1996, nearly twenty years ago, by then KWMCH Manager, Bryan Baptiste. Because of the poor condition of the Convention Hall in the years following, it was not appropriate to attempt any rate increases until improvements could be completed. Since 2000, the Convention Hall has been improved and upgraded that rate increases are justified. III. CHALLENGES We will continue to be challenged with the Convention Hall standards and conditions are not only safe to use but also be the preferred venue for events of all types. In order to improve, increase and diversify our revenue stream, the facility must be in its best condition, attractive for users but also versatile so that residents and visitors alike will want to come to it. This iconic fifty-year old facility will continue to undergo improvements to make it a desirable venue. This work requires additional funding as follows: 1. Exhibit Halls, Kitchen and Lobby Floor Tile Replacement After more than fifty years, the floor tiles of the exhibit halls, kitchen and lobby covering more than 8,000 square feet of floor area are now coming apart and needs replacement. Complicating the replacement, however, requires the removal of asbestos-based tiles which covers approximately 6,000 square feet of the total floor area. Removal of this hazardous material requires special handling and disposal methods. DOPR estimate total replacement cost to be between $325,000 -$400,000 to complete. 2. Kitchen Upgrades -$50,000 DOPR's goal is to make our existing kitchen meet the "certified kitchen" designation as determined by the State Department of Health. To accomplish this, DOPR will need to complete the following upgrades in our kitchen: a) Installation of a range hood for the stove. b) Installation of new ceramic tiles on the kitchen walls to ensure cleanliness. c) Installation of a new floor drain and floor tiles. 3. Interior Re-Painting -$125,000 The facility's last interior re-painting was completed in 2001 and heavy usage since then has had deteriorating effects on the interior walls along with continued wear and tear. New paint will provide maintenance to insure longevity to the interior walls. DOPR is proud of our accomplishments during FY 2015 and we continue to look with hope towards the future. While FY 2016 may not look as promising due to funding restrictions, DOPR is confident that the Kaua'i War Memorial Convention Hall improvements will continue to progress nevertheless to provide a first class facility that is versatile to suit the needs of the Kaua'i community. 2016 Budget Presentation Page 15 ADOPT-A-PARK & HO'OLOKAHI PROGRAMS The Adopt-A-Park Program provides volunteers a process to be able to assist the Department of Parks and Recreation with maintaining County parks by adopting a park or sections of parks for a minimum period of one year. During that period, volunteers can work to help keep a park in as good a condition as possible. They also provide an extremely valuable service by reporting any vandalism that they observe so that remedial action by DOPR Park Maintenance can be undertaken with minimum of delay. A helpful role is the elimination of unwanted graffiti that occurs in all parks. This program has proved valuable as a way for short-term volunteers who only accomplish projects of short duration to assist in maintaining our parks and who genuinely want to make a contribution. We have had a number of groups from off and on-island who have performed work such as mass painting of picnic tables, painting pavilions or cleaning several parks on a specified day. The Ho 'olokahi Program is another volunteer-based program that was created nearly twenty years ago. This program was intended to provide volunteers with the capability of construction of projects of their choice in their communities. The program has largely been dormant in recent years due to the lack of sufficient funding. However, its original intent is still used today by organizations whose projects were approved on a case-by-case basis by the Director of Parks and Recreation and funding subsequently secured. The recently completed Peter Rayno Sr. Park Pavilion by the Hanama'ulu Hillsiders is an example. These two programs are intended to supplement and not replace County workforce efforts. Both programs are coordinated by the Manager of the Kaua'i War Memorial Convention Hall. I. SUCCESSES AND ACHIEVEMENTS 1. Maj or repairs and rehabilitation of 3 0 picnic tables at 'Anini Beach Park by the North Shore Lions Club. 2. Construction if five new picnic tables for Po'ipu Beach Park by recruits of the Kauai Fire Department. 3. Clean-up ofWailua Homesteads Park by employees of the Kauai Island Utility Cooperative. 4. On-going support of efforts by volunteers led by Rupert Rowe to rehabilitate the Kaneiolouma Heiau in Po'ipu. 5. Re-painting of four pavilions at Macarthur Park in Kekaha by Pacific Missile Range volunteers. 6. Re-painting of picnic tables at Kamalani Park by Friends ofLydgate Park. 7. Re-painting of restrooms and concrete pad installation by Kauai Drug Court volunteers at Hanama'ulu Beach Park. 8. On-going support for volunteers who County-owned Hanama'ulu Japanese and Filipino Cemeteries. 9. Provide supplies for the Boys & Girls Club -Lihue Chapter in re-painting the restrooms at Puhi Subdivision Park to eliminate graffiti. 2016 Budget Presentation Page 16 II. CHALLENGES It goes without saying that coordinating these programs especially the Adopt-A-Park Program is very challenging for the KWMCH Manager due to the established duties and responsibilities he is expected to perform. However, the worth of these volunteer-based programs have proven invaluable to improving and maintaining our parks and deserve as much effort and attention that the KWMCH Manager can provide. Every effort will be made to respond with support for the needs of our volunteers as quickly as possible. III. UPCOMING INITIATIVES In FY 2016, we plan to undertake a major effort to re-institute the adoption of all previously adopted parks and use this as a stepping stone to increase the number of parks adopted. We also plan to work closely with the Parks Maintenance Division whenever volunteers wish to undertake more short term projects. IV. OPERATING BUDGET-Kaua'i War Memorial Convention Hall 2016 Budget Presentation Page 17 FY 2015 Operating Budget FY 2016 Operating Budget •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease •Operations FY 2015 and FY 2016 Comparison 180,000 -,........--------------------------, 160,000 -t--=:::::r=.---------------------i 140,000 120,000 100 ,000 80,000 60,000 40,000 20,000 0 Salary and Wages 2016 Budget Presentation Benefits Utilities Vehicle/Equip , Operations Lease •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease •Operations D FY 2015 FY 2016 Page 18 Po 'ipu Beach Park PARK MAINTENANCE AND BEAUTIFICATION: I. SUCCESSES & ACHIEVEMENTS • Community Outreach -During Fiscal Year 2015 the Parks Maintenance Division effectively continued networking with communities and community groups surrounding our park and recreation facilities throughout the island. The support given by the park maintenance, beautification and stadium divisions continued to help the community connected with one another and with our Department. Examples from the past year include numerous beach and park clean up events, volunteer painting, building of picnic tables and improvements to our baseball and softball fields. In addition, because we have responsibility for the large community gathering places, we are involved with and help to provide the venue for families to gather for birthdays , graduations , weddings, and reunions. We also maintain and prepare the sports facilities and Stadiums in which our children, adults and seniors recreate and compete for the health and enjoyment of everyone involved. Several tournaments were held at our facilities in this past year, and the feedback from the participants were very positive. Finally , our mobile sound stage continues to gain in popularity each year and through our work to maintain and deliver this popular stage to community events, we help nonprofits and community-based organizations host spectacular and successful events throughout the year. We are proud of the positive impact our services deliver to the resident and visitors of Kaua'i. • Training -In the past year our staff have participated in several training opportunities including safe use of fertilizers and pesticides, risk management, customer service, supervisory training , and American Disabilities Act standards. We have also made an effort to train more staff on the division's specialized equipment such as the bushwhacker mower, water truck, backhoe and Bobcats. Having more staff trained on these pieces of equipment provides opportunities for Temporary Assignment to operate this equipment when the regular operator is on leave, and serves as a starting place for promotional opportunities within the division. Providing and attending training classes is an extremely 2016 Budget Presentation Page 19 important and positive part of what we're trying to accomplish in the maintenance division. The Parks Division's response to emergency evacuations of equipment from low lying areas has improved with the numerous Tsunami warnings we have experienced. Post event de-briefings have identified potential problems, and many of these have been resolved. These meetings have enabled the Maintenance Division to respond more efficiently and effectively. • New, More Professional Equipment -In the past year we have been able to provide the staff with small equipment that were deferred for replacement or purchase in previous budget years. These include trailers, hand-held trimmers, mowers and utility carts, and purchased a \utility truck for our new irrigation worker. Once these vehicles and equipment are in service, we expect to see an increase in productivity on many levels. Staff is working well with the Purchasing Division in developing better specifications and the bids received are highly competitive. With better equipment, staff morale is improving. Of particular note this past year was the acquisition of a wood chipper, and the use of our new bucket truck to begin trimming of non-coconut trees. The Department is excited about getting our tree crew formed and in establishing a regular tree trimming program in our parks. • Inter/Intra Department Communication-In most areas, communications between DOPR divisions and other departments continue to improve. Good professional relationships are being fostered between DOPR divisions, and improvements are noted in our communication and coordination with Public Works, Finance, Purchasing, Water, and the Mayor's Office to name a few. Parks staff participates in the Super Parks Task Force weekly meetings with Public Works administration, which has been a benefit to both parks and the many divisions within Public Works and has streamlined work flow. • Customer Service -The division is still working to improve our delivery of customer service. Phone calls and emails are returned promptly. Residents feel they are being listened to and they see resolution of their issues more quickly than before. Administration and staff are willing to meet at the parks with community members to discuss issues and to take action on them. Administration and staff are more responsive and respectful to the ideas and feelings of park users through these direct interactions. • The recently acquired property at Black Pot Park in Hanalei has been cleaned up and the staff from Hanalei has taken over regular maintenance of this prime park land. With the Planning and Development Division, DOPR has started the Master Plan process for this park. In the interim DOPR has placed material to provide temporary parking relief. II. CHALLENGES • Staffing -Filling of vacant positions over this past year has made a big difference in re- establishing our maintenance programs in all parks. The Department is continuing to work with the new HR Department to fill as many vacancies as soon as possible. The challenge in the next fiscal year will be to balance our budgets (personnel costs are the highest portion of our budget), to hire as many replacements in a timely manner, while meeting the budget objective of reducing expenses by 7%. 2016 Budget Presentation Page 20 • Aging Facilities -An on-going challenge is the continual maintenance & improvements to aging facilities and infrastructure. Our new Parks and Recreation Master Plan helps to identify our path into the future, but a secure, dedicated funding source must also be identified to start the necessary upgrades of our aging park and recreation facilities . Maintaining these aging facilities will continue to be increasingly difficult and costly over time. Park maintenance and improvement projects will need Council support in both the Operations budget as well as the Capital budget in order to keep up. • Communication -Good, clear, consistent communication is essential to the success of our maintenance effort , yet many of our staff can only be reached through the use of their own private cellular telephone. Answering and returning calls is mostly voluntary and inconsistent. This continues to be a challenge in everyday scheduling of work , verification of attendance , etc., but becomes even more critical when we have an approaching tsunami, hurricane, or even an after-hours call out. When the budget can allow it , the Parks Division would like to see the Department look into County-issued cell phones or a system of truck mounted and hand held radios along with a standby /callout system. III. GOALS & OBJECTIVES • Staff Training /Hiring Training opportunities will continue to be provided and offered to the park staff as before. New training opportumtles such as a tailgate safety training , bucket truck training, and bushwhacker mower training will be offered and will become part of our regular operation this next year. We are focused on filling the remammg vacancy and getting people excited and motivated to work . Po 'ipu Beach Park • Playground Surfacing and equipment Replacement -The Division will continue to work on repairs and replacement of playground surfacing and playground structures . Several playground surfaces were repaired in FY 14-15 , and more are scheduled in FY 15-16. • Fencing /backstops -Our park and recreation facilities face on-going needs of fencing and backstop replacement. The salt air and humidity have deteriorated the fences and a more aggressive replacement practice will continue into the new fiscal year. The recent 2016 Budget Presentation Page 21 replacement of the fencing projects at Lihu'e Park, Houselots Tennis Courts, and the Bryan J. Baptiste Sports Complex are examples of our on-going maintenance program. • Improvements at Lydgate Park and Po'ipil Beach Park included upgrades to the comfort stations, showers, and pavilions. The new stainless steel fixtures (sinks, urinals and toilets) at these two parks will provide facilities which are able to be maintained at a higher standard. • Continue Existing Contracts -The two major contracts within the Parks Maintenance Division are the portable toilet contract and the coconut tree trimming contract. We will work to continue this contractual service throughout the next year. These services are essential to maintaining park user convenience, sanitation, and safety. • The East side Maintenance and Beautification base yard will move a large part of its operation to the newly renovated space in Kapa'a, along with various Public Works Divisions. New and used furniture is currently being purchased to furnish this new office/storage/training space for the Division, and we are excited to have this new space from which to operate. • Two new tent structures have been placed at the Hanapepe and Kapaa Park Maintenance base yards to provide covered and enclosed storage of equipment. These two structures have been gained through its removal, relocation, refurbishment, and re-assembly of the tent structure which existed at the Wailua Golf Course. • New sources of water are continuing to be explored on the west side in order to deliver more irrigation water at a cheaper rate to these water stressed park sites such as Waimea Canyon Park. Partnerships between the County and private business are being developed to explore this potential. • The Parks Division has hired our first Sprinkler System Repair Worker. This new position has had immediate impacts in managing, repairing and maintaining our existing manual and automatic irrigation systems, using water more efficiently, and designing and installing new irrigation systems where there were none before. 2016 Budget Presentation Page 22 Salt Pond Beach Park IV. OPERA TING BUDGET -Maintenance 2016 Budget Presentation Page 23 FY 2015 Operating Budget •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease •Operations FY 2016 Operating Budget •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease •Operations FY 2015 and FY 2016 Comparison 1,500,000 1,000,000 500,000 0 Salary and Wages 2016 Budget Presentation Benefits Utilities Vehicle/Equip, Operations Lease g FY 2015 FY 2016 Page 24 V. OPERA TING BUDGET -Beautification Salary and Wages * Benefits Utilities Vehicle/Equip, Lease Operations * FY 2015 Benefits include restorin FY 2015 FY 2016 534,496 306,521 65,001 4,000 9,500 919,518 $ + / -0 /o + / - -18,851 -3.4% 15,195 5.2% -13,000 -16.7% -13,450 -77.1% Q 0.0% -30,106 -3.2% FY 201S Operating Budget FY 2016 Operating Budget 2% 1% 500,000 400 ,000 300,000 200,000 100 ,000 0 •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations FY 2015 and FY 2016 Comparison Salary and Wages Benefits . Utilities Vehicle/Equip, Operations Lease 2016 Budget Presentation •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations •FY 2015 FY 2016 Page 25 VI. OPERA TING BUDGET -Stadium Salary and Wages * Benefits Utilities Vehicle/Equip, Lease Operations * FY 2015 Benefits include restorin FY 2015 FY 2016 363,599 192,984 269,057 28,000 116,909 970,549 $+I -0 /o + / - 129,875 55.6% 68,124 54 .6% 91,757 51.8% -22,350 -44.4% 14,409 14.1% 281,815 40.9% FY 2015 Operating Budget FY 2016 Operating Budget •Salary and Wages • Benefits •Utilities •Vehicle/Equip, Lease • Operations FY 2015 and FY 2016 Comparison 400,000 --.-----------------------------, 350,000 -1--~-· 300,000 _,__ ___ 200,000 150,000 100,000 - 50,000 0 Salary and Wages 2016 Budget Presentation Benefits Utilities Vehicle/Equip, Operations Lease •Salary and Wages • Benefits •Utilities •Vehicle/Equip, Lease •Operations II FY 2015 FY 2016 Page 26 RECREATION: I. SUCCESSES & ACHIEVEMENTS The recreation division implements and coordinates recreational programs that offer support functions for youth, adult, and seniors, including sports leagues, facility reservations, referrals/recommendations and program planning and implementation. Our Recreation staff has succeeded in recruiting an adequate number instructors, coaches, officials and voluntary assistants. Center personnel have established a sound working relationship with the community and have gained their confidence, rapport and support. During the past year, Recreation has attempted to become more innovative and efficient in operations and service delivery. Through the staffs' effort, a corps of youth and senior volunteers are relied on to implement community programs where adequate numbers dictate. Some of our classes, activities and events include: open swim, swim classes, line dance, Japanese dance, hula, ukulele, yoga, tai chi; summer, winter and spring programs, Mayor's age group track meet, Hershey track meet, community basketball league, senior softball, ballroom dance, senior special events such as valentine dance, field day, food and craft fair, movie day and volunteer recognition. • Youth Programs -Summer Enrichment: This summer the keiki of the County of Kauai Summer Enrichment Program learned about building communities from "mauka to makai". Throughout the six week program, approximately, 800 keiki ages 5-11 learned about their own personal family tree, the different communities on our island, the people that do services in our communities, how to malama the aina and the ocean, and to learn to serve other's in the community by "giving back". Keiki's also showcased crafts and performances for their 'Ohana which represented tales about the ancient Hawaiian ahupua' a and organized a carnival to bring their community together. Additionally, keiki travelled on excursions to County of Kauai pools, beach parks, the historic Grove Farm train ride, Makauwahi Cave, and explored Kauai Coffee. At each site, keiki were visited by various people that do services in their communities; firefighters, police officers, military troops, and chefs. Mayor Carvalho and Mr. Lenny Rapozo also visited a few sites to talk story with keiki about careers. Keiki were educated on bullying and caring for themselves by a YWCA speaker. Three of the sites completed exercise drills and obstacle course by Stacy's Boot Camp. At each site, keiki learned creative art skills such as how to tie-dye t-shirts, create a police badge, weave a lauhala hat, design a recyclable instrument, and make their own rice crispy treat. Keiki also developed physical skills by playing outdoor games such as basketball, kickball, dodgeball, relay races, and playground activities. They also enhanced learning through a variety of board games. A well-balanced complete lunch was provided to keiki and junior leader volunteers at all sites. Overall, the Department of Parks and Recreation received positive feedback from children who consumed the lunch and parents who appreciated the convenience and value that the meals provided. 2016 Budget Presentation Page 27 With a staff to child ratio of approximately, one to fifteen (1: 15) or less, keiki were adequately supervised and were assigned to a group leader who ensured their safety and enjoyment during the program. The Summer Emichment Program was well-received by parents who appreciated the affordable price of a quality program and keiki enjoyed the time with peers and summer staff. • Spring and Winter Programs: Winter programs were held at the Kapa'a, Kalaheo and Li:hu'e neighborhood centers while spring programs operated out of the Li:hu'e and Kalaheo centers. The programs are designed for youth ages 5 thru 11 and provide a variety of educational and physical activities for participants including arts and crafts, dancing, board games, exercise, and outdoor games. Each site reached maximum capacity emollment which validates the need for the seasonal programs to continue. • Community Basketball League: Our basketball leagues were divided in two age groups and age divisions. The league is made up of Division I boys and girls in 4th, 5th, and 6th grades. Division II is made up of boys and girls in 7th and 8th grades. The league's main focus is on sportsmanship and participation. At the end of the season teams that accumulated the most points based on criteria ratings from the officials were awarded. Games were played at Kalaheo and Kilauea gymnasiums from Mondays through Saturdays. A total of 3 80 youth got an opportunity to play and have fun in our basketball league. • Mayor's Youth Track meet: The two day event was held on Saturday, April 26 & Sunday, April 27, 2014. The Saturday event focused on all elementary schools which included DOE, private schools and homeschoolers. Participants were divided by their grades: K-1, 2°d& 3rd, and 4th & 5th. Participants were allowed to enter three individual races and could select from seven different events. On Sunday the meet was geared for the Middle School grades. Participants were grouped by 6th 7th and 8th grade. A total of 15 schools were involved with 85 8 children participating in this event. Volunteer assistance came from the High school Track members as well as our Lihu'e station fire fighters. 2016 Budget Presentation Page 28 • Hershey Track & Field Meet: Society and implemented by the Kaua'i Parks & Recreation staff the Kaua'i Hershey Meet took place on May 10 , 2014 at Vidinha stadium. This meet provided 102 youths between the ages of 9 -14 years of age an opportunity to qualify in another organized track event on Kaua 'i. Participants who scored high with their times would get a chance to be selected to the state team to represent Hawaii in the National Hershey Track & Field Meet held in Hershey, Pennsylvania . Note: our lone Kaua'i participant (Hi'ilani Bukoski) who qualified in the Softball Throw event went to Pennsylvania Hershey finals and took 4th place in the 9-10 age group. .~*" ' ~ * ~£R~H ( I 'S HAWAI~ RP~~R:ATION • >. ,__..~li!t'li'1 iAA(l(i.flP.D ail ASSOCIATION {fJJ lHE HERSl1f.'l 'IOU11\FR OGRA IA I S OES lll lE D FOR T H E BEGIHtlER ATH L ETE • Children's Art Gallery: In collaboration with the Office of the Mayor; Department of Parks and Recreation; and the Kaua'i Academy of Creative Arts, the Children's Art Gallery was developed as a means to reinforce the importance of art as a conduit to express our children's feelings and culture, which stem directly from their heart and soul. Our children 's interest and talents are many and varied . Some have tremendous athletic ability. Others have great scholastic potential. However, we have a ways to go in doing the same for those children demonstrating artistic ability. Much as music and dance are part of the very soul of a society , so are the visual arts. An art exhibit and reception at the Children 's Art Gallery featuring Kaua'i Underground (KUGA) was held on April 25 , 2014. The art work was created by 2-11 year olds attending afterschool classes at KUGA. KUGA is a non-profit organization developed to provide art 2016 Budget Presentation Page 29 classes for youth to have a safe place to gather afterschool to express their creativity as well as learn how to use a variety of art tool and techniques. Senior Programs: Senior Programs provide meaningful and engaging activities for our island kupuna. The annual island wide special events including Senior Field (Fun) Day, Food & Craft Fair and Valentine Day Party extends out to new as well as returning seniors. Every year the annual events attract 500+ seniors who artici ate and benefit through social interaction. Event information is delivered through word of mouth, senior web page, flyers and media. Elder Resource, a magazine specific for our island kupuna also serves as a way to promote senior events. Unanimously as we work together; senior programs are flourishing and have proven to accomplish its intentions . • Classes such as wellness exercise, tai chi, chi gong, yoga, bonsai, hula, ukulele, drums alive, crafts, Japanese dance and Filipino dance are offered at various neighborhood centers throughout the island and continue to progress. Participants enjoy the convenience and luxury of classes taught in their communities. There is ongoing active recruitment for instructors to offer new classes to our kue _una. • Na Kupuna Council, an advisory board to senior programs continues to provide an active role in the planning of activities and address issues that affect them . The goal of offering activities to residing as well as visiting seniors is being met with much enthusiasm. • A new special event 'Senior Volunteer All Stars' was initiated and continues to evolve. The objective of the program is to promote volunteer contributions within the Department of Parks and Recreation, e.g., senior programs, beautification of neighborhood centers, parks and cemeteries. Special community projects that fall under the auspices of Parks and Recreation are also considered. Hours earned qualifies participants to attend a luncheon that recognizes the value of their volunteer services. The past year welcomed 138 participants that contributed 6,000+ volunteer hours. The average number of participants per site was 20 seniors. We anticipate numbers to continue to grow as we reach out to younger seniors , who are looking for volunteer opportunities within the senior programs. 2016 Budget Presentation Page 30 • This year Lihu' e seniors provided Christmas song and cheer to the homeless and provided them with a Christmas treat. • We are optimistic and search for intergenerational opportunities. We are most fortunate to be in a position to have keiki and kupuna together in the same facility to share the experience. Most recently, during Winter Break, Lihu'e seniors entertained keiki's with bingo, song and dance. We anticipate an intergenerational pickle ball clinic to bring both age groups _!_o gether. • Currently, nine senior centers exist, and each is run by a slate of officers with a general membership. The center provides a place that is welcoming, comfortable , safe and accessible for seniors to gather and pursue mutual interests , receive health and educational information and activities that will enhance their lives, support their independence and encourage their continued involvement in and with the community. As seniors live longer we are faced with aging members that are no longer independent. Addressing the inevitable with family members is a challenge ; therefore communication must be in place. Senior programs will continue to thrive based on the support of government and will meet challenges head on. • All neighborhood centers provide oversight during monthly steering committee meetings. Center managers assist in planning of guest speakers and activities at the monthly senior assembly and provide outreach within the community to attract new participants. The invaluable relationships that each center manager develops with seniors proves that this program surpasses the expectations of the community. The program provides an environment to enhance socialization, activities and a caring attitude that will lead to a healthier and emiched lifestyle. 2016 Budget Presentation Page 31 Pools: The demand for aquatic recreation has increased dramatically throughout the years. People have become much more health conscious and have used swimming exercise as a means to improve their health and quality of life. Throughout the nation, people have become much more health conscious and have used swimming exercise as a means to improve their health and quality of life . Public users at the Kapa ' a and Waimea swimming pools have increased by incredible numbers . • Summer Spring and Fall Learn to swim classes : Both swimming pools had a great tum out for the summer learn to swim program. Learn to swim classes are free to the public . We had 100 students per swimming pool for a total 200 students . Out of th e 200 students, 88% (175) completed the classes and graduated. As we live on an island surrounded by water , it is important that DOPR continues to educate our keiki to swim . • Groups and organizations utilizing our guarded pool sites include : K .I.F high school swim teams , County summer enrichment programs , Kaua 'i boys and girls clubs , Boy Scouts , Girl Scouts , DOE, Kaua 'i Fire department /Ocean safet y, DLNR , K .P.D, paramedics, American red cross , American Heart , United States Lifeguard Association , Pacific Missile Range facility for Military training throughout the year , Mokihana Aquatics and Swim Kaua 'i Aquatics (SKA). 2016 Budget Presentation Page 32 II. IMPROVEMENTS • Secured an integration software application (Web Trac), to allow for on-line registration into our summer, winter and spring programs. Milestones completed include updates with the current software system (Rec-Trac), operating system, internet information services, and web browser. Future tasks and projects include securing a vendor for electronic payments via credit card, debit card and/or e-check, technical set up, staff training, and module testing. Planning to launch the software program in the summer of 2015. • Renovations to the Waimea pool, walkways, roof, and bath house is in the consultant/design phase. The renovations will improve ADA access and much needed maintenance to the building. • Approximately 75-100 seniors attended movie day at Waimea Theatre to see 'Las Vegas'. Throughout the movie there were many moments of laughter. It was nice to hear and see the joy on the faces of seniors, as some of them do not get a chance to attend the movies. III. UPCOMING INITIATIVES • Our Recreation Division is committed to seek ways to realize productive and effective services through a team of committed and dedicated workforce such as: • Develop goals in delivering services as a team at the workforce levels. • Leadership and Communications Training • Create within the workforce opportunities to develop job skills through the mentoring of fellow employees who are willing to do performance coaching and share their expertise for job productivity. • Web Trac Software: Additional software applications for registration and reservations for camping, classes, facilities, and sports leagues. • Hanalei Courthouse Renovation: The Hanalei Courthouse infrastructure was developed approximately 60 years ago. Major rehabilitation work is needed to open the building and convert it into a community center. Meetings were held with the Hanalei community by the department of parks and recreation throughout 2014 to keep them informed and engaged in the planning process. The center will provide a venue for community meetings, activities for seniors and youth, classes for all age groups, possible emergency needs for police, red-cross and medical operations. The plans went through reviews to address ADA and potential flooding in the area. 2016 Budget Presentation Page 33 IV. CHALLENGES • The W aimea pool renovation project has been somewhat of a challenge. The design phase scope of work has been difficult to outline due to the fact that the pool was constructed as a community project 45 years ago. Redesigning the bath house is the most significant hurdle in the design. Drainage, plumbing, ADA and electrical changes have opened up some major bumps with new requirements and codes that were more recently adopted. There are historical and architectural challenges because the building is over 45 years old. • Maintaining quality service and programs with a reduced budget is challenging. Budget cuts create the need for adjustments and change. Program modifications, change in job roles, goals and/or tasks often bring anxiety to one's comfort level. Offering opportunities to build productive efforts in adjusting to change will positively affect the work environment. • Due to the summer heat, seniors were faced with humid and uncomfortable conditions at the centers. Sharing the facility with the summer enrichment program is always a challenge . but both seniors and youth did their best to share the space. • Continuing to motivate and keep our seniors actively engaged. Attracting the new senior age group, "Baby Boomers" to join our senior groups and mentor our older senior population. With structure, organization, communication and persistence; senior programs will have a better foundation to meet the aforementioned challenges head on. • Kaumakani gym floor was damaged by a rain storm on 12/15/13. Approximately 1,040 square feet of the floor on the north half of the gym suffered is damaged. Half of the gym was shut down and barriers installed to detour users from entering. Usage is available for the other half of the gym for users able to modify and adjust their classes and activities. DOPR was advised to allow for the floor to dry up. DOPR is now advertising for a consultant to address the repairs. • Kalaheo center and gym roof are in need of repairs. Both center and gyms roofs are leaking and its steel barriers are deteriorating. It has made it difficult to have programs and events when weather and/or fast temperature changes arise. We have tried numerous ways to deal with the ongoing problems of fixing each problem as it pops up but to no avail. The roofs structure has reached its duration. Over the past few years, the roofing problem was addressed by Public Works crews to provide for immediate but temporary repairs. The department's planning division staff are assessing and working with roofing consultants to address permanent roof repairs and/or replacement. • Although the number of public users at the swimming pools increased dramatically over the years, we remain staffed with four FT employees. Growth in the popularity and demand for pool service and activities with current staffing has resulted in increased overtime costs and pool closures. 2016 Budget Presentation Page 34 IV. OPERA TING BUDGET -Recreation FY 2015 Operating Budget •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease •Operations FY 2016 Operating Budget •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease •Operations FY 2015 and FY 2016 Comparison 1,000,000 800,000 600,000 400,000 200 ,000 0 Salary and Wages 2016 Budget Presentation Benefits Utilities Vehicle/Equip, Operations Lease g FY 2015 FY 2016 Page 35 PLANNING AND DEVELOPMENT: I. SUCCESSES & ACHIEVEMENTS A. Construction (July 2014-Cummt) • Bryan Baptiste Sports Complex-Improvements completed Fall 2014 o Football Field-Completed final grading and grass establishment. o Monument Sign -Installed o Football Field Announcers Booth Improvements • Kekaha Gardens Parks -Park improvements scheduled to be completed in Spring 2015. o New basketball court, o New playground, o New baseball field, o New picnic area, o New parking lot, o New baseball field with dugouts, o New comfort station, o New irrigation, o New landscaping, o New fencing, and o Improvements to existing pavilion. • Ball Field Lighting o Koloa Park o Kekaha Faye Park o Waimea Canyon Park o Bryan J. Baptiste Sports Complex -Soft Ball Field • Isenberg Park o Playground -Installed new playground with synthetic turf safety surface. o Basketball Court -Renovated basketball court and installed new bleachers. Basketball court has two full size and four biddy standards. • Playgrounds o Wailua House lot Park --Replaced broken playground equipment o Ann Knudsen Park, Kalawai Park, Kilauea Park, Anahola Clubhouse Park - Replacement of playground safety surface • Score Board Repairs o Bryan Baptiste Sports Complex Football Field o Hanapepe Stadium Football Field o Vidinha Stadium Football Field • Bleachers o Kalawai Park and Ann Knudsen Park -Installation of new bleachers at baseball fields with concrete pads. o Hanapepe Park & Kalawai Park -Removed wood bleachers due to safety concerns. • Parking Lot Repairs o Kealia Beach -Graded parking lot and made outlet improvements o Nawiliwili Beach -Graded parking lot. 2016 Budget Presentation Page 36 • Water Line Repairs o Ha'ena Beach Park o Kllauea Park • Peter Rayno Park-New Pavilion-Completed community-built pavilion. • Wailua Golf Course -Temporary Maintenance Building Demo and Relocation - Disassembled large temporary pavilion and split building into two separate structures located in Kapa' a and Hanapepe. • Spouting Hom Fence -Completed replacement of fence along viewing area. • Puhi Park Comfort Station & Parking Lot-Completed ADA improvements. • Kaumakani Park -Swale Reconstruction -Increased the swale behind the gym to help reduce the re-occurrence of flooding. • Lihu'e County Ball Park -Office Flooding Mitigation-Adjusted decking design to decrease likelihood of water flooding into office areas. B. Upcoming Construction (Current-July 2015) • Ball Field Lighting o Kalawai Park o Bryan J. Baptiste Sports Complex o Anahola Village Park o Wailua House Lots Park o Wailua Homestead Park o Kllauea Park • Bike Path o Sign Replacement -Scheduled to be completed in March 2015 o Tactile W aming Strip Replacement • Parking Lot Improvements o Black Pot Old Boat Yard o Hanalei Pavilion o 'Anini Boat Yard o Hodge Property o Salt Pond Park • Fence Repairs o Wailua Homestead Park o Lydgate Park o Kapa'a Pool • Bleacher Replacement o Waimea Sports Complex -Bids due 2-19-15 o Kekaha Faye Park-Bids due 2-19-15 • Gym Repairs o Kaumakani (flooring damage) o Kilauea • Waimea Pool o Bath house Improvements o Pump Improvements 2016 Budget Presentation Page 37 • Roof Repairs o Kapahi Park -Comfort Station o Bryan Baptiste Sports Complex -Comfort Station o Spouting Hom -Scheduled to be completed in March 2015 C. Professional Service • Black Pot Master Plan • Hanapepe Bleachers • Kilauea Gym • Spouting Hom Vendor Pavilions • Standard Comfort Station Design • Kapa' a Soccer Field Improvements • Kalaheo Gym Roof Improvements • Waimea Swimming Pool D. Plan/Design • Waimea Sports Complex ADA Upgrades • Kekaha Faye ADA Upgrades • Kaumakani Pavilion and Comfort Station • ADA Improvements (Waimea Park, Kekaha Garden Park, Vidinha Stadium) • Waioli Park Vinyl Fencing SMA, EA II. IMPROVEMENTS A. Training o This year staff was able to participate in the following training opportunities to help them perform their jobs better: • Hawai'i Recreation & Parks Society -Annual conference B. Staffing o For the first time in many years, the division was fully staffed for the entire fiscal year. III. CHALLENGES A. Construction Costs Exceed Budget: o Kaumakani Pavilion & Comfort Station o Lydgate Main Pavilion Roof IV. UPCOMING INITIATIVES • Hanapepe Stadium Ticket Booth • Hanapepe Stadium ADA Walkways and Food Booth • Kapa'a Pool Resurfacing • Kato Field Restroom/ADA Improvements • Spouting Hom Concession Booth Design • Vidinha Ballpark ADA Improvements • Wailua Homestead Playground Repair 2016 Budget Presentation Page 38 Bryan J Baptiste Sports Complex -Football Field Bryan J Baptiste Sports Complex 2016 Budget Presentation Page 39 Kealia Outlet Repairs Kealia Parking Lot 2016 Budget Presentation Page 40 Isenberg Playground Isenberg Basketball Court 2016 Budget Presentation Page 41 Bleachers -Kalawai and Ann Knudson Parks Playground Resurfacing -Ann Knudson , Kalawai , Anahola , Kilauea 2016 Budget Presentation Page 42 Kekaha Gardens Wailua Golf Course Temp Building Relocation 2016 Budget Presentation Page 43 Peter Rayno Park Pavilion 2016 Budget Presentation Page 44 V. OPERA TING BUDGET -Planning & Development FY 2015 Operating Budget FY 2016 Operating Budget •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations FY 2015 and FY 2016 Comparison 200,000 ~----------------------~ 180,000 160 ,000 140,000 120,000 100,000 80,000 60,000 40,000 - 20,000 0 Salary and Wages 2016 Budget Presentation Benefits Utilities Vehicle/Equip, Operations Lease •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations •FY 2015 FY 2016 Page 45 W AILUA GOLF COURSE: I. SUCCESSES & ACHIEVEMENTS • Completion of 100% conversion of all tee areas and all greens from Bermuda to Seashore Paspaleum by over the last four years using the existing grounds keeping staff, and without closure of the golf course. • Recent completion of renovations to the restaurant lease space, paved aprons surrounding the Maintenance Building, and removal & reconstruction of the scoreboard building. • Completion of the salvage & removal of a temporary maintenance tent structure, and re- assembly of the structure to create two new equipment storage tent structures at the Hanapepe and Kapa'a Park maintenance base yards. • Installation of a scoreboard sign, highlighting Wailua Golf Course's on-going history of hosting significant & prestigious golf tournaments. • Successful on-going five year contract for the Golf Shop Concession dba Wailua Golf Shop, which manages and operates the driving range, provides rental golf clubs and pull carts, sale of golf products & accessories. The Wailua Golf Shop provides valuable services to Wailua Golf Course patrons, visitors, and employees. I 2016 Budget Presentation Page 46 • Successful on-going five year contract for the Restaurant Concession , dba "Over Par ", Over Par operates a snack bar window , and restaurant & bar , which provides well-priced sandwiches , snacks , meals , beverages and spirits. Over Par also provides well-priced catering services and a venue for hosting private events and parties. • Successful on-going five year contract for Golf Cart Concession dba "Thursday Hui ". Thursday Hui provides and maintains a fleet of gas golf carts for the patrons of Wailua Golf Course. 2016 Budget Presentation Page 47 • Recent implementation of credit card services for payment of green fees and gas cart rentals provides a valuable and convenient service for Wailua Golf Course patrons. The installation of an ATM machine also provides a convenient service for accessing cash at Wailua Golf Course. • Recent successful preparation of the golf course and facilities for hosting of the 2014 and 2015 John A. Bums Intercollegiate Golf Tournament in mid-February. The John A. Bums Intercollegiate tournament is a prestigious annual collegiate event hosted by the University of Hawaii Golf, and which attracts 16 collegiate golf teams from all parts of the United States, and involves 91 collegiate players. • Recent recognition by the Golf Channel as #3 of the 5 best golf courses in Hawaii, and the only municipal course ranked among Hawaii's 4 top resort golf courses. II. CHALLENGES • On-going challenge of minimizing the gap between the golf course's revenues and expenses by maximizing golf play by both residents and visitors through green fee proposals and course promotions and marketing. • Providing needed on-going facility upgrades and repairs i.e., cart paths, course potable water lines, and public lounge renovations) to the 60+ year old facility. • Continued golf fee rate review, and potential amendments to maximize golf play by both residents and non-residents. • Continued enhancement of partnership opportunities with the Kaua'i Visitors Bureau and the Royal Coconut Coast Association to pursue "Value-added Hotel and Visitor Golf Fees'', marketing and promotion to increase golfrounds by non-residents. III. IMPROVEMENTS • Continued reduction in the cost and use of pesticides, fertilizers, and sand through the implementation of seashore paspaleum turf, and aerification practices which maximize the re-use of sand. • Enhance course playability and safety by trimming of non-coconut trees throughout the golf course, which have not been trimmed for approximately 20 years. • Repair & replacement of aged and failing potable waterlines serving the remote areas of the golf course to reduce water usage, and increase potable water conservation. • Extend championship tee areas to lengthen the course yardage, to attract professional men's and women's golf events. IV. UPCOMING INITIATIVES • Continue to enhance partnerships with the Kaua'i Visitors Bureau and the Royal Coconut Coast Association to offer golf vacation packages. • Invite the United States Golf Association (USGA), and the Profession Golf Association (PGA), and the Ladies Professional Golf Association (LPGA) to consider Wailua Golf Course as a venue for hosting future golf events and tournaments. • Replace existing potable waterlines serving the remote areas of the golf course. • Improve cart paths throughout the golf course. • Return of the John A. Bums Intercollegiate in 2016 and future years. 2016 Budget Presentation Page 48 V. OPERATING BUDGET -Wailua Golf Course 2016 Budget Presentation Page 49 FY 2015 Operating Budget FY 2016 Operating Budget •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease •Operations FY 2015 and FY 2016 Comparison 1,000 ,000 ~-----------------------~ 900 ,000 1 --..~=;;---------------------1 800 ,000 700,000 600,000 500 ,000 400,000 - 300,000 200,000 100,000 0 Salary and Wages 2016 Budget Presentation Benefits Utilities Vehicle/Equip, Operations Lease •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease •Operations FY 2016 Page 50 SUMMARY The Department of Parks and Recreation (DOPR) strives to provide quality facilities and programs for the residents and visitors of Kaua'i. DOPR's goal is to provide these facilities in the most efficient and economical means allowed while providing customer service to insure a great park experience. DOPR Fiscal '16 Budget reflects a decrease in its operating needs. With all that has been accomplished and with all that we at the Department of Parks and Recreation hope to accomplish in the future, the department recognizes that we cannot make them a reality without the collaboration and partnership of the County Council, community organizations, community volunteers and our hard working employees . The end result is the benefits that the residents and visitors of Kaua'i will receive. 0 vert1me c ompanson FY 2009 2015 - 2009 $182 ,329.00 2010 $172 ,010.00 2011 $151 ,934.00 2012 $178 ,442.00 2013 $216 ,638.00 2014 $172 ,402.00 2015 (2 /28 /15) $128 ,240.00 Overtime Comparison FY2009-2015 250,000.00 200 ,000.00 150,000 .00 100,000.00 50,000.00 2009 2010 2011 2012 2013 2014 2016 Budget Presentation 2015 {2/28/15) Page 51 Nawiliwili Parking-Road Improvement Project 2016 Budget Presentation Page 52 Hanapepe Stadium Park Improvements 2016 Budget Presentation Page 53 New Bucket Truck 2016 Budget Presentation Page 54 Keiilia Beach Park Drainage 2016 Budget Presentation Page SS