HomeMy WebLinkAbout2014_0722_Minutes Open_APPROVEDCOUNTY OF KAUAI
Minutes of Meeting
OPEN SESSION
Approved as circulated 8/26/14
Board /Committee:
I CIVIL SERVICE COMMISSION
Meeting Date
July 22, 2014
Location
Mo'ikeha Building, Liquor Control Commission, Meeting Room
Start of Meeting: 3:00 p.m.
End of Meeting: 3:19 p.m.
3
Present
Vice Chair Roy Morita. Members: Nancy Golden; Elizabeth Hahn; Karen Matsumoto
Also: Deputy County Attorney Nick Courson; HR Specialist Crystal Fujikawa; Boards & Commissions Office Staff. Support Clerk
Barbara Davis; Administrator Paula Morikami; Administrative Aide Teresa Tamura
Excused
Chair John Low. Member Richard Jose; Cathy Adams
Absent
SUBJECT
DISCUSSION
ACTION
Call To
Vice Chair Morita called the meeting to order at
Order /Roll Call
3:00 p.m. with 4 members present, which
constitutes a quorum.
Approval of
Open Session Minutes of June 24, 2014
Ms. Hahn moved to approve the minutes as
Minutes
circulated. Ms. Matsumoto seconded the
motion. Motion carried 4:0
Business
CRC 2012 -29 Implementation of the Human Resources Department (On-
Vice Chair Morita requested a change to the
oin
posted agenda schedule in order to take the
Director's Reports (CSC 2014 -07) immediately
b. Update from the Director of Personnel Services on the Transition Plan for
following CSC 2012 -29.
the Implementation of the Human Resources Department (On-going)
Ms. Fujikawa said she did not have anything to report but would answer any
questions from the Commissioners. Being there were no questions, the Vice
Chair moved to the Director's Reports.
Director's
CSC 2014 -07 a. Weekly Report Ending June 13, 2014
Reports
b. Weekly Report Ending June 20, 2014
c. Weekly Report Ending June 27, 2014
d. Weekly Report Ending July 3, 2014
e. Weekly Report Ending July 10, 2014
Ms. Hahn moved to receive the Director's
Reports. Ms. Matsumoto seconded the motion.
Civil Service Commission
Open Session
July 22, 2014 Page 2
SUBJECT
DISCUSSION
ACTION
Motion carried 4:0
Business
CSC 2014 -08 Discussion and possible decision - making on amending the
CSC Rules to allow for a section governing the selection, evaluation and
(cont'd)
dismissal of the Department of Personnel Services /Human Resources
Director
Vice Chair Morita said he would strongly support adopting these Rules, but
would like to defer this item for discussion with the full Commission.
Ms. Hahn moved to defer decision - making on
amending the CSC Rules. Ms. Golden seconded
Ms. Matsumoto stated in 2001 the State Legislature reformed the Civil Service
the motion.
Laws, which became effective in July 2002. DPS revised its rules and
policies, which went through a public hearing before being adopted. But
instead of being the Merit Appeals Board (MAB) the Mayor decided he
wanted a combination of civil service type authority as well as a merit appeals
board. Since the rules are clearly appellate, Ms. Matsumoto asked Deputy
Attorney Courson to provide guidance on administrative rules so the
Commission does not overstep the boundaries in place. While similar to the
Planning Department with the responsibility for the hiring and firing of the
Director through the Charter, according to HRS the Merit Appeals Board was
created to hear appeals. Ms. Matsumoto also pointed out that a Public Hearing
to amend the Rules will delay the hiring of a Director.
Vice Chair Morita personally thought it was sad that each commission does
not have a set policy to follow. Ms. Hahn said even if it takes longer, it makes
sense to have this type of structure set up first.
Ms. Morikami said the Civil Service Commission does not have to adopt the
rules established by the Planning Commission, they can be used as a guideline
in their deliberations. The rules can be adopted at any time in the future.
Deputy Attorney Courson said he was going to also make that suggestion since
there are timeline concerns.
Ms. Golden withdrew her second. Ms. Hahn
Civil Service Commission
Open Session
July 22, 2014
Page 3
SUBJECT
DISCUSSION
ACTION
withdrew her motion.
Ms. Hahn moved to use the Planning
Department's Rule as a guideline in the hiring of
a Director and in the future, consider
incorporating them as part of this Commission's
Rules. Ms. Golden seconded the motion.
The proposed Rules will be placed on the August agenda as a guideline in the
im lementation of hiring a Director.
Motion carried 4:0
Executive
ES -008 Executive Session Minutes of June 24, 2014
Ms. Matsumoto moved to approve the minutes
Session Minutes
as circulated. Ms. Golden seconded the motion.
Motion carried 4:0
Announcements
Next Meeting: August 26, 2014 — 3:00 p.m.
Adjournment
Ms. Hahn moved to adjourn the meeting at 3:19
p.m. Ms. Matsumoto seconded the motion.
Motion carried 4:0
Submitted by:
Barbara Davis, Staff Support Clerk
() Approved as circulated.
() Approved with amendments. See minutes of
Reviewed and Approved by:
meeting.
Roy Morita, Vice Chair