HomeMy WebLinkAbout2014_1028_Minutes Open_APPROVEDCOUNTY OF KAUAI
Minutes of Meeting
OPEN SESSION
Approved as circulated 11/25/14
Board /Committee:
I CIVIL SERVICE COMMISSION
Meeting Date
I October 28, 2014
Location
Mo'ikeha Building, Liquor Control Commission, Meeting Room 3
Start of Meeting: 2:01 p.m.
I End of Meeting: 3:41 p.m.
Present
Chair John Low; Vice Chair Roy Morita. Members: Cathy Adams; Nancy Golden; Elizabeth Hahn (2:08 p.m.); Richard Jose; Karen
Matsumoto
Also: Deputy County Attorney Nick Courson; Acting Personnel Services Manager Thomas Takatsuki; Boards & Commissions Office
Staff. Support Clerk Barbara Davis; Administrator Paula Morikami.
Excused
Absent
SUBJECT
DISCUSSION
ACTION
Call To
Chair Low called the meeting to order at 2:01
Order/Roll Call
p.m. with 6 members present.
Executive
Ms. Adams moved to go into Executive Session
Session
at 2:02 p.m. Mr. Morita seconded the motion.
Motion carried 6:0
Chair Low read the Hawai'i Revised Statutes
provision as detailed on the agenda to take the
Commission into Executive Session for ES -013
to approve the Executive Minutes of 9/23/14 and
ES -014: RFA 2014 -03 to review a request for an
appeal of denial of classification or
reclassification by the Acting Director of
Personnel Services, ES -015: RFA 2014 -02
requesting reconsideration by the Department of
Personnel Services' decision to reject applicant's
application and ES -016: CSC 2014 -05 for
discussion and implementation of the hiring of
the Personnel Director.
Return to Open
Ratify Commission actions taken in Executive Session for items:
The meeting resumed in Open Session at 3:26
ES -013, ES -014, ES -015 and ES -016
Session
p.m.
Civil Service Commission
Open Session
October 28, 2014 Page 2
SUBJECT
DISCUSSION
ACTION
Mr. Morita moved to ratify the Commission's
actions. Ms. Hahn seconded the motion.
Motion carried 7:0
Approval of
Open Session Minutes of September 23, 2014
Mr. Jose moved to approve the minutes as
Minutes
circulated. Mr. Morita seconded the motion.
Motion carried 7:0
Business
CRC 2012 -29 Update from the Director of Personnel Services on the
Transition Plan for the Implementation of the Human Resources Department
(On-going)
Mr. Takatsuki noted the continued work on the HRIS, and completing the
leave sharing program in which the policies and procedures were redone. We
are working on setting up a central bank whereby the employee contribute
vacation hours, which are put into the bank so whenever there is a request from
an individual in need the leave is donated from the bank. The Task Force
wants to revisit the option of a new HRIS system and find something that is
more HR run with a payroll driven system so everything is current to date.
Ms. Matsumoto suggested the Task Force talk with the other jurisdictions
explaining they encountered problems when they tried to update their systems.
Ms. Adams asked for the Department's plan to meet the Mayor's November 1
deadline for making changes, and how the Commission can support them. Mr.
Takatsuki noted he is still working on the plan and will have it completed by
the l st. Ms. Adams noted at one point there was discussion on having a
Deputy Director rather than two managers, and could be something for
consideration. She further supported the idea of growing your own. Ms. Hahn
pointed out that the performance test for lifeguards listed in the 10 -2 -14 report
had already taken place on 9 -29 -14 with another typo in the HRIS Task Force
progress report.
Civil Service Commission
Open Session
October 28, 2014 Page 3
SUBJECT
DISCUSSION
ACTION
Director's
CSC 2014 -12 a. Weekly Report Ending_ September 18, 2014
Reports
b. Weekly Report Ending September 25, 2014
c. Weekly Report Ending October 2, 2014
d. Weekly Report Ending October 9, 2014
Ms. Golden moved to receive the reports. Ms.
Hahn seconded the motion. Motion carried 7:0
Announcements
Next Meeting: Tuesday, November 25 at 2:00 p.m. noting that there is a
s ecial meeting scheduled for November 7 at 3:00 p.m.
Adjournment
Ms. Adams moved to adjourn the meeting at
3:41 p.m. Mr. Morita seconded the motion.
Motion carried 7:0
Submitted by:
Barbara Davis, Staff Support Clerk
Reviewed and Approved by:
() Approved as circulated.
() Approved with amendments. See minutes of meeting.
John Low, Chair