HomeMy WebLinkAbout2014_1125_Minutes Open_APPROVEDCOUNTY OF KAUAI
Minutes of Meeting
OPEN SESSION
Approved as circulated 12/16/14
Board /Committee:
I CIVIL SERVICE COMMISSION
Meeting Date
November 25, 2014
Location
Mo'ikeha Building, Liquor Control Commission, Meeting Room
Start of Meeting: 2:00 p.m.
End of Meeting: 2:54 p.m.
3
Present
Chair John Low; Vice Chair Roy Morita. Members: Cathy Adams; Nancy Golden; Elizabeth Hahn (2:06 p.m.); Richard Jose; Karen
Matsumoto
Also: Deputy County Attorney Stephen Hall; Acting Personnel Services Manager Thomas Takatsuki; HR Manager II Janine Rapozo;
Boards & Commissions Office Staff. Support Clerk Barbara Davis; Administrator Paula Morikami.
Observers: Deputy County Attorneys Adam Roversi and Philip Dureza
Excused
Absent
AM
SUBJECT
DISCUSSION
ACTION
Call To
Chair Low called the meeting to order at 2:00
Order/Roll Call
p.m. with 6 members present, and noting they
would be moving into Executive Session.
Executive
Ms. Adams moved to go into Executive Session
Session
at 2:00 p.m. Mr. Jose seconded the motion.
Motion carried 7:0
Chair Low read the Hawai'i Revised Statutes
provision as detailed on the agenda to take the
Commission into Executive Session for ES -017
to approve Executive Minutes of 10/28/14 and
E -018: RFA 2014 -03 to review a request for an
appeal of denial of classification or
reclassification and ES -019: CSC 2014 -05 for
discussion and implementation of the hiring of
the Personnel Director.
Return to Open
Ratify Commission actions taken in Executive Session for items:
The meeting resumed in Open Session at 2:39.
ES -017, ES -018 and ES -019
Session
Ms. Adams moved to ratify actions taken in
Executive Session. Mr. Morita seconded the
Civil Service Commission
Open Session
November 25, 2014 Page 2
SUBJECT
DISCUSSION
ACTION
motion. Motion carried 7:0
ES -017 — Approved as circulated
ES -018 — Accepted withdrawal of appeal
ES -019 — Approved offer of Director position to
Ms. Rapozo
Approval of
Open Session Minutes of October 28, 2014
Mr. Jose moved to approve the minutes as
Minutes
circulated. Mr. Morita seconded the motion.
Motion carried 7:0
Business
CRC 2012 -29 Update from the Director of Personnel Services on the
Transition Plan for the Implementation of the Human Resources Department
(On-going)
Chair Low advised Mr. Takatsuki that Janine Rapozo has been chosen as his
replacement, effective January 1St. Chair Low stated that the Commission
really appreciates everything he has done including staying for an additional
year to help with the transition. Mr. Takatsuki chided the Commission for not
making the replacement date as of December 1St
Mr. Takatsuki noted the transition is on -going as always because of new things
that continue to come up. The leave sharing program has been completely
revised with updated forms. We have been able to establish a leave bank,
which Mr. Takatsuki said he has been working on since the time he started.
The accruals have never been balanced, but with the assistance of an 89 -day
hire we were able to get through Parks and Recreation, and currently working
with Public Works. Ms. Rapozo took on the drug and alcohol testing for
Public Works due to the gap left when Ms. Fujikawa retired, and we plan to do
this for all County departments and agencies. We are also trying to update all
of the JPR (job performance) dates since we are the agency who will be
sending out notices to all department and agencies when the department has to
complete the evaluation for their employees. The HRIS task force is on the
verge of procuring a time and attendance software, which we will start using
Civil Service Commission
Open Session
November 25, 2014 Page 3
SUBJECT
DISCUSSION
ACTION
with the HGEA members first since their contract, pay codes and differentials,
and compensation is one of the easier ones to try to put onto a system. Ms.
Rapozo expounded on the leave sharing program noting that it was not in the
system, which created problems with accruals when doing time sheets.
Another area not accruing correctly was for those who go on worker's
compensation, but we think we are ready with a new pay code system which
will correct that. Asked about inheriting the budget, Ms. Rapozo said one of
the Mayor's initiatives is to review every position that vacates. Unfortunately
HR has Ms. Fujikawa who left, Mr. Takatsuki who is leaving, and with Ms.
Rapozo's new position that creates three manager vacancies. Ms. Rapozo said
they have to look organizationally on how to better manage the resources with
what they have left, or if maybe they can hire at lower levels to take care of
more of the clerical tasks. Mr. Morita said there were a lot of promises made
with the transition and offered the Commission's support if needed. Ms. Hahn
asked if they had talked with the other counties about the kind of software that
is not as antique as ours. Ms. Rapozo thought the IT Department was in
contact with them, but stated they leave the technical side to their expertise.
Ms. Matsumoto asked if they would have the Time and Attendance system
soon to which Ms. Rapozo said they went out for an exempt procurement and
got a protest, which delayed it a month or two. Brandon Raines is confident
they will have it in place soon.
Director's
CRC 2014 -06 a. Weekly Report Ending April 18, 2014
Reports
b. Weekly Report Ending April 25, 2014
c. Weekly Report Ending May 2, 2014
d. Weekly Report Ending May 9, 2014
Ms. Adams moved to receive the Director's
Reports. Ms. Hahn seconded the motion.
Motion carried 7:0
Announcements
Next Meeting: Tuesday, December 16,2014-2:00 p.m.
Adjournment
Ms. Adams moved to adjourn the meeting. Ms.
Hahn seconded the motion. Motion carried 7:0
Civil Service Commission
Open Session
November 25, 2014 Page 4
Submitted by:
Barbara Davis, Staff Support Clerk
Reviewed and Approved by:
() Approved as circulated.
() Approved with amendments. See minutes of meeting.
John Low, Chair