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2-8-13 khprc meeting
MEETING OF THE KAUA'I COUNTY HISTORIC PRESERVATION REVIEW COMMISSION THURSDAY, FEBRUARY 7, 201 3 :00 p.in. L1iu'e Civic Center, Moikeha Building Meeting Room 2A/213 4444 Rice Street, L-iau'e, Kauai AGENDA CALL TO ORDER SELECTION OF 2013 CHAIRPERSON AND VICE CHAIRPERSON APPROVAL OF THE AGENDA APPROVAL OF THE DECEMBER 6, 2012 MEETING MINUTES A. ANNOUNCEMEN,ITS AND GENERAL BUSINESS MATTERS 1 . Follow up on conversations from last meeting with the Planning Department on a proposed Preservation/Historic Planner for FY 2014 Budget. B. COMMUNICATIONS (None) Co UNFINISHED BUSINESS 1 . Certified Local Govermnent (CLG) Status a. Update on CLG project and funding investigative committee. D . NEW BUSINESS (None) February 7, 2013 K.H.P.R.C. Agenda Page 2 E. SELECTION OF NEXT MEETING DATE AND AGENDA TOPICS (3/7/2013) F . ADJOURNMENT EXECUTIVE SESSION: The Commission may go into an executive session on an agenda item for one of the permitted purposes listed in Section 92-5(a) Hawaii Revised Statutes ("H.R.S."), without noticing the executive session on the agenda where the executive session was not anticipated in advance. HRS Section 924(a). The executive session may only be held, however, upon an af'f'irmative vote of two-thirds of the members present, which must also be the majority of the members to which the board is entitled. HRS Section 924. The reason for holding the executive session shall be publicly announced. Note: Special accommodations and sign language interpreters are available upon request five (5) days prior to the meeting date, to the County Planning Department, 4444 Rice Street, Suite 473, Lihue, Hawaii 96766. Telephone: 241-4050. KAUAI COUNTY HISTORIC PRESERVATION REVIEW COMMISSION Lihue Civic Center, Moikeha Building, Meeting Room 2A/2B MINUTES A regular meeting of the Kauai County Historic Preservation Commission (KHPRC) was held on December 6, 2012 in the Lihue Civic Center, Moikeha Building, Meeting Room 2A/2B . The following Commissioners were present: It'uuleialoha Santos, Chairperson, Pat Griffin, Vice Chairperson, Danita Aiu, Stephen Long, Patsy Sheehan, and Randy Wichman. The following Commissioner(s) were absent: Jane Gray and David Helder, CALL TO ORDER Vice Chairperson Griffin called the meeting to order at 3 :04 p.m. APPROVA L OF THE AGENDA Q2j Lin Can I get approval for the, . . Mr. Wichman: Motion to approve the agenda in that we move unfinished business to the end. Ms. Aiu: Second. Chair: All in favor? (Unanimous voice vote.) APPROVAL OF THE MINUTES The Minutes of the November 1 , 2012 meeting were approved as circulated. ANNOUNCEMENTS AND GENERAL BUSINESS MATTERS Re: Discussion on proposed PrFservation/Historic Planner for FY 2024 Budget. Chair: Ok on to Announcements and. General Business Matters. Are you here for a reason should I move our schedule around? Mr. Michael Dahilig: No but you want to talk about something. (Laughter in background). December 6, 2012 K.H.P.R.C, Meeting Minutes Page 2 Chair: No, no we are not closing the meeting. I meant to call the CLG status and have Mike come and talk to us a little bit about our. Ms. Griffin: What about this one? Chair: Ok. Discussion on proposed preservation/historic planner for the 2014 budget. Ms. Griffin: I asked to have that put on the agenda and I did it because since about 2004 or 2005 we talked about the importance of having a preservation planner and now seems a really good 11ine we have in this County, I think that the County has made really remarkable strides in the lll.aclnirrg Department ir:i the last couple of year. Our long range planning has really been put in place with some very bright people in it, akamal people I might add. My hat is off to the Planning Director and a lot of the rest of the staff and I think that the transportation planner working with Planning and Public Works will be a tremendous asset too especially as we are starting the General Plan update and district development plan update. There is a need for a preservation planner at this Iioint and it seems because of the district development plan update. . . and the Mike should have a copy of that too, I made some extras. Maui has one. It is becoming a fairly standard practice in towns of any size. I did want to, I added a little bit about possible activities. One is to be able to assist us in a very dedicated way. A planner that has extensive knowledge of the very large body at this point legislation and federal and state as well as standard practices that are known in this field and not any of us sitting at this table has that kind of experience and so in talking about it I would think that, that person should also be able to assist with the GIS, with mapping, with being able to participate in that element and to review signage on historic structures . You all have been reading this so I don't want to go through I do want to say that the matter of training and what standard practice is something that would help us out a lot and I did also bring last month we had an extended discussion about abatement in transportation in historic districts and I brought this piece of information from New Hampshire on highway related projects which talks specifically about minimizing visual and noise impacts in areas where roads are moving along and I think if a staff person who could assist us with that kinds of information so that we don't ever flail around here on what's appropriate would be exceedingly appropriate. So we talked about this over the summer on when budgeting was coming up and now we are sort of at the bleeding edge of it as near as I can tell before it starts . Mr. Dahilig: So you know the County' s financial statement is coming out in the next couple of weeks and we have been kind of ch*jed into with respect to budget projections for the next fiscal year. There seems to be a contraction of revenue that will be anticipated for the upcoming year along with one we can suspect in increases in collective bargaining costs and other types of matters related to labor - health care as well as pertaining to the State retirement system. Given that we have already been kind of tipped off that the administration will not be entertaining any new position request unless they are considered critical need. December G, 2012 K.H.P.R.C. Meeting Minutes Page 3 Critical need is certainly relative and as you know our last budget request for this fiscal year we (lid include a request for an historic reservation planner. That ultimately was not folded into the administration's proposed budget and then it wasn't added at the Council level either. So we have tried it once but the contrast from last fiscal yepr and this upcoming fiscal is that the revenue projections are going to be more contracted then we expected given the current revenues that we experiencing this year. So given the projection we are also in anticipation that potentially there is some degree of (inaudible) that we may have to handle in house. We don' t know what that value is. We don't know what that looks like. Whether travel is going to be restricted again or these types of things but certainly it' s, the County unless revenues and I won't use the word taxes but once revenues are looked at there could be some tough calls that every department is going to have make in order to balance the budget this fiscal year and then carry over into the proposed next year. I am certainly willing to request again for a position but I would state to the commission that helping characterize what critical need is I will need your help. So certainly if you know we put the proposal back on the table the word and the support of the commission as to characterizing a position in the department is critical heed for this type of service is certainly something that we would be happy to be behind the A ball but we need you to be supportive. Ms. Griffin: You know last Monday in his inaugural speech Councilmember Hooser advised the audience that when people said that there wasn't money what they really mean is it isn't really a priority. So I think that part of the challenge is a way to show that this should be a priority and I'm convinced that there is money and there beyond: the County has the potential to bring in funds for preservation work here. Not the CLG funds that you know by anyway we rely on to get some work down because what's happen is that things are getting lost one by one and I am not hearing as much as I used to this Commission being referred to as the hysterical commission. So perhaps there is a you know level of respect that' s going up but I think that it' s time that this County really start making a priority of its historic resources and development a management plan. The things that the curtent staff, I don't see anybody in the Planning Department hanging out saying oh what are we going to do today. I think that having the trained planner that is knowledgeable about these things and the national framework of it is it could be a tremendous assist and not simply a drain on the taxpayer. Mr. Dahili2 : You know the Chair as well as myself, the Deputy County Attorney and Kaaina you know we were at that conference on Maui last year and T think the perspective, my take away and I wasn't there the whole time, was expanding field of planning that we certainly need to start meeting regulatory standpoint. One of the things that we did try to do is see if we could rollover the CLG money into a part time position in the department but unfortunately the call from SHPD was that we weren't able to use those funds and we had to use it contractually. The reason why we wanted to do it that way was it seemed more bang for the buck because if we had somebody that was on payroll verses paying somebody two to three hundred dollars an hour for consulting work which is what we are going through now with the CLG procurement, That would be preferable. We could spread things over a two year period that kind of thing. December 6, 2012 K.H.P.R.C. Meeting Minutes Page 4 Certainly the extramural grant funds that would be appropriate for some kind external support. for the position is something we con look at. I think given all the discussion with fiscal cliff and the Federal Govetnment' s potential sequestration of a lot of the extramural grants that would facilitate these types of positions through either National Park Service or etc. that we would have to wait and see as to what the congress is going to do because it think that will be the largest pool of resources if you are going to look extramurally to provide some kind of contractual position for this. It's unfortunate again we can't use the CLG funds for that purpose but you know certainly with respect to our general fund budget it's something that I am willing again to state for the record and put in our budget request to the Mayor that such a position is a critical need. Ms. Griffin: So how can we help you? Mr. Dahilig: I think probably the most . . . it' s 4 two part thing. The Commission can take it on by resolution position on the matter that I can use as the sentiment of the Commission with respect to supporting our budgetary request. Also having discussion with the Mayor directly and outlining many of the coverage issues that I think your memorandum puts forth and certainly assist us if we were trying to push for a position in the very tight budget scenario. So I guess I want to, not that I want to dump (inaudible) but it certainly is a daunting challenge to try to squeeze any type of new funds for our department for this purpose given the fact that we are talking sequestration this particular budget year but it' s worth a shot. Ms. Sheehan: What are your deadlines? Mr. DahI x We start inputting the budget actually any day now. So you know the budget transmittal does n6t go over to the Council until mid March but in terns of what is due to the Mayor we start budget hearings at the end of January. So we start presenting (inaudible). Ms . Sheehan: So any resolution or talking we have from now till March? Mr. Dahiliz Certainly. You know any representation of what the Commission is collective wisdom is on this position would certainly aid us. Ms. Griffin: But we really don't have until March cause the budget is going to be pretty set. Mr. Dahili.g : I would say probably your next meeting in January if you want to entertain something that would probably be the most appropriate time to do it. Mr. Wickman: That was my suggestion that we include a draft resolution and include a preservation planner on our agenda. Chair: Do you guys want to create a P I G to create that or do you guys want to . . . how do you guys want to? December G, 2012 K.H.P.R.C. Meeting Minutes Page 5 Ms. Griffin: One person writes it and then the Commission together (inaudible) . Ok so we will do that for January and part B which you mentioned which is talk to the Mayor which last August we brought up and I am wondering if you want to . . . Mr. Dahilig: I think in terms of drafting that resolution and maybe what I can do is ask our planner, Kaaina, who can assist us on this is maybe try to provide an outline for a lot of the regulatory types of elements that we need to cover. I hate to be in a position and we point at the State and say the State' s not doing their job. You know SHPD has had their share of challenges. Even my other hat from the University is certainly, part of it is supply and demand. We only graduated two archeologists a year and that' s certainly not enough to meet the needs of the increased regulatory checks that are (inaudible). So you know it does I think address the systemic problem that I certainly do understand is of utmost concerning to the Commission' s interest and so we will try to tackle it from that angle as to setting forth what are the regulatory impediments that we are experiencing and how this planner assure that there will be our operating and moving forward with permits at least some type of coverage that' s not coming from the State. Ms. Griffin: That would be really helpful because it' s my understanding from conversations with folks in that division at SHPD and some in here and in some in other arenas that there has been, that it' s kind of. . . we used to look at the State Historic Preservation Division sending to us a response and then our pretty much following it. It' s my understanding that they are really seeing a reversal of that at this point where we are the boots on the ground in our area and they are looking more and more to us to give some sort of response to some of these things that are happening. So I think you quite right in looking at those issues with permitting. Mr. Dahiliz: A lot of the 6E case law that has come down over the past few years has really heightened the duty level of independent duty that each agency is responsible for and as an extension of the State and certainly that independent duty from a 6E stand point is also more and more. So I have no problem making that case but I think that the balance and the explanation that: we are going to have from a strategic standpoint explain why are we supporting a budgetary item that is their kuleana in the State of Hawaii . We need to be clear on our end from I guess a messaging standpoint why having somebody in house is necessary and integral to the County' s independent 6E duties and making sure that those checks are in place. Mr. Wichman: Integral to 6E duties. Chair: Does anybody have any other questions for Mike? Mr. Wichman: Could we invite the Mayor to join us either in January or February? We only need ten minutes of his time. Mr. Dahili : We can certainly . . . Mr. Wichmeqn : Pass on the request? December 6, 2012 K.H.P.R.C. Meeting Minutes Page 6 Mr. Dahiligo What we can do is draft up a memorandum that the Chair can sign. Mr. Wichman: Can't Gary or George? Mr. Dahilia: We can certainly help facilitate an invitation for you. Mr. Wickman: Then that way we can move forward on our recommendations. Ms. Griffin: And there maybe, your counter part of Maui may be able to give some other cause I know that their preservation planner is busy. I don't know where he is getting his money from. Chair: Do you guys have any other questions for Mike? (None). Thank you for stopping by. Mr. Dahilig: No problem. I would have worn shoes but. . . COMMUNICATIONS There were rfo communications. UNFINISHED BUSINESS Re: Certified Local Government (CLG) Status Chair: Unfinished business, certified local government status . We kind of covered that right. Do you have anything to add to that Myles? Mr, Hironaka: Yes well we just I don't know if I mentioned it but we have received resumes for the CLG funding. So we need to go through this procurement process of developing a selection and review committee to actually rank, to qualify the consultants and then come up with a ranking. Once we do that then we can negotiate with the top ranked person and start the project and actually get into the project. So right now we are still in the process of going through resumes and coming up with a ranking for each one of the consultants . Ms,Aiti: Would we be able to see that before the P I G can meet just before the next meeting? Mr. I-lironaka: I would Iiave to check with the Procurement Officer on what would be and when these documents would become public records . Ms. Griffin: Do you feel like we are on schedule Myles? Mr. Hironaka: As I stated earlier on I wish we had more tune. Ms. Griffin: Your heart is in your throat about this. December 6. 2012 K.1.1.P.R.C. Meeting Minutes Page 7 Mr. Hironaka: We got to try and get this thing done. The project has to be complete, I said September but I think it actually has to be complete before September cause I think we have to turn the project or the monies have to be completed and I guess whatever reporting has to be completed to SHPD by September. Chair: We will get it done. Mr. Hironaka: So we are working on the procurement process. Chair: Alright any other questions for Myles? (None). Thank you very much we appreciate you giving us your update. Re: Status of investigative committee members and discussion to scope tasks for an investigative committee to identify properties for nomination to the State and National Register of Historic Places. Once formed and the tasks completed, the investigative committee will present its findings to the Commission in a duly noticed meeting for decision-making. Chair: Alright state of investigative committee members and discussion to scope tasks for an investigative committee to identity properties for nomination to the State and National Register of Historic Places. Mr. Wichman: Is there a P I G report? C, : Tlie 111 G has not met. That' s all my fault. I think I am on the P I G. Ms, Shylchan : You are chair of this one. Chair: Oh I am chair of this one? Who is on this one? Ms. Griffin: That would be Steve and myself with you. Mr. Long: I have a. question about the first one. The committee to identify properties for nomination to the State and National Registers of Historic Places. We are already as a department identifying historic properties that come under the venue of the Commission. State and National Historic Preservation are 'Voluntary acts by the owner so do we really need a committee to identify properties that could be placed on the National Historic Preservation Register and as a department and a commission we already defined historic properties on Kauai. So somebody wants to put their property on the National Register is voluntary why do they need direction from us? Chair I think that is part of SHPD' s requirements that we nominate and help get sites registered/on the list. So isn't that true? December 6, 2012 K.H.P.R.C. Meeting Minutes Page 8 Mr. Wichman: Yes part of it but another one is our building inventory needs to be updated and part of the P I Gs is to, because the funds are so limited and it has to be done the idea in creating the P I G was to facilitate whoever our contractor to do this, this, and this. This is our priority go to work. So it was to facilitate that moment when we funded that position. Ms. Griffin: I thought we started as a P I G for the inventory rAher than National Register. Ms. Aiu: Right. Its two different things. Mr. Wichman: I just want to get back to the inventory itself because that started the whole language and the idea of the P I G was to identify the priority because we haven't done it in ten years. Chair: But that' s different from this. ,M.r,. VW3ci_ In g!; No that 's part of the , . . Ms Gr f1in : See there is a confusion here about just how many P I Gs this small body. Chair: There is one and that was to g et the CLG or update the inventory. That was that. Ms. Aiu: And we have that ongoing. Chair: And that's on going. Yes and I don't know if you were going to appoint or I don't know if that was part of it to where to start first and I don't know if that was possible or . . . Ms. Aiu: That will be when he is ready to meet with us on that. We will also be looking at the people and the resumes. Chair: Ok and this was because Mike [Gushard] had come and said you guys are behind. You guys haven't nominated anything or started that process to be on the register list. That' s how this carne about. Mr. Wichnian: Could. I mike d suggestion then, that because within the State and National Registry you really need a landowner' s permission to even think about continuing this. So let' s simplify this thing and take all the historic assets on County property right now that could be eligible for the National Register. Let' s take that question. What are we looking at? Definitely we have the Kaneiolobnga project that is out on County land. The County is more than willing already to undergo the process there. Ms. Griffin: There are several. Hanapepe Bridge keeps cording up. It's my understanding that there is some confusion about you know there are two aspects of that bridge. A latter addition that is more than 50 years old but there are several bridges that are within the County domain. There is the Lydgate Pavilion and other pavilions in County parks that are over 50 years old. I December 6, 2012 K.H.P.R.C. Meeting Minutes Page 9 think if we started looking there was one of mine as preservation planner position that is something they could do. Our ordinance says that we will encourage and assist in the nomination of historic resources to the national and state registers. So it is built in to this very responsible ordinance of ours. But I think if we look at County spaces there are when you get into parks/public spaces and some of them the Lydgate Pavilion is. 1Vlr .Wiclipjjn: There is a lot of assets on County properties. Ms Ur f:fin: So there are and there is something else that I don't think this body in our volunteer capacity hits a good way tp do but it is also part of our ordinance. There is so much misunderstanding of what national register inclusion includes and there has been so much misinformation that many owner' s of historic properties don't want to touch it. So there is an entire educational aspect that needs to go on and like I said I don't think we can do that but it is a really important component potentially if the County starts having more national register districts and properties that it will propel the initiative beyond public spaces. Ms. Sheehan: I guess I had a little bit different perspective of the inventory that we were going through was that we haven't done it in a long time. So we have things that are there that are not there and things that have been changed so much that their integrity verses what we have written down is gone. Also that this is the document that the Planning Department uses so that they might get a little flag that when somebody has bought a property and then another person bought a property and then pretty soon this property and maybe the new owner isn't attuned to how valuable this is. So this inventory also goes to the Planning Department and they use it and they can' t use it if it' s not updated. I mean I guess because we have had two natural disasters we have a lot of things. So yes it needs to be cleaned up but I guess I am not even getting into the County' s part of it and the County things I am thinking of the total public that' s out there and that doesn't mean that they want to be on the National Register or the Hawai'i Register but at least the County become aware that this is really important that they flag it and then it somehow get' s back to that person and then it comes to us. You. know before he demolishes it or already writes it off or something. So I guess I was under the impression we were trying to save more of the public buildings, area, landscapes . Chair: We are and that's part of that but this is a separate thing where we needed to . Mr. Wichmaw You are right absolutely howevers because the funding is short and time is short. Ms . Aiu: Then this came up which to me is like the horse before the cart because we should finish the inventory first and this, the inventory, would speak to us and so ok here is blah, blah, blah and the we look at it and say oh maybe we could get that on the National Register. Chair: And that' s find but I think we still need to start to talk about it just so that it' s a topic. We know that it is needed and all that kind of stuff. It needs to be on our agenda. It' s needs to be discussed I think and you know. December C, 2022 X.H.P.R.C. Meeting Minutes 1'uge 10 Ms. Sheehan: How much can we do before we get the CLG funds and before we get the actual body. Chair: We only meet once a month so it is extremely difficult to you know. But it is hard and it' s there. Ms. Aiu: Our P I G meeting it depends on where he is at to tell us ok now we come in and have a role and we have done as much as we can until he is ready with the resumes and we have got procurement Chair: Cause 12 meetings is not a lot to get a lot of work done. So anyways. Ms. Sheehan: I am with you. I want to put landscapes on and heiau and all these other things. Mr. Wichman: What Pat said worries me because it' s . . . Chair: So do you guys want to put this on hold until we finish the list or do you guys want to still leave this on the agenda and let' s really try to concentrate on picking maybe a County area to help that process or no? Ms. Aiu: I am for on hold. Ms. Griffin: Those of who are on the Commission for a time know that I was asked to put something on the register when I was on this Commission and did so which was Puuopae Bridge. It is not like the early days where people just sort of slap together two statements . It' s become increasingly rigorous. . l did it pro bono but people in the trade ask a reasonable chunk of change to do that. So for me unless there is something specific that we feel needs to go on at this particular moment I tend to think that we have got all the work we can handle with the inventory which is imminent and with looking at reviewing who we are and what changes we might want to make. So I am a hold as well. Chaif : Alright so ate we all in agreement? Mr. Wichman: I think on our last meeting we had someone at SHPD hired to overlook and remember our meeting with them. We had suggested that they look into the Hanapepe nomination. It only went to State and never went to the Federal. So we have already asked the nomination crew for return information. Go check in your files and make sure we are on the same page and come back to us. They haven't done that. So you I think (inaudible) . Yes we do have things in the motions. We do have things pending and then at some point SHPD is going come back and address those specific issues. But I think at this particular point if we just kind of ,just stayed at each one of us one particular piece we have seven right there. Ms. Griffin: Orle particular piece? I don't understand. December G, 2012 K.H.P.R.C. Meeting Minutes, Page 1 I Mr. Wichman: For example I Auld like to nominate the Kaneiolouma as a candidate for the National Register. Ms. Griffin: We are behind you all the way. Mr. Wichman: And I wrote out the 350 pages already that is necessary. Howevers it is compounded what Pat says that there is a very poor understanding in the community with regards to it. I am going to say real fist that in every mind in everyone that I have spoken to with regards to it anytime when someone sees the feds are coming in it' s an automatic knee jerk reaction the feds are going to take over and they are going to do this and that and then all of a sudden it' s federal regulatory this and that. And no matter how many times you tell everyone over 30 years pope it' s not. It' s just a piece of paper that says the feds recognizes that this piece of property is important to American culture. That' s it. It' s just a piece of paper that allows it. It allows the entity in management of this area to now access federal credits. That' s it but in no way shape or form does it mean federal intervention, federal oversight, federal anything, Now I understand from the Hawaiian community exactly what it meats and the knee jerk reaction and stuff like that. I am prepared to meet with every single one of them in regards to what I was not prepared is that in general within the State government, within the County government, within the general public there is that immediate reaction, feds no way. So there is this public disconnect through the process and no matter how or what you do with unless we have to have the (inaudible) take the heat from everybody and we are federal and just do it but I am afraid of that and that is the primary reason why I dropped this 350 pages. I wasn't worried about the Hawaiians. I was worried about the entire educated population, Chair: On that I think it' s on hold. Ms. Griffin: We look forward to getting a draft from you in supporting any way we can but this P I G is on hold. Chair: When he is ready we are ready. Whon you are ready we are ready how' s that? Ms. Aiu: Ok to make it official I will make a motion on this. So I move that the P I G for the National Register of Historic Places be put on hold until after the inventory and then it can come up for discussion again. Ms. Sheehan: Second, Chair: All in favor? (Unanimous voice vote). Re: Status of investigative committee members and discussion to scope tasks for an investigate committee to identify potential amendments to Article 25, Chapter 8 of the Kauai County Code, 1987 as amended, including to but not limited to changing the name of the Commission and clarifying the role of the Commission. Once December 6, 2012 K.I1.P.R.C. Meeting Minutes Page 12 formed and the tasks completed, the investigative committee will present its findings to the Commission in a duly noticed meeting for decision-making. Chair: Ok moving on to amending our ordinance. We halven't met on that either. Sorry all my fault. Let' s defer it. And it' s Christmas and 'it' s the holidays. So I say let' s defer until February. Is that possible? Ms. Sheehan: Yes . Chair: Fabulous. Ms . Griffin: I do have a question about that and that is where the CZO is. Mr. Hironaka: I was going to make a comment if I could. Ms . Aiu: Please come up. Chair: We can't hear you back there. Mr. Hironaka: I think that the department is trying to accelerate the review of the phase 2 draft and I think wanting to have that, I think the target for that is somewhere in January is where we want to be in a position where we can put out a public document for review on the internet and stuff like that. Chair: Is that what that email was from. Mr. Hironaka: But we are still going over it so I am not sure if we are going to be able to hit but that' s our target. Chair: Ok then with that in mind we should meet. Ms. Griffin: Did you clarify? I got an email a few days ago asking what we meant by cultural, That it was a broad term and where we want to insert in the ordinance and happily I was able to pass the buck to Kuulei. I said she' s our Chair ask her and I copied her on that message. So but it was because they are looking at Article 25 . Chair: Ok with that in mind can we schedule a meeting right now, our P I G meeting? Cause it' s you and you. Mr. Hironaka: It' s my understanding the P I G can meet at any time. It doesn't have to be noticed. {; stir: I know but sinew, we .are all in the room can I set it up right now. Ok fabulous let' s get out clear calendars. The weed. of the 17th and the 2 lst is fabulous for me. We can meet in my office in December 6, 2012 K.H.P.R.C. Meeting Minutes Page 13 Puhi if that works for the two of you. We have a great conference room. It's very nice and comfortable. Ms. Griffin: The following week. Chair: I am sorry to do this in front of all of you. What date is good for you. Ms. Griffin: A great time for me would be Tuesday the 18th about nine in the morning. Mr. Long: In the morning? Chair: In the morning? Ms. Griffin: You don't like that? Mr. Long: No that' s fine. I got two boys coming in oh the 1811'. Ms . Griffin: Oh what time are they coming? We can meet right before. Mr. Lon Evening end of the day. One is from Cambridge and the other is from . . . Chair: The 17th I am actually in Oahu that day. I am sorry I can meet from the 18th to the 21St Ms. Griffin: Yes he is talking about the 18th. Chair: Oh on the 18th you have boys coming in the evening? Can you meet in the afternoon? Ms. Griffin: Sure if that would help you. Mr. Lou: Yes I think so. Chair: Ok do you want to let us know what time? How about flw end of the day. Ms,, Griffin : Yes so 3 : 30 or four /,' Mr. Long: Tour. Chair: Ok perfect. Tour o' clock we will meet at my office, Unlimited Construction, it' s in Puhi. You pass by Mark's place. There is a stop sign right there. You take a right and we are in the corner. It' s called Unlimited Construction. Ok sorry everyone. Mr. Long: Ok and your phone number? December G, 2012 K.I-I.P.R.C. Meeting Minutes Page 14 Chair: 634- 8004. Mr. Hironaka: You know commissioners it is the holidays, we appreciate the way you folks are . . . the amendment can come at a different time apart from the CZO update. It doesn't necessarily have to be at the time of the CZO update. It might be an opportune time but it can also be a separate amendment submitted too. So we have, I think I saw the need to have some language change in the ordinance which is more of a house keeping measure which I am sure we will bring to you anyway. Now whether we include that as part of the CZO update or as a separate amendment is something for us to look at. Ms. Griffin: If you all don' t have right at the tip of your fingers a copy of our ordinance email me and I will send you the URL for the CZO or Chapter 8 and it' s easy to search historic preservation review commission but I will be happy to send you the copy so you can access it easily. Mr. Hironaka: And we hope to post the newly adopted phase one which we are waiting for that to be approved. We are waiting for that to be approved by the Council . So once that get' s approved we can put that on the website cause that is the new and improved CZO. Ms. Griffin: Excellent so if you can email us. Mr. Hironaka: Sure. C stir: Fat)ulous. NEW BUSINESS Re* Class IV Zoning Permit Z-IV-2012-2, Use Permit U-2012-2 and Special Management Area Use Permit SMA(U)-20134 , to allow after-the-fact improvements involving Lot 6 of the Kahili Makai Subdivision, which includes construction of a concrete retAining wall, drainage sump, and extension of concrete driveways -- Tax Map ley (4)5-2-0211006, Kilauea, Kauai, Lauren Nicole Spellman Smith and Brian John Smith. Letter (September 20, 2012) to Ms. Jody Galinato, Planner, County of Kauai Planning Department from Puaalaokalani D. Aiu, Ph.D., Administrator, State Historic Preservation Division. Letter (November 9, 2012) to Hallatt Hammatt, Ph.D, Cultural Surveys Hawaii from Pua D. Aiu, Ph.D., Administrator, State Historic Preservation Division. Chair: Class IV, Use Permit, SMA Use to allow after-the-fact improvements involving Lot 6 of the Kahili Makai Subdivision, which includes construction of a concrete retaining wall, drainage December 6, 2412 K.H.P.R.C. Meeting Minutes Page 15 sump, and extension of concrete driveway, tax map key (4)5 -2-421 :006, K-11auea, Kauai, Laruen Nicole Spellman Smith and Brian John Smith. Anyone, are you here for the project? Ms . Lorna Nishimitsu: I just represent the applicants and came in case there are any questions . Chair: Ok do you want to come up just in case we do have questions. No free path sorry. Ms. Nishimitsu: Good afternoon my names is Lorna Nishimitsu attorney for Lauren and Brian Smith who are here before you for an after-the-fact permit for work that was done by their predecessor in interest which they were aware of when they purchased. I don't want you to think that they were unaware of what has happened but they elected to purchase knowing that they would have to come before a government agency to legitimize what gook place. I don 't f1iink that, you timy have not read the really think application that is before the Planning Coinmission. brut the work ;that the predecessors have done, took place after violations occurred on the property by another predecessor. Those were cured to the satisfaction of government agencies and when the new owner came on wanting to do all o, this ag and continue what has been started in order to do that they built retaining wars. They also improved driveways so that the trucks that had to get down there to do the planting, harvesting, etc. and I have been out to that property and when it' s slick its slick which doesn' t justify what was done without permits but the intent was to expand on the agricultural activities that have been started by Floyd Miller, continued by Diana Mink and the Smiths are continuing the nurturing of those plants. They are hopeful that in the future they can find a market. They have explored it while they were on island. There is not much interest (inaudible) cause people give them away and what I suggested that until they can get a market that will produce meaningful income, continue letting their tenant who is 1h the house, a long term tenant, take the product and also see if they can donate it to entities such as neighborhood centers, senior organizations. So they said that they would be exploring that. They also got a guy working for them who still is with NTBG advising them and helping them with the continued maintenance of the property. So basically they are here as they were before the Planning Commission and throwing themselves on your mercy. Mr. Wichman: If I may Madame Chair. My understanding of SHPD position at this particular point I saw the letter that essentially asked Hal Hammatt to go in and do the survey and his no affect and the response letter, Pua' s letter, essentially is pointing now the mitigations aspects of it that he asked Hal to do. Is that where they are, the application is kind of pending right now in that mitigation. Ms. Nishimitsu: SHPD is actually pending some clarification from cultural surveys. The doctor (inaudible) at Cultural Surveys wasn't clear in its clarification of its initial assessment. So that is what is being worked on at this particular stage. And so my client again, well you know they are at the mercy of the consultants and the agencies so they are just waiting to see what the conditions will be that will be imposed on what would be you know a valid permit so that they can continue moving forward. And I lectured them about what you think that what you might want to do in the future is going to be ok but it' s a very special area so if you are planting stuff in December G, 2012 K.H.P.R.C. Meeting Minutes Page 16 the ground you cannot do improvements and you have to leave whatever sites that exist at this stage. IM Wiclhms,111: The firr511 priority is to clear the 2007 at this particular point and I will get to that III jttst it second. The second one was that SHPD asked for archeological inventory survey, archeological assessment, all this is leading to the preservation plan. Is the owner aware that SHPD is asking for a preservation plan? Ms. Nishimitsu: They have been provided with all the communications exchanged between Cultural Surveys and SHPD. So they are aware to the extent depending on how carefully they read it. Mr. Wichman: And I assume that the preservation plan is including this kuleana that is on the land right there and that would be one of the reasons why, we are asking that. I know that they would not require and archeological 'inventory unless they are expecting at some point a preservation plan. Ms. Nishimitsu: The preservation plan if any that have been implemented in the past wasn't good enough to flag the historic sites that were first noted during the original. Mr. Wichman: The burial treatment plan has been approved already. That' s already there. That' s part of it, the preservation plan, would be the you krlow that's all included in the so yea. Ms . Nishimitsu: I am not aware of any burials that have been found on the property. Mr. Wichman: According to the thing there is one, Kaipo Chandler' s uncle is in the kuleana. Kaipo Chandler, it was actually done my Scientific Consultants in ' 97, identified on that site. Ms . Nishimitsu: Was it on this particular CPR unit or someplace on lot 6? Mr. Wichman: That is something that was not made utterly clear. Ms . Nishimitsu: What happened was lot 6 was condominiumized so the area where the work took place was only on unit 6 and of cotIrse they will abide whatever conditions or recommendations are implemented when the Planning Commission takes the advice of the agencies and says these are the conditions of your approval. Mr. Wichman: So let's go into the mitigation cause that seems to be where the sticky wicket is. SHPD is asking for a list of mitigations and I am sure the Planing Commission when they go in would want to see that. And in order to satisfy SHPD and be clear with that then I think you are open now to approach the Planning Commission. One mitigation measure could be that it is within Hawaiian culture that when something precious is taken out, something else is put back in its place. Now a simple solution to that one would be in that there is quite a bit of property, would the landowner object to planting 20 yellow ohia? Decomber 6, 2012 JUIP.RC. Mooting Minutes Page 17 Ms. Nishimitsu: I don't think they would object to it. I think the question would be where would we find viable plant specimens? Mr. Wichman: Easy one right now is the Karen Rosenberger. She was ten years propagator for NTBG. She has a Native Hawaiian nursery in Omao . That one you can make sure you can get the genetic bank species from the area with her. Ahother one too is Leland Nishek; he has a lot of Hawaiian plants and can kind of ask the pedigree of those. And then there are other Hawaiian plant cultivators on the island so those are readily available and inexpensive. Ms. Nishimitsu: Ohia? Mr. Wichman: Ohia. The idea is that by planting the 20 Ohia you create a Hawaiian micro environment right there and that would help mitigate the Hawaiian saying if something is taken you replace it back and then that would be able to create another micro environment right there and would help in the mitigation measures right there. . Ms. Nishimitsu: Would the placement of the trees be something that you would dictate or would their caretaker would be appropriate? Mr. Wichman: No, no that's as far as I am going to go is that if you are open to planting the 20 yellow Ohia then I think SHPD would be happy with that. The Planning Commission would be ok with that. Chair: Pat did you want to say something? Ms . Griffin: I was just a little confused. You are suggesting that in addition to the recommendation that SHPD made, not substituting the burial treatment plan that they . . . Mr. Wichman: No, no the burial treatment plan we are not touching. That' s Burial Council. We would only deal with the buffers of that. Ms. Griffin: Ok because it does show . . . Mr. Wichman: The preservation plan is happening, part of the preservation plan is all that. That's a separate issue. Ms. Griffin: It does show the owner' s intent to build a small platform. Mr. Wichman: Yes that would be in their preservation plan, something descriptive of what they are going to be doing. But that's separate right? Right now SHPD is asking for their mitigation and prior to the after-the4act approval of the permit. I am sure that the Planning Commission has their conditions but within the historical preservation aspects which is our commission' s purview only that I thought it would go a long way in demonstrating a willingness to repair a landscape December 6, 2012 K.H.P.R.C. Meeting Minutes Page 18 that might have been destroyed by past owner but at the same time it does not give the new land owner financial burden to clear up that as a simple cheap solution. Ms. Nishimitsu: You know having working with Brian and Laurel, they struck me as being very willing to appease the agencies and whatever people might have been unhappy with what is there. I think the greatest unhappiness happened in 2003 to be honest with you. But because there is not much you can ste on the property because of the heavy growth that occurs on it. So I am just hoping that the yellow Ohia, if it is a condition of this commission and then ratified by the Planning Commission that they will thrive given the heavy growth already. Mr. Wichman: I have no question cause that's what grew there before, Koa and Ohia all the way to the ocean' s edge. Chair: Does anybody else have any questions or comments? No . Mr. Wichman: Then can I make a motion that KHPRC recommends in the way of mitigation for the after-the-fact permit that 20 Ohia Mamo (yellow) will be planted in a grove on the property. Ms. Sheehan: Second, Chair: All in favor? (Unanimous voice vote) . Fabulous . Thank you very much. Ms. Nishimitsu: In a grove right? Mr. Wichman: Yes. The idea is to micro Hawaiian climate because all of the native birds will come to it and within a short full years it will become the pride of the eastside right there. But don't tell them that yet. Ms. Griffin: Before you leave I would like to tell you that your brother was a cherished member of our commission and he left us to soon and I will always miss him. Ms . Nishimitsu: I think I miss him more than you. Thank. you. Re: Class IV Zoning Permit Z4V-2013-6 and Use Permit U-2013-6 to construct a storage shed — Tax Map Key 2-8-008: 019, K©loa, Kauai = Olegario & Anne E. Rivera. Chair: Alright next on 'our agenda, Class IV Zoning Permit Z-IV-2013 -6 and Use Permit U-213- 6 to construct a storage shed, Tax Map Key 24-008 :019, K61oa, Kauai, Olegario & Anne E. Rivera. Mr. Wichman: Nobody here on behalf of this applicant. Have you had a chance to review? Mr. Long: I took a look at it. December G, 2012 K.H.P.R.C. Meeting Minutes Page 19 Mr. Wichman: Can you give tell us your thoughts? Chair: Did we get something from this one? Ms. Sheehan: We did. Ms. Griffin: It's around the side of the old Kbloa Town Shopping Complex. So it' s by the Chang property there going down Weli Weli Road. It came before the commission some years ago, across the street from it there were several houses and there would be a little development. Chair: Is that the one across from the court and the neighborhood center? Ms. Griffin: It's just up the street from the neighborhood center. Chair: Is that ABC Store and the federal credit union building. Ms . Griffin: There is a map here and so you have got. . . Mr. Long: I didn't see on the map where you have got on the aerial photo where this building is going to go. Ms. Griffin: Right the natural position of and at one point it talks about sheds, plural, and I was concerned about that as well . Mr. Kaaina Hull: Just some clarification for the commission. The proposed new single structure did have to go to Planning Commission and referred to this commission because the new structure is within the Historic Koloa Town and in particular the within the Special Treatment Cultural District which requires additional oversight because of the cultural overlay and so any three dimensional alteration within that district requires additional oversight. It is a single shed with multiple rooms hence the reference to sheds. So I think there are three compartments within a single structure. In the drawings that w6re initially provided by the application there were attempts to at least somewhat conform. Mr. Wichman: Yes that is in 7.2, compatibility with surrounding uses and it says subject property is surrounded by vacant land, residential use, commercial uses. The storage sheds are small unobtrusive and will not interfere with the enjoyment of the nearby properties. The architectural style of the shed is in the Hawaiian plantation style and is meant to blend in with nearby buildings in Koloa town. It will be painted in earthen tones. Are we in the Hawaiian plantation style with the shed? s, CgifrIng Well (inatt( fible). Mr. Loim: It would be in the Single slope. Ms. Griffin: Do we know where the shed is going? If this is a big square. December 6, 2012 K.H.P.R.C. Meeting Minutes Page 20 Ms. Aiu: So Kaaina is each door a compartment? Mr. Bull: Yes each door is a compartment yes. Ms. Griffin: Perhaps yes that is what I was trying to see if I. Chair: It' s that square. Mr. Hull: It' s only a couple hundred feet so . Mr. Long: So it' s 29 by . . . Mr. Hull: 30 by 10. So 300 square feet total. Mr. Wichman: Yes so anything over 20 by 30 in a farm shed has got issues. But I think other than that from my understanding in farm dwellings and stuff like that the 20 by 30 up to there it is there. So they are within that. You said 30 by 10. Mr. Hull : 30 by 10 but the actual zoning itself is commercial. So whatever type of use they want to throw in that thing be it retail or be it storage what they are proposing is already permitted in the district. The concern overreaching for this commission and I think even for the department though in our review of it is essentially the architectural style. Chair: It's so ugly. Ms. Griffin: It looks like it is kind of anonymous. Is this actually what they are proposing? Is it to scale and everything? L.LoU: It appears to be yes, Ms , Gri *fin : l3ecause In. preservation standards having it complimentary to its surroundings is what we would want to go for. We wouldn' t want it to look old but look complimentary and so melding with the surroundings is good as long as it doesn't cross that line and there behind the current crazy shirts that little what used to be Drummer' s Hotel as they were coming. And I believe that it really looks a lot like this . So I don't know that this is compatible . Mr. Wichman: Would you call this plantation vernacular? Chair: It would've been nice if they would have sent pictures of the area that was surrounding it and what places look like around it and if they came to the meeting and you know what I mean? Can we say we want to see more data? Ms. Aiu: Well is it going where Exhibit D is? December 6, 2012 K.H.P.R.C. Meeting Minutes Page 21 Mr. Hull : Yes exactly. So essentially where that taco truck is, is where they are proposing it. Ms. Griffin: In terms of plantation vernacular if the wood siding where going vertical rather than horizontal I think it would be more in line but as far as the shed roof and the posts I don't think that is incompatible and . from my eyes this does not look it would be out of place or outside our comfort zone as a new structure in that special treatment overlay district. Chair. and just to make note when I first started here there was that one on K61oa, you know right across the. gas station in that little salon that came in. They wanted to redo and all that kind of stuff. That thing is so ugly and I feel bad that we said yes to it because it totally doesn't blend with the town. They picked colors that are so- bright and off and I don't think it blended well with the whole historic part of. . . Ms. Aiu: That was the old telephone building right. Chair: Yes and it turned into like a little salon right and so they had to come here and we had to approve and all that kind of stuff and they had their plans and it all looked good on paper but when they actually did it, it doesn't. I mean they did like a fluorescent blue you know and the rest of the town is like more darker colors and stuff like that. They did this white bright fence. I don't even know but all I know is every time I drive by I am so disappointed that you know they came to Lls and they d dii't really. __ s Clr4ftin , 11 it is any comfort we don 't consider paint a character defining element. Chair: That is just way too bad. Ms. Aiu: We should. Look at Olympic Caf6 in Kapa` a. Chair: I mean we should cause isn't that part of the whole hiftoripal thing the color concept and all that kind of stuff, So I think it is really hard to tell and I hate to add to more of the chaos of this whole section when (inaudible). Ms. Aiu: Whai is this roof made up of? Does anybody know? Mr. Hull: I don't think we have a specific material. Mr. Wichman: It should be totan if it is plantation. Let' s discuss totan options today. Mr. Long: Totan? Mr. Wichman: Corrugated iron. Mr. Long: Before we go there can I ask a question? Is the use storage is it retail? Mr. Hull : It' s proposed storage. December 6. 2012 K.H.P.R.C. Meeting Minutes Page 22 Mr. Lou* I know about that. Mr. Mull : And that is what I was trying to get at earlier. The commission had the same concerns when it was brought before them, the Planning Commission, and their concerns is what if it gets converted. The department' s position is that because it is zoned commercial be it storage or be it retail it is a generally permitted use in that zoning district. Mr. Long: Ok I have an observation and some thoughts. One observation is that on the drawings the exterior siding is shown as a vertical and I assume its board arid batten where it would be csoinpatible with the plantation style vernacular. The drawing/rendering that we have shows a horizontal. siding and i would suggest that the vertical beard and batten is more appropriate for this area then a horizontal siding. With regards to the roof thing there is no indication as to what the roofing material is. On the rendering it is shown as asphalt shingles and on a shed roof, this is just architectural construction details, but on a shed roof you don't want asphalt shingles on less then a one/three slope. So the roofing then is that conversation that you want to add and I would suggest that they take a look at the neighboring and that would be standing seam metal roof of to use a corrugated. Mr. Wichman: There is another option on corrugated now that I really like. Home Depot has it and it comes in green, red, and brown. It is totan. You have seen it up there I am sure. It is totan but it is made from a material that is way more durable. It's not going to rust. It has it is fire proof elements so I know its code otherwise they wouldn't be selling like it is. There is a really good alternative to it but the only issue is anytime when I would use a totan roof of sorts I would be insulating it and allow that insulation because it would make th4t interior so much better. But we don't need to go there with that. That material is really good. It' s pretty much the same price as totan. Mr. Long: My other thoughts have to do with the aesthetics of the building and I understand that it is a shed yet it appears that it is going to have public visibility on a major street and within a shopping district area. So one might take a look at the aesthetics and ask if there is any way that one could make the building appear to be more residential and less industrial. Instead of maybe a vent or in addition to a vent maybe on the elevations facing the street that there be some kind of a window put in there. I don't know if that fits into the program with a storage and security but fenestration tends to lessen the scale and make it more residential and articulate the volume of the structure just as somebody might want to take a look at that with the design. Mr. Wichman: And then earth tones . The final point would be the tone. Chair: Can we throw in some native plants in there too . Ms. Griffin: That' s outside, it' s not historic. December G, 2012 K.H.P.R.C. Meetilxg Minutes Page 23 Mr,__Lo�Igo And as part t:lf fenestration you had molding and trim to the side of the window and it lust starts to break up tho, form . C; Mir: "!,hose are some good poi its. Mr. Wichman: Adding trim to break up form. Ms. Griffin: Does old. Koloa Town have covenants or requirements for its lessees? Does the special treatment district have color requirements for other construction? Mr. Hull : This one doesn't. There are some overlays that have. Lzhu'e Town Core has the requirements some of us are well aware of. But the special treatment in Koloa doesn't. Ms. Sheehan: I had a question. This to me doesn't look at all like this picture because it just doesn't, this is white concrete and then this is grey. Which way is the building going to face? Mr. Hull: So it' s going. to face, the doors are going to face the parking lot. Ms. Griffin: So the side will face. Mr. Hull : As I understood in their presentation. Ms. Sheehan: So if they morph something like that. If it was a shed and then it morphs into something that is still compatible doing they have to come to code for parking if it goes from shed to commercial don't you have to make sure you have enough parking. Mr. Hull : They do . Ms. Sheehan: Do they own both sides? Mr. Hull: No that' s the community center on the other side. So as far as the parking requirements they do meet them particularly because the storage, for commercial you count net space unless it is a commercial storage facility. Ms . Sheehan: So if I am looking this way. This is the road and that is the , . . Mr. Hull: That is actually taken from the structure on the property. So the road should be right here cause this is the back of Big Save right here. So the picture is actually taking from here looking that way. Chair: I think all the neighbors are red. Mr. Hull : The photographer is here and then the van is Mr. Wichman: I think we have a big laundry list already. December G, 2012 K.H.P.R.C. Meeting Minutes Page 24 Chair: Do we want to make a motion? Ms. Griffin: I think so cause wig are going to run out of time to get back to them. If the Planning Commission, have they made a decision? Mr. Hull : The Planning Commission acted but it was contingent upon the department receiving this body' s recommendation and incorporating them into the building permit review. Ms. Griffin: Ok. Chair: Alright are you ready? Ms. Aiu: Ok I will base it what we have done and I can retract. We first move that the boards be vertical instead of horizontal. Mr. Long : Vertical board and batten. Ms. Aiu: Vertical board and batten and we secondly say that the roof be of some type of totun material. It could be what you said Randy the formation of totun. How do we address that? Mr. Long: I have never heard that word before. Mr. Wichman: It' s Filipino word. Mr. Lon : I know corrugated. Ms. Aiu: Well they opened themselves up when they said plantation see. So we used the plantation term. We could put corrugated in parenthesis or something. Ms. Griffin: Maybe you are starting by saying that we agree with the plantation vernacular so that. . . Ms. Aiu: Ok that' s a good way to start. Mr. Wichman: So that the roofing materials will resemble the corrugated iron. Chair: You want the window in there. Ms. Aiu : Somebody else tell the window, bring in the point. So we got how we went the board and batten to go . We got the roof. Chair: We got the window because it brings out more and if you notice those businesses around it are more cottage looking right. Mr. Long: So one might say all exterior elevations to receive some fenestration/windows. December 6. 2012 K.H.P.R.C. Meeting Minutes Page 25 Ms. Aiu: Some what kind of windows? Mr. Long: To receive some fenestration. Fenestration means windows. To receive some windows, some fenestration. Chair: Some plantation style window. Mr. Lon Yes to match the plantation style. Chair: And then the color scheme earth tones, red roofs. Ms . Aiu: That would be compatible with the existing buildings. Chair: Correct yes. Mr. Lon Adjacent, existing buildings. Mr. Hull : Compatible with adjacent buildings. Mr. Wichman: Yes there a green one and a red one. So essentially he is saying choose on or the other. Chair: Not the blue. Mr. Hull : And earth tones. Ms. Griffin: Plantation green and plantation red aren't really earth tones. Ms . Sheehan: A red dirt burnt red. Chair: Ok so restate. Mr. Wichman: Restating the motion. . . Ms. Sheehan: I would like to just bring up another thing. I don't know we tend to like pictures . These doors do not look shed like. They just look like they are going to be commercial because they have got a window in them. Ms. Griffin: Like Kaaina says Patsy they can be. Chair: It should be plantation doors. Ms. Sheehan: My point being that I don' t think a window, if you are going to already have a door that is going to be kind of a window. It doesn't give you enough information but this does not look shed like to me at all. I mean it' s a. . . December 6. 2012 K.H.P.R.C. Meeting Minutes Page 26 Mr. Hull : When we were reviewing the initial application the department did instruct them cause they were under the impression that they would be just coming over the counter for a class I zoning permit for the shed. Given the special treatment cultural overlay we informed that it will be architectural elements that they would be reviewed upon and a lot of these improvements were based on somewhat which is why I thing the fenestration comment is somewhat to the point and a lot of the reason why this structure looks and why it doesn't look so much like a shed is because it was some of the applicant' s attempt to have it have somewhat of a residential feel because of the architectural concern. Mr. Long: The rendering shows single swing doors per unit and the drawing show double 3 ' 0 doors per unit. So they are out swing doors but the drawings/elevations show two 3 ' 0 out swing doors per unit. I think we wanted them to keep to that design as opposed to what is shown in the rendering which is just one single 3 ' 0 per unit. Ms . Griffin: I think what you have said in a couple of different times is that we are more comfortable with the architectural drawings with the side elevation, the front elevation than with this rendering. Mr. Long: Yes. Just note in the rendering it shows a single 4x4 vertical post. In the elevations it shows an articulated base to that. Ms. Griffin: Yes all of those are. What we are seeing here is very different than what is. Mr. Wichman: The language that we are going to use on the double swinging doors is? Mr. Long : Double 3 ' 0 out swinging doors per storage unit, French doors per storage unit and not the rendering. That' s common in architectural drawings. The rendering is really light in detail but the drawings are more appropriate. Ms. Sheehan: They should be consistent with each other. Chair: Ok are you ready? Mr. Wichman: I am going to restate Ms. Aiu' s . . . Can we put ,wnie plants in there too? . 1 ir: Native. Ms. Aiw Ok we still have, like Pat said we agree with the plantation style vernacular. Mr. Wichman: Ok what do you want to do about the plantings? Ms. Sheehan: We should include it somewhere. I December 6, 2012 K.H.P.R.C. Meeting Minutes Page 27 Chair: They should include native plants . Mr. Wichman: Well plantation plants. Ms. Sheehan: Yes as much as I love native plants and I think that to be consistent we should talk in terms of. . . Chair: Plantation? Ok perfect. Mr. Wichman: So what you are saying put a crown flower up there and then have everybody raid it. Puakinikini? Ms. Sheehan: Isn't consistent that the square is vegetation where the building is going to go but when you look at the picture its concrete. So there is no vegetation. So if you were really building something in a place that has vegetation already then you just pull out the too much and you leave the rest of it. I mean you leave some of it. But I can' t really tell if they are building this on concrete already or the square that we have seen has vegetation in it. Ms. Griffin: The square is not scaled in the same way. I think the question we need to ask following on yours is how close to the road will the side of this building become? Are we wasting time even talking about planting? Mr. Hull : The specifics that ultimately comes down to the building permit application. Ms. Sheehan: If the square in your drawing is in a planted area. In the picture at the end is in a concrete area. ( �,IY ir: 1 think Google rriaps is like 10 years old or something. Mr. Hull : For the most part it is primarily concrete but there is a strip of pervious surface essentially between the parking lot and the road. Ms. Griffin: And it is consistent with trying to soften the commercial look in a residential feel to add planting and I don't think we need to specify what plants they should dig in there. Mr. Wichman: The general statement that landscaping that break up the outline . . . Ms. Griffin: To soften. Mr. Wichman: Would that be enough for the commission? Essentially the language would be that the landscaping be there too but not define it. Mr. Hull. That' s fine. December 6, 2012 K.H.P.R,C. Meeting Minutes Page 28 Chair: Ok go ahead. Mr. Wichman: Ok Danita' s motion is number one to use the vertical board and batten instead of the horizontal that they are showing. That B, the roofing material is to resemble the corrugated iron and there is new or more modern material that they can look at. And now we are within the aesthetics part of it. The first one was the venting of the building like you mentioned. Mr. Long: And you want to address the vent in addition to the vent fenestration. Mr. Wichman: Fenestration, window treatment and other fehestration. Three was the molding and the trim to break up the form. Number four was that the scheme would be consistent with the colors in the immediate area. The photos we are looking at are red and green. Number five is the doors. You are looking at double 3 ' 0 out swing doors per storage unit and six to consider landscaping to break up the form of the building. Ms. Sheehan: Did you say in general we are in agreement with not the rendering but the . . . . Mr,.l, )jig: Constructiol-i. documents. M&Shy'e pan : Construction documents because that's where we are getting these points. Mr. Wichman: That the KHPRC is based on the architectural drawings not the computer renderings. Mr. Long: The details of the construction documents not the rendering. Mr. Wichman: Follow blueprints. Mr. Lois: Architectural details or construction documents. Ms . Sheehan: They are going to show up next time. (Laughter in the background). Mr. Wichman: And the KHPRC recommends that they follow the architectural detail on the construction document not the rendering. Are we good? Chair: We are good. Can I get a second? Ms. Griffin: Second, Chair: All in :favor? (Unanimous voice vote). Perfect. SELECTION OF NEXT MEETING DATE AND AGENDA TOPICS The next KHPRC meeting was scheduled on Thursday, January 3 , 2013 . December 6, 2012 K.H.P.R.C. Meeting Minutes Page 29 ADJOURNMENT The meeting was adjourned at 4:40 p.m. Respectfully Sub ' tted, hanlee U: Jimenez Secretary Date: d 1