Loading...
HomeMy WebLinkAboutfeb72013 KAUAI COUNTY HISTORIC PRESERVATION REVIEW COMMISSION Lihue Civic Center, Moikeha Building, Meeting Room 2A/2B MINUTES A regular meeting of the Ka.ua` i County Historic Preservation Commission (KHPRC) was held on February 7, 2013 in the Lihue Civic Center, Moikeha Building, Meeting Room 2A/2B . The following Commissioners were present: Pat Griffin, Danita Aiu, Jane Gray, Stephen Long, and Patsy Sheehan. The following Commissioner(s) were absent: Kuuleialoha Santos and Randy Wichman. CALL TO ORDER The meeting was called to order at 3 : 00 p .m. SELECTION OF CHAIR AND VICE CHAIR Commissioner Aiu and Commissioner Long were selected as Chairperson and Vice Chairperson, respectively. i APPROVAL OF THE AGENDA The agenda was approved as circulated. APPROVAL OF THE MINUTES The Minutes of the December 6, 2012 meeting were approved as circulated. ANNOUNCEMENTS AND GENERAL BUSINESS MATTERS Re : Follow up on conversation from last meeting with the Planning Department on a proposed Preservation/Historic Planner for FY 2014 Budget. Chair: Announcement and general business matters. Follow up on conversation from last meeting with the Planning Department on a proposed pfeservation/historic planner. Pat did you write this? Ms . Griffin: No I believe the County Attorney did. Is that correct? February 7, K.H.P.R.C. Meeting Minutes Page 2 Mr. Hironaka: I think credit has to be given to Kaaina Hull. He did a pretty good job doing this resolution but it Was a draft at this stage if you want to make changes let us know. Ms . Aiu: Ok so what I will do now is I will ask for anyone who might have already read it deeply and want to now propose some changes . I am also going to allow you to email me or email Kaaina and we won't do anything today. I am not going to make any motions today, perhaps at our next meeting. I myself would like to look at it. Does that sound ok with everyone? Ok anybody now has knows what they want to submit? Ms . Griffin: I have something to add. We were going to discuss this hopefully with the Mayor. If you will recall at our January meeting and then that meeting we didn't have a quorum so I ended up calling meeting with our Planning Director and then talking to the Mayor. You all might have seen, a few of the five people who read the Monday Garden Island but I did use my Lihu'e Business Association column to talk about why and I did bring some copies because I was concerned that the budget would be done and we wouldn' t have had a chance for yet another year to really talk about this and advocate it with the Mayor. I will be meeting with him and hopefully Mike would be back next week. There can only be one other person, because of Sunshine Law, from this group to go in but I would love to have somebody go in with me to talk about why it' s a critical need right now to have a preservation planner. Talk a little bit about the Maui position and the things that can be done now that these development plan updates are happening in a couple parts in our island. The General Plan update, what' s happening. The advice council assistance in that a preservation planner can give. So I am delighted to see that the work has been done on our resolution. I don't think we should wait very long because the budget is going to be done if we don' t move on this fairly quickly. But I did want to let you all know that I tools it a few steps and because we couldn't do it as a group. Ms . Aiu: Thank you. Repeat that date. Ms. Griffin: Next Wednesday at 1 :30. Ms . Aiu: Will you be able to? Mr. Long: I will be on Oahu. Ms. Aiu: If I am able to I will join you. If not is there anybody- else that might be able to? Ms. Gray: If nobody else can I can go . Ms. Griffn: 1 : 30 to Zpm. Ms. Gray: Is that confirmed? February 7, K.H.P.R.C. Meeting Minutes Page 3 Ms . Griffin: Yes . Ms . Grav: Is that confirmed? Ms . Griffin: Yes. Ms. Grav: At the Mayor' s office? Ms. Griffin: Yes . Ms. Aiu: Shan does Pua have this? Would you please give her a copy, the resolution? Pua if you don't mind when you have time would you talce a look or have somebody in your office take a look and if you have some ideas please let me know. Ok so next Wednesday at 1 :30. I will call you if I cannot make it. There is a possibility that I cannot make it. Ms. Griffin: We had hoped that he would come here for our January meeting and talk about it being a critical need. We actually talked about that in our minutes from December on page 4 . Ms . Aiu: Thank you Pat for taking the initiative to do that we appreciate that. Shan I will probably "send you two email$ this week end if yogi could form them into a letter and use your magic. One to the Mayor just to encourage him to select someone, you are working on something else but I am thinking of getting people and then one to the Council asking them to select someone so we can have new people. Thank you. Did we have anything else under announcements and general business smatters? Ok then I am going to move alotlg. Would this be a communication and could you' tell me what is this for or do we just accept it as a communication? Mr. Hironaka: It is just inviting people to this 106 meeting. Ms . Aiu: Ok do we have to take any action on it? No? Ok so noted thank you. COMMUNICATIONS There were no communications . UNIFINISHED BUSINESS Re: Certified Local Government (CLG) Status/Update on CLG project and funding investigative committee. Ms. Aiu: Ok certified local government status and an update. So Myles has something for us. We are happy to have the Administrator for State Historic Preservation and maybe she has some ideas for us or some information. February 7, K.H.P.R.C. Meeting Minutes Page 4 Mr. Hironaka: Let one just start then and then she can add if she wants to . Ok I guess just as a status report and I did mention this previously subject to our procurement laws we created a review and selection committee to review. There were five resumes that were submitted from five different consultants for the update of our historic listing. So the review and selection committee made a ranking of the consultants from the highest to the lowest and now we are in the stage of negotiating with the highest ranking consultant. I have already been in contact with that person. I don't know if I can necessarily mention a person' s name until a notice of award is given. We are still in the stage of negotiating, successfully negotiating a contract. I have also been in contact with Mike Gushard of SHPD just to make sure if there are any of the specific requirements either on their or National Park Service as far as what should be included in the terms or the scope of the project. So I think I sort of wotked that and Pua can add if there is anything else. Other than that we are kind of hopeful that we can negotiate this contract with a specific company. I think as I kind of move forward what would be kind of useful and. I think we kind of went through this as part of the P I G committee and notice that our advertisement for professional services mention that part of the project that we might be looking as we look at the current inventory list some of the residential buildings might be underrepresented and so you know in talking with Mike Gushard today he mentioned that one of the requirements that we may need to do as we start to do the inventory we may need to set boundaries of areas that we inventory. So let' s say if we look at certain residential subdivisions that we might be wanting to inventory the structures we probably need to create a boundary and work with that. I am not sure how many structures this consultant would be able to do so this is where we might want to come back to you and say we have like certain subdivisions or residential areas that you folks would want. That is something that we can do (inaudible) . So something to think about as you move forward. Ms. Aiu: Do I understand you. are you saying that instead of for example saying maybe churches instead of going that way go to a geographic destination like LIhu'e town is that what you are saying? Mr. Hironaka: Well certain things came to my mind. I think what Rick was looking at in a previous attempt to do this update I think he was looking at some areas like in Kapa` a. You know north of Kapa` a Town that there may have been some residential buildings or like a neighborhood area. Waimea might have some areas where the foreign church is . Ms . Aiu: And again you would do residences . Mr. Hironaka: Even Wailua Houselots might have some homes all that might be falling within that 50 year old criteria. So it would be nice if they could do all or everything that we wanted but February 7, K.H.P.R.C. Meeting Minutes Page S I don't know if we can. So I may want to come back to this commission to see if you folks have any and it can be the residential and it could be residential structures or it could be other types of structures if there were certain luildings or structures that stand out in your mind that you want to include that is not on the list now. Mr. Long: Is the purpose of the survey only to identify structures that are over 50 years old or is it to do both identify those structures and other structures of historical significance that may not be over 50 year old. Mr. Hironaka: I think if I am following the Secretary of Interior Standards I think it should be 50 years if I am not mistaken. Mr. Long: So what' s the methodology for doing the research to make that list? What' s the consultant going to do to find, to locate those structures? Mr. Hironaka: Well right now we do have a list of 500 properties or structures or buildings on the list. So each year potentially there may be new buildings or structures that become 50 years or older. So I think the basic intent ig for the consultant to find a way that we can add to the list that we have but I think we still need to use the secretary of interior standards for the application in terms of the significance of the building and things of that nature. Mr. Long: So how are they going to identify the, buildings over 50 years old? Are they using building permits? Mr. Hironaka: In the previous studies, we have done two updates. Is it two Shan? We have done two updates ' 94 and ' 98. Originally it was done in ' 88 . So we have used the MLS, real property records and any other source that we can find. Ms. Sheehan: I am still confused as to whether this person is only going to add to the list or are they going to add to the list and say that building is gone. That building has lost it' s integrity. That building or that open space is not open anymore. You know I mean is it tasked just with adding to a list that has not been combed through lately? Mr. Hironaka: Well I think hopefully the ' 98 survey they went through the process cause that is right after Iniki. So I think in the ' 98 survey if I am not mistaken the consultant that was hired did look at buildings that were demolished although I am not sure if they necessarily wanted tha property or listing to be taken off from our list. There can be a lot of discussions on that but I think what has helped us just to let the Commission know what' s helped is there are areas such as Kapa` a Town that they do have a vacant property but there may have been significant building on that property previous to the hurricane . Certain development plans that we have, we have specific design criteria that helps us when it comes to treating the design of a newly constructed building. Kapa` a has probably the most guidelines then the others. I think with the Commission it has helped us to .nudge owners in taking a look at designing the building looking at what was compatible with surrounding February 7, K.H.P.R.C. Meeting Minutes Page 6 properties . So I think having that on the list is (inaudible) but I leave that up to the Cominission and I thought that when we were discussing that at the P I G I thought that part of that, this process would not be focusing on looming at what was on the list but trying to increase the structures or buildings to be placed on the list and then we will try to get another way of going through the process of seeing whether the building has been demolished. or lost integrity and see if we want to take that off the list. But I leave that up to this commission. Ms . Sheehan: But you have to negotiate with this person so you have to be kind of clear that you are saying just add. Mr. Hironaka: That is part of the challenge that I am facing with them because I don't want to necessarily develop a scope that you may not be (inaudible) . That I kind of where I am at sort of trying to get some input from this body. Ms. Sheehan: Want it today? Mr. Hironaka: That' s fine. Mr. Long: I have two comments. The first is about structures that may be on the list but don 't exist anymore. I think that those would be identified by default. Somebody comes to the counter oh sorry you but you have an historic building on that site (inaudible) . With regards to the consultant rather than assume that they are not going to have enough time asking us to arbitrarily limit their professional scope of services by drawing lines around geographic areas we would like them to concentrate I would rather assume that they can do that complete and thoroughly and finish the inventory this time around and ask the consultant how they plan on doing that. How are they are going to streamline their research. How they intend on identifying the projects. How many TMKs are on the island? How long does it take for somebody to sit down and go through a list of TMKs and look and see at what date the building was constructed. So I would rather ask the consultant how they expect to accomplish the task in full and come to us with recommendation and streamline their work so they can accomplish that goal. Ms . Aiu: Pua could you come sit and give us some insights just of kind of what you folks are thinking of. I know when we went to the meeting on Maui the National Park Service seem to want us to make the emphasis on creating more structures on the list. . . Dr. Pua Aiu: That are eligible for the National Register. Ms . Aiu: Yes that are eligible for the National Register. Did you get that feeling Pat when you folks were there? Ms. Griffin: That' s one of our mandates. Dr. Pua Aiu: And that is one of your mandates. I am not a procurement officer for the County so I am not going to go into Myles ' procurement but I will say that if you are the State while what you are saying Mr. Long makes absolute sense for logical processes the State for example is not February 7, K.H.P.R.C. Meeting Minutes Page 7 a logical process . So for you to tell me that the problem that I would face if, and I don't know if Myles is facing this, but if I were the State I would face the problem that I did not get a contractor who could do what I am. asking I then have to go out for procurement all over again which is another three to six months. So whenever you are a State employee doing a procurement you have to kind of balance what makes logical sense which is what yoiA are proposing and what makes sense within the State system and poor Myles is balancing that. So I just wanted to say that because a lot of times what makes sense is not possible. Ms . Aiu: So in other words we should already say what we want to the consultant? Dr. Pua Aiu: Well it makes a lot of sense to have the consultant say I meant I think ideally you would say consultant this is what I want you to do and the consultant would say well maybe we can't do that but this is what we can do. The problem I would face at the State is that, that' s not in the scope and I can' t change the scope of work because then everybody has to rebid on the new scope of work. So I don't know what problem Myles is facing but that would be some of the issues that I have with changing the scope of work and that' s why you are limited by your (inaudible). Ms. Griffin: I have a question Madame Chair. Ms . Aiu: Go right ahead: Ms. Griffin : Myles when we looked at an inventory a few years ago and the consultant seemed like the per unit cost of adding properties was quite high so I did hear you when you said you didn' t know how many property but do you have any kind of estimate on that because realistically we have very little money for a big task. You know when you look at a 50 year time frame and this inventory hasn't been done for 14 of those 50 years it can be pretty intimidating. So do you have a sense of the chunkyness that we are going to get? Mr. Hironaka: Yes that I have to apologize I really didn't get a chance to look at, I don't have access to the MSL listening we have to pay for that. So I think one way I was going to try to reduce cost for the consultant, whoever the consultant is, was toy try to see if we can tap into Real Property records and see if we can get a print out of all the property records and see how many buildings there are that come up. That really throwing that wide open you know it' s not looking at any significant criteria or looking at that picture and then maybe I can get a better sense of how buildings but that would have been my next task to do i§ to see if I can get a print out from Real Property and see how many buildings we have. Ms. Griffin: For the project that I am working on I had been, and we can access it ourselves from our own computer, the property tax. It' s not always totally accurate but it does show when it was built but I don't know if you all can cluck your magic twanger and get it to print out by year. February 7. K.H.P.R.C, Meeting Minutes Page 8 Mr. Hironaka: We' d have to have them do some sort of programming and then spit out a report but I think it can be done. Ms. Griffin: There is some logic what Mike Gushard said about having clusters because things were developed in certain eras. With other inventories could it have been done around the state? Dr. Pua Aiu: There have been very few, we ourselves at the Historic Preservation (inaudible) so we haven' t done any . The five years that I have been there we are just starting to do that and I think prior to me being there, there was one when Historic Preservation came (inaudible) and we have been doing surveys through our reviews which is sort of a backwards way to do it. We are changing that. We don't have experience but you are certainly welcome to ask me a question any way. And by the way I am channeling Mike Gushard today and he says to tell all of you hi because I just happen to be here for a 106 meeting on the same day as your meeting. So thank you for letting me attend. Ms . Griffin: Well we are very grateful you. Dr. Pua Aiu: We are so excited that you guys are doing this inventory. We are just so excited so I think whatever you think is best. We are going to be excited to get the information and you should think of it as a start. I mean I wouldn't let the time period or that you can't do the whole island keep you back because you can always apply for money next year and the year after that and continually update your survey. So we are just really excited that you guys are taking the steps and thanks to Myles. Ms. Sheehan: Myles going back to your consultant. What' s the timetable? Or if you talked to this one person if they are compatible or the one that you pick how long does that take? What' s your timetable? Mr. Hironaka: Well the negotiation part is within an undetermined time. The only thing I can say is I probably want to try to do something and get something pinned down by mid next month. The only reason why is the consultant has to finish the project by August 2013 , Ms. Sheehan: 2013? So if this person, your number one pick, does not work out and you have go to number two will it take you that much longer? So on the best case scenario it would be mid March but the worst case scenario . . . Mr. Hironaka: I am saying mid February. Ms . Sheehan: February oh sorry I thought you said March. Ms. Griffin: Can you tell us of the five where there any from Kauai? Mr. Hironaka: There was one from Kauai and their Expertise was in sort of like family type of planning and consulting. February 7, KILP.R.C. Meeting Minutes Page 9 Ms . Aiu: Family planning like kids? Mr. Hironaka: Well you know I would say more like helping them to cope with issues and sort of like a. . . Ms. Griffin: Potential to cast a hand , . . Ms. Aiu: I don't even know how that got there. Mr. Hironaka: Well one person has an architectural background and has some experience on the mainland dealing with historic architecture. Ms . Aiu: Well we are trusting that you will make the best decision thank you. Ms . Griffin: We had discussions about archeological sites or not in part of the inventory and I wondered if that should come up before we leave the topic entirely. Ms . Aiu: As I recall we went with not but we have Pua here and maybe she can give us some insights. We were wondering about doing the, including the Hawaiian sites, archeological sites on our inventory and because of people going in and vandalizing stuff so I think we shouldn't make these sites public but maybe Planning Department should have a site list so that they know what' s there. Dr. Pua Aiu: We are working on our site list and when we have it we can certainly give it to Planking, its state wide, we can certainly give our list to the Planning Department and then I think you guys only have $50,000 so it might be better to focus on architecture. $50,000 you will blow through that in an archeological survey. Ms . Aiu: So it was as we thought. Hey we are not so far off base. Ok thank you Myles for guiding us through this. Ms. Sheehan: So on that question Myles if you are successful next week will you notify us? Or do we wait till the next meeting? Mr. Hironaka: Well it could, if I don't have a scope of servile prepared by then, we could still discuss that with you but I think my intent is to try and move where I will hopefully pin down at least the scope of services with the. consultant and then start to move. Cause the contract document process takes at least about a month. So I am going to lose at least a month just for processing a contract to get through all the attorney' s and then their attorney and that kind of stuff. Ms. Sheehan : So they can't really start until March? February 7, K.H.P.R.C. Meeting Minutes Page 10 Mr. Hironaka: Yes until we give them. a notice to proceed. Unless they are willing to do that and they might given that they have a short period of time. If they know that we are giving them the award of the contract they might start working on that. Ms. Aiu: Anybody else? Alright then that takes us through a very short agenda today. NEW BUSINESS There was no new business. SELECTION OF NEXT MEETING DATE AND AGENDA TOPICS The next KHPRC meeting was scheduled on Thursday, March 7, 20 3. 3 . ADJOURNMENT The meeting was adjourned at 3 :40 p .m. Res ectfully Submitted, TSee U . Jimenez Secretary Date: FEB 2 6 2013